copy of budget hearing form

8/2/2019 Copy of Budget Hearing Form

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Part I: SRO RegulationsPart II: Funding Agreement

Part III: SRO Info

Part IV: Current Year

Part V: Next Year Projections

Part VI: Officer Info

Contents:

To be presented to the

Student Senate Finance

Committee

Senate Recognized Organization (SRO)Budget Request Application

Office of the Student Senate

Campus Center Rm. 225

Phone: (508)-999-8154

University of

Massachusetts

Dartmouth


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Part I

SRO Regulations

Introduction:Any organization or association, society or club, which has been chartered by the

Student Senate of the University of Massachusetts Dartmouth (UMD), is eligible for funding

throughout any present fiscal year and for the following fiscal years to come. These groups are

referred to as Senate Recognized Organizations or SROs. To become an SRO, an organization

must draft and submit its proposed constitution to the Student Senate for approval. The

Student Senate Vice President is responsible for assisting groups with their constitutions,

which the Vice President first brings to a Senate oversight committee and then before the full

Senate. In addition, non-Senate sponsored or external organizations may request funding from

the Student Senate under unique terms and conditions.

General Fiscal Year Information:The UMD Student Senate operates in accordance with the Universitys fiscal year,

from July to June. Any SRO may request supplemental funding throughout the year. In April

and May of every year, however, all SROs seeking funding for the next fiscal year must

propose their budgets and appear before the Senate Finance Committee during Spring Budget

Hearings. Any SRO wishing to request more than $700 for the next fiscal year must first be

approved to do so during the Spring Exceptions List Hearings that are held two weeks or so

BEFORE the Spring Budget Hearings in early May.

Budget Request Process Regulations:

Be sure that each of these requirements has been fulfilled by your SRO:

Officers of each SRO, especially its treasurer, must read and review this entire packet.

All parts of this packet must be completed before the SRO attends its scheduled budget

hearing.

Contact the Student Senate treasurer to schedule a hearing with the Finance Committee.

During the fiscal year, the SRO president and treasurer requesting funding ought to both be

present for their budget hearing. (Future officers ought to attend the Spring Budget Hearings.)

The forms contained herein are for official purposes They should be typewritten and in good

order

Note: If you are an SRO, your current account balance, encumbrances of funds, deposits in

transit, and expenses must be included in the part III.

Make multiple copies of parts III & IV of this packet, staple them together and bring them to

the budget hearing. The senate photocopier may be used for these purposes.

Make only one copy of part V to be given to the Student Senate Treasurer at the hearing. No

funding shall be granted or transferred if an SRO fails to present an updated and accurate PART

V officer information form.

A budget comparison to other SROs by your organization are not legitimate grounds for

funding and is expressly prohibited by Student Senate law.


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Part II

I, , Treasurer of ,

Name

Name

Name

Signature

Signature

Incoming Treasurer (If already decided)

Advisor

Signature

Funding Agreement

Current Year Treasurer

(NAME) (SRO NAME)

do affirm and certify on behalf of the SRO I represent, that:

1. SROs must maintain an updated status within the Student Activities office which includes a valid, university e

address that is checked at least once a week.

2. SROs may have no financial accounts with any external financial institution, nor will it deposit monies in, or dr

funds from, any non-university account.

3. SROs must not, under any circumstances whatsoever, exceed the total deposited funds in its University-provi

account.

4. SROs must maintain a balanced budget.

5. SROs must submit a Monthly Budget Report for every month in a each spring and fall semester, in a timely

manner.6. SROs must maintain accurate and current internal financial records in writing, which are subject to the

discretionary inspection of the Finance Committee and the Senate Treasurer.

7. SRO Officers must read the Finance Bylaws of the Senate and understand the requirements the bylaws establi

for all SROs

8. SRO officers must attend a Senate Sponsored Financial Information Session

9. SROs must comply with the Senate rules and regulations contained in the Bylaw, and the rules and business

policies of the University (which are available at the University Business Office).

10. SROs must not spend its funds for any purpose that would violate the Constitution and Bylaws of the Senate,

the financial rules and regulations of the University, or the laws of the Commonwealth of Massachusetts or the

United States, nor shall the SROs funds be used for any criminal object.

11. SROs cannot contract students of the University of Massachusetts Dartmouth for payment compensation,

unless approved by the Student Senate

12. SRO officers are responsible for ensuring their organizations full compliance with the terms and conditions

enumerated in the Funding Agreement, and that they subscribe their signatures to the Funding Agreement freel

and by their own volition without duress.


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Part III

Day Frequency

Time Members (#)

location

$0.00

$3,101.82

$0.00

$0.00

$728.01

$3,829.83

SRO Information

Society if Manufacturing Engineers

Corey [email protected]

Sherif D. El Wakil

Organization Name

Contact PersonContact E-mail

Club Advisor

Meetings

6:00 PM 50

TBD Monthly

Group Name

Collaboration with other Groups

Total Budget for Current Year

TBD

Current Year Funding AllocationCarry Over Funds (into current year)

Spring Budget Hearings Allocation (last spring)

Fall Budget Hearings Allocation (last fall)

Senate Funded Program (SFP)

Fundraising Account

Event/Activity


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Part IV

Amount $

$1,400.00$650.00

$234.93

$175.00

$2,459.93

Cost Revenue Profit

$0.00$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00 $0.00 $0.00

-$2,459.93

$1,369.90

64%

36%

0%

Percentage of Budget Saved

Revenue as a Percentage of Expenses

Current Year Finances

Total

Fiscal Activity (Rev-Exp)

Remaining Budget

Percentage of Budget Spent

Fundraising Activities

Event/Activity

Total Expenses

Expenses

Smith and Wesson Field TripFielding Manufacturing Field Trip

Two Guest Speakers

Informational Meeting (Food)


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Part V

Amount $

$1,400.00$1,400.00

$300.00

$300.00

$1,500.00

$4,900.00

Cost Revenue Profit

$0.00$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00 $0.00 $0.00

$1,369.90

$4,900.00

$3,530.10

$3,530.10

Remaining Budget

Projected Expenses

Difference

Amount Requested From Student Senate

Next Year's Projections

Total

Total Expenses

Projected Fundraising Activities

Event/Activity

TBD

ASME Collaboration on FAE Project

Projected Expenses

Smith and Wesson Field TripTwo Field Trips to Manufacturing Companies

Informational Meetings

Two Guest Speakers


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Part VI

NameE-Mail

Name

E-Mail

Name

E-Mail

Name

E-Mail

Name

E-Mail

NameE-Mail

Signature

Signature

[email protected]

Signature

Signature

Alex Jamieson

[email protected]

Signature

Ryan Pivonka

Treasurer

Secretary

President

Vice President

[email protected]

Officer Information

Corey [email protected]

Signature

Kevin Janofsky

copy of budget hearing form

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