Contractor Site Induction

Sports Grounds Directorate of Estates & Facilities - Document No. HS33 V2.1 Dated December 2014

About King’s College London

• King’s College London is an international Higher

Education institution. The Sports Grounds sites

consist of recreational facilities and office spaces.

For further information please visit:

www.kcl.ac.uk

Building Addresses

Main buildings:

Honor Oak Park Sports Pavilion, Brockley Rise, London, SE23 1NW

Griffin Sports Ground, Dulwich Village, London, SE21, 7AL

New Malden Sports Ground, Windsor Avenue, New Malden, KT3 5HA

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Campus Map

Honor Oak Park Sports Grounds

PARKING: Assume that no parking is available.

Unless agreed at least 48 hours in advance with the Grounds Manager.

Nearest Rail

Please go to www.nationalrail.co.uk for train times.

Directions from the station: Turn right out of the station

and walk down Honor Oak Park Road. Continue over the

cross roads with Stondon Park Road a short distance

until you reach Brockley Rise. Turn left onto Brockley

Rise and walk downhill 200m.

By road:

The Sportground is located on the rExit the M25 at

Junction 3 and pick up the A20 (Sidcup Road). Beyond

Mottingham turn left onto the South Circular (A205).

Continue on the South Circular (A205). At Brockley Rise

(B218) turn right. Turn right at crossroads with Honor

Oak Park, then shortly turn left onto Brockley Rise. The

Entrance to the sports ground is on the right hand side

just past the primary school.

Click here to see a map of the ground on

www.streetmap.co.uk

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Campus Map Griffin Sports Grounds

PARKING: Assume that no parking is available.

Unless agreed at least 48 hours in advance with the Grounds Manager.

London Bridge - North Dulwich

Please go to www.nationalrail.co.uk for train times.

Directions from station: Turn left out of the station and

walk straight over the traffic lights. The ground is on the

right hand side soon after the traffic lights.

Take exit 6 off the M25, follow the A22 to Purley. At

Purley pick up the A23 towards Croydon. Stay on the A23

to Streatham. As you leave Streatham turn right onto the

South Circular (A205) towards Tulse Hill and Dulwich. At

the College Road traffic lights turn left. The entrance to

the ground is on the left shortly after the next traffic

lights. Be careful, it's easy to drive past.

Click here to see a map of the ground on

www.streetmap.co.uk

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Campus Map PARKING: Assume that no parking is available.

Unless agreed at least 48 hours in advance with the Grounds Manager.

By Rail

Waterloo - Berrylands

Please go to www.nationalrail.co.uk for train times.

Directions from station:

Walk up the hill out of the station, turn left at the

roundabout. Walk down to the next roundabout. Follow

the pathway across the bridge and to the road. Turn

right, the sports ground is the first entrance on your

right.

By road

Junction 10 off the M25, onto the A3 towards London.

Take the New Malden exit (A2043). Turn left at the

roundabout onto Kingston Road (A2043). Turn left down

Sandal Road, left at the bottom into Westbury Road, then

first right into Lynton Road. When you reach South Lane,

turn immediately right into Cotsford Avenue and the

grounds entrance is at the bottom of the road directly

opposite you.

View a map of the ground on www.streetmap.co.uk

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Contacts Estates & Facilities Office: 020 7848 6874/0787964 3993

Grounds Manager’s Office:

• New Malden: 020 8949 8732/8733

• Honor Oak Park: 020 8613 9432

• Griffin: 020 8693 2330

Emergency out of Hours Contact Number:

Fire Alarms/Hot water leaks/Heating : Artic/GBE : 0845 308 2300

Electrical: ADLEC: 0797 321 0752/ 0208 670 4775

Unblock drains : Defluo 0800 9999 200

Doors and Locks: Barry Brothers 020 7262 9009

Other Useful Numbers: Estates & Facilities Service Desk: 020 7848 3456

Building Service Manager, on 020 7848 6874/0787964 3993

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Site Information Sports Grounds: New Malden/Honor Oak

Park/Griffin Site facilities available to contractors

• Delivery Point: Reception area on all sites

• Disabled Toilets on all sites

• Good Lifts on Honor Oak Park site only

• Wireless Access: (by prior permission only)

• Local shops and cafés located within walking distance of Honor Oak Park, Griffin only

• Cash machine located near shops in Honor Oak Park, Griffin only

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Fire Alarm Bell Test Sports Grounds: New Malden/Honor Oak

Park/Griffin

• Fire Alarm Tests are carried out every:

• Monday between 09.00 and 10.00 at New Malden

• Tuesday between 10.45 and 11.00 at The Griffin

• Tuesday between 11.30 and 11.45 at Honor Oak Park.

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Fire and Evacuation Sports Grounds: New Malden/Honor Oak

Park/Griffin

The Fire Alarm on this campus are electronic sounders.

WHEN IT SOUNDS:

• STOP WORK AND EVACUATE TO THE FIRE ASSEMBLY POINT

• Foreman/Supervisors ENSURE THAT YOU HAVE ACCOUNTED FOR ALL PERSONNEL

• INFORM THE EVACUATION MARSHAL OF THIS AT THE FIRE ASSEMBLY POINT

• If the fire alarm sounds for more than 30 seconds it is a real fire alarm activation and you should

evacuate.

• NEVER leave a FIRE DOOR OPEN

• ALWAYS keep FIRE ESCAPE ROUTES CLEAR

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Evacuation Assembly Points

FIRE ASSEMBLY POINTS ARE:

• New Malden: Tennis courts along Windsor Avenue

• Honor Oak Park: Grandstand

• Griffin: Hard tennis courts

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EMERGENCIES

For Accidents/Incidents Including: • SUSPICIOUS PACKAGES

• CHEMICAL/BIOLOGICAL SPILLAGES

• DISCOVERY/ACCIDENTAL DAMAGE OF SUSPECT ASBESTOS MATERIAL

Contact for The Sports Grounds Manager(s): Honor Oak Park on 020 8613 9432 New Malden 020 8949

8732/3 Griffin: 020 8693 2330 for assistance

EXTERNAL INCIDENTS – Telephone the emergency services 999

– There is are A&E departments at Kings College Hospital (for Griffin),

Kingston Hospital (for New Malden), Lewisham Hospital (Honor Oak Park)

– ALL Accidents or incidents, including near misses must be reported through your own company’s system and a copy sent to the Building Service Manager, Estates & Facilities

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ESTATES & FACILITIES PROCEDURES

The following work requires at least 24 hours notice

–Access to ceiling voids

–Work involving noisy or dusty procedures

–Work requiring isolation of fire detectors

–Working with or altering building fabric

•Do NOT move or disconnect any security devices without prior notification and approval of the ESTATES & FACILITIES and SECURITY Departments.

•Hand tools and plant must be 110v and PAT tested.

•Trailing leads must be covered in high visibility tape.

•ALL equipment must be provided by you and may NOT be left in any building.

•In the event of UNSCHEDULED WORK/UNFORESEEN CIRCUMSTANCES staff need to be aware of the conditions of the RISK ASSESSMENT.

• No deliveries or noisy works between 17.00 and 08.00

• Smoking is NOT permitted anywhere on site.

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Permit to Work To obtain a Permit to Work You MUST supply a Method Statement and Risk Assessment to Estates & Facilities at least 24 hours prior to works commencing.

You must have completed a contractors site induction within the last 12 months (this document).

You must have authorisation from Estates & Facilities to start work.

Permits are issued from the Estates & Facilities Office, located in The Hub Office, 165 Great Dover Street, contact the Building Service Manager, on 020 7848 6874/0787964 3993

Works requiring PERMIT TO WORK include: • Work in confined spaces • Work in operational laboratories • Hot works • Work on high or low voltage electrical systems • Work on fire alarm or emergency lighting systems • Work on roofs • Work in an excavation • Work with asbestos • Work involving the erection of a scaffold or tower scaffold

•No such work should commence without authorisation from Estates & Facilities.

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Permit to Work

No works will be allowed to begin without:

A RISK ASSESSMENT and a METHOD STATEMENT, specific to the task at hand;

Viewing and discussing the ASBESTOS REGISTER with the Estates & Facilities Department on site;

Wearing Personal Protective Equipment (PPE) suitable to the task, or as site rules indicate;

The College CANNOT accommodate storage of materials/ tools within the buildings. – Tools/materials should be stored in work area compounds. These are to be agreed and

assigned (if necessary) in advance. – ANY tools/materials left unattended can be disposed of WITHOUT notice – Discuss any combustible or explosive articles with the Estates & Facilities Department before

they are brought on site. – Oxy/acetylene is NOT allowed on College premises

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Permit to Access Permission to Access Permits are designed for managing contractors carrying out low risk activities

around the College estate.

Tasks that may be covered by Permission to Access Permit includes:

Routine Planned Maintenance

Visual Site Surveys

Utility Meter Readings etc

All activities are carried out on a risk based approach which will determine the level of controls

required.

To obtain a permission to access permit You must have completed a contractors site induction (this document).

You must have authorisation from Estates & Facilities to start work.

•Permits are issued from the Permits are issued from the Estates & Facilities Office, located in The Hub Office, 165 Great Dover Street, contact the Building Service Manager, on 020 7848 6874/0787964 3993

•Contractors rules must be obeyed at all times

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Site SECURITY

• You will be issued with an ID CARD upon completion of the Induction process.

• Your ID card must be visible at ALL times and returned to the Reception upon leaving site.

• ACCESS CONTROL

• DO NOT leave external doors open and unattended.

• DO NOT let anyone in without asking them to produce their pass.

• Inform The Sports Grounds Manager(s): Honor Oak Park on 020 8613 9432

New Malden 020 8949 9732/3 Griffin: 020 8693 2330

• if Access Control doors need to be kept open or if a Fire Door needs to be used.

SECURITY • Scaffolds and builders’ lifts must not be accessible out of hours, security

measures must be agreed before erection of the equipment.

• Ladders must be secure when not in use

• Inform Security if you require out of hours or weekend working.

• DO NOT leave waste anywhere onsite e.g. in stairwells, corridors, cleaners cupboards etc.

USE OF SUB-CONTRACTORS

If your contract with the College allows the use of sub-contractors the following is required:

• Your managers and/or foremen must ensure that all subcontracted personnel attend a King’s

College London Induction.

• Inductions may be arranged by contacting the Estates & Facilities Office, located in The Hub Office,

165 Great Dover Street, contact the Building Service Manager, on 020 7848 6874/0787964 3993

• Personnel found working on site without having attended an induction and not covered by a valid

permit may suspended from site without notice.

Safe System of Work Due to the age and nature of our buildings, many of

them may contain asbestos containing materials

(ACM’s).

Below gives an example of the type of activity which requires viewing the Asbestos Register:

• Access to ceiling voids

• Working with or altering building fabric

• Entering Plant Areas or riser spaces

This list is not exhaustive, please discuss with your permit issuer prior to starting works.

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Induction Acknowledgement (Sports Grounds)

Griffin/Honor Oak Park/New Malden *

Company Name…………………………………..

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Please complete this form in Capitals. A copy of the completed form must be returned to your College contact prior to

employees attending site, or works may be delayed. * Delete as appropriate

FIRST NAME

SURNAME INDUCTION DATE

MOBILE NUMBER

SIGNATURE