Copyright and the Fine Art Collection

Polly Christie

Fine Art Project Manager

Visual Arts Data Service

Copyright and the Fine Art Collection

Background to the project

Different scenarios

Developing a Licence

Managing Clearance

Publishing the works

Background

National Fine Art Education Digital Collection - prototype

Digital content

Distributed model

Develop protocols

Different Scenarios

1850s – present

Some out of copyright

Some very contemporary work

In some cases HEIs had been assigned copyright

HEIs maintained control of procedures

Developing a Licence

Necessary to make a 3-way Licence (artist-HEI-Fine Art Collection)

Non-exclusiveNeeded to seek the rights to:

publish images on web for FE/HE use use for publicity purposes

digitally preserve the image for posterity

Developing a Licence

Researched existing licences

Looked at model licences in Recommended Publications

Adapted a number of licences to fit the bill

= Fine Art Project Licence

Checked by external Lawyers and SIAD Legal Dept

The Licence(s)

The Fine Art Project Licence (each work) The AHDS Deposit Licence (each sub-

collection)

Managing Clearance

Artists/Agents contact details were researched

Licences and cover letters sent Diligence files were kept

Clear copyright statements on the site

Publishing

Licences were then Submitted

Checked Inventorised

Counter-signed, copied and returned

Stored

Images were then• watermarked• clearly accredited

Conclusions

“Copyright clearance has been the most difficult and time consuming part of the project”

“… proved a major stumbling block…which required delicate negotiations”

research existing licences seek legal advice from within/outside

Organisation make licence as clear and transparant as possible

always keep diligence files and records of correspondence

Contacts

Fine Art Project: http://vads.ahds.ac.uk/fineart

Fine Art Project Licence & VADS Deposit Licence: http://vads.ahds.ac.uk/fineart/feasibility.html

Design & Artists Copyright Society:

http://www.dacs.co.uk

VADS Resources on Copyright:http://vads.ahds.ac.uk/advice/copyright/index.html

info@vads.ahds.ac.uk