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Copyright © 2015, Oracle and/or its affiliates. All rights reserved. |

Maricopa County Community College DistrictSIS Modernization Steering Committee Update

September 24, 2015

MCCCD and Oracle Confidential


Agenda• CRP1 Update• Workcenter Overview• Current status for Quick Wins• Key Events Dates• Next Steps

MCCCD and Oracle Confidential 2


SIS Modernization CRP1 Recap• 57 college participants attended CRP1, from primarily Admissions/Records,

Advisement, some Financial Aid and Student Financials.• Both sessions (AM/PM) received Admissions changes positively• Significant engagement by the participants, team is working on a Q&A

based on the outcomes of the session and feedback forms• Clarified questions regarding MAW redesign and current Admissions scope;

the ongoing concerns with MAW/MEID processes continue to be identified as barriers for SIS and Admissions in particular• Large amount of interest in seeing the complete process and understanding

impact to Financial Aid (CRP2)



Workcenter OverviewSeptember 24, 2015



Quick Win UpdatesSeptember 24, 2015



Current Quick Win’s Target Release Schedule


• Service Indicators• Payment Restrictor• Mass Assign 3rd Party• Improve Fraud Checklist

Release 1

November 21

October 31

• Activate Multi Flag for Verification• Activity Guide Prototype• *Shopping Sheet scheduled 8/8

Release 2

• *Automate Test Credit• *External Transfer Work Training• Student Self-Enrollment • Work Center Prototype • Student Account Statement from Quick Enroll

Release 3

• Reconciliation ImprovementRelease 4

• Automate Faculty Grade Change Request

• New Veteran’s Benefit Page• *New Student Invoice (Dec

2015)

Release 5

CompleteComplete

On Schedule


Quick Wins UpdateRelease 3 (September 26)


Item Module StatusAutomate Test Credit (AP, CLEP, IB, DANTES, etc.)

Academic Advising Training is scheduled for September 29, October 1 & 25 sessions are being planned (2 on Tuesday AM/PM, 2 on Thursday AM/PM, 1 Friday)Train Best Practices for External

Transfer Academic Advising

Enhance Student Self-Service for Enrollment

Academic Advising UPK step-by-step video completeVoice component currently being developedTarget release is September 28

Student Account Statement from Quick Enroll

Student Records Job Aid documentation completePlanned on being sent to end users Friday September 25

Work Centers Campus Community Demo to Steering Committee 09/24


Quick Wins UpdateRelease 4 (October 31)


Item Module StatusReconciliation Improvement Financial Aid UAT & Training Completed 09/23New Student Invoice Student Financials Requested to move to later release (December

12, 2015)3rd Party Functionality with New Invoice

Student Financials Will be moving to Spring Release 2016


Quick Wins UpdateRelease 5 (November 21)


Item Module StatusAutomate Faculty Grade Change Request

Student Records Functional design document completed and submitted for review with the technical team

New Veteran’s Benefit Page Student Records Development has completed first draft and awaiting team review/input


Fall Release UpdateSeptember 24, 2015



SIS ModernizationFall Release 2015


Item ID Module Status

ID 6 - Degree Audit not pulling in transfer courses

Academic Advising Business documents complete, beginning functional specifications

ID 15 - Batch Advisement Report RequestAcademic Advising Business documents complete,

beginning functional specificationsID 14 - Message Center or Com Gen for Transfer Credit

Academic Advising Tech team reviewing functional specs

ID 52 - Update Zero Fiscal item Type CEMLI to exclude Federal item types (Test Run Query)

Financial Aid Staged for UAT

ID 68 - EFC Duration update - Population Update

Financial Aid

Configuration complete, in unit testing, UAT targeted 10/26 – 10/27

ID 47 - EFC Duration update - Population Update

Financial Aid

ID 73 - Use of Packaging Variables (With 37) Financial Aid


SIS ModernizationFall Release 2015


Item ID Module StatusID 37 - Enablement of the Common Attribute Framework for Financial Aid

Financial AidConfiguration complete, in unit testing, UAT targeted 10/26 – 10/27

ID 45 - Loan Fee Budget Item Cancellation Financial AidID 36a - Automate Single Term Packaging (Spring Only starting with Spring 2016)

Financial Aid Discussing on FA council call 10/07UAT targeted 11/03

ID 141 - Explore Notify Button in SIS

All teams Campus Community will be writing a business document with options on how to best use this functionality

ID 120 - Create New FA Item Types and Revise Charge Priority Tree

Student Financials Business document complete, will be testing with New Student Invoice and releasing early December 2015


SIS Modernization

• ID 86 – Packaging Status Summary, SAP detail –Will be moved to the Spring Release (schedule TBD)–Will be exchanged with ID 85 – Student Center Enhancements (Business document

only) for Fall Release 2015

• ID 46 - FA Auto Assign Views (New View for PS_NSLDS_ISIR_DTL)–Moving to Run the business – Currently in the process of being resolved and will be tested/released as part of

production support

Reschedule or Changes to Items



SIS Modernization

• Continued participation in testing and training for Quick Wins and Modernization items

• Participation in CRP2 (10/21)

• Assist with testing scenarios – identify testing scenarios that may affect the business for Financial Aid

• Provide input on business process changes and impacts-feedback to SIS Modernization team

• Communication with colleges, councils and functional areas on Modernization progress and major activities

• Updated SIS Modernization Website : www2.maricopa.edu/erp/sis-modernization

Ongoing College Engagement Activities



SIS Modernization

Event Type Date(s) Audience

QW #3 Automate Test Credit

Training 09/29/15 to 10/2/15 A&R and Academic Advising Staff

QW #3 Ext. Transfer Work Training 09/29/15 to 10/2/15 A&R and Graduation Technicians

QW #3 Student Self Enrollment

Training 09/21/15 A&R Staff

QW #3 Student Acct. Statement

Training 09/26/15 Job Aids to be distributed

QW #4 Reconciliation Training & User Acceptance Testing

09/23/15 FA Directors and Assistants

Modernization CRP1 Solution Review 09/16/15 College Reps A&R, SR, AA

September Key Events – Dates – Audience


In Process


SIS Modernization

Event Type Dates Audience

Collaboration Sessions-Academic Advising

User Collaboration 10/07/15 to 10/21/15 College Advising Teams (to be held at college sites)

Modernization Fall Release (UAT)

User Acceptance Testing 10/19/15 to 10/30/15 3-4 College Reps for each release (as required)

Modernization CRP2 Solution Review for FA/SR 10/21/15 College Representatives FA, SR

QW #5 Automate Faculty Grade Request

User Acceptance Testing 11/02/15 to 11/06/15 2-3 College Reps per College and faculty members to test QW exact date TBD

QW #5 Veteran’s Benefit Page

User Acceptance Testing 11/02/15 to 11/06/15 2-3 College Reps per College to test QW exact date TBD

October Key Events – Dates – Audience



SIS Modernization


QW #5 Automate Faculty Grade Request

Training 11/19/15 to 11/20/15 Faculty/DARS

QW #5 Veteran’s Benefit Page

Training 11/20/15 Veteran’s Office/Certifying Officials

QW #5 New Student Invoice User Acceptance Testing & Training

11/30/15 to 12/4/15 Cashier Representatives from each College

Modernization SIT System Integration Testing 11/10/2015 to 11/19/2015

3-4 College Representatives AD/CC, SR, FA, AA

Modernization Fall Release Training

Training 11/16/15 – 11/25/2015 TBD College Representatives for requested modules

November Key Events – Dates – Audience



SIS Modernization


Modernization UAT (Admissions/Academic Program Plan Changes)

User Acceptance Testing 12/7/15 to 12/17/15 College Representatives exact dates TBD

December Key Events – Dates – Audience



Questions and Answers


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