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Copyright © 2015, Oracle and/or its affiliates. All rights reserved. |
HCM Stabilization and Modernization ProjectTown Hall Meeting at Scottsdale Community College
April 8, 2015
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Copyright © 2015, Oracle and/or its affiliates. All rights reserved. |
HCM ProjectTown Hall
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Copyright © 2015, Oracle and/or its affiliates. All rights reserved. |
What is the HCM Project?
HCM = HRMS
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Human Capital Management (HCM), is the Oracle platform for unified Payroll, Time & Labor, Absence Management, Benefits, Core HR, Recruiting, and Performance Management
What is HCM?
Payroll Time & Labor Benefits Absence Management Core HR Recruiting
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Why?HCM Stabilization and Modernization Project
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Copyright © 2015, Oracle and/or its affiliates. All rights reserved. |
HCM Project
1. Fix Payroll Production issues and Department Restructuring2. Implement Absence Management to remove customizations from Time and Labor
• Streamline and standardize organization wide Absence Management rules
3. Reduce extensive customizations and move to a more ‘vanilla’ environment• Utilize delivered functionality and business processes• Reduce complexities with maintenance and upgrade
4. Standardize business processes and create consistency across the organization• Reduce complexities with maintenance and upgrade
5. Consistently enforce Data Governance standards and practices.
Goals and Objectives
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HCM Project Timeline
Spring2015
HCM
Project
Starts
HCM Project
Kick Off
Comp and Class
Analysis Only
Summer Fall
Release 3
Benefits
Benefits Administration
Release 2 Time & Labor
Absence Management
Release 4
Core HR/Base Compensation
Migration to Cloud
Release 5 – 8
Performance
Profile
Recruiting
Learning
Winter 2016
Spring2016
Summer2016
More information about each of the HCM Releases can be found here.
We Are Here
Release 1 Payroll Go-
Live
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• Improved reporting and approved processing of time and leave
• Better tracking and calculation of shifts, schedules, and leave
• Improve forecasting capabilities; resource planning and scheduling
• Attach documents electronically and process requests online; reduce paper processing
• Enhanced workflow for approvals and routing
• Implement delivered functionality that improves accuracy of payroll calculations for earnings and deductions
• Extend functionality for shifts, garnishments, child support orders, tax levies, bankruptcy orders, and wage assignments
• Process retroactive calculations, reconcile employee changes, and adjust balances
• Improve audit reporting to track employee changes• Improve year end processing• OMCS Production Support (Help Desk)
HCM Stabilization and ModernizationPhased Deployment
Payroll - Release 1 - Summer 2015 Absence Mgmt/Time & Labor - Release 2 - Fall 2015
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So What?
How will this impact me?
We will see some changes in both:
• Payroll and• Time and Labor
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Stakeholders
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We will be meeting with the project’s key stakeholders throughout the eight releases
Initially, these sessions will allow us to create Awareness about the project’s timeline and scope.
Later, the sessions will provide specific details on the Benefits that each release will provide us with, and
Help us to develop Training that enables Everyone to feel comfortable using the HCM system
Each of you is a stakeholder in this project!
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HCM Communication – Frequent and Honest
RoadshowsNewsletters
We will be communicating with the entire Maricopa community about the HCM project.
Our goal is to inform and educate all stakeholders about the project’s progress and prepare them for each release with ongoing training activities.
Town Hall Events
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How can you help?
You can help this project to succeed by providing your:
1. Input2. Feedback3. Suggestions
Tell us how we can improve our communications.
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HCM Updates
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How can we go learn more?
• All of the latest information about the HCM project can be found on the HR website, here.
• This page will be updated several times each month with news about the project, presentations and additional details about both the contents and the benefits of each of the HCM releases.
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FAQs?
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• Updated weekly with answers to the questions that you submit to us.
If you have a question, send it in!
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Questions?
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Additional Details
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Scheduled functional capabilities of HCM releases 1 through 8
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• Improved reporting and approved processing of time and leave
• Better tracking and calculation of shifts, schedules, and leave
• Improve forecasting capabilities; resource planning and scheduling
• Attach documents electronically and process requests online; reduce paper processing
• Enhanced workflow for approvals and routing
• Implement delivered functionality that improves accuracy of payroll calculations for earnings and deductions
• Extend functionality for shifts, garnishments, child support orders, tax levies, bankruptcy orders, and wage assignments
• Process retroactive calculations, reconcile employee changes, and adjust balances
• Improve audit reporting to track employee changes• Improve year end processing• OMCS Production Support (Help Desk)
HCM Stabilization and ModernizationPhased Deployment
Payroll - Release 1 - Summer 2015 Absence Mgmt/Time & Labor - Release 2 - Fall 2015
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• Improve accuracy of job transactions reducing downstream processing exceptions
• Improve HR Security and access to data• Extend capabilities for compensation calculations for
salary ranges vs. steps• Enable online self-service reporting and improve
approval workflow• Attach documents electronically and process requests
online; reduce paper processing• Improved reporting for compliance and performance
• Improve accuracy of deduction calculations for multiple jobs and coverage premiums
• Improve benefits administration and life event maintenance tracking; reduce manual processing
• Extend capabilities for domestic partner, flex credit, and wellness incentives
• Process Family Medical Leave Act (FMLA) eligibility /entitlement , Continuation of Coverage or COBRA, Affordable Care Act (ACA), Health Insurance Portability and Accountability Act of 1996 and improve benefit billing and reporting
HCM Stabilization and Modernization Phased Deployment
Benefits and Benefits Admin - Release 3 -Winter 2016 Core HR and Comp - Release 4 - Winter 2016
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• Improve on-line job candidate experience and capture data for tracking competencies and skills for future jobs; streamline hiring and on-boarding process
• Improve recruiter experience and gain efficiency with automation
• Extend capabilities for email posting for friends and internal/external job postings
HCM Stabilization and Modernization Phased Deployment
• Prerequisite – Maricopa to engage Management Consulting Firm to define the details sufficient for Oracle to scope the implementation of Comp and Class
• Complete Comp and Class Discovery and Analysis• Provide Comp and Class Implementation Proposal
Comp and Class Analysis - ~ TBD Recruiting - Release 5 – Summer 2016
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HCM Stabilization and Modernization Phased Deployment
• Enhance business process and extend capabilities to improve succession planning and performance tracking
• Employees can self report and maintain changes to name, address, phone number, marital status, and date of birth; reducing administration costs
• Improved HR Security• Improved workflow and delegation capabilities for
managers
eProfile - Release 6 – Fall 2016
• Enhance business process and extend capabilities to improve succession planning and performance tracking with goals, development targets, and meeting objectives
• Improve employee and manager experience working with performance documents
• Leverage Profile Management functionality• Electronically sign-off on performance documents• Improved workflow and approvals for managers
ePerformance - Release 7 - Fall 2016
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HCM Stabilization and Modernization Phased Deployment
• Maricopa to validate ownership• Maricopa to review procurement options• Secure funding for project• Implement recommendations
Learning Management - Release 8 - ~ TBD
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Project Approach and Scope
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• Project Kickoff• Core Team
Orientation• Conduct
Analysis• Align
requirements to scope
• Build initial Timeline
• Develop a Project Plan
• Communication Plan
• Update PMP
• Business Process Analysis
• Consolidate Solution Requirements
• Conceptual Designs
• Security Design• Finalize Scope• Prototype• Compile
Feedback and Iterate
• Configure Foundation and Setup Tables
• Configure Transactions, Integrations, and Reports
• Refine Security• Retire CEMLIs• Unit testing
• System Integration Test
• Cutover• User Acceptance
Test (UAT) • Contingency Plan• Production
readiness review• Communications• Change
Management Tasks
• Prepare for Production cutover
• Update Contingency Plan
• Communications• End user training
conducted• Cutover to
Production• Post Production
Support Plan executed
• Project /Release closure
Inception Elaboration Construction Testing Deployment
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Where can I learn more?
All of the documentation for the HCM project is stored on the HCM Project site in SharePoint.
• The SharePoint site can be accessed using this link.• Simply use your MEID credentials to log into SharePoint.
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