copy of wedding: all-in-one wedding planner

8/13/2019 Copy of Wedding: All-In-One Wedding Planner

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Learn more at docs.google.com/wedding

5. Cells highlighted in orange have formulas and will auto-calculate.

Congratulations and have fun planning your big day!

3. Don't forget to check out the last sheet which are focused plannin

4. Cells highlighed in light blue are used to calculate costs for other i

This all-in-one wedding planner includes all of the Google Docs

1. Your first concern should be your guest list, which will narrow th

2. The third sheet "Budget Estimator" helps you create a budget. Us


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Don't edit these cells.

and organizing your big day.

ems. For example, the number of bridesmaids will be used to calculate the total cost

wedding templates. Each template is a new sheet. Keep all your information in

choices for a venue. Once you determine approximately how many people you will

e the fourth sheet, "Budget" to plan in more detail


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First Name (s) Last Name (s) Address

Address

Restricti

Save the Invitation

Mr. and Mrs. LastName1 .,

Mountain View,.

om n Yes Yes

Mr. and Mrs. LastName2 .,

Mountain View,.

om None Yes Yes

Mr. and Mrs. LastName3

11 Second St.,Mountain View,CA 94043 None Yes 2 2

{michelleragoltd.com + www.stylemepretty.com}

Guest Listgifts in column N. Hide the rows once you don't need them anymore.

Choosing your Guests Tips by Michelle Rago and Style Me Pre

1. When choosing guests for your destination wedding, be prepared for the reality that some people may not be able to attend due to t


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Description of Gift Notes


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Allowable Budget $10,000

Estimate %

Default

%Apparel 600 0.06 0.06Flowers 400 0.04 0.04Photography 800 0.08 0.08Stationary 300 0.03 0.03

Rings 500 0.05 0.05Misc 200 0.02 0.02Ceremony 300 0.03 0.03Rehearsal dinner 800 0.08 0.08Honeymoon 1000 0.1 0.1Reception 4700 0.47 0.47Favors & Gifts 400 0.04 0.04

Sum $10,000 1 1

4. Transfer the amounts to the Budget worksheet (done automatically)

Note: The Default % values are only rough suggestions to get you start

{michelleragoltd.com +

Instructions

1. Set an allowable budget amount

2. Adjust the percentages as needed

3. Make the percentages total to 100%

Weddin BudLayout based on Vertex42.com's Wedding Budget template and used with

Determining Your Budget Tips by

1. Make sure you have a completely frank conversation with all parties contributing


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Help

d

ww.stylemepretty.com}

t Estimator

ichelle Rago and Style Me Pretty

to the budget. It is better if expectations are managed up front and there are no


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Instructions: Help

Estimated Actual Estimated ActualApparel $600.00 Ceremony 300Gown ClergyBridal Shoes Location feeBridal slip Altar decorationsLingerie Chair/pew rentalHosiery Pew/chair decorationsJewelry Guest book/penBridal Headpiece/veil Ring bearer pillowBridal gloves Flower girl basket

Bridesmaid dresses Unity candleBridesmaid accessories Aisle runner

Bridesmaid shoes UshersGroom's tux GratuityGroomsmen tuxes TransportationGarters ChildcareGown preservation Total Ceremony $0 $0AlterationsGoing-away outfit Estimated ActualHoneymoon clothes Rehearsal dinner 800Children's apparel Caterer

Total Apparel $0 $0 Bartender Liquor

Estimated Actual Tables/chairs

Flowers 400 DecorationsBrides bouquet SecurityBridesmaids bouquets MusicCorsages Sound systemBoutonnire Guest parkingReception centerpieces DishesAltarpiece CenterpiecesPew/chair bows Linens

Throw away bouquet FoodFlower girls' flowers Servers

Total Flowers $0 $0 Total Rehearsal dinner $0 $0

Estimated Actual Estimated ActualPhotography 800 Honeymoon 1000Bridal portraits Air fareReception Accommodations

Ceremony Rental Car Photo albums EntertainmentEngagement portraits Misc

Total Photography $0 $0 Total Honeymoon $0 $0

Estimated Actual Estimated Actual

4. Try to make the Total for each category be equal to or less than the Estimated (budgeted) amount

Layout based on Vertex42.com's Wedding Budget template and used with permission from Vertex42.com

1. Use the Estimator worksheet to set the estimated budget for each category, listed below the word "Estimated"

2. Record estimated amounts for each item in each category, trying to stay below the Estimated budget

3. When you make a purchase, add the amount to the Actual column


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Stationary 300 Reception 4700Invitations Location feeAnnouncements CatererMap/direction cards FoodReply cards Baker Ceremony cards MusicianSave the date cards Bar tender Postage Liquor

Calligrapher SecurityNewspaper announcement Wedding cakeThank you notes Groom's cakeRehearsal dinner invitations Cake knifeBridesmaid luncheoninvitations Cake decorationsBachelor party invitations ServersWedding programs Table decorationsAddress labels Other decorations

Total Stationary $0 $0 Dishes

Glassware

Estimated Actual Napkins

Rings 500 LinensWedding bands TablesEngagement ring ChairsEngraving Guest book

Total Rings $0 $0 Entertainment

Rice/Rose petals/bubbles

Estimated Actual Parking

Misc 200 Gratuities

Marriage license Limousine/CarriageBridesmaids' luncheon TransportationHairdresser Childcare

Manicure/pedicure BalloonsManicure/pedicure forattendants Total Reception $0 $0Make-upWedding planner/organizer Estimated ActualConsultant/coordinator Gifts & Favors 400Hotel for guests Attendant giftsOther Gift for fiancee

Other Favors

Total Misc $0 $0 Total Gifts & Favors $0 $0

Estimated Actual

Total Expense$0 $0


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To-do list Due Date Progress

Explore Google Docs wedding templates Today DoneFill out wedding planner spreadsheet Month, Day Year Late

Fill out budget planning and tracking estimates Month, Day Year Not StartedCollect addresses for invitations Month, Day Year Not StartedCreate a wedding website for guests Month, Day Year Not StartedInterview photographers Month, Day Year progressPick out caterer Month, Day Year progress

Pick out reception location Month, Day Year progressPick music Month, Day Year Late

{www.michelleragoltd.com + www.stylemepretty.co

Our To-Do ListShare this with your fiance(e) and anyone else that is helping yo

To-Do List Tips by Michelle Rago + Styl

1. When choosing your vendors, always spend a little time with them before you make your hiring decision. Remembe


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NotesThe progress cells are smart and turn green, yellow, andred depending on what you put in.

m}

with wedding planning.

Me Pretty

r that you will be in a relationship with these people for the length of


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Name Contact Name Phone # Contact Email Website

Lovely Restaurant FirstName LastName 111-111-1111 [email protected] http://www.example.comBotanical Garden FirstName2 LastName 111-111-1112 [email protected] http://www.example2.com

1. Consider having a destination wedding without leaving the USA. Many venues can offer a full destination wedding experience

{www.thebreakers.com + www.stylemepretty.com}

VenueList possible venues.

Venue Tips by Joan Bevers at The Breakers Resort and Style Me Prett


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Address Capacity

Number

of Hours

Cost for

Room

Cost per

Person

Minimum

Food and

Beverage

111 First St., Mou 500 7 $2,000.00 $50.00 $12,000.00123 Second St., M 500 8 $4,000.00 $60.00 $12,000.00

ithout the hassle of pa


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Notes

Free bridal suite.Gorgeous views of ocean.


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Name Contact Name Phone # Contact Email

Montage Catering FirstName LastName 111-111-1111 [email protected]

Caterer2 Inc. FirstName2 LastName2 111-111-11112 [email protected]

{www.creativeedgeparties.com + www.stylemepretty.com}

CatererList of possible caterers and descriptions of their food style.

a er ng ps y rea ve ge ar es an y e e re y

1. You should always schedule a tasting just 2 months out from your wedding date. 2. It is always optimal to try and stay in the season of yo


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Website Cost per Head

Beverage

per Head

Estimated Total

Cost

Number

Guests Notes

80

example.com $50.00 $30.00 $6,400.00Buffet. Four-course menu.Five appetizers.

example.com $60.00 $25.00 $6,800.00 Sit Down. Four appetizers.$0.00$0.00$0.00$0.00

ur special day. This way you will know exactly


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Professional Wedding Photos Inc. FirstName LastName 111-111-1111 [email protected]

{www.jessicaclaire.net + www.stylemepretty.com}

PhotographerList of possible photographers and the details of the offered package.

Photography Tips by Jessica Claire and Style Me Prett

1. If you plan to spend the majority of your wedding day taking posed photographs and family groupings, you should look for a photogra


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Website

Wedding

Day Cost

Number

of Hours

Engagement

Photos Cost

Photo

Album

Costs

Estimated

Total Cost Notes

example.com $5,000.00 7 $500.00 $2,000.00 7500

500 printsincluded. 1assistant.

0000

her who shoots in a more traditional style. If you


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Name Contact Name Phone #

Professional Wedding Photos Inc. FirstName LastName 111-111-1111

{www.joelserrato.com + www.stylemepretty.com}

VideographerList of possible photographers and videographers and the details o

Videography Tips by Joel Serrato and Style

1. Its best to book your cinematographer/ filmmaker/videographer 9-12 months in advance2. When inquiring


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Contact Email Website

Wedding

Day Cost

Number

of Hours

Photo

Album

Costs

Video

Cost

Video

Hours

[email protected] example.com $5,000.00 7 $2,000.00

f the offered package.

e Pretty

ith a cinematographer/filmmaker/videographer rememb


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Film/Digital

Estimated

Total Cost Notes

Digital #REF!

500 printsincluded. 1assistant.

#REF!#REF!#REF!#REF!


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Favorite Bakery FirstName LastName 111-111-1111 [email protected]

Favorite Bakery2 FirstName2 LastName 111-111-1111 [email protected]

{www.vanillabakeshop.com + www.stylemepretty.com}

Wedding CakeMost cakes are calculated on a per slice basis. There may be additional charges for de

Cake Tips by Vanilla Bakeshop and Style Me Pr

1. Taste comes first! Order the BEST tasting cake you have ever had in your life. 2. For a twist, go for a chic de


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Website

Cost per

Slice

Transport

ation

Cost Total Cost Num Slices Notes

300

example.com $4.00 $80.00 $1,280.00

Flowers on chairs,cake, andcenterpiece

example.com $5.00 $25.00 $1,525.00

Flowers on chairs,cake, andcenterpiece

$0.00 $0.00 $0.00$0.00 $0.00 $0.00

coration and transportation.

tty

ssert bar with lots of assorted confecti


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Flowers Inc. FirstName LastName 111-111-1111 [email protected] example.coFlowers2 Inc. FirstName2 LastName 111-111-1111 [email protected] example.co

{www.nancyliuchin.com + www.stylemepretty.com}

FloristList of possible Florists and the breakout costs of major items.

Flower Tips by Nancy Liu Chin and Style Me Pretty

1. Clip out tear sheets from magazines or print out blog images of flowers that you like. Remember, a picture is worth a thous


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Estimated

Total Cost

Do they have the

flower I want?

Bride

Bouquet

Bridesm

aids

Bouquets Boutineer

Mothers

Flowers

Flower

Petal Aisle Other

$1,510.00 Yes $200.00 $80.00 $15.00 $100.00 $100.00 $500.00

$1,448.00 No $180.00 $100.00 $12.00 $100.00 $100.00 $400.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

nd words.


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Num Bridesmaids Num Boutineers Notes

5 14Flowers on chairs,cake, andcenterpiece.Orchids and callalillies.


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Reception

DJ Inc. FirstName LastName 111-111-1111 [email protected]'s Cover Band FirstName LastName 111-111-1111 [email protected]

CeremonyHigh School Quartet FirstName LastName 111-111-1111 [email protected] Quartet FirstName2 LastName 111-111-1111 [email protected]

{austinbeaver.com + www.stylemepretty.com}

EntertainmentList of possible DJs, or any live entertainment, and what is include

Entertainment Tips by Austin Beaver and Style

1. If you can, try and have a face to face meeting with the band leader or DJ, find the one that fits you and your guests


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Website

Estimated

Total Cost

Hou

rs Notes

example.com $1,000.00 5 Recommended by friend. UsesMP3s. Prefers a playlist.

example.com $3,000.00 5

example.com $300.00 1 String quartet

example.com $1,000.00 1 String quartet

d in their costs.

e Pretty

best.


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Name Role Contact Name Phone #Company Name Wedding Coordinator FirstName LastName 111-111-1111Church Name Officiant Reverand LastName 111-111-1111

MC Friend1 111-111-1111

List of other roles that can be done by friends or professionals, such as a wedding coordina


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Contact Email Website [email protected] example.com $2,[email protected] [email protected] $0.00

tor, officiant, or MC.


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NotesRecommended by Friend. Day of


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Bridal GownBridal Store1 FirstName LastName 111-111-1111 [email protected] Store2 FirstName2 LastName2 111-111-1111 [email protected]

AlterationsAlterations Inc. FIrstName LastName 111-111-1111 [email protected]

BridesmaidsBridal Store1 FirstName LastName 111-111-1111 [email protected]

{thewhitedressbytheshore.com + www.stylemepretty.com}

DressesList of possible places to find dresses and seamstresses for alterations.

Picking your Dress Tips by The White Dress By The Shore and Styl

1. Before beginning to shop for your gown, you should have your wedding date and venue secured. Your decision will be muc


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Website Alterations Dress Cost Total Cost

example.com $0.00 $2,000.00 $2,000.00example.com $100.00 $3,000.00 $3,100.00

example.com $200.00 $0.00 $200.00

example.com $0.00 $100.00 $100.00

e Me Pretty

h easier to make if you can envision


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Notes

Includes alterations.

Hem only.


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Total Bridal Service FirstName LastName 111-111-1111 [email protected] example.comJust Makeup FirstName2 LastNam 111-111-1111 [email protected] example.com

{www.stylemepretty.com}

Makeup Artist / Hair StylistList possible makeup artists and hair stylists. Some professionals can do both.

Makeup and Hair Tips by Style Me Pretty

1. You always want to look like the best version of yourself on your wedding day. Too much make-up or a totally different style than


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Bride

Makeup Bride Hair

Bridesmaid

Makeup

Bridesmaid

Hair

Num

Bridesmaids Total Notes

4

$150.00 $150.00 $50.00 $50.00 700

Includes fakeeyelashes and

application.

$200.00 $0.00 $75.00 $0.00 500$0.00 $0.00 $0.00 $0.00 0

$0.00 $0.00 $0.00 $0.00 0


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Stationary Inc. FirstName LastName 111-111-1111 [email protected] example.com

Cards Only FirstName2 LastName 111-111-1111 [email protected] example.com

{www.mrboddington.com + www.stylemepretty.com}

Invitations/StationeryList of places to get your wedding invitations, response cards, thank you cards, placecards, and programs.

Invitation Tips by Mr. Boddington's Studio and Style Me Pretty

1. Order invitations at least 6 months prior to your wedding. Drafts always gobble up time surprising even the most prepared brides!


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Number

Invitations Invitation

Response

Card Thank You Num Programs Program

50 50

$3.00 $2.00 $2.00 $2.00

$2.50 $1.50 $2.00 $0.00$0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00


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Num Programs Placecard

Estimated Total

Cost Notes

100$0.50 $353.00

$0.50 $227.50$0.00 $0.00

$0.50 $50.00


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Favorsexample FirstName LastName 111-111-1111 [email protected]

example FirstName LastName 111-111-1111 [email protected]

Attendant Gifts

Department Store 1

Department Store 1

{www.stylemepretty.com}

Gifts and FavorsList possible favors and gifts for bridesmaids, groomsmen, usher

Gift and Favor Tips by Style Me Pretty

1. It's a nice gesture to drop off a little goodie bag for your out of town guests. Filled with local treats, area ma


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Website

Number

Gifts Cost Description

Estimated Total

Cost

example.com 100 $3.00 Truffles $300.00

example.com 100 $2.50 Candles $250.00

$0.00

example.com 4 $60.00

Bridesmaids gifts -Jewelry $240.00

example.com 4 $80.00

Groomsmens gifts -Dress Shirt $320.00

$0.00

s, etc.

s and a wedding itinerary, this is the p


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Notes

To wear for thewedding.


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Track Name ArtistCocktail hour music Instrumental music *

Ceremony Instrumental music

Entrance

Pirates of the

Caribbean Blake NeelyEntrance Final Countdown Europe

First Dance Better Together Jack Johnson

Father/daughter dance Into the Mystic Van Morrison

Mother/son dance Hold My HandHootie & theBlowfish

Bouquet toss *

Dinner/Dancing/Slideshow * *All I Want is You Juno SoundtrackBlack Balloon Goo Goo DollsThe Difference Matchbox Twenty

Stayin Alive Bee GeesBanana Man Tally hallChicken dance Everyone!Thriller Michael Jackson

In the mood Glenn Miller sing sing sing benny goodmanAin't That a Kick in theHead Dean Martinyou and me and thebottle make three

big bad voodoodaddy

Crazy Love Van MorrisonMoondance "

{austinbeaver.com + www.stylemepretty.co

My Music ListUse this spreadsheet to brainstorm ideas for music with your fiance(e). Don't

Choosing a DJ: Tips from Austin Beaver an1. If you can, try and have a face to face meeting with the band leader or DJ, find the one that fit


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NotesMusic should not be too loud

Bridal party

Something suspenseful!During dinner you could have your DJ or

Band play more upbeat music to geteveryone in the mood to dance later on.dinnerdinner?

dancingdancingdancingdancing

dancing

slideshow?

good song!

m}

forget to fill out the 'Do Not Play' list (next

d Style Me Prettys you and your guests best.


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Track Name Artist

o no p ay sWe all have songs we don't like, so make sure you let the DJ know ahead of time by


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Head Table Table 1 Table 2 Table 3 Table 4 Table 5 Table 6 Table 7

BrideFamilymember

Familymember

Familymember

Bride'sfriend

Bride'sfriend

Bride'sfriend

Bride'sfamilyfriend

Groom Family Family Family Friend Friend Friend FriendBestman Family Family Family Friend Friend Friend FriendMaid of Honor Family Family Family Friend Friend Friend FriendGroomsmen 1 Family Family Family Friend Friend Friend FriendGroomsmen 2 Family Family Family Friend Friend Friend Friend

Bridesmaid 1 Family Family Family Friend Friend Friend FriendBridesmaid 2 Family Family Family Friend Friend Friend Friend

Family Family Family Friend Friend Friend FriendFamily Family Family Friend Friend Friend FriendFamily Family Family Friend Friend Friend Friend

8 11 11 11 11 11 11 11Total Guests: 140


Seating ChartFill in guest names into the table below. The spreadsheet will automatically count the number of people

Creating a Seating Chart Tips by Michelle Rago and Style M

1. It's nice to have an even gender split at every table.


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Table 8 Table 9 Table 10 Table 11 Table 12

Groom'sfriend

Groom'sfriend

Groom'sfriend

Groom'sfamilyfriend

Bride'sfamilyfriend

Friend Friend Friend Friend FriendFriend Friend Friend Friend FriendFriend Friend Friend Friend FriendFriend Friend Friend Friend FriendFriend Friend Friend Friend Friend

Friend Friend Friend Friend FriendFriend Friend Friend Friend FriendFriend Friend Friend Friend FriendFriend Friend Friend Friend FriendFriend Friend Friend Friend Friend

11 11 11 11 11Total: 140

at each table and give you a total.

Pretty


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Name Contact Name Phone # Website

Group

Room Rate

Hotel 1

EventCoordinator

Name 111-111-1111 example.com $140.00

{www.michelleragoltd.com + www.stylemepretty.com}

HotelReserve group rates and bridal suite if the wedding is not at a hotel.

Hotel Tips by Michelle Rago + Style Me Pretty

1. Creating a room block at 2-3 hotels is a great way to secure a discount for your guests, who will likely be staying multiple


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Suite Rate

Min. Number of

Rooms to

Guarantee

$200.00 15

nights.


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Description People

Photo Session #1 Bride + GroomBrideGroom

Photo Session #2 Bride + FamilyGroom + FamilyBride + Groom + Bride's FamilyBride + Groom + Groom's Family

Photo Session #3 Bride + School FriendsBride + Work FriendsGroom + School FriendsGroom + Work Friends

Photo Session #4 Extended Family Picture

Hotel

o ograp y roupsDescription of groups to give to photographer.


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Time Event

Pre-Ceremony

10:00-12:00 PM Bride Hair Appointment

12 PM Groomsmen drop off misc. stuff on checklist

12:30-1 PM Lunch

1:15 PM Bride gets Hair and Makeup

1:30 PM Bridesmaids arrive Hair and MakeupWedding party (girls) get readyGroomsmen get into tuxedos

2:30 PM Change into wedding dress

3 PM Bride and groom leave for Venue

3:30 PM Photographer arrivesBouquets, Flowers arrive before photos are taken

Photography session #14 PM Bridesmaids/Groomsmen/Family members arrive on site

Coordinators arrive

4-5 PM Photography session #2Photography session #3

5pm Coordinators set up guest book, favors, centerpiecesLast minute prepsPhotographer takes details pictures

Ceremony5:15 PM Musicians arrive

5:30 PM Music begins approx.' 30 min. before ceremony

Ushers take polaroid picture as guests arrive on the ballastradeUshers begin seating your guests 30 min. before ceremony

5:55 PM Ushers stop seating guests 5 min. before processional begins

6pm

Ushers to seat late comers in isle seats rather than center seats to avoiddistractions

6pm Officiant will take their place

6pm Groom and best man take their place

6pm Groomsmen may roll out aisle runner if applicable

Processional6pm Prelude music begins

6:05 PM Wedding party assemblesAttendants proceed down the aisleProcessional music beginsBride & Father process

6:10 PM Ceremony

6:20 PM Recessional music begins

6:25 PM Guests move to cocktail hour

6:30-7:15pm Photography Session #4 Extended Family

Photography Session #5 Friends

Reception6:30-7:30 PM Cocktail hour for guests before you arrive

Wedding Day Schedule Tips by Michelle Rago and Style Me

1. Remember that hair and makeup for the bride takes, on average, two hours. You should also allow an hour or so



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6:30 PM Guests sign guestbook in reception hallway

7:15 PM Guests directed towards seats for reception

7:25 PM Arrive at the reception

7:30 PM Grand entrance - DJ play list

7:30-8:30 PM Reception dinner

8:00 PM Toast Maid of Honor

8:05 PM Toast Best Man

8:10 PM Thank yous from the couple

8:30 PM Cutting of the cake

8:40 PM Garter Toss

8:50 PM Bouquet Toss

9:00 PM Slide show

9:15 PM Bridal first dance

9:20 PM Father-daughter dance, Mother-son dance

9:25 PM Dancing

11:00 PM All guests outClean up

12amArrive at hotel


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Notes

retty

for each bridesmaid. If

copy of wedding: all-in-one wedding planner

Documents