copyrighted material john tullis 8/23/2015 page 1 04/29/00 sap functional john tullis depaul...

Copyrighted materialJohn Tullis

04/19/23page 1

04/29/00 SAP Functional

John TullisDePaul [email protected]


04/19/23page 2

SAP

SAP ArchitectureBusiness processes

Open systems

Client / serverarchitecture

Business Engineering

Designed for all typesof business

Multinational

Comprehensivefunctionality

Over 5,000 installations around

the world

R/3R/3Client / ServerClient / Server

ABAP/4ABAP/4

FIFIFinancialFinancial

AccountingAccounting

COCOControllingControlling

AMAMFixed AssetsFixed Assets

Mgmt.Mgmt.

PSPSProjectProjectSystemSystem

WFWFWorkflowWorkflow

ISISIndustryIndustry

SolutionsSolutions

MMMMMaterialsMaterials

Mgmt.Mgmt.

HRHRHumanHuman

ResourcesResources

SDSDSales &Sales &

DistributionDistribution

PPPPProductionProductionPlanningPlanning

QMQMQualityQuality

Manage-Manage-mentment PMPM

Plant Main-Plant Main-tenancetenance


04/19/23page 3

SAP

SAP Logistics - SCM

SupplySupply DistributionDistributionC

U

S

T

O

M

E

R

C

U

S

T

O

M

E

R

Continuous Replenishment Program (CPR)

Vendor Managed Inventory (VMI)

Efficient Consumer Response (ECR)


04/19/23page 4

SAP

SAP Logistics - SCM

DistributionDistributionProcure-ment

Procure-ment

ProductionProduction

S

U

P

P

L

I

E

R

S

U

P

P

L

I

E

R

Service ManagementService Management

C

U

S

T

O

M

E

R

C

U

S

T

O

M

E

R


04/19/23page 5

SAP

SAP Logistics - SCMAll business processes throughout the supply chain are All business processes throughout the supply chain are

executed in one system sharing all informationexecuted in one system sharing all information

S

U

P

P

L

I

E

R

S

U

P

P

L

I

E

R

C

U

S

T

O

M

E

R

C

U

S

T

O

M

E

R

ProcurementProcurement ProductionProduction DistributionDistribution

Finance and Accounting

MMMM PPPP SDSD

FIFI COCO

Workflow

Open Information WarehouseOpen Information Warehouse


04/19/23page 6

SAP

SAP Logistics - SCM - HorizontalSupply Chain Management is integrated Supply Chain Management is integrated

nationwide and even worldwidenationwide and even worldwide

Production PlantProduction Plant

WarehouseWarehouse

Distribution CenterDistribution Center


04/19/23page 7

SAP

SAP Logistics - SCM - Centralized

multi-lingual

multi-currency

multi-plant

multi-company

One R/3 System for allcountries and regionsR/3R/3

MMMM PPPP SDSD

FIFICOCO


04/19/23page 8

SAP

SAP Logistics - SCM - Decentralized

R/3

R/3

R/3 A

L

E

A

L

E

Decentral Execution Central Information and Planning

MMMM PPPP SDSD

FIFICOCO

MMMM PPPP SDSD

FIFICOCO

MMMM PPPP SDSD

FIFICOCO

R/3R/3Sales information

Profitability analysis

Inventory information

Purchasing information

Forecasting

Sales and operations planning


04/19/23page 9

SAP

SAP Logistics ModulesCustomersCustomers

VendorsVendors

SalesSalesShippingShippingInvoicingInvoicing

PurchasingPurchasingWarehousingWarehousingInvoiceInvoiceverificationverification

ProjectProjectnetworksnetworks

Plant Plant MaintenanceMaintenance - repairs- repairs - maintenancemaintenance

InspectionInspectionplanning &planning &managementmanagement

Financial Financial AccountingAccounting

CostCostAccountingAccounting

AssetAssetAccountingAccounting

Human Human ResourcesResources

QMQM

PPPPPSPS

PMPM

SDSD

MMMM

Sales and operationsSales and operationsplanningplanning

Demand management/Demand management/Master productionMaster productionschedulingscheduling

Material requirementsMaterial requirementsplanningplanning

Capacity requirementsCapacity requirementsplaningplaning

Production controlProduction control

CostingCosting

Information systemInformation system


04/19/23page 10

SAP

SAP Materials Management Business Processes

Customerorder Shipping Invoicing

Availa-bilitycheck

Production plangeneration

Capacity requirementsplanning

Plannedorder

Productionorder

Productionactivitycontrol

Purchaserequisition

Vendorselection

Releaseorder

Goodsreceipt

Invoiceverification

QM

Resource Controlling

Financial Controlling

Sales &Distribution

Production

Purchasing

Logistic Controlling Sales, Production, Purchasing, Warehouse

Capacity, Materials, Production & Test Equipment


04/19/23page 11

SAP

SAP Materials Management - Procurement

DeterminationDeterminationof materialof material

requirementsrequirements

CreateCreateserviceservice

specificationsspecifications

Bid invitationBid invitation

Entry ofEntry ofquotationquotation

VendorVendorselectionselection

OrderingOrdering

PurchasePurchaseorderorder

monitoringmonitoring

Entry ofEntry ofservicesservices

performedperformed

AcceptanceAcceptanceof servicesof servicesperformedperformed

InvoiceInvoiceverificationverification

LVLV

LVLV OKOK

??

InquiryInquiry

OrderOrder

PMPMPSPS


04/19/23page 12

SAP

SAP Materials Management - Procurement

InquiryInquiryInquiryInquiry

OfferOffer

Purchase orderPurchase order

Purchase order confirmationPurchase order confirmation

Purchase order changePurchase order change

Confirmation of changeConfirmation of change

InvoiceInvoice

PurchasingPurchasing SalesSales


04/19/23page 13

SAP

SAP Procurement Quality Assurance

InquiryInquiryVendorVendorselectionselection

PurchasePurchaseorderorder

GoodsGoodsreceiptreceipt ProductionProduction

Vendor evaluation- Quality- Price behavior- Vendor's quality management system- Vendor block

Technical termsof delivery

Technical terms of deliveryQuality assurance agreement

Inspection: incoming goods & production - Quality messages, complaints- Stock in quality inspection & blocked stock- Sample inspection- Usage decision for inspection lot- Quality score calculation

Vendor rating


04/19/23page 14

SAP

SAP Warehouse Logistics

Goods receipt Production Shipping

STORAGE LOCATIONSTORAGE LOCATION

STORAGE LOCATION MANAGEMENTSTORAGE LOCATION MANAGEMENT

Stock placement & Stock placement & removal strategyremoval strategyTransfer ordersTransfer orders

Production storage binProduction storage binPalletsPallets

Means of transportMeans of transportWarehouse control unitWarehouse control unit

PickingPickingBatch determinationBatch determination

Production warehouseProduction warehouseBatch managementBatch management

Quality inspectionQuality inspectionSpecial stockSpecial stock


04/19/23page 15

SAP

SAP Warehouse ControlSDSD MMMM

PPPP

WMWM

Goods receiptGoods receipt Goods issueGoods issue

Transfer requirementsTransfer requirements

Transfer ordersTransfer orders

ConfirmationConfirmation

Physical inventoryPhysical inventory


04/19/23page 16

SAP

SAP Warehouse Management

• automatic generation of transfer orders

• additional capacity optimization functionality

• enhanced performance control using LIS

• support shelf life expiration dates

• integration to PP, QM

• certifiable interfaces to warehouse control technologies

• support customer individual requirements

• major performance enhancements


04/19/23page 17

SAP

SAP Warehouse Management

complex storage area

MM SDWM

WMHOST

WM WCU

• Definition and management ofcomplex warehousing structures

• Stock placements, stock removals and stock transfers

• Inventory at the storage bin level

• As a decentralized system

• Interface to warehouse controltechnology


04/19/23page 18

SAP

SAP Materials Management OrganizationCorporate groupCorporate group

Company codeCompany code

Valuation levelValuation level

Purchasing organizationPurchasing organization

Sales organizationSales organization

PlantPlant

WarehouseWarehouse

Storage binStorage bin

20002000

001001

00010001 00020002

00010001 00020002 00030003

10001000

30003000 40004000

00010001 00020002 00030003 00040004 00050005

00010001 00020002 00030003

100-1100-1 100-2100-2 100-3100-3 100-4100-4


04/19/23page 19

SAP

SAP Sales & DistributionMM

CO

PM

PS

FI

PPMaterials Management

Production Planning

Plant Maintenance

Controlling

Financial Accounting

Project System

Materials Management



Controlling

SHIPPING

BILLING

DATAWAREHOUSE

MASTER DATA

SALESSUPPORT

SALES

FI

MM

FI

CO


04/19/23page 20

SAP

SAP Sales & Distribution

F I N A N C I A L A C C O U N T I N G

Salesactivity

S A

L E

S

I N

F O

R M

A T

I O

N

S Y

S T

E M

M A

T E

R I A

L S

M A

N A

G E

M E

N T

Sales Support

Sales

Shipping

Billing

Subsequentdelivery free

of charge

Inquiry

Quotation Contract

Delivery free ofcharge

Salesorder

Returns SchedulingagreementUSD

Delivery

InvoiceDebit memo Credit memo


04/19/23page 21

SAP

SAP Financials

QualityQuality

TimeTime

RiskRisk

LiquidityLiquidity

Financial AccountingFinancial Accounting

COSTCOST ROIROI

SDSD PPPPMMMM COCO IMIM TR-CMTR-CM TR-TMTR-TM


04/19/23page 22

SAP

SAP Financials

FinancialFinancialAccountingAccountingFinancialFinancial

AccountingAccounting

Open Information WarehouseOpen Information Warehouse

General LedgerGeneral Ledger

IMIMCOCOPPPPHRHRSDSD MMMM TMTMCMCM

FixedFixedassetsassets

Recon-Recon-ciliationciliationLedgerLedger

FinancialFinancialassetsassets

BankBankaccountsaccountsA/RA/R

Payrolls/Payrolls/TravelTravel

expensesexpensesMaterialMaterialLedgerLedger

A/PA/P

analyticalanalytical

operationaloperational


04/19/23page 23

SAP

SAP Financials - Activity Based Cost Management

ProductsProducts

ProcesProcesss

. . .. . .

+ Analytical cost planningAnalytical cost planningbased on usage factorsbased on usage factors

+ What if analysisWhat if analysis

+ Make overhead areasMake overhead areasmore transparentmore transparent

+ Analytical and operationalAnalytical and operationalABC in parallelABC in parallel

Processes

A c

t u

a l

A c

t u

a l

QuantityQuantityxx

PricePrice

P l

a n

P l

a n

Cost centers /Cost centers /ResourceResourcecenterscenters

QuantityQuantityxx

PricePrice

StandardStandardconsumptionconsumption

raterate


raterate

ProfitabilityProfitabilityAnalysisAnalysis

QuantityQuantityxx

PricePrice


raterate


04/19/23page 24

SAP

SAP Financials - Determining Profitability

WarrantyWarranty

PaymentPayment

BillingBilling

DeliveryDelivery

QuotationQuotation

ProductProduct

GeographyGeography

CustomerCustomer

Business risksBusiness risks

Cash discountsCash discounts

Operating profitOperating profit

Processing costs 2Processing costs 2

Revenue 1Revenue 1Revenue 2Revenue 2

Product costs 1Product costs 1Product costs 2Product costs 2

Agency feeAgency feeProcessing costs 1Processing costs 1OrderOrder

DistributionDistributionChannelChannel


04/19/23page 25

SAP

SAP Financials - Calculating ROI

Capital Budget : PreparationCapital Budget : Preparation

Budget ReleaseBudget Release

Budget ExecutionBudget Execution COCO

IMIM

IMIM

IMIM PSPS

Generating investment proposalsGenerating investment proposals Project evaluationProject evaluation

Project selectionProject selection Investment "portfolio"Investment "portfolio"

Processing ActivitiesProcessing Activities SettlementSettlement

projectsprojects

ordersorders

Fixed Asset ManagementFixed Asset Management


04/19/23page 26

SAP

SAP Financials - The Modules

Group Group accountingaccounting

ECEC

TRTR

TREASURYTREASURY

Funds CenterFunds Center

Cash flowCash flowRisk MgmtRisk Mgmt

. . .. . .

Company codeCompany codeBusiness areaBusiness area

COCO

CONTROLLINGCONTROLLING

ProfitabilityProfitabilityCenterCenter

ProfitabilityProfitabilityCostsCosts

. . .. . .

FIFI

ACCOUNTINGACCOUNTING

Capital investment & financingCapital investment & financing Return on investmentReturn on investmentIMIM

Assets and liabilitiesAssets and liabilities

. . .. . .

EISEIS

Information WarehouseInformation Warehouse


04/19/23page 27

SAP

SAP Human Resources - Hiring Process (ex.)

Advertisement of a vacancy

Application processing Transfer

Hiring

Individual training

Notice, parental leave, transfer, long-term illness

End

Personnel requirement


04/19/23page 28

SAP

SAP Human Resources - Hiring Process (ex.)Job advertisement required

Evaluation of tasks and requirements

Internal job advertisement

Job applications arrive (deadline)?

Yes No

Internal analysis of potential

SuitableUnsuitable

Job interview

Transfer

PositiveNegative

Is it necessary to advertisethe job externally?

Yes No

External job advertisement

Job applications arrive (deadline)?

Yes No

Application processing


04/19/23page 29

SAP

General Business Needs - Utility Industry


04/19/23page 30

SAP

SAP Modules - Utility Industry


04/19/23page 31

SAP

Process Industries

ProcessProcess industriesindustries

Semi Semi conductorsconductors

ChemicalChemical

PharmaceuticalPharmaceutical

Food & Food & BeverageBeverage


04/19/23page 32

SAP

SAP - Production Planning Module for PI

Client / ServerClient / ServerABAP/4ABAP/4

R/3R/3

FIFI

COCO

WFWF

AMAM

PSPS

ISISHRHR

SDSD

MMMM

PPPP

PMPM

QMQM

PP - BDBasic Data

PP - MPSMaster Prod. Scheduling

PP - MRPMat. Rqmts. Planning

PP - CRPCapacity Rqmts. Planning

PP - SFCShop Floor Control

PP - PCProduct Costing

PP - ISProduction Info System

PP - PIProcess Industries


04/19/23page 33

SAP

SAP - Functionality needed for Process Industry

Supplier Customer

Servic

e

desig

n

Productdesign Financial

managem

ent

Main

tena

nce

man

agem

ent

Inventorycontrol

Quality

Managem

ent

Production

Batch, quality, prod. trackingCharge & yield calculationCo/by-product processingLinks to PCS/PI sheetProduction Info. MgtEBR

Batch selection via customer specification

certificate of analysis generation

Distribution

Multi-plant master scheduling

Batch size calculation

Productionplanning

Vendor specificationsVendor performance history

Vendor classification

Purchasing

Customer quality specifications

Configurable orders

Sales


04/19/23page 34

SAP

SAP - the Petroleum Industry

Functionality:Functionality:

Joint Venture Accounting

Materials Management

Financial & Mgmt Accounting

Property Management

Project Management

Maintenance & Equipment Mgmt

Human Resources

AcquisitionAcquisition DrillingDrilling ProductionProductionIS-Oil Upstream functionalityIS-Oil Upstream functionality


04/19/23page 35

SAP

SAP - the Petroleum IndustryIS-Oil Downstream functionalityIS-Oil Downstream functionality

Functionality:Functionality:

Industry SolutionIndustry Solution

Materials Mgmt.Materials Mgmt.

Financial AccountingFinancial Accounting

ControllingControlling

Asset ManagementAsset Management

Project SystemProject System

Plant MaintenancePlant Maintenance

Human ResourcesHuman Resources

Quality ManagementQuality Management

ProductionProduction

Sales & DistributionSales & Distribution

WorkflowWorkflow

Acquisition/Acquisition/tradetrade

TransportTransport Manu-Manu-facturingfacturing

Storage/Storage/distributiondistribution

MarketingMarketing


04/19/23page 36

SAP

The Petroleum Industry Supply Chain

Oil & Gas Production

GatheringSystem

SupplyPipeline

Product Pipeline

BulkTermina

l

Transfers,Sales,

Purchases,Exchanges

Retail Stations

ExchangeContract

Commercial Customers

Pipeline Batches

Acquisition/trading

Transport Manufacturing Storage/Distribution

Marketing

Refinery

Lubes Plant

ChemicalPlant

BulkTermina

l

AcquiredPipeline Batches

PurchaseContract

SalesContract

ProducerContract

SalesContract

ExchangeContract

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