contractor should visit the site with unhcr engineer and should access the present condition of the...

Annex A – CALENDAR OF ACTIVITIES

ACTIVITY DATE

Launch of the RFP 07/02/2014

Site visits 11/02/2014

Closing date for submission of

offers

21/02/2014

Questions to be sent 13/02/2014

Interviews with the shortlisted

bidders

28/02/2014

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1111

TOR TERMS OF REFERENCE

For Rehabilitation and /or reconstruction of part of buildings to be used for kitchen facilities

including supply and installation of kitchen equipment’s provided by the bidder in Vrajdebna

refugee camp in Sofia, Bulgaria.

2

Contents:

1. The Requirement

2. The Scope of Works.

2.1 Cost of Preparation and submitting a proposal

2.2 Modification of the RFP documents

2.3 Interpretation of RFP document

2.4 Language of the Solicitation

2.5 Proposal Pricing

2.6 Period of Proposal Validity

2.7 Submission of Price information

3. Bidders Profile

3.1 General

3.2 Experience and Expertise

3.3 References

3.4 Differentiations and Bidders Assets

4. Proposed Key personnel

4.1 Organization and Staffing

4.2 Curriculum Vitae for Proposed professional staff

5. RFP structure, Governance and Leadership

5.1 Governance & Project Management

5.2 RFP Leadership

5.3 Response Structure

6. Eligibility Requirements

6.1 Eligibility Criteria

7. Bid Assessment

7.1 Bid Analysis and scoring

8. Financial Proposal Submission form

9. Evaluation of Proposal

9.1 Selection and Evaluation of Proposals

9.2 Contacts between the Bidder and UNHCR

9.3 Termination of RFP procedures

10. Technical Evaluation

11. Financial Evaluation

11.1 Notification of award

11.2 Advance Payments

11.3 Payments

12. Anticipated duration of the contract

13. Audit right of UNHCR

14. Defect Liability

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15. Summary of Bill of Quantities

16 Bill of Quantities

Part A- Civil Works

Part B- Electrical Works

Part C- Sanitary,Water supply and Sewerage works

Part D- HVAC Works

Part E- Kitchen Equipment

17. Drawings

18. Technical Specifications

Part-A Civil Works

Part-B Electrical Works

Part-C Sanitary, Water supply and Sewerage works

Part-D HVAC Works

Part-E Kitchen Equipment

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1. The Requirement

The present section provides a high level description of the terms of reference and the scope of work

for service provision. These are fully detailed in the subsequent sections.

3 Scope of Work for Service Provision

5

2. The scope of works:

UNHCR OFFICE Bulgaria intends to rehabilitee of the former of part of buildings to be used for

kitchen facilities including supply and installation of kitchen equipment’s provided by the bidder in

Vrajdebna refugee camp in Sofia, Bulgaria. This includes all works described in detail in the attached

Bill of Quantities (BOQ).

The tender envisages design, build and supply-and-fix of equipment for a part of an existing

dormitory .The complex has been vacant before the current refugees’ influx. Presently approximately

400 refugees have been accommodated. The complex comprises dormitory section, school rooms,

kitchen section with associated store, dining area, basement service rooms, sanitation facilities

associated with the relevant activities.

The purpose of the rehabilitation, renovation of kitchen facilities and dining room and new kitchen

equipment-supply-and fix is to satisfy the food preparation and food distribution for the

accommodated refugees.

The building structure visual inspection showed no signs of structural defects.

The kitchen and the dining facilities are allocated in separate wing and are one story high. The kitchen

has separate access from outside. The kitchen has not been in use for several years. All building

systems function with unproved capacity. The rehabilitation is planned to be part of general

renovation of the building.

The approximate dimensions of the dining area are 24.0 m X 9.0 m. The dimensions of the kitchen

area are 16m x 8 m. The structural height is approximately 3. 30 m. The building structure is RC,

constructed circa1970’s. The floor finish of the dining and kitchen area is mosaic, which is generally

in good condition. The existing steel framed windows are in good condition. The wooden doors shall

be replaced.The partition walls are brick walls, plastered and painted with acrylic paint. The ceilings

are plastered and paintedwith acrylic paint.

The kitchen areas were properly planned for the ideal kitchen. There are several rooms for washing of

food items, dishes, and cutting of meats, fishes, vegetables, preparation foods and stores.

As the kitchen areas are not functioning for the past several years, all the kitchen equipment is

predominantly missing or damaged. And the existing water supply, sewerage, ventilation, electrical

and heating systems are not working properly. There is no fire alarm system in place. All wares are

condemned or missing.

Contractor should visit the site with UNHCR Engineer and should access the present condition of the

building and its systems and make a technical and financial proposal for total rehabilitation works for

the kitchen, dining and storage areas and kitchen equipment-supply and install. The pricing document

(BoQ) is prepared as a guidance document forbidders. All bidders are advised to satisfy themselves

during the site visit that all possible items of work are included. The bidder is given an opportunity in

the financial proposal form to include any additional items deemed necessary for proper completion

of the works.

UNHCR OFFICE in Sofia,Bulgaria invites proposals from construction firms, who have valid

registration and relevant experience to perform the job maintaining high quality of work in a timely

manner.

Technical proposals will be evaluated as per the criteria given in the RFP. Financialproposals will be

opened only after the submission of the technical evaluation report.

Construction Firm will be selected under Quality Cost Based Selection (QCBS) – Best Value

(BV)approach.

6

Proposals must be valid for a period of sixty (60) days from time and date of thesubmission of the

proposal.

2.1 Costs of Preparing and submitting a proposal

The Bidder shall bear all costs associated with the preparation and submission of Proposal

andContract negotiations. UNHCR Bulgaria will under no circumstances be responsibleor liable for

these costs, regardless of the outcome of the proposal process and reserves the right toannul the

selection process at any time prior to subcontract award, without thereby incurring anyliability to the

Applicants.

2.2 Modifications to the RFP documents

UNHCR Bulgaria reserves the right to unilaterally issue modifications to the RFP. Ifissued,

modifications will be timely provided to all bidders.

The deadline for submission may be extended depending on the scope of a modification.

Proposalvalidity extension may be requested.

2.3 Interpretation of RFP documentation

UNHCR BULGARIA will respond to written inquiries for interpretation or clarification.Responses

will be sent anonymously to all biddersvia email. Phone or other verbal enquiries shall not

beentertained.

Verbal correspondence will not be considered as official communication. Only written modifications

to

RFP documents will be considered official communications.

2.4 Language of the Solicitation

The Proposal prepared by the Biddersand all related correspondence and documents

exchangedbetween the Bidders and UNHCR BULGARIA, shall be in English.

2.5 Proposal Pricing

The Financial Proposal shall include unit prices against each entry of the Bill of Quantities. The

quoted price shall be final and shall include all relevant cost components.

The contract will be awarded as a lump-sum for the required time frame. Unit prices will be used only

for the negotiation ofchange orders, if any.

The total “All inclusive” contract value and unit price of each Bill of Quantities item shall be quoted

in the currencyspecified in the RFP.

Should any bidderdeem necessary to correct the BOQ quantities and/or include in the BOQadditional

trades and/or materials, such additions shall be quoted on a separate sheet. A summarysheet must then

be provided, as follows:

Tender BOQ Lump-Sum Total: USD or BGN

Additions to the Tender BOQ Lump-Sum Total: USD or BGN

Grand Lump-Sum Total: USD or BGN

For the contract award only the Tender BOQ “All inclusive” Big Total will be considered

7

2.6 Period of Proposal Validity

Proposals shall remain valid for the period specified in the covering note.Under exceptional

circumstances, Bidders may be requested to extend the period of validity of theProposal. If theBidder

does not wish or is not able to extend the period of validity, hemay withdraw the Proposal.

2.7 Submission of price information

The bidder must clearly separate their technicaloffer from their financial offer. The technical

component must not contain any financial Information. Doing so will result in your submission being

disqualified.

44444444444444444444444444444444444444444444444444444444

Contractor’s Profile

3. Bidders profile:

The bidder’s careful attention is required throughout this section to understand UNHCR’sexpectations

from the company.

UNHCR will carefully assess the Bidder’s Profile to determine the extent of compliance

withUNHCR’s expectations, along the following headlines:

3.1 General

UNHCR expects the bidder to provide the following information and documents:

a. Brief company history (VAT, Valid trade license, Business Address & company registration,

Bulgarian chamber of construction license).

b. Financial statements covering the last three years.

c. Declaration about Legal Capacity (to prove that the bidder is an individual legal entity) with

right to enter intocontract.

d. Litigation History ( close 7)

3.2 Experience and Expertise

UNHCR expects to receive Curriculums Vitae of the bidders staff involved with the project, including

but not limited to:

a. Project Manager

b. Site Supervisor

c. Other key personnel

UNHCR reserves the right to ask for more information on some or all of the listed staff. The bidder

should also prove allocated staff are assigned to the project.

3.3 References

UNHCR expects the bidder to provide three references on recently completed or ongoing

workssimilar to the works with the following information:

a. Customer Name

b. High Level description of the Project

c. Date of Project (start & completion)

d. Full Contact information

e. Value of the contract, as awarded and actual

8

UNHCR reserves the right to call or write to the advised customers to seek additional information

onthe contractor and/or its services.

3.4 Differentiators &Bidders Assets

As stated before, UNHCR works in very challenging and demanding environments and expects

excellence in managed service delivery. This can only be achieved through a solid and

flexiblepartnership.

In this respect the bidder is expected to list::

a. UN experience & exposure

b. Similar experience in harsh environment

c. Local knowledge

d. Ownership

5 Proposed Key Personnel

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4. Proposed Key Personnel:

4.1 Organization and Staffing:

In this chapter you should propose the structure and composition of your team deployed to undertake

the job. You should list the main disciplines of the assignment, the key expert responsible, and

proposed technical and support staff.

Propose key Personnel

Position assigned Name of

Staff

Education Years of Experience in

construction and in

the assigned role

Project Manager: Professional civil engineer

with 5years’ experiencein

construction.

Site Supervisor Diploma in Civil Engineer

with 3 years’ experience.

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4.2 Curriculum Vitae for Proposed Professional Staff

1.Proposed Position [only one candidate shall be nominated for each position]:Specify if Company

staff member or professional hired for this contract.

3. Name of Staff [Insert full name]:

4. Education [Indicate college/university and other specialized education of staff member,giving

names of institutions, degrees obtained, and dates of obtainment]:

5. Membership of Professional Associations:

6.Other Trainings [Indicate significant training since degrees under 5 - Education were obtained]:

7. Countries of Work Experience: [List countries where staff has worked in the last ten

yearspreferably on the area of civil construction]:

8.Languages [For each language indicate proficiency: good, fair, or poor in speaking, reading]:

9.Employment Record [Starting with present position, list in reverse order every employment held

bystaff member since graduation, giving for each employment (see format here below): dates

ofemployment, name of employing organization, positions held.]:

From [Year]: ____________To [Year]: ____________

Employer: _____________________________________

Positions held:

10. Certification:

I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes

myself, my qualifications, and my experience. I understand that any willful misstatement

describedherein may lead to my disqualification or dismissal, if engaged.

_____________________________________________________ Date ___________________

[Signature of staff member or authorized representative of the staff] Day/Month/Year

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5. RFP Structure, Governance and Leadership 6 RFP Structure, Governance and Leadership

5.1 Governance & Project Management

The Representative UNHCR Bulgaria will exercise overall governance. UNHCR Project Manager

will ensure operational governance.

5.2 RFP Leadership

The Representative UNHCR Bulgaria will lead the project to”Rehabilitation and/or reconstruction of

parts of buildings to be used for kitchen facilities including supply and installation of kitchen

equipment provided by the bidder for the Refugee Camp in Vrajdebna, Sofia”

5.3 Response Structure

UNHCR would strongly suggest that your technical response strictly follows the section headingsused

in this document. We believe this will ensure that you respond to all aspects of the RFP and thatthe

evaluation teams are able to complete their evaluation on a like for like basis.

7 Eligibility Requirements

6.Eligibility Requirements:

6.1 Eligibility Criteria

The Bidder agrees to submit

a. An affidavit stating that the bidder has not been involved in litigation with any UN Agency

/Department / Organization or black-listed by a UN entity. Eligible/Not Eligible.

b. A Valid Legal Registration.

c. Bank reference(s) Eligible/not-eligible.

d. Bank letter stating the availability to issue a performance bond, equal to 10 (ten) % of the

contractvalue, for the entire duration of the contract, including the 12 (twelve) month warrant period,

startingfrom the date on which the UNHCR Project Manager issues a certificate of

substantialcompletion. The performance bond must be submitted in original after award and prior to

signthe contract.

Bidders not meeting the above mandatory conditions of eligibility will be disqualified. Theinterested

Bidders will be technically evaluated on the basis of information provided in the Technicalproposals

on the following criteria.

8 Bids Assessment

7. Bids Assessment:

7.1 Bids Analysis and Scoring

The analysis and scoring of bids is done along two separate processes, financial and technical. The

technical component is weighted at 60% of the total score and the financial component at 40%.

Theassessment of technical component is divided into 4 major categories:

a. Company qualification-all legal documents such as VAT, Registration, Legal capacity.

b. Proposed Service and ToR understanding.

c. Project staff.

d. Own equipment.

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e. Kitchen equipment quality and compliance with the technical specifications.

The technical matrix used for the assessment of the bids and the bidders is confidential and shall notbe

disclosed at any stage of the process nor beyond. The scoring is weighed and is done along

thefollowing four principles:

a. Fully Compliant.

b. Compliant with Minor Deficiencies.

c. Compliant with Major Deficiencies.

d. Non-Compliant.

UNHCR has set a number of indicators reflecting the core aspects of the required services. Non-

compliance for two or more indicators will disqualify the bidder. (See Section 11.1)

The Financial Proposal Submission Form will be used by the contractor to submit their offer. (See

Section 9)

9

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8 Financial Proposal Submission Form

[Location, Date]

To,

Representative,

UNHCR Bulgaria

---------------------------------------------------------------------------------------------------------------------------

Name and address of the Bidder

We have studied the RFP documents (RFP/2014/01)and all of its appendices. We hereby agree to

provide the required services and goods under the project entitled: “Rehabilitation and /or

reconstruction of partof buildings to be used for kitchen facilities including supply and installation of

kitchen equipment provided by the bidder in Vrajdebna refugee centers in Sofia, Bulgaria” for the

amount

of:………………………………………………………………………………………………………

……( Grand Total in words)

Bid Item In figures In words Currency

A. All inclusive fixed

price Total as per

UNHCRBOQ:

All inclusive price for

additional

quantities/trades/materials

deemed necessary to be

included by the bidder

after site visit / detailed

inspection of the works,

toadded to the UNHCR

BOQ:

Total(A+B)

Remark: All prices must be given without VAT.

The financial proposal shall include an“All inclusive” price for carrying out “Rehabilitation and /or

reconstruction of part of buildings to be used for kitchen facilities including supply and installation of

kitchen equipment’s provided by the bidder in Vrajdebna refugee camp in Sofia, Bulgaria.”, inclusive

of all costs involved and all other expenses associatedfor successful completion of the project.

Payment of all applicable duties and taxes in respect of theapplicants will be the responsibility of the

bidderand biddersare advised to quote their lump sum bid amount excluding of such applicable levies

and bidders shall be deemed to have satisfied themselves in this regard before submitting their

proposal. This Proposal is valid for 60 (sixty) days from the deadline of the Proposal submission.

(Signature) (Title) (Seal)

_____________________________

(Name of the Bidder)

Contact person/Address/ Cell phone number

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9. Evaluation of Proposal:

9.1 Selection and Evaluation of Proposals

UNHCR Bulgaria will nominate a Technical Evaluation Committee to evaluateProposals in

accordance with the Technical Evaluation Criteria. Technical Proposals will be evaluatedto determine

the technically acceptable proposals.

Financial Proposals will only be evaluated by the Price Evaluation Committee after the Technical

Proposals have been scored and signed report submitted. Technically acceptable proposals will be

evaluated based on Best Valueapproach.

The Evaluation Committee(Technical and Price Evaluation Committee) will consider the technical

merits in accordance with the scoring system, and the price offer on the basis of the “Best value for

money” principle.

In addition to the specification in the sub-clauses above, UNHCR Bulgaria reserves the right to reject

any Proposal if:

The Bidder’s qualification or Proposal data are proven to be false;

The Bidder commits a proven unfair or dishonest act in order to acquire rights foragreement

award.

Submitted bonds may be confiscated.

The Technical Evaluation Committee may request clarifications through the UNHCR Procurement

Officer on parts of the technical proposals that may be unclear.

If there are arithmetic mistakes in the price offer of the technically acceptable Bidders,

UNHCRBulgaria will rectify these mistakes on the following basis:

If there is a discrepancy between the unit price and the total price that is obtained

bymultiplying the unit price and quantity, the unit price shall prevail, and the total price shall

becorrected; and

If there is a discrepancy between the amounts in figures and in words; advantage will begiven

to the amounts in words.

If the correction(s) leads to a different total cost, this new total cost will be considered by the

Price Evaluation Committee.

UNHCR Bulgaria reserves the right to reject the Proposal if the technicallyacceptable Applicant does

not accept the correction of mistakes in the budget by UNHCRBulgaria.

9.2 Contacts between the Bidder and UNHCR

Bidder shall not contact UNHCR on any matter relating to theirProposals, from the time of the

contract is awarded.Any effort by the Bidderto influence UNHCR in its decisions on

Proposalevaluation, Proposal comparison, or contract award will result in the rejection of the

Bidders'Proposal.

9.3 Termination of RFP procedures

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UNHCR Bulgaria may terminate the RFP procedures at its own discretion.In case of termination of

this RFP, UNHCRshall notify all the Bidderswithin 10 (Ten) calendar days of the decision to

terminate.

UNHCR is not obligated to provide the Bidders with detailed informationor specific reasons for

terminating the RFP. UNHCR is not obligated torefund expenses incurred in preparing and submitting

any proposals in response to this RFP.

1110 Evaluation of Proposals 11 Technical Evaluation 10. Technical Evaluation:

10.1 Technical Evaluation Criteria:

Criteria used for the evaluation of all Technical

Proposals (out of 60 points)

a. Company qualification ( 20 points):

Applicants are required to provide all information regarding

company registration, business address, Vat, Valid trade

license, declaration about Legal Capacity to enter the

contract, litigation history, past experience.

b.Proposed Services and ToR understanding(20 Points):

A construction schedule, including all major construction

activities andallotment of resources. Minimum number of

activities should bedetermined by the Project Manager and

provided to bidders. TheConstruction Schedule must be

prepared by using specific schedulingsoftware. It is

suggested to use Microsoft Project. However, should

anybidder prefer to use another equivalent software, they

must be warnedthat a license of that software must be

provided to the UNHCR ProjectManager for the duration of

the contract, including the warrant periodof 12 months after

completion. For evaluation purpose, a hard copy ofthe

schedule will be sufficient.

An overview of their Quality Control procedures, not to

exceed five (5)A4 pages. Quality certifications may be

attached in addition to the five pages.

Past Experience:The experience demonstrated by bidders in

performing contracts similar to thesubject work for:

b.1 Scope of similar type and size of works.

b.2 Complexity (number of similar trades, as per the

attached Bill of Quantities.

Only projects with a positive feedback from reference points

of contact interviewed for the evaluation of past

performance will be evaluated.

Minimum number of projects for evaluation is three.

Proposals with less than three past performance/experience

projects with positive feedback will be excluded from the

tender.

Past Performance:Performance of the bidders on the five

projects presented for past evaluation,as assessed by their

clients through telephone interviews.Applicants are allowed

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to submit commendation letters, awards and any other

official documents certifying performance.

c. Key Professionals (10 points):

1. Project Manager

-Preferably a professional Civil engineer with minimum

5years of Construction experience.

-Required to be fluent in the English language, both written

and Spoken.

-Entitled to negotiate on behalf of the contractor any change

ordersthat may be required by UNHCR Bulgaria as well

asany other contractual issues.

-Will be the contractual counterpart to UNHCR,Bulgaria.

1. Site Supervisor

-Required to be a diploma in Civil engineer with minimum 3

years ofConstructionexperience.

-Required to be full time on site for the duration of the

contract.

-Required to be fluent in the English language, both written

and Spoken.

d. Own equipment ( 5 points)

The biddershall provide own or have assured access of the

essential equipment for the required works.

e. Kitchen equipment quality ( 5 points)

Quality of the kitchen equipment,

Life Cycle,

Warranty,

Defect liability period

Brand name.

Note: The above technical evaluation/assessment constitutes 60% weight-age in the total scoring for

selection of the Contractor. Minimum Technical Score required to be eligible for award is 45 points.

11Financial Evaluations:

The lowest proposal will be rated with the maximum score envisioned in the RFP for the financial

proposal (40/100 points).

All other proposals will be rated according to their percentage deviation from the lowest proposal, by

using the following algorithm:

Score Pi = [(P1 / Pi) * J]

Where:

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J = Maximum available score for the financial proposal.

Pi = Financial Proposal to evaluate.

P1 = Lowest Financial Proposal.

Proposals will be ranked according to their combined technical and financial scores.

The bidder achieving the highest scores entailing both technical and financial aspects will be awarded

the contract.Corrections to the BOQ quantities and/or additional trades and/or materials, must be

quoted on a separate sheet.

The proposal acceleration shall be justified by the construction schedule provided as per the above.

11.1 Notification of Award

Within 10 (Ten) Calendar days after the selection of the Bidder, UNHCR BULGARIA shall send the

successful Bidder a written notice on award and notify other Biddersof the outcome of the proposal

solicitation process.

11.2 Advance Payments

UNHCR does not make payments in advance.

11.3 Payments

UNHCR Bulgaria shall pay the Contractor in accordance with Payment schedules asper the agreed

contract terms and conditions.

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12 Anticipated duration of the contract

13.1 Contract Completion Date

UNHCR requires the completion of all the works included in this tender within sixty 60days from the

contract signature date. 15 Audit Rights of UNHCR15

UNHCR

13. Audit rights of UNHCR.

Contractor shall maintain consistent records and accounts as necessary for the proper managementof

the Contract and in accordance with generally accepted accounting principles and practices.For the

purpose of reviewing and verifying the costs of cost reimbursable items and the quantitiesboth of

these and of items chargeable at specified rates or for any other reasonable purpose, UNHCRor its

authorized representative shall have access at all reasonable times, to all relevant records andaccounts.

UNHCR or its authorized representative shall have the right to reproduce and retain copiesof all such

records and accounts.

14.Defects Liability

14.1 Defects Liability Period

The expression "Defects Liability Period" shall mean the period of 18 (eighteen) months, calculated

from the date of completion of the Works stated in the Certificate of Substantial Completion issued by

the Engineer or, in respect of any Section or part of the Works for which a separate Certificate of

Substantial Completion has been issued, from the date of completion of that Section or part as stated

in the relevant Certificate. The expression "the Works" shall, in respect of the Defects Liability

Period, be construed accordingly.

For kitchen equipment’s, contractor should provide the warranty certificate by the company to replace

or repair within two years and made by prominent company.The major equipment’s life cycle shall be

not less than 10(ten) years. The equipment package shall be intact, unbroken and seal intact.

Declaration of conformity by EU standards, packing list and content list shall be included. (detailed in

technical specification of kitchen equipment’s)

20

United Nations High Commissioner for Refugees

Rehabilitation works forRehabilitation and/or reconstruction of parts of buildings to be used for

kitchen facilities including supply and installation of kitchen equipment provided by the bidder

for the Refugee Camp in Vrajdebna, Bulgaria

NOTICE - COMPLETE PROJECT PRICE:

All calculations, measurements and estimations

are based on the supplied documents, information

and drawing by the UNHCR. These documents

include the Drawings, BOQ, Schedules and

Specifications. Any discrepancies between these

documents are to be brought to the immediate

attention of UNHCR engineer.

21

Project No.:

Annex B

Date:

Summary prices and bill of quantities

Project No:

Project:

Date:

Company name:

All prices in EUR:

Works type Estimated price

Civil works :

Electrical works:

Sanitary, Water supply and Sewage

works:

Heating, Ventilation & Air Conditioning

(HVAC)

Kitchen Equipment’s

22

DETAILED BILL OF QUANTITIES (BOQ)

23

Project No.: RFP/2014/

Project:

Item: Civil works

Date:

ESTIMATE

Rehabilitation works for the kitchen and dining in Vrajdebna refugee camp

Item

No. Description of Items Quantity Unit

Rate

in Figure Amount

1 3 4 5 6 8

PART- A : Civil Works

1

Mobilization and cleaning site before commencing actual

physical work and during contract period and

demobilization after completion of the Works under

contract accepted by Engineer.

400.00 LS

2 Dismantling existing doors and windows ,and kitchen

equipment’s etc.

1500.00 LS

3 Supplying, fitting and fixing glazed wall tiles with on 20

mm thick cement sand mortar (1:3) base and raking out the

joints with white cement including cutting, laying and hire

charge of machine and finishing with care etc. including

water, electricity and other charges complete all respect

accepted by the Engineer.

On walls

30.00 sqm.

4 Supplying, fitting and fixing PVC flooring tiles on 20 mm

thick cement sand mortar (1:3) base including cutting,

laying and hire charge of machine and finishing with care

etc. including water, electricity and other charges complete

all respect accepted by the Engineer.

5.88 sqm.

5

Installation and Supplying best qualities laminated with the

thickness of 40 mm flush doors (.9 m X2 m) complete with

frame, leaves ,ironmongery with all necessary fixing such

as door locks ,hinges etc.

10.00 No.

6 Installation and Supplying best qualities with thickness of

50 mm exterior steel door (1 m X 2 m) complete with


as door security locks ,hinges etc.

1.00 No.

7 Installation and Supplying steel frame for windows with

the section of hollow metal (size of 50 mm 50mm) with all

necessary fixing such as window locks ,hinges etc.

3.24 sqm.

8

Supplying, fitting. fixing of uPVC hollow or solid plastic

door (2.92 m x 2.18m) having section thickness min 60 mm

,white in colour, 1 no SS hasp bolt, door lock, with all

necessary fittings accepted by the Engineer

1.00 No.

24

9 Minimum 12 mm thick cement sand plaster (1:4) having

with fresh cement to wall both inner and outer surface,

finishing the corner and edge including washing of sand

cleaning the surface, scaffolding and curing at least for 7

days, cost of water electricity and other charges etc. all

complete in all respect as per drawing and accepted by the

Engineer.

15.00 sqm.

10

Painting to door and window frames,shutters in two coats

with approved best quality and colour of synthetic gloss

paint with primer coat delivered from authorized local

agent of the manufacturer in a sealed container, having

highly water resistant, high bendability, flexible, using

specific brand thinner applied by brass/roller/spray over a

coat of priming elapsing time for drying including surface

cleaning from dust, oil or dirt, smoothening. Finishing and

polishing with sand paper and necessary tools, scaffolding.

testing charges etc. all complete in all floors approved and


87.24 sqm.

11

Painting to radiator and pipes in two coats with approved

best quality and colour of synthetic gloss paint with primer

coat delivered from authorized local agent of the

manufacturer in a sealed container, having highly water

resistant, high bendability, flexible, using specific brand

thinner applied by brass/roller/spray over a coat of priming

elapsing time for drying including surface cleaning from

dust, oil or dirt, smoothening. Finishing and polishing with

sand paper and necessary tools, scaffolding. Testing charges

etc. all complete in all floors approved and accepted by the

Engineer.

36.00 sqm.

12 Approved best quality white and colour Latex paint

delivered from authorized local agent of the manufacturer in

a sealed container, applying to wall and ceiling in 2 coats

with over a coat of brand specified primer or sealer elapsing

specified time for drying/ recoating matt finish including

cleaning and sand papering making the surface free from

loose and flaky materials, dirt, grease, wax, polish, scraping

all chalked and scaled materials, applying the paint by

brush/roller and necessary scaffolding etc. all complete in

all floors accepted by the Engineer.

810.50 sqm.

13 Cleaning, patching, acid washing and final sealing (wax) of

the existing mosaic floors in kitchen,corridors and service

rooms, all complete in all floors accepted by the Engineer.

434.40 sqm.

14 Cleaning existing wall tiles with refill the groves with

appropriate colourfiller, all complete in accepted by the

Engineer.

193.03 sqm

15

Repair of the damaged mosaic of walls,skirting with cement

mortar and properly painting as per instruction of engineer.

19.82 m

25

16 Supply and installation of window clear glasswith 5 mm

including sealing.

13.51 sqm

Sub Total of A

Part- B : Electrical works

А Electric boards, backup sources, main LV cables

1 Supply, installation, connection, commissioning of Main

distribution board MDB, as per specification, floor standing

on steel support, lockable steel rack, with all needed

equipment, rated ІР44, 1 No.


distribution board Kitchen, as per specification, floor

standing on steel support, lockable steel rack, with all

needed equipment, rated ІР44, 1 No

3 Supply, installation, connection, commissioning of

switchboard Dining hall, as per specification, wall mounted,

lockable steel rack, fitted with all protective, commutation,

control devices, protection rating ІР44, 1 No


switchboard HVAC, as per specification, wall mounted,



А1 Supply and install cables NYY on cable tray

6

3x185+95+95 55 ml

7 5х6 50 ml

8 3х6 15 ml

А2 Cable termination and connection

9 185sqmm 4 No

10 6sqmm 4 No

11 Decorative cover of cable tray – plasterboard encasing,

lenght approx. 15m, size of the case ~50/50cm 1 No

В Light fixtures and installation

1 Supply and install light fixture pendant, 2x35W T5 lamp,

electronic gear,, grill, IP20 (dining hall), connection and

adjustment, 30 No


electronic gear,, mirror louvre, IP20 (office), connection

and adjustment, 1 No

26


electronic gear,, cover, IP65 (kitchen), connection and

adjustment, 11 No


electronic gear,, cover, IP65 (kitchen), emergency lighting

kit with battery 1h for one of the lamp, electronic gear,s,

connection and adjustment, 3 No



adjustment, 6 No


electronic gear,, cover, IP54 (preparation area), connection





8 Supply and install light fixture ceiling mount, 2x26W CFL

lamp, ECG, cover, IP54 (WC), connection and adjustment, 6 No

9 Supply and install light fixture 1х28W, Т5, electronic gear,

with switch, surface mounted on wall, IP54, connection and

adjustment, 11 No

10 Supply and install light fixture 2х26W, CFL, electronic

gear, with switch, surface mounted on wall, IP65,


11 Supply and install emergency light, with battery for 1 hour,

non-maintained operation, 1x8W, IP20, connection, 9 No



13 Supply and install emergency escape sign with battery for 1

hour, maintained operation, 1x8W, pictogram, IP20

connection 6 No



connection 9 No

15 Supply, install and connection of one-way light switch 10А,

surface-mounted 13 No


flush-mounted, including backbox 2 No

17 Supply, install and connection of one-way double light

switch 10А, surface-mounted 2 No

18 Supply, install and connection of two-way light switch 10А,



flush-mounted, including back box. 6 No

20 Supply and install push-button, incl. back box. 8 No

21 Cable NYY4x1,5 – supply and install (for emergency

lights) 40 ml

22 Cable NYY3x1,5 – supply and install 1120 ml


24 Supply and install conduit self-extinguishing 25mm 600 ml

25 Supply and install conduit 25mm under plastering (dining

hall) 450 ml

26 Make trench in wall, incl. materials 450 ml

27

С Sockets and supply of equipment

1 Supply and install water heater switch 2x25A with indicator

lamp 5 No

2 Supply and install socket SCHUKO- 16А/250V, flush

mounted, including back box, connection commissioning, 6 No

3 Supply and install socket SCHUKO , surface mounted

waterproof, connection commissioning, 12 No



5 Supply and install socket and plug IEC1x16+N+PE, surface

mounted waterproof, connection commissioning, 4 No



7 Supply and install local full-load switch 6А/220V, ІР55,

connection 1 No


connection 2 No


connection 1 No


connection 2 No


connection 2 No


connection 8 No


connection 1 No


connection 1

No

15 Supply and install emergency button type “mushroom“,

connection 2

No

16 Supply and install push-button with indicator lamp, 24V~

(WC), connection 1

No

17 Supply and install two-button „on-off“ with indicator lamp

(kitchen), connection 2

No

18 Supply and install motor starter (rotary handle,

thermomagnetic motor protection) IP65 – 1.6A/380V,

connection 2

No


20

Cable NYY3x2,5 – supply and install 1620 ml

21 Cable NYY3x4 – supply and install 300 ml

22

Cable NYY5x1,5 – supply and install 95

ml

23


ml

24

Cable NYY5x4 – supply and install 150

ml

25


ml

26 Supply and install/pull conduit self-extinguishing 3/4",

surface 340

ml

28

27 Supply and install/pull conduit self-extinguishing 1",

surface 70

ml


surface 60

ml


hall) 160

ml


hall) 50

ml

31

Supply and install conduit 25mm floor screed (kitchen) 20

ml

32 Supply and install electrical distribution box IP54 for

surface installation 80 No

33 Supply and install electrical distribution box for hidden

installation 30 No


D Cable trays

1 Supply and install cable tray 300/60mm, galvanized, indoor

usage, including hanging, instructed by the manufacturer,

completion with hanging and connection elements 40 ml

2

Supply and install cable tray 200/60mm, galvanized, indoor


completion with hanging and connection elements 40

ml




ml



completion with hanging and connection elements, with

separator 20

ml

5 Supply and install cable ladder LG 600/60mm, galvanized,

indoor usage, including hanging, instructed by the

manufacturer, completion with hanging and connecting

elements, with cover 5

ml

6 Sealing of opening 400/200mm with fire stop mineral wool

as per instruction of manufacturer 3 No



E Public address

1 Supply and install loudspeaker for surface installation on

wall, 1,5/3/6W/100V, 94dB/1W/1m termination

commissioning 5 No

2 Supply and install horn loudspeaker

3/5/10W/100V, 109dB/1W/1m 4 No

3 Supply and install/pull cable FE180 E30 1x2x0,8, on tray or

in conduit 250 ml


29


hall) 70 ml




installation 4 No

8 Supply and install fireproof box with 4 terminals 1 No

9 Commissioning, programming, tests 1 set

Note:

1. The public address line shall be connected to the system

of the building – see building design for details

2. System is according EN54 and EN60849

F Data/voice cabling

1 Supply and install board for ELV systems – 1 switch 5ports

10/100, 2RJ outlets, TV splitter 1in/2out, free space for TV

amplifier 1 No

2 Double socket RJ45 cat5 surface mount, incl. termination 1 No

3 Cable FTP cat5 – supply and install 70 ml


5 Supply and install/pull FTP cat5e cable on cable tray 30 ml



7 Certification, tests, commissioning 1 Set

Note:

The data cabling shall be connected to building system –

see building design for details

G TV system

1 Supply and install TV outlet, incl. back box, connection 2 No

2 Supply and install/pull coaxial cable 75ohm 45 ml


hall) 45 ml


5 Supply and install/pull coaxial cable 75ohm on cable tray 10 ml


installation 2 No

Note:

The TV cabling shall be connected to building system – see

building design for details

H Grounding

30

1

Supply materials and make grounding – 2 galvanized steel

rods, 3m lenght 1 No

2 Test terminal 1 No

3 Supply an install galvanized steel bar 40/4мм 100 ml

4

Supply and install galvanized grounding plate 300/30mm 6 No

5 Supply and install flex copper wire 6sq mm, yellow/green 50 ml

6 Supply and install cable lug 6sqmm, copper 200 No

7 Main grounding plate 1 No

8 Tests, commissioning, adjustments

I CCTV

1

Supply and install dome vandal-resistant CCTV camera,

700TV lines, infrared lighting 4 No

2 Supply and install coaxial cable or UTP cat 5e 150 ml

3

Supply and install conduit 25mm under plastering (dining

hall) 150 ml

Note:

The CCTV system shall be connected to building system –


J INTRUDER ALARM

1

Supply and install control panel, 192 zones, 8 groups, 999

codes, memory for 2048 events 1 No

2 Supply and install power supply unit, incl. accumulator,

transformer, tamper 1 No

3 Supply and install keyboard 1 No

4 Supply and install zone expander 1 No

5 Supply and install accumulator 12V/7Ah 1 No

6 Supply and install net transformer 1 No

7 Supply and install volume PIR detector – ceiling mount 14 No

8 Supply and install door magnetic contact 2 No

9 Supply and install acoustic glass-break detector 12 No

10 Supply and install siren 1 No

11 Supply and install 6-wire CQR cable 300 ml

12 Supply and install cable NYY 3x1 150 ml

13 Supply and install data cable UTP cat 5e 200 ml


31


hall) 90 ml


L Miscellaneous

2 Tests, commissioning, adjustments 1

Sub Total of B

PART- C : Sanitary, Water Supply and Sewerage

works

WATER SUPPLY

1

Supply and Fix Poly Propilen -R type pipes for cold water

dia 20 mm, inclusive all fittings and inclusive all clips,

hangers, brackets, joints and chiseling out, embedding and

filling back in mortar 1: 3. 50.00 lm

2





3





4





5





6

Supply and Fix Poly Propilen -R type pipes for hot water




7





8





9





10





11


dia 63 mm, inclusive all fittings and inclusive all clips, 10.00 lm

32


filling back in mortar 1: 3.

12 Supply and fix Stop valve dia 20 mm 30.00 no

13 Supply and fix stop ball valve dia 20 mm, no drain 5.00 no



16 Supply and fix stop gate valve dia 20 mm, no drain 4.00 no




20 Supply and fix stop ball valve dia 20 mm, drain 4.00 no



23 Supply and fix stop gate valve dia 25 mm, drain 10.00 no


25 Supply and fix return valve dia 20 mm 5.00 no




29 Supply and fix pressure valve 5.00 no

30

Supply and fix electrical water heater capacity 80 lt, Pn= 3

Kw, vertical installation, all connectors inslusive, testing

and brackets and auxilary fittings inclusive 5.00 no

31


Kw, vertical installation, all connectors inclusive, testing

and brackets and auxiliary fittings inclusive 5.00 no

32 Supply and fix PP-R brackets dia 25 10.00 no





33



39

Supply and fix wash-hand basin hot water mixer, standing

type, all accessories inclusive, with all connectors inclusive 1.00 no

40

Supply and fix wash-hand basin hot water mixer (kitchen

sink), standing type, all accessories inclusive, with all

connectors inclusive 10.00 no

41

Supply and fix wash-hand basing hot water mixer, wall

type, all axesoiresinclusssive, with all connectors inclusive 10.00 no

42

Supply and fix hot water mixer, wall type, all accessories

inclusive, holder connection 2.00 no

43

Supply and fix hot water shover mixer, all accessories

inclusive 2.00 no

44

Supply and fix circulation pump, indoor type, Q=3,46 l/sec,

H=5 m 1.00 no

45

Supply and fix pipe insulation dia 20 mm, D=9 mm,

horizontal 70.00 no

46


horizontal 40.00 no

47


vertical 10.00 no

48


vertical 6.00 no

49


basement 70.00 no

50


basement 25.00 no

51


basement 40.00 no

52


basement 60.00 no

53


basement 10.00 no

54 Supply and fix plugs, various types 20mm -63 mm 60.00 no

55 Desinsection and pressure testing water supply pipe line 300.00 lm

SEWAGE

56 Waste evacuation 5.00 cum

57

Supply and fix PVC pipe SN 8 dia 110 mm, all fittings

inclusive, brackets and hangers inclusive, t=3,2 mm 45.00 lm

58


inclusive, brackets and hangers inclusive, t=2 mm 10.00 lm

59

Supply and fix PVC pipe SN 8 dia 50 mm, t=2 mm, all

fittings inclusive, brackets and hangers inclusive 40.00 lm

34

60

Supply and fix PVC pipe SN 8 dia 110, t=2 mm, all fittings

inclusive, brackets and hangers inclusive 45.00 lm

61

Supply and fix PVC inspection 90 deg., pipe SN 8 dia 110,

all fittings inclusive, brackets and hangers inclusive 10.00 no

62

Supply and fix cast iron pipe dia 50 mm, t=4 mm., all

fittings inclusive, fix in bed of mortar 1: 3 and finish 8.00 lm

63

Supply and fix cast iron floor trap dia 50 mm, t=4 mm., all

fittings inclusive, fix in bed of mortar 1: 3 and finish,

bottom flush 6.00 no

64


fittings inclusive, fix in bed of mortar 1: 3 and finish, side

flush 10.00 no

65

Supply and fix cast iron floor trap dia 110/ 50 mm, t=4 mm,

all fittings inclusive, fix in bed of mortar 1: 3 and finish,

bottom flush, residue filter inclusive 15.00 no

66

Supply and fix wash-hand basin bottle trap, single-bowl

type, all fittings and connectors inclusive 6.00 no

67

Supply and fix wash-hand basin bottle trap, double-bowl


68

Supply and fix WC " Monoblock" -S type, PVC cover , all

water and sewage connectors inclusive, sealing and testing 2.00 no

69

Supply and fix porcelain wash-hand basins, wall mounted,

all water and sewage connectors inclusive, sealing and

testing, brackets and hangers inclusive 2.00 no

70

Supply and fix porcelain wash-hand basins, standing type,



71

Supply and fix grease separator, floor type, all accessories

inclusive, sealing and testing 5.00 no

72

Supply and fix wall brackets for PVC pipe dia 40 mm,

galvanized, rubber gasket inclusive 20.00 no

73



74

Supply and fix PVC dia 110 mm hangers complete, ceiling

type, galvanized, gaskets inclusive 50.00 no

75

Supply and fix PVC reduction 110/ 50 mm, t=3, 2 mm,

seals inclusive 5.00 no

76

Supply and fix PVC inspection 90 degrees 110/ 50 mm, t=3,

2 mm, seals inclusive 5.00 no

77 Desinfection an testing sewage pipe line 150.00 lm

78 Wall openings blocking 200/200 mm 5.00 no


80 Existing sewage pipeline conductivity testing 60.00

Sub Total of C

Part D: Heating, Ventilation & Air Conditioning

(HVAC)

35

I. PRELIMINARY WORK

1 Disassembly of air ducts, storage and transportation to

recycling point

150.00 kg

2 Disassembly of steel pipes, storage and transportation to

recycling point

1200.00 kg

3 Disassembly of steel heaters, storage and transportation to

recycling point

9.00 No

4 Disassembly of cast iron heaters, storage and transportation

to recycling point

10.00 No

5 Drilling holes in brick walls 3.00 mou

II. VENTILATION

1. Kitchen Extract Air System

1.1 Extract fan, ductable, with motor out of air stream, incl.

flexible connections, el.board and control

Air flow rate 7500 m3/h

Ext. pressure 300 Pa

1.00 No

1.2 Exhaust ventilation grille - adjustable

Dimensions 500/200 mm

2.00 No

1.3 Transfer grille


6.00 No

1.4 Air ducts of black steel sheets, welded joints, rectangular -

straight and shaped

22.00 Sqm

1.5 Testing and commisioning of ventilation system 1.00 No

2. Extract Air System - Storages and WC

2.1 Extract fan, ductable, incl. ON/OFF damper, el.board and

control



1.00 No



6.00 No

2.3 Transfer grille


5.00 No

2.4 Discharge air grille on facade


1.00 No

2.5 Air ducts of galvanized steel sheets, rectangular - straight

and shaped

32.00 Sqm

2.6 Regulating duct damper 2.00 No

2.7 Fire damper 200/200 mm 4.00 No

36

2.8 Testing and commissioning of ventilation system 1.00 No

3. Supply Air System - Dining

3.1 Supply fan, ductable, incl. ON/OFF damper, el.board and

control



1.00 No

3.2 Air heater, ductable, incl. cut-off valves and air bleed

Heating capacity 45.6 kW

Carrier - water 90/70°C

1.00 No

3.3 Frost protection system, including sensor, adjustable control

valve and electrical wiring

1.00 No

3.4 Air filter class G4 ductable


1.00 No

3.5 Ductablesilancer


1.00 No

3.6 Supply ventilation grille - adjustable


12.00 No


3.8 Circulating pump for water 90/70°C, flow rate 2m3/h,

pressure 8 m H2O, including cut-off valves, non-return

valve and flexible connections

1.00 No


and shaped

65.00 sqm


3.11 Rubber sheet insulation for ducts 65.00 Sqm


3.13 Steel pipes DN 32 140.00 Lm

3.14 Steel knees DN 32 22.00 No

3.15 Pipe insulation for steel pipe DN 32 of close cell structure,

thickness 13 mm

150.00 Ml

3.16 Protection for pipe insulation of steel or AL sheet 70.00 sqm

III. RADIAOR HEATING

1. Heaters

1.1 Steel panel heater with automatic air bleed, thermostatic

valve, fixing elements

H = 300 mm

Heating capacity 2400 W


6.00 No



H = 500 mm


22.00 No

37




H = 600 mm



2.00 No

2. Piping

2.1 Circulating pump for water 90/70°C, flow rate 1.5m3/h,



1.00 No

2.2 Steel pipes DN 32 100.00 Ml








2.10 Steel tees 8.00 No


thickness 13 mm

100.00 Ml


thickness 13 mm

30.00 Ml


thickness 13 mm

16.00 Ml


thickness 13 mm

20.00 Ml

2.15 Protection for pipe insulation of steel or AL sheet 70.00 Sqm

Sub Total of D

PART- E : Kitchen equipments

1

Grill, electric, flat, stainless steel, used oil collection tray

inclusive, Pn= 8kW/400V/50÷60Hz 9 ( Dimensions

800x700x900 mm)

1.00 No

2

Grill, electric, riffle, stainless steel, used oil collection tray

inclusive, Pn= 8kW/400V/50÷60Hz ( Dimensions

800x700x900 mm)

1.00 No

3 Working table with under shelf, 400 mm, stainless steel (

Dimensions 400x700x900 mm)

2.00 No

4

Electric Cooker, four round electric plates and oven 2/1

GN; Pn=17.9kW/400V/50÷60Hz;( Dimensions

800x700x900 mm)

1.00 No

5 Working table, isle type, stainless steel, low shelf inclusive(


2.00 No

38

6

Electric cooker, four round electric plates,

Pn=10.4kW/400V/50÷60Hz; ( Dimensions 800x700x900

mm)

2.00 No

7 Fryer 2x10 lt, electric, stainless steel, Pn=12kW/400V(


1.00 No

8 Hood isle type with stainless plate filters and lighting 220V

( Dimensions 3000x1600x450 mm)

1.00 No

9

Refrigerated cabinet,wall-adjacent, two compartment

cooler, stainless steel; Pn=0,4kw/220V ( Dimensions

1340x600x850 mm)

2.00 No

10 Working table, wall-adjacent, stainless steel with under

shelf ( Dimensions 1100x600x850 mm)

1.00 No

11 Meat-slicer dia 250; Pn= 0,25 кW/220V; speed=300 rpm 1.00 No

12 Cutter 5 lt; Pn= 1,5 кW/220V ( Dimensions 305x380x530

mm)

1.00 No


shelf( Dimensions 2000x600x850 mm)

1.00 No



2.00 No

15

Frying pan, "turn-type", 60 lt, electric, manualy operated;

Pn=9kW/400V/50Hz, Water supply connector 3/4''; Sevage

connector dia 50 mm ( Dimensions 800x700x900 mm)

1.00 No

16

Steam cooker, indirectly heated, 60 lt,

electrical;Pn=9kW/400V/50÷60Hz;Water supply connector

3/4''; Sevage connector dia 50 mm ( Dimensions

800x700x900 mm)

1.00 No

17 Hood with stainless plate the wall filters and lighting 220V


1.00 No

18

Injection Combi steamer Oven, stainless steel,color screen

Touch screen control programs menu in Bulgarian,

automatic washing, registration system HACCP, capacity

10+1 GN-1/1 ; Pn=17,6kW/380V;Water supply connector

3/4''; Sevage connector dia 50 mm; Stop-cock ( Dimensions

933x863x104600 mm)

1.00 No

18.1 Combi oven stand; tray guiders inclusive stainless

1.00 No

19

Hooding wall-adjacent stainless steel with stainless plate

the wall filters and lighting 220V ( Dimensions

1000x1100x450 mm)

1.00 No

20 Tray troley 15 trays;1/1 GN, stainless steel ( Dimensions

385x550x17300 mm)

2.00 No

21 Stainless steel shelf on 4 levels with perforated shelves ( 1.00 No

39


22 Working table, wall-adjacent with sink 600h500h300,

stainless steel ( Dimensions 1150x700x850 mm)

1.00 No

23 Wall-type shelf, stainless steel, console-type suspended (


9.00 No

24 Microwave, console-type wall suspended; Pn=0.7kW/220V,

2pcs consoles(Dimensions 500х300х250 mm)

1.00 No

25 Working table, isle type, stainless steel, under shelf

inclusive (Dimensions 900х650х850 mm)

2.00 No

26 Bain Marie; wheeled; Capacity=3 GN 1/1;

Pn=1,35кW;220V(Dimensions 1170х650х850 mm)

2.00 No

27 Working cabinet table isle type, stainless with two shelves

under and sliding doors ( Dimensions 1400х700х850 mm)

2.00 No


shelf ( Dimensions 2100х700х850 mm)

1.00 No

29

Refrigerated cabinet, stainless steel one door-type;

Capacity= 654 lt;GN 2/1, temperature range=0° ÷ + 10°C;

Pn= 0.75kW/220V 720х825х2100 ( Dimensions

720X825X2100 mm)

6.00 No



1.00 No

31 Tray troley 16 trays; 400x600 mm, stainless steel (

Dimensions 470x620x1735 mm

1.00 No

32

Combi Oven for pastries,stainless steel, 6 trays 400x600

mm capacity; Pn=6,4kW/400V/50÷60Hz;Water supply

connector 3/4''; Sevage connector dia 50 mm( Dimensions

910x750x775mm

1.00 No

32.1 Combi Oven stand; tray guiders inclusive stainless steel 1.00 No

33


the wall filters and lighting 220V (Dimensions

1000х900х451 mm)

1.00 No

34

Induction cooker, one electric plate,

Pn=3,5кW;220V/50÷60Hz; ( Dimensions 343x440x120

mm)

1.00 No

35 Working table, with sink 500х400х250 incusive, wall-

adjacent, stainless steel ( Dimensions 1750х600х850 mm)

1.00 No

36 Planetary mixer with three attachments, volume bass -20

Lt.; Pn=1.1kW/220V ( Dimensions 830х530х880 mm)

1.00 No

37

Vegetable slicer with 5 discs included, electric; Pn=

0,515kW/400V/230V/50Hz (Dimensions 280х510х460

mm)

1.00 No

38 Working table with two sinks 500х400х250, wall-adjacent,

stainless steel ( Dimensions 2500х600х850 mm)

1.00 No

39

Potato peeler machine, load capacity 10 kg.;

Pn=,0,75kW/220V;Water supply connector 3/4''; Sevage

connector dia 50 mm( Dimensions 400х770х870 mm)

1.00 No

40

39.1 Potato peeler stand with filter, stainless steel 1.00 No

40 Working table, with sink incusive, wall-adjacent, stainless

steel(Dimensions 1700х600х850 mm)

1.00 No



1.00 No

42 Meat-gringer capacity 160kg/h; Pn=0,75kW/400V (

Dimensions 420х250х436 mm)

1.00 No

43 Cutting bench, PE type top 40мм( Dimensions

600х600х850 mm)

1.00 No

44 Working table, one sink 500х400х250 incusive, wall-


1.00 No

45 Stainless steel shelf on 4 levels with perforated shelves (

Dimensions 1950х600х2000 mm

2.00 No

46 Working table, wall-adjacent, dishware reception, stainless

steel ( Dimensions 1600х600х850 mm)

1.00 No

47 Wheeled trash bin stainless steel 1.00 No

48 Working table, wall-adjacent, stainless steel, one side cut

(Dimensions 1500х600х850 mm)

1.00 No

49 Working table, wall-adjacent, stainless steel( Dimensions

1100х700х850 mm)

1.00 No

50

Input elemet to a dishwasher with 2 sinks,400h400h250,

stainless steel; Shower tap to input table(Dimensions

1150X700X850 mm)

1.00 No

51

Dish-washer, electrical,side loaded; Pn= 6,20

kW/400V/50Hz; Water supply connector 3/4''; Sevage

connector dia 50 mm, 500h500mm basket ( Dimensions

620х660х1440 mm)

1.00 No

52 Output element for dishwasher with extra shelf (


1.00 No

53 Troley for clean dishes, three shelves, stainless

steel(Dimensions 950х500х950mm)

2.00 No

54

Working cabinet,wall-adjacent, front sliding doors and

indoor-shelf,stainless steel( Dimensions 1600х700х850

mm)

1.00 No

55

Frezeer, two door-type GN 2/1; Capacity= 1432 lt;

temperature range=0° ÷ + 20°C;( Dimensions

1440х825х2120 mm)

3.00 No

56

Refrigerated cabinet, two door-type GN 2/1; Capacity=

1432 lt; temperature range=0° ÷ + 10°C;(Dimensions

1440х825х2120 mm)

5.00 No

57 Store shelf, 4 levels, galvanized steel ( Dimensions

1250х600х2000 mm)

2.00 No

58 Store shelf, 4 levels, galvanized steel( Dimensions

2000х600х2000 mm)

5.00 No

41

59 Electronic scale; Capacity=max 10 kg

5.00 No

60 Electronic scale; Capacity=max 150 kg 1.00 No

61 Neutral section for cutlery, trays and bread, stainless steel (


1.00 No


shelf(Dimensions 1750х600х850)

1.00 No

63 Cabinet lock for detergents, stainless steel (Dimensions

600x450x850 mm)

1.00 No

Kitchen utensils

1 Knife Professional universal ( Dimension 210 mm) 10.00 no

2 Kitchen knife( Dimension 290 mm) 5.00 no

3 Sharpening blade 2.00 no

4 Scissors for chicken with a steel blade and a plastic handle 2.00 no

5 Cutting board white with vacuum feet( Dimension

450х300х12 mm)

5.00 no

6 Cutting board chicken-brown with vacuum feet (Dimension

450х300х12 mm)

1.00 no

7 Cutting board fish-blue with vacuum feet ( Dimension

450х300х12 mm)

1.00 no

8 Cutting board for meat red with vacuum feet ( Dimension

450х300х12 mm)

1.00 no

9 Cutting board vegetable green, with vacuum feet 1.00 no

10 Wire breaking 35 cm, stainless steel INOX 18/10 (

Dimension 350 mm)

2.00 no

11 Ladle 0.2 liters, of stainless steel INOX 18/10 ( Dimension

90 mm- 200 mm)

3.00 no


100х250 mm)

3.00 no

13 Slotted spoon 10 cm stainless steel INOX 18/10 5.00 no

14 Turner 12/7 cm from the stainless steel INOX 18/10 5.00 no

15 Clip grill 30 cm stainless steel 3.00 no

16 Colander stainless steel INOX 18/10 with 3 mm holes 3.00 no

17 Conical strainer stainless steel INOX 18/10 ( Dimension

200 mm)

2.00 no

18 Sieve of stainless steel, diameter 30 cm 1.00 no

19 Standing Can-opener, clearance height of 55 cm 1.00 no

20 Peeler for fruits and vegetables with a sliding blade 4 cm (

Dimension GN 1/1)

2.00 no

21 Grid for oven stainless steel GN 1/1 10.00 no

22 Four-grater made of stainless steel INOX 18/10 1.00 no

23 Meat mallet 3.00 no

42

24 Press garlic 2.00 no

25 Turner perforated stainless steel INOX 18/10, a perforated,

with dimensions 8.5 x 8 cm, total length 33 cm

2.00 no

26 Casserole pan ( ( Dimension 320 mm) 4.00 no

27 Casserole pan ( Dimension 280 mm) 2.00 no

28 Stainless saucepan with lid ( Dimension 601 mm) 2.00 no

29 Stainless saucepan with lid ( Dimension 301 mm) no


31 Stainless saucepan with lid ( Dimension101 mm) no

32 Container GN 1/1-4 ( Dimension GN 1/1) 6.00 no

33 Stainless steel container( Dimension GN - 1/1-20) 3.00 no

34 Stainless steel container ( Dimension GN - 1/1-40) 4.00 no

35 Stainless steel container 22.00 no

36 Stainless steel container ( DimensionGN - 1/1-100) 6.00 no



39 Stainless steel container (DimensionGN - 1/1-65) 6.00 no




43 Stainless steel container perforated ( Dimension GN - 1/1-

65)

11.00 no


100)

6.00 no

45 Cover GN 1/1 6.00 no


100)

6.00 no

47 Baking pan ( Dimension 600X400 mm) 12.00 no

48 Baking pan perforated (Dimension 600X400 mm) 6.00 no

49 Roller for cutting dough 1.00 no

50 Confectionery spatula ( Dimension 250 mm) 1.00 no

51 Confectionery spatula ( Dimension 150X80 mm) 1.00 no

52 Wooden rolling pin 50 cm, made of beech wood with a

diameter of 4 cm

1.00 no

53 Plastic storage box with lid 4lt 4.00 no


55 Basket rack for dishwasher 6.00 no

56 Basket trays for dishwasher ( Dimension 500X500 mm) 6.00 no

57 Basket teacups for dishwasher 6.00 no

58 Cutlery basket dishwasher 4.00 no

59 Dishwasher basket base ( Dimension 500X500 mm) 2.00 no

Sub Total of E

Total of A+B+C+D+E

Grand Total in BGN or USD

43

Drawing

44

Technical Specifications

45

A. CIVIL WORKS

1.0 MATERIALS

1.1 CEMENT

Cement shall be Ordinary Portland Cement or Portland Composite Cement conforming to the

requirements of the BDS EN 197-1:2003 unless otherwise specified.

Cement shall conform to the following standards as per BDS EN 197-1:2003.

a). Water for normal consistency : 26% to 33%

b). Fineness : Minimum 280 sqm/kg (by air

permeability method)

i). Initial setting time,BDS EN196-3:2005

+А1:2009

: Not less than 45 min.

ii). Final setting time, BDS EN 196-3:2005

+А1:2009

: Not more than 375 min.

c). Minimum compressive strength

i). 3 days : 12.4 MPa (1800 psi)

ii). 7 days : 19.3 MPa (2800 psi)

iii). 28 days (optional) : 27.6 MPa (4000 psi)

Cement shall be delivered in packages as packed by the Manufacturer with the brand name,

type of cement and weight of each bag marked on the bag. Sample test of cement must be

done from the laboratory designated by the Engineer. One bag from each brand or each

consignment of supply of 100 metric tons of cement shall be selected for testing.

1.2 BRICK

Common building clay bricks shall conform to BDS 208:1980 (First Revision). Bricks shall

be manufactured from combination of clay mixed with silica sand and alumina and shall be

uniformly burnt throughout. Bricks shall be kiln burnt.

1.2.1 First Class Bricks

First Class Bricks shall comply with the following requirements of BDS EN 77a-1:2005

(Common Building Clay Bricks–First Revision).

a). Bricks shall be of machine mould, uniform colour, shape and size having sharp

square sides and edges and paralled faces.

b). Bricks shall be sound, hard and well burnt homogeneous in texture and free

from flaws and cracks.

c). Bricks shall emit a clear metallic sound when struck with a small hammer or

another brick. A fractured surface shall show a uniform compact structure free

46

from lumps, grits or holes.

d). A first class brick shall not absorb more than 1/6th of its dry weight when

immersed in water for 24 hours.

e). A first class brick shall not break when struck against another brick or when

dropped at T-position on hard ground from a height of about 1.2 metre.

f). Standard dimension of bricks shall be 250mm x 120mm x 60mm.

g). Allowable variations in dimensions shall be:

i). in length not more than 6mm

ii). in breadth not more than 5mm

iii). in height not more than 1.5mm

h). Unit wieght of bricks shall be minimum 950 kg/cum

i). Minimum compressive strength of bricks shall be for

i). halved bricks (mean of 12 bricks) : 25 MPa (3500 psi)

ii). Individual brick : 17 MPa (2500 psi)

j). range of efflorescence for a first class brick shall be slight to nil.

1.2.3 Perforated Bricks

Perforated bricks shall meet the following specifications:BDS EN 771-1:2005.

a). Minimum unit weight : 2,20 kg/brick

b). Minimum compressive strength on gross area:

i). Multi-core brick : 70 kg/sq.cm

ii). 10-Hole engineering brick : 210 kg/sq.cm

iii). Maximum size of perforation : 625 sq.mm

c). Minimum number of perforation

i). Along width of brick : 2

ii). Along length of brick : 6

d). Minimum wall thickness:

i). Between brick edge and perforation : 10mm

ii).Between adjacent perforations : 10mm

e). Maximum water absorption

i). 5 hrs, boiling : 20 % of dry wt.

ii). Efflorescence : Nil

Dimensions (+3mm) 250mm x 250mm x 120mm

The perforations may be of any regular shape in cross section. In case of rectangular section

the larger dimension shall be parallel to length of the brick. Dimension of perforation

measured parallel to the plane of the shorter side shall not be more than 15cm except in case

of circular shape of the perforation in which case it may be allowed up to 20cm. Total area of

perforation shall not exceed 45% of the total area of corresponding face of the brick.

1.2.4 Clinker Bricks

Clinker bricks or tiles shall meet the following requirement:

Minimum unit weight : 2 kg/brick

Minimum compressive strength : 560 kg/sq.cm (8000 psi)

Minimum modulus of rupture : 12 kg/sq.cm (600 psi)

Water absorption 5 hrs.boiling : 12%-15% of dry wt.

Efflorescence : Nil

Dimensions : 250mm x 250mm x 60mm

Clinker bricks shall be manufactured by dry process and burnt to a higher temperature and

shall be uniformly vitrified to a dark copper tone. Edges shall be square, straight and sharply

47

defined.

1.3 SAND

Sand shall conform to BDS EN 12620.

Sand shall be either natural sand, composed of clean, hard, durable uncoated particles

resulting from the disintegration of siliceous and/or calcareous rocks; or manufactured sand

resulting from the crushing of boulders or shingle.

Sand shall be clean and free of injurious amounts of organic impurities; deleterious

substances shall not exceed the following percentages by weight:

Clay Lumps and friable particles - maximum 3%

Coal and Lignite 0.25%

Material passing the 0.075mm (No. 200) sieve 1%

Shale, coal, soft or flaky fragments 1%

Sulfur compounds 0.3%

Organic material content no organic material

Sand shall be well graded from course to fine and shall conform to the following Fineness

Modulus:

Concrete : 2~2.5 (Two to Two point five)

Mortar : 1.2 to 1.5

Filling sand : 0.8 to 1.0

Sand from different sources of supply shall not be mixed and stored in the same stockpile nor

used alternately in the work without permission from the Engineer.

1.4 COARSE AGGREGATE

Coarse aggregate shall conform to BDSEN 12620+A1 и BDS EN 12620+A1/НА.

Nominal maximum size of coarse aggregate in concrete shall not be larger than:

a). One-fifth of the narrowest dimensions between sides of forms; or

b). One-third the depth of slabs; or

c). Three-fourth the minimum clear spacing between individual reinforcing bars or wires,

bundles of bars, or prestressing tendons or ducts.

1.5 WATER

The water for concrete, mortar and screed shall comply with BDS 636:1986

The water for washing aggregate and mixing concrete and mortar shall be clean, potable and

free from objectionable quantities of silt, organic matter, alkali, salt, acids and other

impurities. Sufficient water storage facilities shall be provided to ensure the continuous

operation of concrete placing.

The methods of delivering and storing water shall be subject to the approval of the Engineer.

The water to be used for mixing concrete shall be tested Result of the test shall be submitted

to the Engineer, 7 days prior to concreting work. All costs involved in these tests shall be

borne by the Bidder.

48

1.6 REINFORCING BAR

High tensile steel reinforcing bar shall be structural grade deformed bar specified as per BDS

9252:2007.

1.6.1 Tolerance of Mass

Nominal size

(mm)

Tolerance of mass per metre

run (%)

Up to 7 + 8.0

8 to 12 + 6.0

Over 12 + 4.5

1.6.2 Tolerance of Diameter

Tolerance in diameter for both plain and deformed bars shall not exceed 2.5% for 12mm and

less size and 1.8% for sizes larger than 12 mm.

1.6.4 Bending Requirements

The bend-test specimen shall withstand being bent around a pin without cracking on the

outside of the bend portion. The requirements for degree of bending and sizes of pins are

prescribed in Table 3-Bend Test Requirement.

The bend test shall be made on specimens of sufficient length to ensure free bending and with

apparatus which provides:

Continuous and uniform application of force throughout the duration of the bending

operation.

Unrestricted movement of the specimen at points of contact with the apparatus and

bending around a pin free to rotate.

Close wrapping of the specimen around the pin during the bending operation.

Table -3

1.6.5 Frequency of Tensile, Bend, Re-bend testing

For the specified tests sample length shall be 1000 mm long or 20 times the nominal size

whichever is greater. Sample shall be selected from each batch at a frequency of not less than

one per x tonnes or part thereof where x has the value give in the above table. Samples for the

bend and re-bend tests shall not be selected from the same bar.

1.6.6 Cross Sectional Area and Mass

Nominal size Mass (kg/m) Cross sectional area (mm2)

6 mm 0.222 28.30

8 mm 0.395 50.30

10 mm 0.616 78.50

12 mm 0.888 113.00

16 mm 1.579 201.00

20 mm 2.466 314.00

22 mm 2.980 380.00

25 mm 3.854 491.00

28 mm 4.830 616.00

32 mm 6.313 804.00

Nominal size of bar

(mm)

Value of x (Quantity of materials in tonnes)

Tensile test Bend test Re-bend test

Under 10 25 50 50

10 to 16 35 70 70

20 to 32 45 90 90

49

All steel bars prior to its use shall be cleaned with wire brush to make it free from loose scale,

dirt, paint, oil, grease or other foreign substances.

All reinforcing steel shall be stored properly under shed not to be contaminated by oil, grease

or mud.

1.6.7 Requirement for Deformation in Reinforcing Steel

The reqirement of deformation shall meet BDS ЕN 10080:2005.

a). Deformations shall be spaced along the bar at substantially uniform distances. The

deformations on opposite sides of the bar shall be similar in size and shape.

b). The deformations shall be placed with respect to the axis of the bar so that the

included angle is not less than 450 deg. Where the line of deformations forms an

included angle with the axis of the bar of from 450 to 70

0 deg. inclusive, the

deformations shall alternately reverse in direction on each side, or those on one side

shall be reversed in direction from those on the opposite side. Where the line of

deformation is over 700 deg. a reversal in direction is not required.

c). The average spacing or distance between deformations on each side of the bar shall

not exceed seventeenths of the nominal diameter of the bar.

The overall length of deformations shall be such that the gap between the ends of the

deformations on opposite sides of the bar shall not exceed 12.5% of the nominal perimeter of

the bar. Where the ends terminate in a longitudinal rib, the width of the longitudinal rib shall

be considered the gap. Where more than two logitudinal ribs are involved, the total width of

all longitudinal ribs shall not exceed 25% of the nominal perimeter of the bar. Furthermore,

the summation of gaps shall not exceed 25% of the nominal perimeter of the bar. The nominal

perimeter of the bar shall be 3.14 times the nominal diameter.

Measurement:

i) The average spacing of deformations shall be determined by dividing a

measured length of the bar specimen by the number of individual

deformations on any one side of the bar specimen. A measured length of the

bar specimen shall be considered the distance from a point on a deformation

to a corresponding point on any other deformation on the same side of the

bar.

ii) The average height of deformations shall be determined from measurements

made on not less than two typical deformations.

Deformations shall be based on three measurements per deformations, one at the

centre of the over-all length and the other two at the quarter points of the over-all

length.

2.0 CEMENT CONCRETE (C.C.) WORKS. (VNoss)

2.1 Description

The work covered by this item shall consist of constructing in floor and where necessary as

per drawing with Concrete Grades as specified in Bill of Quantities.

2.2 Materials

Cement shall be Ordinary Portland Cement Type–1 or Portland Composite Cement, sand shall

be local sand with minimum F.M. 1.8 and coarse aggregate shall be as specified in Bill of

Quantities, water shall be potable water.

50

2.3 Construction Requirements

The specification shall be the same as for R.C.C works excepting that:

(i) No reinforcement will be used;

(ii) Strength/Proportion shall be as noted in Schedule of Items;

(iii) 20mm down graded coarse aggregate as specified in BOQ;

(iv) The curing shall be done for 7 days minimum;

(v) Wooden or steel tempers or rammers in lieu of vibrators may do compaction of

concrete.

If C.C. work is done over brick soling, it shall be sprinkled with water so that no loss of water

from concrete can occur due to absorption of water by dry bricks. In case sub soil water tends

to rise and wash away C.C. work in foundation, while this is being done, dewatering of

foundation bed shall be done by making sumps and using pump or manual labour. The

dewatering process shall continue until the concrete has set.

In order to improve bond with masonry/concrete work coming above it, if required, the

surface shall be roughened before it reaches initial set, by scouring with the help of a pointed

tool or wire brush.

2.4 Method of Measurement

This item shall be measured in the cubic meter complete in place.

2.5 Basis of Payment

The amount of completed and accepted work, as mentioned above shall be paid for at the

quoted unit price and payment shall be for full compensation of all materials, labours

including preparation of bed laying of polythene transport, batching, mixing, pouring,

compacting and curing etc. necessary to complete the item according to drawing and direction

of Engineer.

3.0 REINFORCED CEMENT CONCRETE (R.C.C) WORK

3.1 Scope of Work

The work covered by this item shall consist of but not limited to reinforced concrete

construction in foundations, rafts, columns, lintels, beams, slab, ribs, fins wall panels,

retaining walls, underground water reservoirs, roof water tanks etc. of the form, dimension

and design shown in the drawings.

3.2 Materials

3.2.1 Cement

Ordinary Portland Cement Type-1 or Portland Composite Cement confirming to BDS EN

197-1:2003. It shall be free from any hardened lumps and any foreign material other than the

manufacturing ingredients. Cement shall have a minimum 90% of particles by weight passing

the 75 micron sieve. The Engineer’s Representative reserves the right to reject any cement

that fails to achieve specified concrete strength laid down in these specifications and the

schedule of items.

Cement bags containing clods giving indications of starting of initial setting time shall not be

used in R.C.C work.

Only one brand of cement shall be used for a particular casting work except by written

permission from the Engineer. Different types of cement if approved by the Engineer shall be

51

stored separately and shall not be mixed.

Use of re-bagged cement shall not be allowed.

Engineer, at his discretion shall test cement which he feels to have deteriorated through age,

damage to bags, improper storage or for any other reason. In the event of any sample being

found to be not in accordance with BDS EN 197-1:2003 or any other standard as specified,

the whole consignment from which the sample comes shall be rejected and removed from the

site immediately notwithstanding any previous acceptance otherwise.

Cement may be measured by weight or in a standard bag to weigh 112 pounds/50kg having a

volume of 0.0354 cum/1.25 cft. The Bidder shall maintain the record of deliveries of cement

to the site and its use in the work.

Cement shall be stored at site in such a manner as to permit easy access for proper inspection,

handling and identification of each shipment. Cement shall not be stocked higher than 6 bags.

3.2.2 Supply of Aggregates

(i) Unless otherwise permitted by the Engineer, fine and coarse aggregates for

concrete shall comply with the relevant requirements of BDS EN 12620.

(ii) All coarse aggregates for incorporation into concrete mixes shall consist of

hard, solid, durable, uncoated angular rock fragments or angular fragments of

crushed stones and shall not contain dust, mud, organic materials or other

deleterious matter.

(iii) All fine aggregates for incorporation into concrete mixes, shall be clean, hard,

solid and durable natural sand and shall not contain harmful amounts of dust,

mud, organic material or other deleterious substances. The fine aggregates shall

be as far as possible pure Silica (SiO2).

(iv) The aggregates shall be graded and the combined gradation of aggregates used

for the concreting works shall have to be approved by the Engineer.

3.2.3 Gradation of Fine and Coarse Aggregate

The gradation of the fine aggregates shall conform to the requirements shown below.

Grading of Fine aggregate

ASTM Sieve Designation Per Cent Finer by Weight

3/8 in (9.5 mm) 100

No. 4 (4.75 mm) 95 to 100

No. 8 (2.36 mm) 80 to 100

No. 16 (1.18 mm) 50 to 85

No. 30 (0.60 mm) 25 to 60

No. 50 (0.30 mm) 10 to 30

No. 100 (0.15 mm) 2 to 10

The gradation of coarse aggregate shall conform to the following:

Designated sizes Percentage by weight passing US Standard

sieves having square openings

38 mm 25 mm 20 mm 12 mm 10 mm No. 4 No. 8

52

25 mm down graded

20 mm down graded

12 mm down graded

100

--

--

95-100

100

--

--

90-100

100

25-60

--

90-100

--

20-55

40-70

0-10

0-10

0-15

0-5

0-5

0-5

3.2.4 Reinforcement for Concrete

(i) Unless otherwise permitted by the Engineer, the reinforcement to be used shall be

mild steel B 500 grade deformed bars having minimum yield strength of 415

MPa (60,000 psi) and shall conform to BDS 9252.

(ii) Cutting, bending, cleaning and fastening in position of reinforcing steel shall

conform to the requirements of ACI 318, unless otherwise specified by Engineer.

(iii) Prior to placing orders for reinforcing steel, the Bidder shall submit samples,

Specifications and test certificates as specified herein and as required by the

Engineer for approval. No order shall be placed until such approval is given in

writing.

(iv) All consignments of reinforcing steel shall be stamped by the manufacturer to

identify the Mill, Grade of steel, and the lot number from which the consignment

was made.

(v) Reinforcing steel shall be stored on the ground in separate groups according to

size and length in such a manner as to be readily accessible when required, and

with facilities for inspection.

(vi) Before being placed in position, all reinforcing steel shall be thoroughly cleaned

of grease, paint, loose rust or other coatings of any kind, which reduce bond.

(vii) All reinforcing steel tobe incorporated in the work shall be placed accurately in

the position shown on the drawings and shall be held firmly in position during

placing and setting of concrete.

3.2.5 Mixing Water

i). Water for mixing concrete shall, unless otherwise permitted by the Engineer, be

potable water drawn from a tubewell or obtained from a public water supply

authority.

ii). The water to be used shall be clean and free from all deleterious materials that

significantly affect the hydration reactions of Portland cement.

iii). The Bidder shall propose the provisions to ensure a satisfactory and adequate

supply of potable water subject to the approval of the Engineer.

iv). Water must be free from excessive chlorides and sulphates. Water supplies

shall be sampled and tested for chlorides and sulphates in a standard materials

testing laboratory as directed by the Engineer. The maximum acceptance limits

shall be as follows :

1000 mg/1 as SO3 for sulphates

500 mg/1 as CI ion for chlorides.

3.2.6 Delivery and Storage of Materials

3.2.7 Cement

The Bidder shall be responsible for the proper storage of the cement at the job site. Cement

shall be stored in a weather proof shaded area having dam proof floor, waterproof walls and

53

leak-proof roof. The cement stacks shall be placed at a minimum distance of 300mm from the

walls. The damp-proof floor shall be constructed by raising it minimum 300mm above the

ground. If the cement is damaged and becomes lumpy due to defective storage, it shall be

removed from the job site within 24 hours of receipt of instructions from the Engineer’s

Representative.

Cement in transit and storage or stock-piled at site shall be protected from dampness or any

damage by climatic conditions that would change its characteristics or usability. Cement go

down shall be constructed to be fully weather proof. Batches of cement shall be used for the

work in the order in which they are delivered to the site. A register shall be maintained by the

Bidder listing date of delivery and quantity of each consignment for easy identification.

3.2.8 Aggregates

Aggregates shall be stock-piled at least 7 days prior to their anticipated use to permit the

Engineer to sample each stockpile to determine the acceptability of the material for the

intended use.

Aggregates of different sizes or grades and from different sources of supply shall not be

mixed. All aggregate shall be stored free from contact with earth and other deleterious matter.

Every precaution shall be taken during transport and stockpiling of coarse aggregate to

prevent segregation.

Segregated aggregates shall not be used until they have been thoroughly remixed and the

resultant pile is of uniform and acceptable grading at any point from which a representative

sample is taken.

3.2.9 Reinforcing steel

Reinforcing steel shall be stacked with each dia type of bars stockpiling separately under shed

to avoid effect of rain and dew. Stockpiling of huge quantity of steel bar shall be avoided to

save it from rusting and deterioration through oxidation. Sufficient quantity required for

single operation of casting should be collected from one approved source and stored at site

prior to rod bending and binding work. Reinforcing bars shall not be stockpiled on soil. A

raised platform shall be prepared by laying brick flat soling over which reinforcing bars shall

be stacked in orderly manner.

Sufficient acceptable materials shall be available at the batching site to ensure continuous

placement necessary for structures. The moisture content of the accepted aggregate shall

remain consistent to the extent that the resultant successive batches of concrete do not vary in

consistency by more than 6mm of slump. If the moisture content in the aggregate varies by

more than the above tolerance, corrective measures shall be taken to bring the moisture to a

constant and uniform quantity before any more concrete is placed.

Coarse aggregate shall be saturated with water at least 12 hours before use to prevent

absorption of the mixing water.

3.2.10 Mixing

Concrete shall be mixed in concrete mixer of approved type and appropriate capacity.

Each batch shall be thoroughly mixed for a period of not less than 1.5 minute after all

materials including the water are in the drum and during this period the drum shall be in the

mixing position and revolve at uniform rate of not less than 14 or more than 20 revolutions

per minute. The cement and sand shall be thoroughly mixed in dry condition.

The batch shall be so charged into the mixer drum that some water shall enter in advance of

the cement and aggregate. The entire content shall be removed from the drum before the

54

succeeding batch is introduced.

Concrete shall be mixed in quantities required for immediate use. Concrete shall not be used

which has developed initial set or which is not in place within thirty (30) minutes after the

water has been added. Re-tampering of partially hardened concrete by remixing with or

without additional materials or water, or by other means will not be permitted. The inside of

the mixing drum shall be kept free of hardened concrete at all times. Mixers which have been

out of use for more than 30 minutes shall be thoroughly cleaned before any fresh concrete is

mixed. Unless otherwise agreed by the Engineer, the first batch of concrete through the mixer

shall contain only two thirds of the normal quantity of coarse aggregate. Mixing plant shall be

thoroughly cleaned before changing from one type of cement to another.

3.2.11 Consistency of Concrete

The consistency of concrete shall be determined following evaluation of the placement

conditions for each individual section of the work to be decided and approved by the

Engineer. Mix proportions and consistency shall produce a dense, well compacted concrete

with a minimum tendency to segregate under placing conditions, free from sand streaks,

honeycomb, air-pockets, exposed reinforcing steel and other forms of structural weakness or

unsatisfactory appearance.

3.2.12 Transport and Placing

A most thorough and careful design can be completely defeated by the improper practices in

the handling of ingredients and placing of concrete. Unrestrained dropping, horizontal flow of

concrete is extremely harmful and shall not be tolerated. Concrete shall be so transported

from the mixer and placed in the form that contamination, segregation or loss of the

constituent materials does not occur. Before placing the concrete, all form work, space and

the reinforcement contained in it shall be thoroughly cleaned of all extraneous matter. Care

shall be taken to fill every part of the forms, to work the coarse aggregate back from the face

so that sufficient mortar will be flushed from the mass to form a smooth surface, and to force

the concrete under and around reinforcing bars without displacing them.

Concrete shall be conveyed from the mixer to the place of final disposition by suitable

method, which will prevent segregation or loss of ingredients or damage, by exposure to the

elements.

The Bidder should preferably use a crane of adequate capacity and reach for transporting

concrete from the mixing site or temporary storage area of fresh concrete to the final

placement location. Alternatively, the Bidder, with the approval of the Engineer, may adopt

pumping method for transporting concrete from the mixing site to the ultimate placement

location. Placing concrete by pumping methods shall conform to the requirements of ACI

304.2R.

The detail procedures for transporting concrete and equipment to be used for transporting

concrete by the Bidder shall be approved by the Engineer.

The maximum time elapsed between mixing and placing shall not be more than 45 (forty-

five) minutes.

The concrete shall be deposited vertically in the forms in horizontal layers to a depth not

exceeding 300mm and each layer shall be properly vibrated before laying the next one.

The concrete shall not be dropped freely from a height exceeding 1.8 meter nor shall it be

deposited in large quantities at any point. In columns or wall structures special tremie pipe

may be used for drop more than 1.8 meters. Dragging of concrete inside the forms or

distribution by vibrators or allowing it to flow by gravity to the ends of the forms will not be

55

permitted. Great lift of a simple pour encourages segregation of coarse aggregate and

sedimentation of the finer constituents of the mixer and moreover may cause uneven

displacement of the forms.

In sections where it is extremely difficult, to place concrete containing the larger sizes of the

coarse aggregate, a modified mix, as approved by the Engineer, may be used to ensure against

honeycomb and separation of the coarse aggregate from the mortar. Concrete shall be

deposited and compacted in its final position within 30 minutes of its discharge from the

mixer and shall not be subjected to vibration between 2 and 24 hours after compaction. When

in-situ concrete has been in place for 4 hours no further concrete shall be placed against it for

a further 20 hours. After concreting is started, it shall be carried on as a continuous operation

until placing of a panel or section is completed. During pouring of concrete, the mason shall

not be allowed to use his mug and water. To achieve the laying of concrete to proper

thickness, two strips of concrete about 200mm wide and a little over the specified thickness

shall first be placed 1800-2000mm apart, compacted and leveled to the exact thickness.

Concrete is then poured within the intervening space between the strips (locally known as

‘pays’) and properly compacted to the desired thickness.

Care shall be taken that during concreting, the rods are not displaced and that the effective

depths of slabs, beams, spacing of stirrups, and rings and the clear cover to the bars are

maintained. Care shall be taken to see that the top negative rods are not displaced at all which

seriouly affects the design and desired strength of the structure. Particular attention shall be

given to the placing and spacing of rods in the cantilevers.

Before and during casting, the main reinforcing bars, both positive and negative shall be kept

in position. Negative reinforcements shall be kept in position by steel chairs and the positive

ones by concrete blocks of required size. Adequate precautions against displacement and

depression of rods due to trampling of the workers shall be taken.

Walking on recently poured concrete shall not be allowed.

3.2.13 Compaction of Concrete

Concrete, during and immediately after placing, shall be thoroughly compacted by

mechanical vibration. The vibration shall be internal unless otherwise authorized by the

Engineer

Vibration shall be of a type and design approved by the Engineer. It shall be capable of

transmitting vibration to the concrete at frequencies of not less than 4,500 impulses per

minute.

The intensity of vibration shall be such as to visibly affect a mass of concrete of one inch

slump over a radius of at least 450mm.

The bidder shall provide a sufficient number of vibrators to properly compact each batch

immediately after it is placed in the forms. He also provide sufficient number of nozzles of

different diameter to execute the work smoothly.

Vibration shall be applied at the point of deposit and in the area of freshly deposited concrete.

Vibration shall not be applied directly or through the reinforcement to sections or layers of

concrete which have hardened to the degree that the concrete ceases to lie plastic under

vibration. It shall not be used to make concrete flow in the forms over distances so great as to

cause segregation. Vibrators shall not be used to transport concrete in the forms.

Concrete pouring schedules and construction joint sequences of different stages shall have to

be approved well in advance by the Engineer.

56

3.2.14 Construction and Expansion Joints

Position and detail of construction joints, not shown on the plans, shall be planned in advance

by the Bidder for which approval will be necessary. The Bidder shall locate such joints

conforming the general consideration for construction joints as set out by the Engineer.

Placement of concrete shall be in a continuous operation between consecutive joints.

In resuming the work, the old concrete surface shall be thoroughly cleaned of laitance and all

loose material by stiff wire brush, roughened, if deemed necessary, and washed with clean

water.

The surface then shall be coated with very thick cement slurry/bonding agent before fresh

concrete is placed.

Properly cleaning the surface to be received sealant prior to the application of Primer.

Care should be taken to select application temperature preferably medium temperature to

avoid excessive expansion and contraction.

3.2.15 Special Casting Process for Columns and R.C.C Wall

Minimum of construction joints shall be allowed in beams, and column of the structures. No

construction joint in columns from below floor to bottom of beam shall be allowed, column

must be cast in a lift, to avoid any construction joint below lintel level. Special shuttering with

opening at middle height shall be used for the facility of casting. The opening shall be closed

after casting of concrete upto that level without disturbing the green concrete. The bidder

shall prepare shuttering details ahead of actual work and shop drawings are to be approved by

the Engineer. In any case the safety and stability of form work shall be the Bidder's

responsibility. No construction joint shall be allowed between beam, web & roof slab of

building. For wall & water reservoir no concrete shall be placed from a height of more than

1.0m and the shuttering of the wall shall not be more than 1.25m in height.

3.2.16 Formwork and Scaffolding

The system of formwork and props for reinforced concrete work shall be the responsibility for

the Bidder. Formwork may consist of steel sheets of minimum thickness of 14 BG or wooden

planks of hard wood of approved variety having a minimum thickness of 45mm with

necessary battens, struts, stringers, beams, ties, etc. In case of wooden planks the same shall

be new and shall not be used more than three times in contact with concrete.

All formwork shall be of sound materials constructed water-tight, true to line as per drawing

and of such rigidity to prevent bulging or movement during the placement and curing of the

concrete. Form work for bases and walls of water reservoir shall have chamfer of appropriate

dimension as per drawing and direction.

After hardening the concrete shall conform to the shape, dimensions and surface finish

described in the Contract. The forms shall be simple in construction, easy for erection,

maintenance and removal.

Form lining shall be in largest practicable panel to minimise joints. Under usual conditions

the following minimum periods between concreting and the removal of formwork shall be

observed:

Vertical sides excepting beams 3 days

Vertical sides of beams 7 days

Soffits for span of 6 meter or fewer 18 days

Soffits from span of over 6 meters min. 21 days

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Scaffolding shall be made from strong and suitable bamboo poles, wooden post or steel pipes.

Steel centering frames may be used for any height provided they are properly designed for

that particular height or above. For all concrete works having a crushing strength equal to or

above 25 MPa, steel shuttering and scaffolding shall be used.

Tubular steel centering shall be thoroughly inspected before erection. Defective members

shall be discarded. Adjustment screws shall be set to their approximate final adjustment after

assembling the basic unit and the unit shall be leveled and plumbed.

Approval of Engineer will be required regarding adequacy of the shuttering before placement

of concrete can be started.

The centering frame shall be braced to make a rigid and solid unit. Struts and diagonal braces

shall be in proper position and secured. As erection progresses, all connecting devirs shall be

in place and fastened for full stability of joint and units.

The props shall be placed on timber planks, false brickwork, or steel shut covering several

posts at a time so as to eliminate the possibility of any sinking of the earth below especially in

the ground floor where the earth is likely to the moistened by water.

The shape, strength, rigidity, water tightness and surface smoothness of reused forms shall be

maintained at all time. Any warped or bulged timber must be resized before being reused.

The formwork made of materials liable to absorb water shall always be sprinkled with water

to percent water absorption from concrete. Water shall not be profusely used and the

formwork shall be in a saturated surface dry condition.

Scaffolding and formwork shall be checked to see if all the props are stiffly supported over

the firm base. It any prop is found off based, wooded edges shall be inserted below the prop

to obtain the required degree of rigidity, with regard to horizontal movement. No clay plaster,

pocking with pieces of paper, jute, cotton waster etc. shall be allowed to make up the gaps

between the centering.

Concrete exposed by the removal of formwork shall be left untouched pending inspection by

the Engineer. Cement mortar separators or block of appropriate sizes are to be used in all

covering as per drawing or directed by Engineer.

The drip course shall be constructed at the edge of roof slab etc. by means of an approved

batten included in the form work before casting or after casting as desired by the Engineer.

3.2.17 Curing and Protection

Concrete shall be protected against harmful effects of weather for a period of not less than

seven (7) days immediately following the placing of concrete.

All concrete surface shall be covered with two thicknesses of wet burlap which have been

spot stitched, or wet jute felt or gunny bags as soon after placing of concrete as it can be done

without marking the surface and kept thoroughly wet by continuous sprinkling of water for a

period of not less than 21 days after the concrete has taken its final set.

In lieu of continuous sprinkling, plastic sheeting or plastic coated burlap may be used to

prevent moisture loss. The concrete shall be pre-moistened and the plastic sheeting shall be

held securely in place so that positive moisture seal is provided to retain the curing moisture

during the 14 days curing period. Form of perforated sheeting shall be without delay repaired

or replaced with acceptable material.

Ponding which is most efficient method shall be used for curing slabs. For the first 18 to 24

hours, the exposed surface is covered with moist hessian or canvas. After that small bank of

dykes of lean mortar are built around and along the slab, into number of rectangular ponds

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and filled with water. This method is suitable for floors roof, slabs etc.

The method of curing shall be subject to the approval of the Engineer.

4.0 Quality Control Scheme and Testing Requirements

4.1 General Requirements

(a) All materials shall be tested in the laboratories in Bulgaria.

(b) All tests shall be carried out in accordance with the standard procedure set herein.

(c) After the test, if the quality of a particular consignment is found to be inferior to

what is specified, the material of the consignment will not be accepted and the

Bidder shall remove such rejected materials from site within the time stated in

writing at the time of rejection.

(d) The Bidder may arrange for testing to be carried out from the approved

laboratory prior to delivery of materials to site. But this shall in no way relieve

him of his obligations and responsibilities of carrying out necessary tests and

removing all materials not fulfilling the requirements set under this specification.

(e) All sampling of materials for testing purposes shall be made on a random basis

following the guideline of the Engineer. All test samples shall be collected in

presence of the designated representative of the Engineer, who shall supervise

proper sealing/securing of the sample prior to sending it to the relevant laboratory

for testing. Engineer and the Bidder or their authorized representative shall put

joint signatures on the sealed containers/bags of the sample before sending those

to the recognized materials testing laboratory as directed by the Engineer.

(f) In transporting the sample (s) to the approved testing laboratory, precautions shall

be exercised by the Bidder so as to ensure that samples are not harmed due to

shock, impact or jerk impairing its structural soundness.

(g) On completion of tests, results shall be collected by person (s) authorized by the

Engineer only.

(h) The cost of all testing including all repeat tests (in case of non-fulfillment of

requirement) and incidental expenses shall be borne by the Bidder and no

separate payment shall be given to the Bidder for this purpose.

4.2 Testing Requirements of Various Structural Materials

Unless provided otherwise in the Specifications or elsewhere in the Contract Documents, any

or all of the tests specified here shall be performed as may be required by the Engineer to

ascertain whether the quality of material and/or of any finished or partially finished work is

appropriate for the purpose for which it is or was intended to fulfil in accordance with the

Specifications. Only the major structural materials are covered in this section, the Engineer

may require tests on other materials and the Bidder shall have to comply with those

requirements as well.

4.3 Reporting Requirements

The Bidder shall keep records of all tests conducted including those which fail to meet

requirements during the course of execution of the works or approval of materials. A

summary of tests conducted during each month shall be furnished enclosing all test results

thereof as an annexure to the Monthly Progress Report to be submitted by the Bidder.

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On completion of the Work, and before issuance of the Completion Certificate, copies of all

test reports shall be consolidated in a volume, three copies of which shall be submitted for

record of the Employer.


This item shall be measured by the cubic meter complete in place for the several classes of

concrete that may be involved. However measurements of particular items are indicated in

Bill of quantities Measurement shall be to the neat lines of the structure shown on the plans or

as ordered in writing by the Engineer. The volume of reinforcement, conduit pipes and

fittings embedded in the concrete shall not be deducted from volume of the concrete.


The amount of completed and accepted work, measured as provided above, shall be paid for

at the contract unit price per cubic meter or as indicated in Bill of quantities for the several

classes of concrete, which prices shall be full compensation for furnishing, preparing,

transporting, delivering, breaking chips, screening chips as required, mixing and placing all

materials, including any admixtures, curing compound and curing and finishing of concrete,

construction including chamfering and removal of formwork and scaffolding where required

and for all labour, equipment, tools and incidentals such as overhead, profit, taxes, VAT etc.

necessary to complete the item, except reinforcing steel unless otherwise noted in the Bill of

quantities.

5.0 REINFORCING STEEL IN CONCRETE

5.1 Description

This item shall consist of furnishing and placing in concrete reinforcing steel (M.S Rod) of

quality, type, size and quantity designated, all as required by these Specifications and as

shown on the applicable structural drawings.

5.2 Materials

Reinforcing steel shall be 60 Grade, deformed bars from billet steel as specified on the

structural drawings and shall meet the following requirements:

a). Quality of reinforcement steel, its properties including strength, elongation,

bending, splicing, hooking, covering and all related events shall be in accordance

with the requirements of BDS 1313-1991 and ASTM A615M.

It should be noted that steel made from scrap iron shall not be accepted for any type of work.

All reinforcement bars shall be clean and free from loose scale, dirt, paint oil, grease or other

foreign substance. Bars should be placed in position as drawing/design requirement and be

cleaned with a stiff wire brash if required.

5.3 Bending of Reinforcement

All reinforcement bars shall be bent cold to pertinent dimensions using bending appliances

and method approved by the Engineer. All bars of slab and beam shall invariably have

standard hooks at the end. All standard hook shall meet the following requirements:

a). A semicircular turn plus an extension of at least four bar diameters but not less

than 62mm at the free end of the bar.

b). A 90-degree turns plus an extension of at least 12 bar diameters at the free end of

the bar.

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c). For stirrup and tie anchorage only either a 90 degree or a 135 degree turn plus an

extension of at least six bar diameters but not less than 75mm at the free end of

the bar.

The radii of bend measured on the inside of the bar for standard hooks shall not be less

than the values given below:

Bar size Minimum radii

10 mm, 12 mm, 16 mm 2.5 bar dia

19 mm, 22 mm, 25 mm 3 bar dia

28 mm, 32 mm, 35 mm 4 bar dia

Bends for stirrups and ties shall have radii on the inside of the bar not less than one bar

diameter. In case of any discrepency between the drawing and specification, drawing

shall prevail.

5.4 Placing of Reinforcement

Reinforcement shall be placed, supported and maintained in the position shown in the

Contract Drawing and shall be checked and approved by the Engineer before placement of

concrete begins. Unless otherwise permitted by the Engineer, all intersecting bars shall be tied

together with double layer of 22G black iron wire and the ends of wire shall be turned into the

main body of the concrete. Clear cover must be maintained to the side of reinforcement as

shown on the drawing by using concrete blocks or separators.

5.5 Splicing of Reinforcement

No splices shall be made in the reinforcement where not shown in the drawing. Wherever it is

necessary to splice reinforcement at points other than those shown on the plans, Drawings

showing the location of each splice shall be submitted to and approved by the Engineer before

the reinforcing steel is placed.

5.6 Supports

Precast concrete blocks or metal supports of adequate strength, of proper dimension and in

sufficient number shall be used for supporting the bars in position. Blocks shall be of a shape

acceptable to the Engineer and designed so that they will not overturn when concrete is

stored. They shall be made of concrete with 10mm maximum aggregate size from same

materials and of the same mix proportions as that of the concrete in which they are to be used.

They shall be cast and properly cured for at least seven days before use and shall have wire or

other device cast in the block for the purpose of attaching them securely to the reinforcement.

Where directed chairs made with 12mm bars shall be provided in slab for keeping the

negative reinforcement in place during concreting. These chairs when used shall provide

proper cover as required and the numbers shall be as decided by the Engineer.

5.7 Welding of Reinforcement

Reinforcement in structures shall not be welded except where permitted. All welding

procedures shall be subject to the prior approval of the Engineers in writing. In pile

reinforcement welding may be necessary and shall be done in accordance to the drawing and

with the approval of the Engineer. Welding for connecting the damaged portion of the

reinforcement shall be allowed on both sides of the Re-bar and shall be 50mm of welding

length on both sides and on ends.

5.8 Concrete protection for Reinforcement

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Unless otherwise shown in the structural drawings, the covering of reinforcement for different

types of members shall be as per the relevant standard in force in Bulgaria


Reinforcing steel bars shall be measured in M.Ton actually placed in different reinforced

concrete members like mat, column, wall, beam, slab, stair, lintel, railing, dropwall etc. With

unit price, reinforcement actually in place as shown on the plans or as ordered in writing by

the Engineer shall be considered. The weight paid for shall include splice laps of

reinforcement as approved by the Engineer but no allowance will be made for the clips, chair,

seperator, wires, over weights etc. or other fastening devices for holding the reinforcement in

place. No measurements shall be given for overweight, clips or other fastening devices.


The amount of completed and accepted material, measured as provided above, shall be paid

for at the contract unit price per Metric Ton for "Reinforcing Steel”, which prices shall be full

compensation for furnishing, fabricating, transporting, delivering, erecting, and placing all

materials, and for all labour equipment, tools, including all chairs, seperator, overweight,

overhead, profit, taxes, VAT etc. and incidentals necessary to complete the work. The weight

shall be considered as per BDS 1313:91.

6.0 BRICK WORK 250mm THICK AND ABOVE

6.1 Description

This item shall consist of constructing brick masonry work in 1:6 cement mortar in such

thickness and at such heights as required by the plans.

6.2 Materials

All materials shall meet the requirement of the relevant sections of Material Specifications.

a). Bricksshall be 1st class well-burnt bricks of uniform colour, shape, size with

sharp corners .

b). Cementshall be Ordinary Portland Cement

d). Watershall be same as required for concrete.

Mortar: Mortar of brickwork unless otherwise required shall consists of 1 part of

cement and 6 parts of sand by volume.

Cement and sand shall be mixed dry in the specified proportions on a clean board or

platform until the colour of the mixture is uniform. Water shall then be added sparingly,

only the minimum necessary being used to produce a workable mixture of normal

consistency, The water cement ratio in no case shall exceed 0.50 by weight, or as

directed by the Engineer.

The mixing shall be done on a clean hard platform with watertight joints to avoid

leakage. The mixture should be covered with polythene sheet or other means so that

dust or other foreign materials cannot be deposited. At the close of each day's work, the

mixing trough and the pans shall be thoroughly cleaned and washed.

Mortar shall be mixed in quantities required for immediate use within 30 minutes of

mixing. Mortar, which has taken its initial set, shall, on no account be used on the work,

nor shall it be remixed with or without additional materials or re tempered by other

means.

6.3 Construction requirements

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No bricks shall be used until they have been thoroughly soaked in clear water for at least eight

hours. Soaking shall be discontinued one hour before use. Care shall be taken that the bricks

are clean and free from lime or dirt of any kind. If necessary, bricks shall be scrubbed clean

by steel brush and washed. Water in soaking vat shall be replaced at regular intervals to avoid

concentration of salt and dirt. Vat for the soaking of brick shall be constructed above the

ground with a height of about 1 meter and size enough to soak sufficient for a day work. For

clearing the dirty water a hole shall be kept at the bottom of one side. The vat shall have two

chambers, one for soaking brick and one for clean water to be used for mixing mortar. After

the day’s work, the vat shall be cleaned, filled with fresh water and sufficient number of

bricks shall be submerged in the vat for overnight soaking.

Brickwork shall be built in plumb and shall be carried up regularly throughout the entire

length of the structure. Unless otherwise specified, bricks shall be laid in English Bond with

frog mark on top and each brick being set with mortar in bed and vertical joints. All bricks

shall be whole except where necessary for closers and where expressly authorized. All

horizontal joints shall be parallel and level. Vertical joints in alternate courses shall come

directly over one another. Joint thickness should be uniform and shall be 6mm for pointing

brick work and shall in no case exceed 10mm for other brick works. Exposed joints shall be

raked and flush-pointed unless otherwise specified and the face of the work shall be kept

clean as work proceeds. Pouring of water in the joints at the time of laying the brick shall be

strictly prohibited. If the brick work is to be plastered, at the end of the day’s work the

vertical and horizontal joints be raked to a depth of 12mm with a bent iron rod, so as to ensure

good adhesion to the plaster to be done subsequently. The joints of brickwork that shall

remain below and in contact with ground shall be made flushed with mortar by trowels at the

time of brick work. At frequent intervals, the wall surface shall be checked with the straight

edge (patta) and the plumb bob to see that the wall is in correct vertical plane and that there is

no depression on the surface anywhere. The straight edge shall be put at various angles to

ensure correct surface of brickwork. All masonry shall be true to plumb within the tolerance

prescribed below:

a) Deviation from vertical within a storey shall not exceed 6mm per 3m height.

b) Deviation from position shown on plan of any brickwall shall not exceed 12mm.

c) Relative displacement between load bearing walls in adjacent stories intended to

be in vertical alignment shall not exceed 6mm.

Any pipe or conduit may pass vertically or horizontally through any masonry by means

of a sleeve at least long enough to pass any hub or coupling on the pipe line. Such

sleeves shall not be placed closer than three diamaters centre to centre nor shall they

unduly impair the strength of construction.

Chases, recesses and holes shall be permitted within the tolerances preseribed below:

a) Vertical chases shall be preferred instead of horizontal chase.

b) Vertical chases shall not be closer than 2m in any stretch of wall and shall not be

located within 350mm of an opening or within 250mm of a cross wall that serves

as a stiffening wall for stability.

c) Horizontal chases shall be located in the upper or lower middle third height of a

wall.

When brickwork in any section can not be carried up in level courses, the work is to be

racked back in regular steps of one course each.

The height of day's work shall be limited to 1.25 meter unless otherwise permitted. In

exposed situations the day's work shall be protected against harmful effect of weather

during and for a period immediately following construction until the mortar has

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sufficiently hardened. All brickwork shall be thoroughly cured for a period of at least 7

days. Fixture in masonry such as anchors, clamps, brackets, pipes, etc. shall be built-in

during construction at no additional cost to the Contract.


This item shall be measured in net cubic meter of brickwork built in place to the neat lines of

the structures shown on the plans with 250mm width for one brick and 375mm for one and

half brick length. No deduction shall be made for flues, storm drainage, sewerage, electric

conduit and other utility pipe holes for payment of work. Necessary scaffolding shall be done

at the expense of the bidder for proper execution of work. The rate shall include the cost of

erection and removal of scaffolding.


Payment shall be made at the Contract unit price per cum of completed and accepted work

measured as provided above which price shall constitute full compensation for furnishing,

storing, transporting, preparing, laying, and curing all materials and for all labour,

scaffolding, tools and equipment, overhead, profit, taxes, VAT etc. and for all incidentals

necessary to complete the item.

7.0 120 mm THICK BRICK WORK

7.1 Description

The work covered by this item shall consists in constructing 120mm thick wall with 1st class

bricks in 1:4 cement mortar at any heights as required by the plans.

7.2 Construction Requirement and Materials

Materials and method of construction shall be as stated in clause 12 except that the mortar

shall consist of 1 part of cement and 4 parts of sand.


120 mm thick brick walls shall be measured in square meter actually built wall deducting all

openings and incorporated foreign structures, such as lintels, columns, beams, etc., provided

that the area to be deducted exceeds 0.1 square meter.


Payment shall be made at the contract unit price per square meter of completed and accepted

work measured as provided above which price shall constitute full compensation for

furnishing, storing, transporting, preparing, laying and curing all materials and for all labour,

scaffoldings, tools and equipment, overhead, profit, taxes, VAT etc. and for all incidentals

necessary to complete the item.

7.0 PLASTER ON BRICK MASONRY

7.1 Description

This item shall consist of providing 12mm to 20mm thick (1:4)/ (1:6) on walls, and where

necessary in accordance with these Specifications & direction of Engineer.

7.2 Materials

Materials shall meet requirements specified below and in the relevant section of Material

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Specifications.

a). Cement shall be Ordinary Portland Cement

b). Sand shall be clean well grade natural sand having a fineness modulus of 1.2.

Sand shall be washed carefully in water to get rid of the trouble of saltpeter

action in plaster and dampness to the wall due to efflorescence. A 100-mesh wire

netting sieve shall screen Sand.

c). Water shall be potable and clean and contain no salt or organic materials.

7.3 Surface preparation

Before application of plaster, the joints in brick walls shall be adequately raked out where

necessary and smooth concrete surfaces shall be roughened to provide key. The surfaces shall

be scrubbed clean of loose materials and soaked with water and kept damped for 24 hours in

case of brick masonry.

7.4 Construction requirements

All concealed utility service lines, conduits, pipes, clamps, door/window frames and other

inserts must be in position before plastering commences. Chiseling and patch repairing of

plaster shall not be permitted.

Application Method: Cement and sand properly mixed with water in the proportion as

specified shall be laid on clean walls to a thickness of 12mm. Thicker plaster on an average

upto 20mm may be necessary for the uneven face of the 250mm wall.

Laid plaster shall be finished by straight edge and trowel. Adequately long straight edge shall

be used to bring the surface to true plane and level. After finishing the plaster with trowels

and after some time steel trowel shall be used to make the plaster smooth. Care should be

taken to see that trowel is not used just after laying of the plaster when it is too soft. Neither

should it be used after it has completely hardened up. It should be used just after the plaster

has commenced to set, so that there is no mark of trowel in the plaster for obtaining a

perfectly smooth surface having no undulation.

Plaster which consists of two coats, under and finish, when applied over brick masonry, the

under and finish coats shall be applied with an interval to permit the undercoat to set. Water

proofing admixture of specified quantity shall be mixed with cement mortar as per

manufacturer’s instruction.

Plaster shall be kept moist by watering and protected from weather for at least 10 days

immediately following completion.

If any cracks appear in the plaster or any part sounds hollow when tapped or is found to be

soft or otherwise defective after the plaster has dried, it will be considered as defect and the

defect shall be made good by cutting out and re-plastering at the Bidder's own cost.


The work shall be measured in square meter of actually plastered surface.


Payment shall be made for the amount of completed and accepted work measured as provided

above at the contract unit price per square meter of plaster which price shall constitute full

compensation for furnishing all materials, mixing of mortar, plastering surface to be plastered,

watering and protecting the plaster after completion, provision, erection and removal of

scaffoldings including overhead, profit, taxes, VAT etc. as well as incidentals necessary to

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complete the work according to the applicable plans.

8.0 PLASTER ON R.C.C SURFACES

8.1 Description

This item shall consist of providing 6mm to 12mm thick 1:4 cement-sand plasters on all

R.C.C members in accordance with these Specifications.

8.2 Materials

Materials shall be same as plaster on brick surface.

8.3 Construction Requirement

When a flat smooth concrete surface such as ceiling, column or beam shall be plastered, the

surface shall be roughened beforehand by picking thoroughly with a suitable sharp picking

tool and then watered. Plaster shall consist of 1 part cement and 4 parts sand and have

thickness of 6mm and shall be applied in a single coat. Where plaster on concrete surface is

required 12mm thick, it shall consist of two coats, under and finish. The under coat shall

consist of a grout application and shall have minimum thickness of 6mm and shall be leveled

with straight edge and scratched for key. The finish coat shall be trowelled over with care and

leveled with straight edge to obtain a flat smooth surface. The under and finish coats shall be

applied with an interval to permit the under coat to set. All edges and corners unless otherwise

shown on the plans, shall be rounded or chamfered as directed by the Engineer. All moldings

shall be neat, clean and true to template. The use of trowel in the ceiling plaster is very

important as this is the only way how the plaster on concrete can be conveniently made

smooth and even. Lack of attention on this point shall give a poor finish on surfaces like

ceiling, which speaks seriously on the aesthetic look and finish of the room.


The work shall be measured in Square meter of actually plastered surface.


Payment shall be made for the amount of completed and accepted work measured as provided

above at the contract unit price per Square meter of plaster which price shall constitute full

compensation for furnishing all materials, mixing of mortar, plastering surface to be plastered,

watering and protecting the plaster after completion, provision, erection and removal of

scaffoldings including overhead, profit, taxes, VAT etc. as well as incidentals necessary to

complete the work according to the applicable plans

9.0 STEEL DOOR AND FRAME

9.1 Material and Construction Requirements

The work covered under this item shall consist of supplying and fabricating M.S angle frame

(38 x 38 x 5) mm size fitted with brick masonry/ R.C.C structure by cutting grooves for clamp

& mending good to the damages and shutter made of 18 BWG steel sheet as per drawing

including supply of all materials, welding, fabrication, hinges, locking arrangement, hatch

bolt, tower bolt etc. complete.


Measurement for payment shall be made in rm for frame along outline of the frame and

shutter shall be in Sqm.


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Payment shall be made at contract unit price mentioned in the bill of quantities.

10.0 M. S. WINDOW FRAME

10.1 Description

The M.S. window frame shall be made of square hollow box as per site measurements

specified in the Bill of Quantities and as per site measurement. This is to be fitted at any

places as per drawing and direction of the Engineer.

10.2 Construction Requirement

The mild steel shall conform to the requirements of the relevant standard in Bulgaria. The

structural steel shall conform to the requirement of the relevant standard in Bulgaria. These

M.S. sections are to be cut to sizes, fabricated, welded (continuous) and to the shape and sizes

of the frame as per drawing. This frame shall have two coats of polyurethane paint over a coat

of approved anticorrosive primer. The polyurethane paint should be of approved quality and

color. Each frame must have sufficient numbers of clamps on 4 sides of the frame.

A frame should be prepared and deposited with the Engineer for his approval. Only after

approval the manufacturing should start.

10.3 Basis of Measurement

The measurement shall be in square meter of the gap where the frame is to be fitted. No

separate measurement for 2 coats of painting over anticorrosive priming shall be given.

10.4 Payment

Payment shall be in unit rate mentioned in the Bill of Quantities inclusive of M.S. sections,

electrode, labor, carrying, fitting, fixing, and two coats of painting over an anticorrosive

priming and all other incidentals etc. complete.

11.0 SYNTHETIC GLOSS PAINT

11.1 Description

The work covered under this item shall consist of applying 2 (two) coat of synthetic gloss

paint of approved color over a coat of anticorrosive priming on metal surface or elsewhere as

per direction of the Engineer.

11.2 Materials

a).High quality Syntehetic gross paint of approved brand.

b). Sand paper

c). Putty made of 2 parts of whiting, one part of white lead mixed together in linseed oil

kneaded with wooden mallets until thoroughly incorporated. After kneading it in left for

12 hours when it is kneaded again to give smooth workable paste. Desired pigment may

be added if coloured putty is needed.

d). Thinner: Thinner shall be used of the same Brand as of the Brand of paint.

11.3 Surface Preparation

While dealing with painting in iron and steel work, a perfectly clean and even surface is of

great importance. Any paint coat applied on greasy or oily steel surface will lack proper

adhesion and will lead to failure of the paint film. Removal of mill scale and rust is more

difficult but of equal importance. A good all-purpose degreaser is mineral turpentine oil.

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Before painting, rust scales and dirt should be removed by means of iron brushing. Special

attention shall be given to the cleaning of corners, reentrant angles, weld spatters.

Iron and steel work must be thoroughly dry before being painted.

11.4 Application Method

All steel surfaces shall receive 2 coats of hard-gloss paint of approved color over a coat of

anticorrosive paint. The correct timing of application of primer coat is a very important factor.

Particularly when humidity is high or dew settles on surfaces in the evening or night.

The gloss paint must be approved by the Engineer.

Manufacturer’s instructions for application of paint must be followed. The color of the paint

should be according to the direction of the Engineer.

A sample area must be prepared first and got inspected and approved by the Engineer before

the full scale work commences.

The paint must not be allowed to settle in the cans. To prevent this, each painter will have in

his can of paint a stirring stick with which he must use to stir up the paint occasionally.

After completion of painting work, the bidder shall remove any paint spots and stains caused

by this work in floor, walls, glass, hardware, equipment and other surfaces leaving these

surfaces in perfect condition.


Measurement for payment shall be made in sqm of actually completed acceptable painted

surface.


The amount of completed and accepted work measured as provided above shall be paid for at

the contract unit price per square meter which payment shall constitute full compensation for

furnishing all materials, equipment and labour including storage, transport, preparing, mixing

and applying putty, primer and paint and providing scaffoldings as well as all incidentals

necessary to complete the work.

12.0 INTERIOR PAINTING FOR WALL AND CEILING (Interior and exterior)

12.1 Description of work

This specification section covers the surface preparation, material, manufacture, delivery and

application of painting.

All paints shall be of the first quality and/or standard products of reputable manufacturers.

12.2 Surface preparation

a. Surface preparation for concrete, mortar and plaster unless otherwise specifically

instructed in the specifications, the following procedures for preparation shall be adopted.

Surface shall be sufficiently dried before painting Dirt, dust and foreign matter shall be

removed with care not to damage the surface.

Interior mortar and plaster surfaces shall first be painted with emulsion sealer and then putty

shall be applied to remedy the irregularities of surfaces, such as hair cracks, minute holes,

etc. and immediately after application, excessive putty shall be skimmed off with a wooden

68

or iron spatula, when the putty dries, the puttied surfaces shall be sanded with sandpaper

prior to a paint application.

IV. Exterior mortar surfaces shall first receive cement. Filler or the like with "brush or their

hair cracks minute holes, etc. Then the remedied surfaces shall be sanded with sandpaper

followed by applications of solvent 'based sealer or that approved by the Engineer.

V. Regarding the exterior concrete, major irregularities of the surfaces shall be corrected by

filling the crevices, holes, etc. with cement filler or the like. The filler shall be applied with

wooden or Iron spatula as smoothly as possible. When the filler dries, solvent based sealer or

that approved by the Engineer shall be applied before Painting.

12.3 Materials

Paints shall be factory manufactured and delivered to the job in unbroken containers which

shall show the designated name. Formula, color, Manufacturer's directions and name of

manufacturer, all of which shall be plainly legible at the time of the use, the followingpaints,

which conform to B.S specifications or their equivalent shall be used,

Gloss emulsion paint (on interior walls) Gloss emulsion paint shall stand for

comparativelygloss rich vinyl emulsion paint.

12.4 General rules

a. Inflammable paints shall be in an independent, isolated and well ventilated place and

sheltered avoiding direct sunlight.

b. panting places shall be ensured of good ventilation to avoid poisoning by solvents as well

as prevent to afire.

c. Special attention shall pay to the preventing of fire.

Hazards fire shall be kept off from the painting places and paint stores to prevent occurrences

of explosion, fire, ect, cloth sand / or rugs used for wiping or soaked with paint may have a

danger of spontaneous combustion, therefore, such materials shall be immediately disposed

of.

d. Painting work shall be suspended under the following circumstances:

i. Atmospheric temperature is below 5C and relative humidity is more than

ii. During snow, rain, strong wind or days expected of such weather conditions.

vi. Untidy conditions of work where good work cannot be expected.

V. Painted surfaces can be damaged or hindered by other works.

Vi. Ventilation is not sufficient enough that proper drying of paint can be ensured.

e. The proper application method shall be employed to meet nature of the paint, and paint

applications shall be done evenly so as not to leave blemishes, sagging running’s, wrinkles,

bubbles, ect.

f. paint for finish coating shall be, as a rule, prepared for special color and luster effects

which shall be subject to approval of the Engineer. Color sample, color plates, ect, shall be

submitted to him.

g. Paint shall be delivered to the site sealed.

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h. Paint shall be in general, used as it is, however depending on the roughness / fineness of

the surface, degree of absorption, atmosphere ic temperature, ect, it may be adjusted by use

of thinner or solvent to ensure proper painting.

i. Painted surfaces shall be well protected from n contamination and damage until they are

thoroughly dry and floors and other surfaces adjacent to areas to be painted shall be properly

or protected otherwise from stains before painting work .commences

j. After blast or power tool cleaning of steel surfaces, primer shall be applied as soon as

possible in order to avoid growth of rust.

k. Manufacturer's instructions shall be strictly observed to ensure proper and good painting

work.

13. GLAZED TILES

13.1 Materials

Glazed ceramic wall tile shall be square edge, matte finish, glazed natural clay tile. Tile

shall be free from defects which affect appearance or serviceability, will not be

acceptable.

Tile shall be free from a dark spots over 0-16mm ( interior or 0.3mm exterior) in

diameter, fractures in the glaze, heavy accumulations of glaze , spots in sufficiently

glazed , frosted crystalline appearance and rough spots, ceramic tile shall be first quality,

size the drawing.

13.2 Installation

a. Apply setting beds for tile directly to moistened concrete, concrete block, Portland cement

plaster other bases, setting beds shall be composed by volume of one part Portland cement, to

one half part hydrated lime to four parts dry sand, mixed with minimum amount of water

necessary to produce a workable mass. Apply in sufficient quantity and with sufficient

pressure to cover well the entire area and form a good key. Bring out flush with temporary

screeds or guide strips so placed as to give a true, earen surface at the proper distance from

the finished face of tile. Setting beds shall not less than 1.25cm nor more than 1- 9cm thick.

b. Joints shall be straight, level, perpendicular, and of even width. Vertical joints shall be

maintained plumb for the entire height of the tile work. Tile where called for on the drawings

shall have staggered joints as shown.

Each tile shall be brought to a true level plane surface by uniformly applied pressure under a

straight edge, Tiles that are improperly placed shall be removed and reset. Damaged or

defective tile shall be replaced.

c. Before setting, tile shall be thoroughly soaked in clean water and drained so that no free

moisture remains on the back of tile. Wall tile shall be set by trowelling1 a skin coat of neat

Portland cement on the setting bed or by applying a skin coat to the back of each tile unit and

immediately floating the tile in to place. All tile special shapes and trim pieces shall be solidly

backed with mortar.

d. Grouting: Immediately after a suitable area of tile has set, grout joints full with plastic mix

of neat, white Portland cement. If desired, the bidder may add fine, white grouting sand up to

an amount actual in volume to the Portland cement.

Wet joints before application of the grout. Force maximum grout in the joints by squeegee,

brush or finger application. Tool joints slightly concave to the edge of the cushion, and wipe

excess grout from face of tile, Allow no mortar from setting bed to show through the grout.

Immediately rough on the replace grout at any depressions that appear along the face of

pouted joint once the surface has been cleaned.

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e. Cleaning: After grout is thoroughly set, sponge and wash tile thoroughly, diagonally a-

'cross joints, and polish with clean, dry cloths.

Acid cleaners not allowed.

f. Curing: Keep joints continuously damp for a period of at least 72 hours after applying

grout.

14. GLASS

14.1. All glass shall be of the best quality, free from specks, bubbles, smokes veins, air holes,

blisters, and other defects. The kind of glass to be used shall be as mentioned in the item or

specification or in the special provision or as shown in detailed drawings.

Thickness of glass panes shall be uniform. The specifications for different kinds of glass shall

be as under.

14.2 Sheet Glass

14.2.1 In absence of any specified thickness or weight in the item or detailed specifications of the

item of work, sheet glass shall be weighing 7.5 Kg/Sq. m. for panes up to 600 mm. x 600 mm.

14.2.2 For panes larger than 600 mm. x 600 mm. and up to 800 mm. x 800 mm. the glass weighing

not less than 8.75 Kg/Sq. m. shall be used for bigger panes up to 900 32mm. x 900 mm. glass

weighing not less than 8.75 Kg/Sq. m. shall be used. For bigger panes up to 900 mm. x 900

mm. glass weighting not less than 11.25 Kg/Sq. m. shall be used.

14.2.3 Sheet glass shall be patent flattened glass of best quality and for glazing and framing

purposes shall conform to I.S.: 1761-1960.Sheet glass of the specified colours shall be used,

if so shown, on entailed drawings or specified. For important buildings and for panes with

any dimension over 900 mm. plate glass of specified thickness shall be used.

14.3 Plate Glass:

14.3.1 When plate glass is specified it shall be “polished patent plate glass " of best quality It shall

have both the surface ground, flat and parallel and polished to obtain clear undisturbed vision

and reflection. The plate glass shall be of the thickness mentioned in the item or as shown in

the detailed drawing or as specified. In absence of any specified thickness, the thickness of

plate glass to be-supplied shall be 6 mm. and a tolerance of 0.20 mm. shall be admissible.

14.4 Obscured Glass:

14.4.1 This type of glass transmits light so that vision is partially or almost completely obscured.

Glass shall be plain rolled, figured, ribbed of fluted, or frosted glass as may be specified as

required. The thickness and type of glass shall be as per details on drawings or as specified or

as directed.

14.5 Wired Glass:

14.5.1. Glass shall be with wire netting embedded in a sheet of plate glass. Electrically welded 13

mm. Georgian square mesh shall be used. Thickness of glass shall not be less than 6 mm.

Wired glass shall be of type and thickness as specified

15. PVC FLOORING TILES

Relative humidity of the concrete floor must not exceed RH 85 % (2.0 % CM). Temperature

during installation and that of subfloor and material should be at least +18 °C (68 °F). Before

71

installing the flooring, it must be ensured that the final leveling compounds have dried

sufficiently.

The flooring must be installed using water based acrylic dispersion adhesives approved by

ENGINEER IN CHARGE. Adhesive is applied using a fine-toothed trowel and the amount of

adhesive should be 150-250 g/m². Installation is performed using semi-wet gluing method,

paying attention to the absorbency of subfloor, the adhesive and conditions. The flooring must

not be installed on top of existing flooring screeding.

The floor must be rolled while the adhesive is still fresh. The weight of the roll should be 50 -

70 kg. Rolling prevents the emergence of adhesive trowel marks and indentations on the

finished floor surface. Avoid traffic on the floor and do not move furniture until the adhesive

is totally dry.

For maximum adhesion the back side of the tile is grinded. Install the tiles so that the arrows

on the reverse side of the tiles point in the same direction. Press each tile tightly against the

subfloor, working the tile back and forth, and ensure that the glue is spread evenly over the

reverse side of the tile. Seams can be hot welded using a suitable welding rod. To avoid

differences in gloss, use a suitable welding temperature and speed.

After installation, the floor surface should be carefully protected against construction-period

loads and stresses with an appropriate material for the purpose. The protective materials

should be taped to each other only - not to the surface of the flooring.

16. CLEANING, PATCHING ACID WASHING AND FINAL SEALING OF EXISTING

MOSAIC FLOOR

Before commencing the repair the affected area of the mosaic floor shall be restricted for

carrying out any other activity.

The total area shall be cleaned out of dirt, grease, oil, paint.

The preliminary cleaning shall be made with a substance or detergent, not harming of in any

way affecting the texture and smoothness of the mosaic.

In no case the cleansing detergent shall affect the colour of the chipping used

The polishing shall be made mechanically with rotating mosaic machine.

The final wax coating shall be laid subject to approval by the ENGINEER IN CHARGE.

17. CLEANING EXISTING WALL TILES

The cleaning of the existing glazed wall tiles shall be made with a substance or detergent, not

harming of in any way affecting the glazed surface of the tiles or the joint filler (grouting).

It is deemed to remove all dirt, grease, oil or any other king of residues and leave the surfaces

clean.

Wherever the grouting is condemned or peeled off it shall be replaced with fresh one.

The colour of the grouting shall be white, unless otherwise instructed by the ENGINEER-IN-

CHARGE.

18. REPAIR OF DAMAGED MOSAIC FLOOR

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Before commencing the repair the affected area of the mosaic floor shall be restricted for

carrying out any other activity.

The affected areas shall be cleaned out of dirt, grease, oil, paint.

Appropriate tools shall be used in order to remove all loose parts and to reach undisturbed

bed.

The mosaic mix shall be the same in colour and aggregate grading/ sizing as the existing and

shall be deemed to use Portland cement.

Any colorants used shall be non-toxic and water-resistant.

The polishing shall be carried out not later than 48 hours after the application.

19.0 WOOD WORK AND JOINERY

19.1 TIMBER

i) Unless otherwise specified, all timber for frames and shutters for doors, windows,

ventilators, etc. shall be of approved quality with permissible defects for "First Grade" of

timbers as per IS 1003 of latest edition. The planed surface shall be smooth and free from

blemishes and discolorations.

ii) All timber for carpentry and joinery in touch with masonry or concrete shall be creosoted

before fixing.

iii) All full fabricated timber shall be air seasoned at site of work for a period of not less than

two months to allow for any shrinkage that may take place. The preparation of timber for

joinery is to commence simultaneously with the beginning of the project work generally and

should proceed continuously until all the wood work is prepared and fixed/stacked on or near

the site as the case may be.

19.2 Workmanship and constructions

a) The workmanship shall be first class and to the approval of the Owner/Architects.

Scantlings and board shall be accurately sawn and shall be of required width and thickness.

All carpenter's work shall be wrought except where otherwise described.

The workmanship and joinery shall be accurately set out in strict conformity according to the

drawings and shall be framed together and securely fixed in approved manner and with

properly made joints. All work is to be properly tenoned shouldered, wedged, pinned, braced

etc. and properly glued with approved quality glue to the satisfaction of the Owner/Architect.

b) Screws

Unless otherwise specified all screws to be used in woodwork and joinery shall be of

cadmium plated and of approved quality. The size (diameter and length) should conform to

those specified in hardware schedule.

d) Tolerance

1.5 mm (l/l6") will be allowed for each wrought face of sizes specified except where

described as finished in which case they shall hold to the full dimensions.

e) Protection

All edges of timber frames etc. shall be protected from being damaged during construction by

providing rough timber casing securely fixed and other adequate protective measures.

73

f) If it is decided by the Owner to provide ant termite treatment, the buildings bidder shall co-

ordinate his work suitable as directed by the Owner/Architects.

f) Door/Windows frames shall have cut rebate. Planted rebates shall not be permitted.

g) Drawings shall be provided all rounds and shall be painted or polish finished matching with

finished shutters. This will be paid as a separate item as described in Schedule of Quantities.

19.3 Hardware fittings

All hardware fittings for doors shall be oxidized iron, brass, and anodized aluminum as

specified in the schedule of quantities. These hardware fittings shall be obtained from

approved manufacturers and shall bear ISI mark wherever available. The samples for the

fittings shall be submitted to the Owner/Architects for their approval. The rate for hardware

fittings shall include for supplying, fitting and fixing the fittings with necessary cadmium

plated screws, washer’s bolts, nuts etc. as required.

All locks shall be provided with keys in duplicate and rate shall include for the same.

Approved samples of hardware fittings shall be deposited with Owner/Architects for

reference.

19.4 Rates to include

Apart from other factors mentioned elsewhere in this contract the rate for item of woodwork

and joinery shall include for the following:-

A. Items of scantling:

i) All labour, materials and equipment’s for fixing frame work as per drawing excluding the

cost of holdfasts, Rawl plugs, or other fasteners etc.

B. Items of shutters:

i) All labour, materials and equipment’s for carrying out the work as per drawing.

ii) Labour for fixing the shutters in position (excluding the cost of fittings) as per drawing.

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Part C –ELECTRICAL WORKS

75

C. ELECTRICAL WORKS

A. GENERAL

1.0 SCOPE OF WORK

This chapter covers all equipment/ materials and operations in connection with internal and

external electrification and similar other installation works covering buildings and related other

establishments as indicated on the drawings. All works shall be completely in conformity with

the Rules and Regulations as stated below.

2.0 STANDARD CODE AND REGULATIONS FOR INSTALLATION

The installation in general shall be carried out in conformity with the relevant Bulgarian Law,

Regulations, State Standards in force.

3.0 GENERAL REQUIREMENTS

3.1 The drawings related to the works indicate only general arrangement of the electrical system.

Details of proposed departures due to actual field condition or other pause shall be submitted to

the Engineer, for approval. The Contractor shall carefully examine the drawings and shall be

responsible for the proper installation of materials, fixtures and equipment in each unit as

indicated without substantial alteration.

3.2 Climatic and Atmospheric Conditions

The installations, equipment and materials shall be installed both externally and internally and

shall therefore, be designed and built to give efficient and reliable service continuously at the

normal voltage and current rating in the prevalent climatic and atmospheric conditions at the

relevant site.

3.3 Specifications

Materials required which are not covered by the detailed specifications shall be as

recommended by the equipment manufacturer or in consistence with good practice and

approved by the Engineer. All materials used shall be new, of good quality, made of reputable

manufacturers and accompanied by all required by Bulgarian legislations documentation (like

certificates, test protocols etc.)

3.4 Drawings

The Contractor shall prepare all needed drawings for obtaining Building Permit by the

Authorities (in stage of Technical Design as per Bulgarian Law), and submit them for check

and approval by the Engineer before submission to Authorities.

3.5 Cutting and Repairing

The work shall be carefully laid out in advance and any cutting of construction shall be done

only with the written permission of the Engineer. Cutting shall be carefully done and mending

good the damages to the building as a result of cutting for installation, piping, wiring for

equipment etc. shall be done by skilled masteries of the trade involved, at no additional

expense to the Employer.

3.6 Protection of Fixture

76

Conduit and pipe opening shall be closed with caps of plugs during installation. Fixture fittings

and equipment shall be adequately protected against dirt, water and chemical or mechanical

injury. At the completion of the work, fixture, materials and equipment shall be thoroughly

cleaned and delivered in a condition satisfactory to the Engineer.

3.7 Notice

The Contractor shall give all required notices to and maintain liaison with all authorities, utility

company etc. of the area of the work concerned or similar other organizations and any other

legal Authority Regulating the electrical works or installation.

3.8 Execution and Superintendence

The works shall be carried out only by licensed contractor authorized by the Government or

any other legal Authority set up for the purpose to undertake such works under the provision of

the Bulgarian Laws. All licenses along with a Photostat copy of the competency certificate of

the electrical supervisor shall be submitted to the Engineer before commencing the work.

4.0 APPROVAL AND LIST OF MATERIALS, FIXTURE AND EQUIPMENT

As soon as practicable and within 14 days after date of receipt of executed contract and before

any materials fixtures or equipment are purchased, the contractor shall submit to the Engineer

for approval a complete list, in triplicate, of materials, fixtures and equipment to be

incorporated in the work, together with the names and addresses of the manufactures and their

catalogues numbers and trade names. The contractor shall also furnish other detailed

information where so directed, under the various items. No consideration will be given to

partial lists submitted from time to time. Approval of materials will be based on manufactures,

published ratings. Any materials fixtures and equipment listed which are not in accordance

with the specification requirements may be rejected, the product of any reputable manufacturer

regularly engaged in the commercial production of equipment shall not be excluded on the

basis of minor differences, provided all essential requirements of this specification relative to

materials capacity and performance are met.

The Contractor shall furnish a statement giving a complete description of all points wherein the

equipment proposed does not comply with the specifications. Failure to furnish such a

statement will be in turreted to mean that the equipment meets all requirements of the

specifications. Tear sheet of catalogues shall be furnished if such catalogues are not readily

available to the Engineer.

5.0 AS-BUILT/RECORD DRAWINGS

5.1 As-Built/Record Drawings and Charts for Internal Electrification

Before the installation is finally handed over to the Employer the Contractor shall prepare and

submit to the Engineer for approval As-Built/Record drawings showing layout of all electrical

fixtures and Boards and positions and layout of conduits and exposed wiring if any and cable

runs with dimensions and full circuit details.

If the Engineer finds that the As-Built Drawings are not complete in all respects and/or they

contain errors, the Contractor shall do the corrections and resubmit to the Engineer, more than

once if necessary, till the Engineer can approve the As-Built Drawings.

A detailed circuit Chart shall be prepared, fitted in a durable frame and fixed in an approved

position adjacent to the main distribution control gear.

77

The installation shall not be considered complete till the As-Built Drawings free from

incompleteness and errors are submitted to and approved by the Engineer and the Charts

mentioned above are fixed in a satisfactory manner.

5.2 As-Built/Record Drawings for External Electrical Works

Before the installation is finally handed over to the Employer, the Contractor shall prepare and

submit to the Engineer for approval As-Built/Record drawings showing all routes and depths

below ground of all electrical cables, telephone cables.

If the Engineer finds that the As-Built Drawings are not complete in all respects and/or they

contain errors, the Contractor shall do the correction and resubmit to the Engineer for approval

of the As-Built Drawings, more than once if necessary, till the Engineer can approve the As-

Built Drawings.

The installation shall not be considered complete till the As-Built Drawings free from

incompleteness and errors are prepared and submitted by the Contractor to the Engineer and

the Charts mentioned above are fixed in a satisfactory manner.

Submission of As-Built/Record Drawings for all work is a pre-requisite for Contractor's claim

for final payment for any work including Electrical Work.

6.0. GENERAL INSTALLATION REQUIREMENTS

6.1 Concealed Installations

6.1.1 Where condition is shown on the drawings or is otherwise specified as being concealed, such

conduit may be embedded in structural slabs or in concrete fill laid on top of structure slabs or

concealed within hollow spaces. Where embedded in structural slabs conduits shall not exceed

30mm trade size, unless there are specific identification to the contrary. In areas where the slab

is less than 125mm thick, the overall diameter of the largest conduit shall not exceed one third

of slab thickness.

6.1.2 All the conduit running through the boxes and columns shall be laid with the innermost

reinforcement case with suitable effect in conduit so to make the outer surface of junction box

cover for switch box edges flush with the finished surface level or beam of columns as

approved.

6.1.3 Care shall be taken when making concealed installation to see that adequate clearance is

provided over the thickness elements such as coupling etc. so that fill or architectural finishes

may be applied which will be smooth, flat and not subject to spelling or cracking.

6.1.4 Raceways runs embedded in slab shall be spaced not less than three outside diameter centre to

centre unless they are so coordinated with structures as not cause weakens.

6.2 Exposed Installation

6.2.1 Raceways or there wiring methods shall be exposed only:

a. In specially assigned electric riser closets, shafts or switch board room.

b. In mechanical equipment spaces.

c. Where specially indicated on the drawing or otherwise with the expressed

permission of the Engineer.

6.2.2 Exposed raceways of there wiring method shall be run parallel to building, walls, columns lines

etc. throughout.

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6.2.3 All exposed heavy conduits are to be fastened to masonry walls, floor or partitions, use of

wooden plugs will not be permitted instead rowel plugs should be used. Metal saddles of

approved type not more than 0.61M apart shall be used for fixing exposed conduit.

6.3 Routing

6.3.1 Every effort shall be made to route raceways or wiring therein so as prevent wiring from being

subject to high ambient temperature condition, minimum clearance from heated pipes, ducts or

surface such as breathings, flush etc. shall be maintained as follows:

a. Crossing un-insulated pipes or ducts 75 mm

b. Crossing insulated pipes or ducts 25 mm

c. Running parallel to un-insulated pipes, ducts or surface 900 mm

d. Running parallel to un-insulated pipes, ducts or surface 150 mm

6.3.2 Regarding of any routing shown on the places, raceways or other wiring method shall not run

exposed over a boiler or embedded in construction under a boiler unless special provisions for

wiring through these specific high ambient temperature areas have been indicated.

6.3.3. Regarding or other wiring methods run in suspended ceiling may be installed as the draw, files,

except that, where such raceways etc. and being installed prior information regarding the final

layout of all trade occupying, the suspended ceiling plenum they shall be installed in

coordinated “Square manner so as to minimize future conflicts.

6.3.4. Under no condition raceways or other wiring methods be installed in elevator shafts and hoist

ways. Where outlets are being provided for such items as tri cables, pit lights, run by lift etc.

only the outlet boxes themselves shall be located within the confines of the shaft.

6.4. Miscellaneous Requirements

6.4.1 The installation of raceways or other wiring methods requiring the notching, cutting or

drilling of structural elements shall coordinated with the other trades to ensure that no

weakening of the structure is caused.

6.4.2. When finishing or snaking raceways to set up for pulling in wires and cables, fish taps with ball

types means shall be used.

6.5 Wires and cables shall not be pulled into raceways until:

6.5.1 a. The project has been progressed to such a stage as to not likely to injure

electrical wires or cables.

b. The project has been progressed to a point where raceways are dry and

moisture is no longer likely to get into them.

c. Wires or cables shall be pulled into raceways utilizing a suitable brush,

followed by an 85% diameter ball mended ahead of the wires or cables in the pulling

assembly.

6.5.2. The only permissible pulling lubricants is powdered soap-stones.

6.5.3 Sufficient slack shall e left on all rooms or wires and cables to permit the proper connection of

devices, equipment etc.

6.6. Mounting Height

6.6.1. Mounting height of outlet and fixtures shall be accordance with the following list of bottom

line dimension above finished floors unless otherwise shown on drawings.

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a. Light switches - 1400 mm from finish floor level on wall

b. Wall bracket light - 2.50M from finish floor level on wall

c. Socket outlet on wall (except for

kitchen area) - 400 mm from finish floor level on wall

d. Socket outlet in kitchen area - 1400mm from finish floor level on wall

e. Telephone and Intercom - 400 mm from finish floor level on wall

6.7 Connections

6.7.1. All connections and splices shall be done only in appropriate junction boxes, with relevant IP

rating. The connections shall be done only with terminals (spring-type or screw-type).

B. MATERIALS AND THEIR INSTALLATION:

1.0 PIPE (CONDUIT) / BATTEN WORKS

1.1. Plastic Pipe (Conduit) and Accessories

The work under this item comprises supply and installation of rigid, water grade PVC Pipe and

accessories concealed or exposed in/on floors, roof slabs, walls and column where necessary in

accordance with the drawings. PVC Pipes shall be of standard manufacture to meet the

requirement of the relevant Bulgarian State Standard. Pull boxes, circular boxes, bends,

sockets, elbows etc., shall be of PVC or other similar inert synthetic materials, press fitted and

then sealed with PVC solvent cement or by any other standard glue as prescribed by the

manufacturer. Switch Boxes, and Junction Boxes shall be made of PVC. Each junction box

shall have an earth block where earth continuity conductor can be connected. The circular

boxes shall be of PVC material with 19mm long hub and machine screwed cover. Pull wires, to

draw the copper conductors through conduits shall be 16 SWG and galvanized. The conduits to

be concealed in slabs shall be installed along with G.I. Pull Wire in between top and bottom bar

immediately after placement of reinforcement bar as per applicable routing shown on the

drawings. Conduits shall be tied with bars by 2 x 20 SWG G.I. Wire at 610mm c/c. Conduits

over false ceiling will remain exposed. All these non-concealed conduits are to be secured with

concrete surface or timber frame by galvanized saddle or cleats at 381mm c/c. Concealed

conduits in concrete wall or column surface shall be placed along with shuttering or form work

before the concrete is poured in.

Any change in routing necessitated because of job condition shall have prior approval of the

Engineer. All such changes shall be marked on the plans as field records. Conduits in brick

wall shall be installed during construction of wall. No chiseling in masonry wall shall be

allowed without prior approval.

PVC Pipes shall be bent either by using a hot box bending or by using flame. In any event

bending radii shall be 6 times pipe size but 152mm minimum. The pipe bore in the bent portion

shall remain truly circular and without reduction in diameter.

The conduit run shall be continuous throughout its length and kept straight as far as possible. It

shall have either horizontal or vertical run but shall never run at an angle. Routing of conduits

in between walls at right angle shall not be allowed.

All conduits run shall be kept at least 152mm clear of all service pipes. Where necessary it

shall be rerouted or set out to maintain the specified separation. If there arise any difficulty in

fulfilling the above condition, it shall be brought to the notice of the Engineer for

solution/decision.

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In installing the conduits particular care shall be taken in cutting them to the proper lengths so

that the ends will fit exactly in to the outlet boxes. After installation the open end shall be

carefully plugged to prevent intrusion of plaster, dust, moisture etc.

No inspection bends shall be used. At points where inspection is normally required steel boxes

shall be used, in 18 SWG sheet fabricated by welding and galvanized.

All conduits along with accessories required for complete installation shall be furnished and

installed in a best workmanship manner.

Measurement for payment shall be in linear meter of conduits installed in place for vertical or

horizontal run as measured from the as-built drawings.

The amount of completed and accepted work measured as provided shall be paid for at the

contract price, per running meter which payment shall constitute full compensation for

furnishing all materials equipment, tools and labor including storage, transportation, cutting,

painting and supply of conduits and all accessories, preparing as built drawings and providing

all incidentals and consumable necessary to complete this item of work.

TABLE - 1

Recommended specifications for

P.V.C Conduits for Electrical Cables

Nominal

size,mm

Outside dia Wall Thickness Approx.

inside dia, mm

Basic

dimension

mm

Toleranc

e, mm

Minimum

wall thickness,

mm

Tolerance,

mm

13 17 ± 0.2 1.5 ± 0.2 14.0

16 21.5 ± 0.2 1.5 ± 0.2 18.5

20 26.7 ± 0.2 1.5 ± 0.2 23.8

25 33.5 ± 0.2 2 ± 0.2 29.5

30 42.3 ± 0.2 2 ± 0.2 38.2

40 48.3 ± 0.2 2 ± 0.1 44.2

50 60.3 ± 0.2 2.5 ± 0.1 55.3

60 75.3 ± 0.2 2.5 ± 0.1 70.3

75 89.0 ± 0.2 3.0 ± 0.1 82.8

100 114.3 ± 0.2 3.0 ± 0.1 108.3

152 152.4 ± 0.2 3.5 ± 0.1 110.00

Conduits Network of each circuit shall be completely erected before the cables are drawn-in.

The conduits run shall be continuous throughout its length, and kept straight as far as possible.

It shall run either horizontally or vertically, and never at an angle. The conduits are to be

properly tied with the re-bar at 914mm spacing using 20 SWG G.I. wire and spacers. [If the

conduits are installed exposed on wall or over false ceiling those shall be secured and clamped

with saddle mild steel flat bar 25 x 3mm at 914mm spacing using rawl plug as per direction of

the Engineer.

All conduit runs shall be kept clear of gas, air and steam conduits, and conduits of other

services and for this purpose the conduits shall be either re-routed or set out with at least 75mm

separation from other conduits and electrical conduits. If there arise any difficulty in ful-filling

the above condition, it shall be brought to the notice of the Engineer for solution/decision.

Conduits installed in wall shall be placed at the time of construction of the wall. No cutting in

brick work shall be allowed without prior approval of the Engineer.

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1.2.4 Junction box, Pull box, Circular box and Switch box

Junction Box and Switch Box shall be shall be of un-plasticized PVC copolymer,

PolyPropylene or Polyethylene. Circular boxes, Pull Boxes and fittings shall be manufactured

from un-plasticized PVC copolymer material or other suitable non-metallic material. The

fittings shall be homogenous and non-porous and shall be so designed and constructed as to

have adequate mechanical strength and be able to withstand such rough uses as may be

expected during and after installations. The inside and outside surfaces of the fittings shall be

smooth, clean and uniform and free from projections and other defects.

The interior of the fittings shall be free from obstruction which might cause abrasion of cables

or which might interfere with the ready introduction or withdrawal of cables of the maximum

size and number permitted to be enclosed by the conduit.

The inside edges of all openings, through which cables are intended to pass, shall be smoothly

rounded in order to prevent damage to the cable.

The minimum thickness of the Pull Boxes and Circular Boxes shall be 1.5 mm.

All Switch Boxes shall have copper earth block 10 x 10 x 10mm in size with ö5 drilled hole

and ö3 machine screws tapped for 1 thread per mm.

1.2.5 Conduit termination and fittings

At the end of a run, the conduit/G.I. pipe must terminate in a metal box, galvanized. When a

conduit is terminated in a metal box (circular boxes accepted), a smooth bore brass/PVC bush

or ring bush shall be used along with 2 brass locknuts of the following specifications:

Conduit size in mm Locknut

Thickness in mm Outside diameter in mm No. of threads

19.1 4.36 28.58 3

25.4 4.76 31.75 3

Conduit

size in mm

Bush

Outside

diameter in mm

Length in

mm

No. of

Threads

Length of smooth bore

at end in mm

19.1 22.22 8.73 4 1.98

25.4 28.58 10.72 5 2.78

1.2.6 G.I. pipe in floor

All G.I. Pipes (conduit) shall be installed having a slope of 1:100 towards the floor mounted

pull box or cable duct so that condensate or leakage water drains out easily to the pull box or

cable duct. For runs of more than one conduit in the same floor the direction of slopes of

different conduits should be decided in such a systematic manner as to ensure a uniform drain

out of the leakage. All socket joints shall be made watertight. No U-bend in floor shall be

installed. All G.I. pipe and accessories shall be painted as specified in General Notes, General -

Painting for G.I. pipe below ground.

1.3 Conduit Installation

1.3.1 Cutting of conduits shall be done with a hacksaw in a neat manner without damage to the

conduits.

1.3.2 The ends of all conduits of shall be carefully reamed out free from burrs before installation and

after threading.

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1.3.3 The ends of all conduit entering box, outlet box, cabinet etc. shall be provided with two brass

lock nuts and male/female brass bushing of required size for 31mm dia conduits and larger

ones, installed bushing shall be used.

1.3.4 If bushing are of fully insulated type, an additional lock nut shall be used inside the junction

box and cabinet before installing the bushing.

1.3.5 Conduits entering main distribution feeder pull boxes shall be provided with insulated bushing

regardless of sizes.

1.3.6 Care shall be taken to see that all conduits run from a permanent and continuous ground return

back to the service ground connection point. Conduits used on system which are entirely

isolated from the light and other distribution system shall be electrically continuous and

grounded in an approved manner.

1.3.7 Where conduits terminate at equipment or location where a ground bus is provided, such as

main switch boards (or pull boxes), sub-station transformer vaults etc. grounding bushings

shall be provided for each conduits, such bushing shall be bounded to the ground bus by a 8

SWG dia (Min.) wire.

1.3.8 Conduits exposed or embedded crossing building expansion or construction joints shall be

furnished with approved brass expansion fittings and shall be provided flexible grounding

bonds by passing the fittings.

1.3.9 Wherever exterior underground conduits enter the building through sleeves or openings in

walls they shall be securely and permanently plugged by means of approved sealing

compound.

1.3.10 During installation of conduits all unfinished runs and also termination in pull boxes, cabinets

etc. shall be capped in an approved manner. Caps in cabinets etc. shall be left in place until

building is ready for installation of conductor. Paper of wood plugs shall be used for this

purposes.

1.3.11 The conduits system shall be self-ventilating type and drainage outlet shall be provided at

points in the installation where condensed moisture might cool, as per standard practice of the

electrical trade.

1.4 Joints

1.4.1 Conduits shall be coupled by means of running threads. Threadless coupling shall not be

permitted. All joints shall be made up tight.

1.4.2 Where it is impossible to turn the conduit in coupling section together a Brick stone type

coupling shall be used.

1.4.3 Where conduit is to be embedded in concrete, threads shall be coated prior to coupling or

making up with red leads.

1.5 Wooden Batten Pins, Screws etc.

The batten shall be well UPVC and its thickness shall not be less than 12mm. The width of a

batten shall be sufficient to accommodate all the cables and shall not be less than added

diameters of the cables plus 10mm.

All screws shall be counter-sunk brass wood screw and link clips shall be tinned brass or other

non-corrosive metal with counter-sink holes.

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The wood pins shall be of well seasoned teak wood of approved best quality and shall have

uniform flat heads and regular tapered sides.

2.0 CABLE WORKS

2.1 (a) Single core cable and conductors

Single core low voltage cables and conductors shall be as per relevant Bulgarian State

Standards in force or equivalent VDE specifications of copper conductor and PVC insulated

conductors shall have 600/1000 volt grade of PVC insulation cables. All sizes over 2.5 mm2

shall be stranded. The cable lugs shall be of copper. Flexible cables shall be as per B.S. 600A

unless otherwise specified.

(b) Multicore cables

Multicore low voltage cables of copper conductor shall be PVC insulated PVC sheathed

non-armoured direct burial type, termite proof, made and tested according to the relevant

Bulgarian Standard in force for this type of installation, rated voltage being 600/1000V. Cable

glands shall be made of brass having screwed locking system and sizes shall suit the cable

glands.

2.2 Cable in Conduits (G.I/PVC Conduit)

Generally, single core cable (non-sheathed) are to be installed in conduits. The conduit sizes

shall be as specified in the drawings. It shall be ensured that cables are not scratched/ damaged

during pulling. For long lengths over 10m, pull boxes shall be used even if not indicated in the

drawings. Cable shall not be drawn round more than two 90o bends (or their equivalent)

between drawing-in-boxes, and no single bend shall be less than 90o. No cable pulling lubricant

other than powdered soap stones shall be used and that after obtaining approval of the

Engineer.

2.2.1 Cable bending radii

The internal radius of every bend in a cable shall not be less than the appropriate value stated

below:

Insulation Finish Overall Diameter Factor to be applied to

overall diameter of cable to

determining minimum

internal radius of bend

Rubber or PVC

(Circular copper or

circular stranded

conductors)

Non-armoured Not exceeding 10mm 3

Exceeding 10mm but

not exceeding 25mm

4

Exceeding 25mm 6

Armoured Any 6

PVC (solid aluminium

or shaped copper

conductors)

Armoured or

non-armoured

Any 8

2.2.2 Cable termination and joints

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No termination or joints of cables shall be allowed except at switch boxes. Termination of

cables upto 2.5mm2 shall be done by making a hook at the end, and for higher sizes, brass cable

terminals shall be used. Tee-off joints in the cable to lighting point, switches etc. shall not be

made. Looping in system of wiring shall be followed and the joints shall be made in the switch

boards only. All PVC cables shall be terminated using brass cable glands of proper size.

2.2.3 Cables for Batten Wiring

These shall be flat twin core cable as per relevant Bulgarian State Standard of copper

conductors, PVC insulated and PVC sheathed of 600/1000V rated voltage and where

applicable, with earth continuity conductor.

2.2.3.1 Installation of wires and cables a) The maximum number of conductors in any conduit shall be as per drawing

conforming to the regulations of I.E.E. No joints in the conductor will be made throughout

the installation and looping system shall be followed.

b) The conductor shall be tested for continuity and insulation before energizing and

conform to the standard laid down by the local Engineering Authority and Institution of

Electrical Engineer (England).

c) Generally, single core cable (non-sheathed) is to be installed in metal conduits.

The conduits sizes shall be as specified in the drawings. It must be ensured that the cables

are not damaged during pulling. For long lengths, pull boxes must be used even if not

indicated in the drawing Cables shall not be drawn round more than two 900 bend between

drawing-in-boxes and any single bend must not be less than 900

d) The cable up to 0.0258cm2 shall be solid conductor and therefore, jointing are to

be done through porcelain connector and the connection shall be wound with PIB tape

before placing in the boxes. Termination of cable termination must be used. Tee-off joints

in the cable to light point, switches etc. should not be made Looping in system of wiring is

to be followed for recessed and surface wiring and the joints are to be made in the switch

boards only. Ass 3 to 4 core PVC cable shall be terminated using brass cable glands of

proper size.

2.3 Connection to switches

The phase wire shall be connected to the switches and the neutral wire shall be kept solid in all

switch connections.

2.4 Cable colour

Cables used shall have colour as stated below:

Three wire single phase a.c. system

Black or brown for phase line or switch wire, light-blue for neutral and yellow-green for earth

Four wire three phase A/Csystem (allowed only for motor feeds when neutral is not required)

Brown for first phase

Black for second phase

Grey for third phase

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Yellow-green for earth

Five wire three phase A/C system

Brown for first phase

Black for second phase

Grey for third phase

Blue for neutral

Yellow-green for earth

Usage of TN-C system at any point after the Main Distribution Board of the Project is strictly

not allowed.

2.5 Filled-in Trenches for laying cables

The size of cable trench shall be minimum 915mm in depth and 457mm in width for each cable

to be laid. Where more than one cable is to be laid, the width is to be increased by 152mm for

each extra cable. Trench digging shall not commence until all cables are procured and brought

to site store.

Excavation of trench bed may require shuttering and shoring of trench sides, bailing out water,

and the trench bed shall be dressed, cleaned and levelled. This shall be followed by 152mm

thick cushioning by sand of min. F.M. 1.0 in the bed over which the cables will be laid. After

laying of cables first class bricks shall be placed as separators between the cables. Thereafter

sand filling shall be done with sand of F.M. 1.0 upto 152mm over the top of the largest cable in

the trench after which two layers of flat brick is to be placed along the length and breadth of the

trench as a mechanical protection against injury and as a signal that a power cable is laid under

the bricks.

No covering of cable trenches shall however be done before inspection and approval by the

Engineer. If the Engineer notices any damage to the cable or any other fault which requires

remedy or replacement of the cable the Contractor shall do the needful promptly at his own

cost.

The rest of the trench shall be filled with earth, watered and rammed in 152mm layers. After

installation of the cables, original ground conditions are to be restored, be it brick pavement,

drains, concrete road or any other construction. All costs involved in mending good of the

damages shall be fully borne by the Contractor.

The Cables are to be placed in trenches with slight curve so that it can give way when the earth

settles later on.

Cables shall be laid into or out of the ground through PVC/RCC/G.I. Pipe of appropriate size

decided by the Engineer. The length of the pipe over the ground shall be 1.2m.

The cable route should be as direct as possible and must receive Engineer's approval before

excavation.

All cable runs shall be kept at least 610mm clear of gas, sewer, water and other services pipes

in horizontal plane. Where necessary the cable run shall be re-routed to maintain the specified

gap.

Trenches for H.T. Cables shall be maintained at a minimum 610mm clear distance from an

adjacent L.T. cable trench.

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All cable bends shall have a radius of not less than 24 times the overall diameter of the cable

for armoured cables, and 20 times the diameter for non-armoured cables. But the radius shall

not be less than twice the diameter of the cable drum in any case.

Great care shall be exercised to avoid damage during handling of the cables and to prevent

formation of "Kinks". The cable drums shall preferably be conveyed on wheeled cable-drum

carriers and unrolled and laid directly from the drum carrier along the trench over rollers of

approved construction. Carriage by trailers or trucks can be allowed if proper care is taken

during unloading the drums and unrolling is done after placing the drum on jacks and spindles.

Dragging the cables over the surface of earth along the trench shall not be allowed. The cables

should be carried and unrolled in the direction indicated on the drums by the manufacturers.

The cables shall be terminated at required locations and as directed by the Engineer.

152mm dia G.I. pipe (or other size approved by the Engineer for L.T. cables) shall be provided

for all road and drain crossings. These pipes shall be laid direct in the ground without any sand

bed, sand layer, brick, or cable covers.

When trenches are left open overnight and where road is to be cut, the Contractor shall exhibit

suitable danger signals such as banners, red flags and red lamps at his own cost. Temporary

arrangement by placing wooden sleepers/sheet steel etc. across the road cutting for vehicular

traffic are also to be made by the Contractor at his own cost. The Contractor shall be wholly

responsible for any accident which may occur due to his negligence.

G.I. pipes of appropriate size and length shall be used to protect the cable from all sorts of

mechanical injury, every time it climbs up/down the pole/steel structure. Cable terminals of

appropriate type, size and capacity shall be used every time outdoor termination of cable is

followed/ preceded by bare overhead lines/Bus-bars/Terminals etc.

All surplus earth shall be removed to the indicated places by the Contractor at his own cost.

Any damage done by the Contractor to any other agencies during or as a result of cable laying

operations shall be made good by the Contractor.

3.0 FEEDERS, LIGHTING AND APPLIANCE CIRCUITRY

3.1. Sizing and other pertinent data regarding main feeders, sub-feeders, branch feeders, operation

at 600 Volts or less and any branch circuitry protected by different ratings, circuit breakers are

fully delineated on the plans. All such feeders and circuitry shall be provided in accordance

with the indication on the plan and shall be connected for correct phase sequence and proper

operation of the equipment served.

3.2. Each individual lap off a feeders which is called with multiple cables per phase shall be

arranged so that all of the feeders are connected to the corresponding phase leg of the

individual tap.

3.3. General circuitry operating at less than 600 Volts. and called for or indicated without specific

details as to sizing etc., shall be understood to be lighting or less.

3.4. Where lighting and appliance outlets are shown on the drawings without fully delineated

circuitry such shall be provided in accordance with the “Ground Rules” listed below.

3.5. All lighting and appliance branch circuitry protected as 20 amp. or less shall be performed in

accordance with the following ground rules unless there are specific indications to the contrary.

3.6. Unless otherwise noted minimum conductor size shall be 1,5 sq.mm copper

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3.7. Raceway sizes shall be adequate for the number of conductors contained as required by code.

3.8. Circuit shall be balanced on phases at supply point as evenly as possible.

3.9. Except as hereinafter differently specified standard type of outlet box shall be provided for

each and every wiring device, lighting fixtures etc.

3.10. Where more than one switch is shown on the plans or a single location their switches shall be

gang-mounted to a single suitable outlet box.

3.11. A switch and receptacle shall not be gang-mounted in a single outlet box unless the plans

specifically indicate such a communication.

3.12 Where buried-in-outlet boxes are required by code authorities to separate wiring devices wired

off different phase legs of the supply system, to separate wiring of different voltage system or

for other reasons, such barriers shall be provided at no additional cost.

3.13. Under no condition shall any switch break any protective conductor.

3.14. Outlet boxes for switches shall be located at the strike side of doors, door swing indicated on

plans are subject to field change. Outlet boxes for switches shall be located on the basis of the

final door swing arrangement.

3.15. Unless made accessibly by other means, boxes for recessed ceiling fixture be mounted near to

the ceiling fixture.

3.16. Final connection from outlet boxes to recessed ceiling fixtures shall be means of suitable

flexible fixtures pigtails not less than 1.20M and not more than 1.80M long. In all cases enough

slack shall be left in pig-tails to permit removal of fixtures from ceiling for inspection with

disconnection.

3.17. Where the specifications for drawing indicates no specific requirements as to the loading or

connections of outlets in lighting and appliance branch circuit, the following maximum

limitations shall be follows :

No more that 8 outlets of 16A shall be applied to any single 16 amps circuit. However, this

applies only to general use outlets.

3.18. At any location where lighting and appliance branch circuitry is provided extending from a

flush mounted panel board to a suspended ceiling immediately above, at least 4 (four) 25mm

empty conduit shall be provided (in addition those required for active circuitry) to permit future

wiring

3.19. Emergency wiring shall be run in a completely separate raceway conduit system containing no

wires of "Normal" lighting and appliance.

4.0 EARTH CONTINUITY CONDUCTOR WORKS

The Conductor shall be of galvanized steel bar 40/4mm and shall be laid in accordance to the

legislation. This conductor shall provide connection of the PE bar of the Main DB to the

grounding rods, and afterwards it will provide for additional safety ground and potential

equalizing for high-risk equipment (mainly – kitchen equipment and kitchen sinks)

The earth continuity conductor and earthing lead shall run in accordance with the drawings and

direction, and all metal fittings shall be earthed with earth continuity conductors.

88

The earth continuity conductors shall be drawn along with the cables and no joint shall be

allowed from earthing block to the respective earth point. Light and fan points, excepts where

indicated otherwise, shall not be earthed.

5.0 LIGHT FITTINGS AND FIXTURES

The light fittings shall be constructed as per schedule, and shall comply with the relevant

requirements of applicable Bulgarian State Standard in force.

The chokes, if applicable, shall comply with the requirements of Bulgarian State Standard in

force, and shall be Philips, or of equivalent quality – electronic choke.

Fixtures near combustible materials shall be so constructed or installed, or equipped with

shades or guards that combustible materials shall not be subjected to temperature in excess of

90oc.

Appropriate samples of light fittings with chokes and starters shall be submitted prior to

installation.

The light fittings shall be installed in accordance with the applicable fittings layout drawings.

All pendant fittings shall be properly supported from the ceiling slab.

7.0 DISTRIBUTION BOARDS/SUB-DISTRIBUTION BOARDS

7.1 Type tested electrical boards

7.1.1. Low Voltage switchboard general rules

This document describes the general rules to guarantee the maximum level of quality and

performances for a Low Voltage Switchboard.

In the aim to reach this requirement, the entire equipment must be in appliance according to the

specifications defined in the IEC Standard: 61439-1&2

7.1.2. Original Manufacturer requirements

To be compliant with standard IEC 61439-1&2 the Original Manufacturer carries out the

original design and the design verifications especially for the following most important

functions that have to be certified through an independent certification body for the most

critical configurations:

a) Voltage stress-withstand capability: measurement of clearances and creepage distances,

power frequency dielectric test.

b) Current-carrying capability: temperature rise tests

c) Short-circuit withstand capability: short-circuit tests (Icc and Icw) of the main circuit,

including the neutral conductor, and the protection circuit

d) Protection against electric shock: verification of insulating materials

e) Protection against fire or explosion hazard: glow wire test

f) Maintenance and modification capability: IPxxB test and Mechanical operation tests

(especially for removable parts)

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g) Capability to be installed on site: lifting test, taken from IEC 62208

h) Protection of the Assembly against environmental conditions: IK test according to IEC 62262

&Corrosion test

7.1.3. Assembly Manufacturer requirements

To complete the standard requirement, the Assembly Manufacturer (panel builder) has to

achieve routine verifications. Hereafter details of the routine verifications to be performed by

the Assembly Manufacturer:

a) Degree of protection of enclosures through visual inspection

b) Clearances and creepage distances through visual inspection

c) Protection against electric shock and integrity of protective circuits through visual inspection

of basic and fault protection also random verification of tightness of the connections of

protective circuit

d) Incorporation of built-in components through visual inspection

e) Internal electrical circuits and connections through visual inspection and also random

verification of tightness

f) Terminals for external conductors through number, type and identification of terminals

g) Mechanical operation through visual inspection and effectiveness of mechanical actuating

elements

h) Dielectric properties through power-frequency dielectric test

i) Wiring, operational performance and function through verification of completeness of

information & markings, also inspection of wiring where relevant and function test where

relevant

A copy of these routines tests fully completed by the assembler must be present within or close

to the switchboard on its exploitation site.

7.1.4. Switchboard design requirements

The following design rules have to be implemented in order to facilitate the assembly and

ensure the most relevant level of safety for any low voltage equipments.

Devices installation

All the devices must be installed onto dedicated mounting plate designed for one or several

switchgears of the same type. The objective of that point is to group protection equipment of

the same type, as well as distinguish inside the switchboard the function of each device or

group of devices and avoid identification mistakes.

Theses mounting plates will have an independent fixing system affording them to be

transformed and moved anywhere in the switchboard and especially to allow easy evolution of

the installation.

To ensure the maximum protection of people around the electrical installation, front plates

must be installed in front of all control and protection equipments with both IP3x and IPxxB

level, in order to avoid direct access to the devices and consequently to the active parts.

Electrical distribution and architecture

90

For safety reasons and especially if the door is opened during the switchboard working, all

busbars have to be covered by barriers onto the whole perimeter of the busbars zone.

To supply electricity inside the switchboard, the installation of distribution blocks systems,

using spring terminal technology (IPxxB compliant), ensures the maximum protection of

people.

To simplify the implementation in compliance with the IEC 61439 1&2, the original

manufacturer should supply prefabricated connections that are perfectly rated and coordinated

to work with the devices.

Vertical distribution systems should be designed to allow tightened connection by front access

only. Horizontal and Vertical distribution system should be designed to allow connection (with

self breaking nuts) all along the length thanks to a continuous connection track and this without

any drilling.

For higher readability of distribution, horizontal busbars should be designed with only one

single bar per phase.

For future evolution in the switchboard, busbars should allow the possibility to add all outgoers

required without any disassembly.

Framework and cover panels

In order to facilitate the access within the switchboard for the maintenance, its covering panels

must be dismountable on all surfaces whatever the IP degree.

Switchboards associations should be possible in all directions without any impact on the IP

level and when upgrading the maintenance of the original performance levels is guaranteed.

The switchboard should be easily combined with switchboards already in service.

By design the system should ensures electrical continuity of moving parts without additional

earthing braids.

7.1.5. Switchboard operation

Due to the constant evolutions of the electrical needs for the buildings or for the factories, the

distribution switchboards must have the capacity to follow those evolutions.

The switchboard offer must include dedicated components affording the adjunction of one or

several enclosures and cubicles on the exploitation site.

In order to facilitate the current maintenance, e.g. infra red measurement, the devices zone has

to be accessible in one operation.

Evolution of the number of outgoers of switchboard can be done in a functional unit spare

place without having to add extra new upstream connection to the main distribution busbar

For demanding service continuity applications, upgrading of switchboard in term of outgoers

extensions can be made in service in unequipped reserved spaces

The final customers will have the possibility to obtain some spare parts ten years after the end

of commercialisation of the switchboard offer in order to be able to replace some components

for maintenance or evolution needs.

7.2. Final-distribution enclosures

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All final-distribution enclosures shall be selected from the same range, rated for an incoming

current of up to 160 A. Whatever the installation method (flush or surface mounted), they shall

comply with European standard EN 60 439-3

Outgoers will be identified by labels affixed on front of the switchboard, at least 5 cm high,

aligned with each device,. Access to the inside of the enclosure for maintenance purposes shall

be possible row by row, without uncovering any next row.

Common devices such as measurement and indication devices, pushbuttons, emergency off

switches and socket-outlets shall be installed together in the same part of the enclosure and

easily accessible to users. For enclosures equipped with a door, access to the above devices

shall be possible without opening the door.

Cable entry to flush-mount enclosures shall be possible for flexible conduits or insulated

cables, from all four sides and from the rear of the enclosure.

Cable entry to surface-mount enclosures shall be possible from all four sides, for flexible

conduits are cable trunking, or from the rear of the enclosure to facilitate subsequent

renovations. For cable running in the enclosure, clearance between the rails and the back shall

be at least 20 mm for flush-mount enclosures and 35 mm for surface-mount enclosures.

8.0 CEILING ROSE

The ceiling rose shall be moulded plastic of approved best quality.

Wherever the ceiling rose shall be used it shall be installed as near as possible to the fittings.

For ceiling fans, these shall be installed at the centre of the hook.

9.0 MCB/MCCB

The MCB/MCCB shall be quick-make, quick-break type, and shall have inverse time limit

characteristics with instantaneous magnetic trip elements functioning on overloads over the

normal operating range. All circuit breakers shall be 'trip-free'. Ratings and frame sizes of

breakers shall be in accordance with schedule. All lugs must be of the solder-less mechanical

type. Rated voltage 240/415V A.C. 50 Hz, interrupting capacity as stated on drawings, capable

of providing overload and short circuit protection, through thermal magnetic trip actions

respectively : temperature rating, with contacts of silver alloy : terminal capability according to

rating

The breakers shall be designed manufactured and tested in accordance with EN 60947-2.

10.0 SWITCH WORKS

The flushed snap plate/grid switches shall be vertical single pole (1-way/2-way) 5A A.C.

architrave rocker operated switches white in colour, to the pertinent Bulgarian State Standard,

complying with the test requirements for inductive, fluorescent or resistive loads specified, and

satisfy the best requirements for three types in fluorescent lamp circuit, up to the ratings of

these switches as set out in the pertinent Bulgarian State Standard. The switches shall have

minimum clearance of 3mm between the contacts, and a similar minimum creepage distance.

Flush dimmer switch/Fan speed controller white in colour to relevant IEC standard complying

with test requirement for induction or resistive load specified. The switch operating member

shall pivot independently of the rocker, making the speed of `make and break' independent of

the speed at which the rocker is operated. Terminal capability: minimum 2 x 2.5 mm2

conductors for each. Appropriate samples shall be submitted prior to installation of switches.

Switches shall be installed on switch board or otherwise as per drawings.

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11.0 SWITCH BOARD/DIMMER/FAN SPEED CONTROLLER BOARD WORKS

Switch boards and/or fan dimmer boards shall be as per schedule and shall have plate switches

and/or fan dimmer. Switch boards shall have copper earthing block of appropriate size.

The switch boards and fan dimmer boards shall be installed on wall at a height of 1372mm

from the floor if not specified otherwise, and at locations shown in applicable layout drawings.

The phase wire shall be connected to the switches and the neutral wire shall be kept solid in all

switch connections. The earth continuity conductor (ECC) shall be connected to the earth point

inside the switch board. The approved size galvanised steel boxes shall be installed at the time

of construction of the wall to avoid chasing in wall.

The location of board shown in diagrammatic wiring plans shall be considered as approximate

and it shall be incumbent upon the Contractor, before installation of switch board/regulator

board boxes, to study all pertinent drawings and obtain precise information from the

architectural schedules, scale drawings, large scale and full size details of finished rooms and

approved shop drawings of other trades. It shall be understood that any outlet may be relocated

at a distance not exceeding 4.5M from the location shown in the drawings. In earthing outlets,

due allowance shall be made for piping, ducts, window and door trim, variations in thickness of

furing, plastering, etc. as erected, regardless of whatever is shown on small scale drawings.

Switch boards, and other boards located incorrectly shall be properly relocated at Contractor's

own cost.

12.0 EARTHING DEVICE

(i) Earth electrode

The pipe earthing electrode shall be buried below ground level, as per schedule by tube-well

sinking method. The earthing lead from the DB to the main earthing electrode shall be installed

in G.I. pipe of specified diameter. The terminal connected to the earthing electrode shall use a

copper clamp of 203x38x6.35mm size for making the connection.

a) Pipe Electrode (where applicable)

The earthing inspection pit shall be constructed as per schedule and direction. The pit shall

have well formed regular sides. Curing for the R.C, shall be for 4 weeks, and for C.C., brick

work and plaster shall be 2 weeks.

(ii) Earthing Lead

Earthing lead shall consist of galvanized steel conductor as per schedule. All terminal lugs shall

be of solderless mechanical type.

The earthing leads from the earth electrode shall be connected to the brass bar of test point. A

double run of specified tinned copper conductor shall be brought out as earth lead for the earth

electrode through G.I. pipe from the electrode and connected to the brass bar. There shall no

joint in the copper earth lead. All earthing lead shall follow the shortest and most direct route to

earth electrodes and sharp bends and joints shall be avoided. The earthing leads shall be

connected to the earth electrode as per drawings. The joints shall be made mechanically strong

and electrically continuous with minimum of resistance.

Earthing lead shall consist of copper conductor as per specification given above. All terminal

lugs shall be of copper and nut-bolts of brass.

(iii) Earthing Block

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The earthing block shall be of solid electrolytic copper, cast and machined, of size as per

schedule having at least 10mm dia drilled, holes for accommodating the terminals of the earth

continuity conductor. Requisite number of brass nuts and bolts shall also be provided.

(v) Earth Loop Resistance

The maximum earth loop resistance from any point in the installation including earthing lead to

the earthing electrode shall not exceed the resistance specified in the regulations. The

Contractor shall ensure that the leads are efficiently bonded to all metal works other than the

current carrying parts, so that the above resistance level is not exceeded. It will be the duty of

the Contractor to provide earth tester for test of installation in presence of the authorized

representative of the Engineer, and submit earth test report to the Engineer for approval.

13.0 Fluorescent, Mercury Lamps, etc

13.1 All discharge lamp (fluorescent, mercury, etc.) lighting fixtures furnished as part of the

electrical work shall conform to the following and the fittings shall be suitable to operate on the

main particulars of which are given below.

a. Number of Phase - Single phase

b. Voltage - 230 Volts ± 5%

c. Frequency - 50c/s.

d. Type - Alternating current.

13.2 The fluorescent lamp shall be high power factor operation, tubular in shape for general lighting

service.

13.3 The colour shall be daylight.

13.4 Ballast and capacitor shall be rigidly mounted to the inside of the top of the fixture housing

with ballast surface and housing in complete contract for efficient conduction of ballast heat,

Ballast mounting shall be permanently affixed to the housing.

13.5 The diffusers shall be glare free, moulded out of 3.175mm thick opal materials of uniform

density and sturdy construction. The diffusers shall be quick detachable type and shall be

supplied as asked for in the schedule of quantities.

14.0 Lighting

14.1 Lighting shall be developed using fluorescent light fixtures, with T5 lamps, operating on

electronic HF chokes.

14.2 The lighting shall be designed and sized according applicable EN 12464-1; following light

levels are expected:

14.2.1. Dining area – 300lx

14.2.2. Kitchen, preparations, dishwashing – 500lx

14.3 Light fixtures shall be pendant, at reasonable height below Mechanical installations

14.4 Lighting control is from local switches as a rule

14.5 Lighting above entry doors – controlled by a clock

14.6 Installation is exposed (in plastic conduits) in kitchen/preparation/washing area and concealed

(in flexible conduits) in dining area

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14.7 Emergency lighting by means of battery packs in ordinary lighting, separate self-contained

emergency lights and escape pictograms according to EN 1838 is required.

14.8 Lines TN-S system

15.0 Distribution network

15.1 The electrical system of the Project starts at the MAIN DB of the food area (located in MDB

room of the building) and consists of:

15.1.1. The MDB for kitchen area (Type-tested assembly)

15.1.2. The DB for kitchen (Type-tested assembly)

15.1.3. The DB for Dining hall (Final-distribution enclosure)

15.1.4. The DB for HVAC equipment (Final-distribution enclosure)

15.1.5. Appropriate cables running from MDB to the sub-boards

15.2 The cables shall be made of copper, with PVC insulation

15.3 Cables shall be sized according to the Regulations to provide appropriate current capacity and

limit the voltage loss

15.4 All cables shall be sized with 30% spare capacity. This applies also to the switchboards – in

terms of capacity of the busbars and free space for additional equipment.

15.5 The system shall be TN-S starting from the MDB of the Kitchen area. All switchboards,

including MDB, shall be with separate PE and N busbars. The PE and N busbars shall be

interconnected only in MDB.

15.6 Appropriate lighning/surge arrestor system shall be installed.

16.0 Power supply

16.1. All sockets used shall be of “SHUKO” type and Industrial type

16.2. For all large devices and those posing high fire risk there must be local disconnection

equipment – either accessible socket or full-load switch enclosed in box with relevant IP rating

16.3. The kitchen equipment shall be disconnected by means of emergency-stop push-button located

at convenient location in hot kitchen area and by automatic signal of the fire detection system

16.4. All kitchen equipment must be grounded

16.5. All electric motors must be protected with thermo-magnetic protection device, sized according

manufacturer's requirements.

17.0 Cable trays

17.1 Wherever more than three-four cables run together, they shall be laid on cable trays, made of

galvanized perforated steel sheet.

17.2 The trays shall be hot-dip galvanized, suitable for use in humid environment

17.3 Only factory-made and approved by the manufacturer accessories and supports shall be used.

17.4 The trays must be connected to the ground. Continuity of the connection must be done either

with cable bridges or by using certified by manufacturer interconnecting elements.

17.5 Any on-site cuts must be properly cleaned from sharp remains and protected with zinc-rich

solution if recommended by the manufacturer.

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18.0 Public address

18.1 The public address of the Project is part of the system of the whole building

18.2 The Contractor shall supply, install and connect the loudspeakers for emergency messages and

shall bring the cable back to the distribution box in order to provide for connection to the building

system

18.3. All equipment, cabling etc. shall be in conformance with EN 60849 and EN 54.

19.0. Video surveillance

19.1. The surveillance system shall be part of the general system of the building

19.2. The Contractor shall supply and install a total of four dome vandal-resistant cameras

19.3. The Contractor shall coordinate with the Engineer the type and the technical data of the

cameras in order to ensure they will be compatible with the system of the building

20.0. Intruder alarm

20.1. The system shall be based on computerized control panel, with multiplexer evaluation of the

signals from peripheral devices

20.2. Full coverage of all possible accesses for intrusion is a must

20.3. The volume of the premises shall be controlled with Passive Infra-red detectors

20.4. All access doors shall be controlled with door magnetic-contacts

20.5. The system shall be backed-up with accumulator battery

20.6. The system shall be capable of connection with the system of the building.

21.0. Tests, commissioning, staff training

21.1. The Contractor is fully responsible for provision of all required by the Legislation tests and

measurements, including, but not limited to:

21.1.1. Grounding resistance

21.1.2. Fault loop interface

21.1.3. Isolation resistance

21.1.4. Lighting levels

21.2. The Contractor shall be also responsible to assist the Client in commissioning the Project

21.3. The Contractor will make any needed changes and repairs of his work coming out as a

consequence of remarks made by authorities or non-compliance with legislation's requirements

21.4. The Contractor shall provide a full set of technical documentation for the maintenance staff of

the Client, both on paper and electronically, in easily readable file format, including, but not limited to:

21.4.1. As-built drawings

21.4.2. Certificates, technical data-sheets etc

21.4.3. Maintenance instructions, troubleshooting instructions

21.4.4. Contact data of all manufacturers and their representatives in Bulgaria

22.0. Measures against electric shock and fire

22.1. The project poses high electric and fire hazard. All required by legislation and best installation

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practices for mitigation of these hazards must be strictly followed.

22.2. The switchboards shall be designed and manufactured in a way that a responsible staff member

shall be able to make inspection of the premises at ending of the working time and:

22.2.1. Disconnect with one handle on the front panel all electric supply of the kitchen, except for

refrigerators, PC and standby lighting;

22.2.2. Disconnect with one handle all electric supply of the dining room, except for refrigerators and

standby lighting;

22.2.3. Stop with one push-button on the front panel the ventilation systems for hall and dining room

22.3. The switchboards shall allow automatic disconnection by the fire detection (or manual by

mudroom-type push-button) of the kitchen equipment and stopping of ventilation

22.4. The Main DB shall be de-energized by a mushroom-type push-button

22.5. All lines shall be protected by RCD relay with leakage threshold 30mA

22.6. The whole system shall be protected from fire by adjustable earth-leakage relay – adjustable

from 300 to 3000mA threshold

23.0. Health & Safety; waste management

23.1. The Contractor is fully responsible for following all legislation requirements for health and

safety measures during construction.

23.2. All workers shall be of appropriate qualification, equipped with proper personal protective

equipment (like helmets, high-visible vests, gloves, glasses, ear protectors, special boots with

penetration-resistant and anti-slippery sole and a hard toe cap)

23.3. Any requirements of the Health&Safety coordinator on the site shall be strictly followed.

23.4. The Contractor is obliged to clean his working site after finishing work and depose the waste

according the Site Management's instructions.

23.5. All tools used must be properly handled, tested according to regulations and maintained as

prescribed by manufacturer.

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PartC –Sanitary, water supply and sewerage works

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PIPEWORK

1. Scope

This section sets out general specification and standards required for the external pipework

and pipework within structures.

2. Design Requirements

The pipework installation shall be so arranged as to offer easy dismantling and removal of

pumps or other major items of equipment.

Flange adapters or detachable couplings shall be included in the connecting pipework of all

items of plant to facilitate dismantling, and provision shall be made of flexible joint

arrangements adjacent to all structures. Adapters on pump delivery branches shall be

upstream of their respective reflux valves.

The ends of pipes for use with flange adapters and couplings shall be faced square and sized

to the tolerances required by the manufacturer of the couplings.

All pipework shall be adequately supported in trenches or with purpose-made fixings in

structures and when passing trough a wall shall incorporate a puddle flange or other suitable

purpose-made sealing device.

Flange adapters and units shall be supplied and fitted in the pipework runs wherever

necessary to permit the simple disconnection of flanges, valves and equipment without the

need to spring long runs to remove valves, equipment and the like.

Flexibility shall be provided in the pipework at joints in the main structures to allow

differential settlement and thermal stresses which shall not be transferred to the anchor

blocks. Flexible joint or collars and cut pipes shall also be incorporated in pipework where

necessary to allow for some margin of error in the building work.

The pipework system shall be so designed to ensure the anchorage at blank ends, bends, tees

and valves may be kept to a minimum. The Contractor shall indicate on his detailed drawings

the blocks required to anchor pipework supplied by him.

Each force and moment that may occur in the plant may be compensated by appropriate

location of solid fixations, expansion joints and sliding supports.

Pipelines in the open air delivering sludge or water shall be insulated with mineral wool or

rigid foam or other material approved by the Engineer. The insulation shall be protected

suitable with aluminium sheets or other weather-proof protection.

Pipelines for chemicals shall be made of material resisting to them.

Permissible velocities of flow shall be in accordance with BSS or adequate international

standards.

Where spigot and socket pipes are required to be laid on a granular or sand bed, or directly

onto a trench bottom, joint holes shall be formed in the bedding material of excavated to

ensure that each pipe is uniformly supported throughout the length of its barrel and to enable

the joint to be made.

Pipes shall be laid on setting blocks only where a concrete bed of cradle is used.

Where pipes are required to be bedded directly on the trench bottom, the formation shall be

trimmed and levelled to provide even bedding of the pipelines and shall be free from all

extraneous matter that may damage the pipe, pipe coating, or sleeving.

No protective cap, disc or other appliance on the end of a pipe or fitting shall be removed

permanently until the pipe or fitting which it protects is about to be jointed. Pipes and

fittings, including any lining or sheathing, shall be examined for damage and the joint

surfaces and components shall be cleaned immediately before laying.

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Suitable measures shall be taken to prevent extraneous material from entering pipes, and to

anchor each pipe to prevent flotation or other movement before the Works are complete.

The minimum depth of cover to the crown of any pipe shall be 900 mm unless otherwise

approved by the Engineer.

The line and level for any pipeline shall not be more than that specified in the design + 20mm,

provided that the maximum deviation will not result in the pipeline being constructed with a

backfall.

3. Quality Certificates

Before commencing construction, certificates as follows shall be submitted to theEngineer:

- Technological examinations, if necessary.

- Manufacturer’s certificates.

- Certificate attesting the durability (sustained loading) of the pipeline components under at a

given temperature and pressure.

4. Types of Pipes

a) Steel Pipework

Steel pipework shall be to BSS or equivalent EN, ISO or BS Standards and all assembling shall be

made up from piping to this specification. The type of pipe shall be hot finished seamless steel.

Steel pipework above 80 mm bore shall be either coated externally and security wrapped where laid

underground shall be painted externally when laid above ground or in ducts. In both cases they shall

be internally lined at the manufacturer’s works with either an approved epoxy based or similar lining

of not less than 250 microns in thickness or with concrete lining. The internal lining shall be

continuous across joints as far as this is practicable according to the size of pipe.

Steel pipework below 80mm bore, excepting that for conveying oil, shall be galvanised in accordance

with Part 5.

Branches shall be formed in accordance with the appropriate BSS and shall be welded before the pipe

is erected.

All bends made from pipe shall be formed so that at any point along the bend ovality will not reduce

the bore by more than 2.5%. Radii of hot bends for all pipes shall be not less than five times the

outside diameter.

Gusseted, “cut and shut” and wrinkle bends shall not be used on pipes smaller than 150mm diameter.

All pipe flanges shall be the wrought steel ‘slip-on’ type.

No flanged joints shall be located within a back-filled trench.

Flexible joints shall be bolted gland or detachable flexible coupling as necessary.

b) Copper Tubing and Fittings

Copper tubing and fittings for domestic water services shall be light gauge copper tubing and shall

conform to BSS or equivalent EN, ISO or BS Standards.

The fittings shall be compression type fittings approved by the Employer’s Representative and shall

comply with BSS or equivalent EN, ISO or BS Standards.

Pipes shall be fixed clear of walls or soffits with cast brass brackets at no more than 1.5 metrecentres.

c) Ductile Iron Pipes and Fittings

Ductile iron pipes and fittings shall be in ductile iron complying with BSS 2531 or equivalent

ISO 2531, BS or EN standards. Non-standard specials shall be avoided. Unless otherwise

specified, puddle flange thickness and diameter shall be similar to the flange of the

corresponding diameter.

Spigot and socket joints shall be flexible and of an approved "push-in" or bolted gland type

unless otherwise specified.

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Flexible couplings shall be of a type approved by the Engineer.

d) Galvanized Steel Pipes

Galvanized steel pipes shall be hot dip galvanized according to BSS, BS or equivalent

international standards.

e) Plastic Pipes

Unplasticised PVC pipes shall only be used for water and drainage purposes with the express

approval of theEngineer. PVC pipes shall comply with the requirements of BSS 12 996, or

equivalent BS or other international standard.

Fusion welded joints in high density and medium density polyethylene pipes shall be made

only between pipes having the same physical characteristics. Joints between pipes from

different manufacturers shall only be made with the specific approval of the Engineer and

incorporate a flexible joint seal.

A pipe section containing a completed weld shall achieve the same strength characteristics as

the parent pipe.

f) Reinforced Concrete Pipes

Reinforced concrete pipes shall comply with the requirements of BSS 895, and shall be

provided with an appropriate type of flexible joint incorporating a rubber or synthetic sealing

ring. The diameters ( in mm.) of concrete pipes are as follow: 150, 200, 250, 300, 400, 500,

600, 800, 1000 mm. The length is no less than 1000 mm.

Reinforced concrete pipes 100 and 150 mm diameter for drainage systems shall be used in

accordance with BSS 12157.

g) Thrust Blocks

Except where welded steel pipelines or self anchoring joints are used thrusts from bends and

branches in pressure pipelines shall be resisted by concrete thrust blocks cast in contact with

undisturbed ground.

Any additional excavation required to accommodate thrust blocks shall be carried out after

the bend or branch is in position and the thrust face shall be trimmed back to remove all loose

or weathered material immediately prior to concreting.

Thrust blocks shall be allowed to develop adequate strength before any internal pressure is

applied to the pipeline.

Plastic pipes shall be wrapped with a layer of plastic sheeting before being surrounded by

concrete.

5. Pipe Joints

h) General

All pipe joints, other than welded joints in steel and plastic (HDPE and MDPE) pipes, are to

be formed using flexible sealing materials in the form of rings or gaskets made from natural

or synthetic materials that are resistant to all liquids carried by the pipeline and chemicals

found in the adjacent ground. The jointing surfaces and components shall be kept clean and

free from extraneous matter until the joints have been made or assembled. Care shall be taken

to ensure that there is no ingress of grout or other extraneous material into the joint annulus

after the joint has been made.

Where pipes with flexible joints are required to be laid to curves, the deflection at any joint as

laid shall not exceed three quarters of the maximum deflection recommended by the

manufacturer.

All mechanical joints shall be cleaned and have their paintwork or coating made good before

assembly.

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After completing a joint any protective paint or other coating shall be made good, and any

metal joint, which is not already coated, shall be cleaned and painted with two coats of

bituminous paint. Internal lining and additional external protection of the joints shall be

carried out if required to achieve the specified design lives.

The Contractor shall use only the proper jointing parts as specified and obtained through the

suppliers of pipes and valves. All joints shall be accurately made and shall be capable of

passing tests for individual joints and for the completed pipeline as may be specified below.

All cut spigot ends, including cut ends, shall be checked for ovality, prior to jointing (in

accordance with manufacturer’s publications) and the Contractor shall correct such ovality as

recommended by the pipe manufacturer.

i) Flanged Joints

Flanges shall be properly aligned before any bolts are tightened.

Jointing compounds shall not be used when making flanged joints, except that, to facilitate

the making of vertical joints, gaskets may be secured temporarily to one flange face by a

minimum quantity of clear rubber solution. Bolt threads shall be treated with graphite paste

and the nuts tightened evenly in diametrically opposite pairs.

j) Bolted Gland Joints for Iron Pipes

In jointing spun and cast iron spigot and socket pipe and specials with bolted gland flexible joints the

Contractor shall take account of the manufacturer’s recommendations as the methods and equipment

to be used in assembling the joints. In particular the Contractor shall ensure that after the spigot has

been centred in the socket the lead-tipped rubber ring is pressed into its seating between the socket

and spigot and evenly tapped home with a wide faced caulking before the gland is drawn up into

position. All nuts shall first be tightened by hand and nuts on opposite sides of the joint

circumference shall then be alternately and progressively tightened with a spanner so as to ensure

even pressure all round the joint.

k) “Push-in” Type Joints for Iron Pipes

In jointing cast iron spigot and socket pipes and specials with “push-in” type flexible joints the

Contractor shall take account of the manufacturer’s recommendations as to the methods and

equipment to be used in assembling the joints. In particular, the Contractor shall ensure that the

spigot end of the pipe to be jointed is smooth and has been properly chamfered, that the rubber ring is

correctly positioned in the socket and that the two pipes are accurately in line, before the joint is

made. After the joint has been made the Contractor shall ensure by the use of a suitable feeler gauge

that the rubber ring is evenly seated in its correct final position. The rubber rings and any

recommended lubricant should be obtained only through the pipe suppliers.

l) Detachable Flexible Couplings-Iron or Steel Pipes

In jointing iron or steel plain-ended pipes with flexible detachable couplings the Contractor shall take

account the manufacturer’s recommendations as to the methods and equipment to be used in

assembling the joint. In particular the Contractor shall render the end of each pipe smooth so as to

allow the joint sleeve to slide freely and where necessary shall re-coat the pipe ends with two coats of

quick drying bituminous solution.

m) Flanged Joints - Iron or Steel Pipes and Valves

Flanged joints for spun and cast iron pipes and specials, for steel pipes, and for valves shall be made,

unless specified otherwise, with rubber joint rings and steel bolts and nuts which include two washers

per bolt. Joint rings shall be made from 3mm thick rubber reinforced with fabric and of such width as

to cover the machined face of the joint inside the boltholes. They shall be of such physical properties

as to be capable of forming permanent watertight joints against pressures up to the maximum test

pressure. The use of jointing paste or grease will not be permitted. The ring may be fastened to the

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bolts with cotton thread. The bores of abutting pipes or fittings shall be concentric and no jointing

material is to be left protruding into the bore.

All nuts shall first be tightened by hand and nuts on opposite sides of the joint circumference shall

then be alternately and progressively tightened with a spanner so as to ensure even pressure all round

the joint.

n) Welded Joints for Steel Pipes

Welded joints in steel pipes shall be butt-welded, carried out manually by the metal-arc process.

Only welders approved by the Employer’s Representative shall carry out welding. The pipe supplier

shall prefabricate all bends, tees and other specials.

All parts to be welded shall have loose scale, paint and other foreign matter removed by means of a

wire brush and shall be left clean and dry. All scale and slag shall be removed from each weld run

when it is completed. Pipes manufactured with longitudinal or spiral welds shall be lined up before

jointing so that these welds are at least 15° apart around the joint circumference.

6. Pipework Identification

The Contractor shall include for painting identification markings on all pipework within buildings at

3m intervals and where pipes pass through walls or floors, enter or leave buildings or storage

containers. Adjacent to each such point shall be placed in a conspicuous position, an identification

schedule. The identification markings shall consist of single or multiple coloured rings painted

around the pipes. The schedule of proposals shall be submitted for approval.

o) Building Pipes Through Structures

Where pipes pass through a concrete wall or structure they shall project from the external face(s) of

the structure by 300 mm for pipes with nominal bores of 500 mm or less and 500 mm for pipes with

nominal bores in excess of 500 mm and the surface of such pipes shall be prepared to the approval of

the Employer’s Representative to ensure a satisfactory bond between pipes and concrete.

The first pipe in open ground leaving a structure shall be short length of either spigot and socket or

double socket to suit the flow direction. The length of these pipes shall be one and half times the

nominal bore or 600 mm whichever is the greater.

p) Pipe Bedding

Bedding for pipes shall be constructed by spreading and compacting granular bedding

material over the full width of the pipe trench. After the pipes have been laid, additional

material shall, if required, be placed and compacted equally on each side of the pipes, and

where practicable, this shall be done in sequence with the removal of the trench supports.

The bedding material for pipes shall be sand or free draining, broken stone or gravel and shall

be free from organic matter, clay and debris. The bedding material shall be capable of

producing a stable formation for pipe laying and shall not be subject to bulking or settlement

due to changing weather or ground water conditions after placing and consolidation.

Where trenches have been excavated and groundwater is likely to flow in any granular bed

and surround to the pipe, the Contractor shall provide suitable impermeable clay stanks at a

maximum of 50 m along the length of the trench.

Where the bottom of the trench is found to be puddled, soft or otherwise unsound, an

additional 150 mm, shall be excavated. Approved granular material shall be added and

compacted to provide a uniform support for the pipe.

For ductile iron pipelines, selected excavated material or other approved material may be used

for the bed and surround.

7. Backfilling and Restoration

The compaction material shall comply with BSS 3214, and BSS 2761.

All trenches shall be kept free from ground water while backfilling is in progress. No backfill

material shall be placing in trenches containing water.

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The pipes shall be backfilled with acceptable material in layers of thickness 150 - 200 mm

until 200 mm above the pipe top has been reached. The layers shall be compacted manually

until a density as is specified in the design is reached. The remaining part of the trench may

be backfilled by machine. Backfill material shall be placed and compacted in a minimum of

two layers up to the crown of the pipe.

In fields and open country, backfill material may be placed by machine, provided the method

or operation ensures that the material slides or rolls into position and does not drop from a

height.

The Contractor shall reinstate the surface over all trenches.

8. Manholes

Chamber and shaft sections, slabs and covers shall be sized to ensure safe access by workmen

using safety equipment and tools consistent with the chamber type and depth. Access to the

chamber shall be with steps and step rungs, irons, lorr adders and if necessary shall include

rest or working platforms.

Joints on precast concrete manholes shall be made so that the required jointing material fills

the joint cavity. Any surplus jointing material extruded inside the chamber or shaft shall be

trimmed off and joints shall be pointed on completion.

Where manholes are to have a concrete surround, the concrete shall be grade C20 and the

height of each concrete pour shall not exceed 2 m. Each construction joint shall be offset

from that of the chamber by a minimum of 150 mm.

Manholes and similar chamber shall be watertight such that no visible infiltration occurs.

Where there is no change in diameter through a manhole, the invert shall be constructed at the

same gradient as the outgoing pipe.

9. Sewers and Manholes to be Abandoned

Sewers and manholes to be abandoned shall be filled by grouting.

No sewer or manhole shall be sealed or abandoned without notification to the Engineer that

all existing flows in the structure affected have been satisfactorily diverted.

10. Disinfection and testing of Pipelines

11. Cleansing of Pipelines

On completion of construction, and before any disinfection, internal surfaces of pipelines

shall be cleaned thoroughly.

q) Precautions Prior to Testing Pipelines

Before testing any pipeline, the Contractor shall ensure that it is anchored adequately and that

thrusts from bends, branch outlets or from the pipeline ends are transmitted to solid ground or

to a suitable temporary anchorage.

Open ends shall be stopped with plugs, caps or blank flanges properly jointed.

Potable water shall be used for the cleansing, testing and swabbing of pipelines unless

otherwise directed by the Engineer. Stand pipes for extracting water from the public supply

system shall be in accordance with the requirements of the supply authority. As a minimum a

check valve system shall be provided between the public supply and the item being filled to

prevent the possibility of back siphonage.

The Contractor shall provide all labour, testing equipment (including additional pipework jointing

material, stoppers, and blank flanges) and shall fill the pipes with water and subsequently empty them

after test, all to the approval of the Engineer. Water drained from the pipes shall be discharged in a

way that does not affect the stability of the Works or adjacent structures.

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r) Testing Method Programme and Notification

Before any testing of a pipeline, the Contractor shall submit to the Engineer his proposed

programme of testing and, where required, swabbing.

The Contractor shall notify the Engineer at least 3 clear working days beforehand of his

intention to test a section of pipeline.

s) Testing Non-Pressure Pipelines

Sewer pipes laid in open cut shall be tested with air or water (as specified below) after they have been

bedded and jointed and before any concrete surround or backfill is placed, other than such as may be

necessary for structural stability whilst under test.

The pipelines shall be tested in lengths applicable to the construction activities and in accordance with

the programme.

A further test shall be carried out when any concrete surround has been completed and when backfill

has been placed and compacted to a depth of 300mm above the crown of the pipeline.

t) Water Test for Non-Pressure Pipelines

The test pressure for non-pressure pipelines up to and including 750 mm nominal bore shall be not

less than 1.2 m head of water above the pipe soffit or ground water level, whichever is the higher at

the highest point, and not more than 6 m head at the lower end. Steeply graded pipelines shall be

tested in sections so that the maximum pressure head shall not be exceeded.

Unless otherwise agreed by the Engineer the test shall commence two hours after filling the test

section at which time the level of the water at the vertical feed pipe shall be made up to produce the

required 1.2m minimum test head. The loss of water over a 30 minute period shall be measured by

adding water at regular 5 minute intervals to maintain the original water level and recording the

amounts added. The section of the pipeline will have passed the test if the volume of water added

does not exceed 1 litre per hour per metre of pipeline per metre of nominal internal diameter of pipe.

Non-pressure pipelines (including associated manholes and chambers) shall be tested for infiltration.

The infiltration shall be measured after backfilling has been completed and the groundwater has

returned to its pre-construction level (a minimum of 7 days shall be left after backfilling) and after all

pressure testing has been completed. All inlets to the system shall be effectively closed, with any

residual flow deemed to be infiltration.

The section of pipeline will have passed the test if the total infiltration does not exceed 1 litre per hour

per metre of pipeline per metre of nominal internal diameter of pipe. Notwithstanding the satisfactory

completion of the test, there shall be no visible infiltration flow through any pipe or joint during an

internal inspection.

u) Air Test for Non-Pressure Pipelines

Pipelines to be air tested shall have air pumped into the length under test until a pressure equivalent to

100 mm of water is indicated on a U tube gauge connected to the system. The pipeline shall be

accepted if the air pressure does not fall below 75 mm water gauge after a period of five minutes

without further pumping.

v) Testing of Pressure Pipelines (excluding thermoplastic pressure pipes)

Pressure pipelines in their entirety (including all specials and valves) shall be pressure tested.

Pipes shall be filled and tested in sections of convenient lengths, which must not exceed 1000 metres.

Where pipes are laid with steep gradients the length of pipes tested at any one time shall be as directed

by the Engineer

Gauges used for testing pressure pipelines shall be capable of reading increments of 0.1 m head. The

Contractor shall be responsible for the independent calibration of the gauge prior to commencement

of testing.

The ends of pipes under test shall be closed by means of caps or blank flanges with anchors all

provided by the Contractor. Valves must not be used for this purpose. All scour valves and air valves

shall be replaced by blank flanges before commencement of the test.

The pipe shall be slowly and carefully charged with water until the specified test pressure is reached

in the lowest part of the section. Pipes internally lined with mortar shall be allowed to stand full for at

105

least 24 hours before testing. The test pressure shall be maintained, by pumping is necessary, for a

period of one hour. The pump shall then be disconnected, and no water addition shall occur, for a

period of one hour. At the end of this period the original pressure shall be restored by pumping and

the loss measured by drawing off water from the pipeline until the pressure as at the end of the test is

again reached.

The test pressures, unless otherwise specified, shall be 1.5 × the maximum working pressure or the

maximum surge pressure, if applicable, whichever is the greater.

The pipeline shall be accepted if the loss does not exceed 2 litres per metre nominal bore per

kilometre length per metre head (calculated as the average head applied to the section) per 24 hours.

During the test the pipe joints shall be inspected for leakages. Shall leakage of water occur at the

joints, the joint shall be reassembled to eliminate such leakage or, shall this not prove possible, the

Contractor shall supply and assemble new joints at his own expense.

w) Thermoplastic Pressure Pipelines

Testing of thermoplastic (PVC, polyethylene) pipelines shall be carried out generally as specified

above, together with the procedure as detailed below to take into account of the viscoelastic (creep)

response of the material.

12. Disinfection of Water Mains

The Contractor shall disinfect all water mains in accordance with the supply authority’s

requirements. The Contractor shall take measures to minimise the risk of contamination of

the new pipeline and the existing main to which it will be connected.

13. General Notes WSS

Water Supply & Sewerage (WS&S) design section for a Kitchen Block is to be developed on

basis of architectural working draft, technological design, in-situ survey of existing plants by

Designer, Tender Documents and in compliance with Ordinance No. 5/4 about designing,

installation and operation of in-building water supply and sewerage systems.

Protection of the Kitchen Block against fire must be ensured through manual fire extinguishing

from fire hydrant 2” located in conformity with the main design of the whole building.

Subject of the WS&S design section is the indoor water supply and sewerage systems referred to

the kitchen..

The Household Water Supply System must be developed by polypropylene pipes and fittings.

Working pressure in designed PP pipes for cold water must be PN 16 while that in pipes for hot

and circulating water must be PN 20.

The System must be branching through bottom distribution with distribution grid installed

exposed in the basement and developed with insulated pipes. The water supply system in the

basement must be ensured against freezing by heat-insulation layer 5 cm thick.

Vertical branches are designed exposed and covered later on according to the architectural

design. Insulation thereof shall be 2.5 cm thick. Pipes on external walls shall be insulated by

relevant insulation system fitting to pipes.

The building shall be supplied with hot water first from boiler premise and second from

individual electric boilers.

The Household Water Supply System to the Kitchen Block shall be developed new observing

levels of old routes in the basement and with connected all new points demanding cold and hot

water.

106

The System sizing shall be elaborated on basis of technology developed for the Kitchen Block

and the number of fed people amounting to 1100 persons.

The Sewerage System above elevation 0.00 in the Kitchen Block shall be developed anew as

well as sewerage verticals. The Sewerage System is designed by PVC pipes.

Horizontal Sewerage System in the basement must be tested for tightness and conductivity. The

same is to be replaced only at verified defects. Replacement must be made by PVC pipes with

SN 6 stability.

Local fat-separators must be provided. Floor siphons in the Kitchen must be provided with lower

discharge and a box for pollutions cleaning.

Equipment, materials and all other accessories to be supplied by Contractor must comply with

the requirements of these tender documents: must be new, fit to the function and location thereof.

The Contractor must submit a LIST of all materials and equipment designed thereby for

application in the Project.

Part D - Heating, Ventilation & Air Conditioning (HVAC)

Requirements

107

1. General

All material used on this project shall be robust and suitable for use in public buildings projects,

in particular where intensive circulation of staff and public is required.

They shall be installed /constructed in such a way as to protect staff and public from injury.

All such products shall be transported, stored, handled on site, and placed into the works strictly

in accordance with the manufacturer’s instructions, a copy of which shall be made available.

2. HVAC Design Criteria

2.1. Reference Standards and Normative The actual Bulgarian and European standards shall be followed for the Design and

Construction of the Mechanical works.

2.2. General Design Inputs

Weather Data

Winter design outdoor temperature –12°C

Air relative humidity 90%

Indoor temperature in the building should be as follows:

o Dining room +22.0±2.5°C

108

o Kitchen and preparations +18.0±3.0°C

o Storages +15.0±2.0°C

o Toilet, washing +18.0±3.0°C

o Personnel locker +22.0±2.5°C

Indoor relative humidity is not controlled.

2.3. Heating Capacities

Radiators 35 kW

Ventilation 46 kW

2.4. Ventilation Systems Capacities

Supply air to dining hall 6 800 m3/h

Extract air from kitchen 7 500 m3/h

Extract air from storages 800 m3/h

2.5. Off-Hours Minimum temperature in the building must be 13 °C even when unoccupied.

2.6. Building Pressurization The system design shall provide a slight, but continuous, negative pressure to other parts of

the building to eliminate odors in building.

Dining area is to maintain positive pressure relative to kitchen area and washing room.

109

2.7. Air Intake and Exhaust

The placement and location of outside air intakes must comply with the required codes and

the building security requirements. The intake design shall minimize the entrainment of

exhaust air. The outside air intake louvers shall be drainable stationary storm louver type

grills.

2.8. Vibration and Acoustical Isolation To control noise during all modes of operation and for all loading conditions, the system

must be provided with one or more of the following: sound traps; low-velocity, low-static

pressure fan systems; and/or special low-noise diffusers.

All penetrations in partitions, walls, floors, or ceilings should be appropriately sealed to

maintain the sound-insulation performance of the partition. Mechanical systems designers

are to use the required sound transmission class (STC) rating to prevent noise and vibration

transmission to floors and ceilings of mechanical rooms.

Appropriate noise control must be achieved during all modes of operation.

2.9. HVAC Requirements for Specific Spaces

Kitchen and washing area shall have sufficient heating to offset the base load plus the

infiltration to the space.

Single toilet shall have point of use fans connecting to a common exhaust header

Toilet shall maintain negative pressure in the rooms relative to the surrounding spaces.

3. HVAC Equipment

3.1. Operating principal The entire system shall have capacity and possibilities to provide temperature range in the

space as per technical norms and recommendation, and also to support regular work of all

services.

The heating for this facility shall be provided by heating center, which is not objective of this

project. This system shall provide heating through the winter period.

A two-pipe system for alternate hot water is envisaged. This is to be controlled through

collectors located in the heating center. There is also to be local control of the radiators and

supply ventilation system.

Each of the 2 branches of heating supply (ventilation and radiators) shall have own

individual pump and distribution system.

Ventilation of the buildings shall be provided by ductable fans, air heater and filter with

adequate capacity.

Dedicated ventilation systems are provided for:

extract air firm kitchen – cooking area and preparations of products:

extract air from storages, toilet and washing area:

fresh air supply to dining hall.

Each of those ventilation systems will be able to work independently or together with other

ventilation systems.

3.2. Radiators Radiators s shall operate during the winter season.

Radiator units shall be panel type, made of steel sheet. Capacity tested according EN 442.

They shall operate in the temperature regime 90/70°C.

The radiators shall have manufactured kit for wall fastening.

3.3. Circulation Pumps

110

Circulation pumps shall be used for forced water circulation in the heating system. The

pumps shall be centrifugal type with the spiral casing and enclosed rotor.

All the pumps installed for circulation of water, shall be “in line”, submersed or dry motor

type.

Nominal working shall be 6 bar.

Low vibration and low noise motors are required for all the pumps / circulators in the system.

Circulation pumps shall be with the minimum of the following requirements:

Rated pressure 6 bar

Max allowable operating temperature 110°C

Circulating fluid: pure water without foreign particles

Class of insulation of electric motor: F

Degree of electrical protection: IP44 (IEC) 144

Pumps shall have electronic regulation

3.4. Motors All motors shall be premium efficiency as per the energy code. All 0.5 HP and larger

motors shall incorporate multi-phase configuration. All motors smaller shall be single phase.

For motors operated with variable speed drives, provide inverter-duty motors with insulation.

3.5. Kitchen Fan The unit shall be protected against moister and corrosion and able to be installed on the

standard masonry vertical channel. Operating temperature shall be – 25 to 80oC.

Noise level shall not exceed 60 dB on 4 m distance.

All roof openings shall be protected against rain water inflow in the vertical ducts.

3.6. Valves and Appurtenances All motorized valves must be fixed such that the motor can be easily accessible and

removable for maintenance purposes.

Gate Valves, of cast iron according DIN 3352 shall be used as a closing element on all

manifold installed parts of the machinery, such as valves, pumps, other appurtenances.

Flanged connection, fastening by bolts.

Same manufacturing specification applies to Pressure Gauges, Traps.

Ball Valves with ND50 and less shall be fabricated from chromium brass with threaded

connections according to DIN 3357. Ball Valves above ND50 shall be fabricated from cast

iron with flanged connections according to DIN 3357. They shall meet EN 331 regulation.

According nominal pressure, they could be made of brass or bronze.

Radiator Valves material must be according EN 12165. They shall be installed on all

radiators, on forward and return lines. Thread connection shall be according type of pipe,

steel or PE-X.

Relief Valves bronze / brass body, Teflon seat, stainless steel stem and springs, automatic,

direct pressure actuated, capacities certified and labeled.

4. Air Distribution System Criteria (Ductwork)

4.1. Air Ducts All air ducts for ventilation purposes with quadric shape shall be made with galvanized steel

and/or black steel sheet metal, depending on applications.

Wall thickness of the metal sheet for the ducts shall be according DIN 24190 and DIN

24191.

The ducts shall have fire resistance according BS / EN 476.

Brackets distance shall be not more than 3m.

Fire dampers, EI 90 min, shall be installed between fire zones.

4.2. Installation of the Ventilation Ducts

111

The ducts for ventilation will be installed in horizontal or vertical straight line, without

arrows or deviations. The vertical air ducts will not have deviations from the vertical bigger

2 - 3 mm per 1 m height.

Before installation on position, at the level of the work floor or platform there will be

mounted the maximum possible number of sections and special elements compiling duct

sections having shapes and lengths determined by local conditions on the site.

The sections will be assembled such as the longitudinal folds to be alternatively arranged in

order not to make a continuous joint.

For rectangular ducts, the longitudinal joints using folds will be alternated from one side to

another of the consecutive sections.

The air ducts will be supported by with standard support elements.

4.3. Air Distribution Diffusers and ventilation grilles are from anodized aluminum profile or sheet steel with

powder coating.

They shall have blades to regulate out flow direction, and built in dampers for regulation of

quantity and velocity of the air flow.

Air exhaust grilles shall be of the same type as supply grilles.

5. Piping Systems Criteria

5.1. Piping Systems

All piping systems shall be designed and sized in accordance with codes of practice.

Materials acceptable for piping systems are black steel and PE with AL layer.

Steel pipes shall be according EN 10210 –1/2, and 10219 1/2; DIN EN 2448 en DIN EN

2458 – Dimensions and weights.

In general, piping system for heating medium shall be made of black steel pipes, assembling

by welding.

5.2. Pipe Installation

Air relief controls shall be installed at the highest pipeline points.

Supply pipes for the radiators in dining room shall be installed above the ceiling, fastened to

the concrete structure beams and columns, or/and slabs.

Supply pipes for the radiators in kitchen shall be installed above the ceiling in the basement,

fastened to the concrete structure beams and columns, or/and slabs.

Since there are pipelines for warm water, special attention shall be paid on continuity of the

insulation to prevent naked surfaces where condensation may occur.

When tracing the supports, the pipe slope of minimum 3% shall be considered and their

location shall be done so that a minimum distance of 30 mm to exist between the building

element and the surface of the pipe isolation and the distance between the surfaces of two

isolated pipes shall be of minimum 40mm.

All ends of the pipelines shall have automatic air relief vents.

When passing through walls, the pipes shall be protected by sleeves which allow free motion

of the pipes and the space between shall be filled with incombustible material.

Before beginning the assembly, each element shall be marked on the construction elements,

and then the tubular material shall be cut at the needed length and transported to the required

place. The existence of the openings for wall penetrations shall be verified.

5.3. Pipe Jointing

Most of the joints shall be done on site. Pipes shall be joined by welding, thread and flanges.

Welding shall be used for joining the heating pipes.

Joining by pipe welded flanges shall be done on the flange provided equipment.

Joining by thread shall be done on bench or on site.

112

In case of flange joining, special care shall be taken while fixing the flange perpendicular to

the pipe axis and the flange flatness and the correct manufacture of the gasket in terms of

diameter shall be verified. Gaskets of Marsit type (or similar) shall be used.

5.4. Jointing by Welding

Welding shall be electrical or oxyacetylene. The following shall be welded:

- End to end joints, branches, curve fixing, flanges

The welding quality shall comply with Bulgarian Standard.

The quality is conditioned by the following:

Welders' qualification

The quality of the base material (pipes, elbows, flanges)

The quality of the additional material (electrodes, wires)

Joint type

Welding procedure

Welding technology

With a view to providing quality, the manufacturer shall perform welding tests (samples) on

each batch of pipes for establishing the addition material, the welding procedure and

technology.

The samples shall be submitted to tests by penetrating radiations and destructive trials.

Nondestructive test shall be performed as per EN 12062 and shall be for traction, bending,

bulging by shock and hardness measurement.

5.5. Piping Accessories

Isolation of Piping at Equipment: Isolation valves, shutoff valves, bypass circuits, flanges,

and unions shall be provided as necessary for piping at equipment to facilitate equipment

repair and replacement. Equipment requiring isolation includes air handling units, pumps,

and heat exchangers. Valves shall also be provided for zones off vertical risers.

Piping System and Equipment Identification: All pipes, valves, and equipment in

mechanical rooms, shafts, ceilings, and other spaces accessible to maintenance personnel

must be identified with color-coded bands and permanent tags indicating the system type and

direction of flow for piping systems or type and number for equipment per labeling

standards. The identification system shall also tag all valves and other operable fittings.

5.6. Corrosion Protection of the Pipes

Piping that shall be thermally insulated, shall be cleaned from superficial corrosion and dirt

and painted with two layers of anti-corrosive coating (different color for easy inspection)

before the thermal insulation is installed.

All pipes that shall be not insulated, fittings, consoles and clamps shall be cleaned from

superficial corrosion and dirt and painted with two layers of anti-corrosive coating (different

color for easy inspection) before and then painted with oil paint resistant to the operating

temperatures.

6. Insulation

All insulation shall comply with fire and smoke hazard ratings. Accessories such as

adhesives, mastics, cements, tapes, etc. shall have the same or better component ratings.

6.1. Pipe Insulation

Insulation shall be provided on all cold surface mechanical systems, such as ductwork and

piping, where condensation has the potential of forming. Insulation that is subject to damage

or reduction in thermal resistivity if wetted shall be enclosed with a vapor seal (such as a

vapor barrier jacket). Insulation shall have zero permeability.

113

All exposed and concealed piping shall have PVC or galvanized steel/AL sheet jacketing. All

insulated piping exposed to the weather shall be protected with aluminum jacketing and

seams sealed.

Thermal Insulation and methods of application shall comply with the requirements of

BS5422 and BS 5970 as applicable to the services covered in this Specification.

All thermal insulation work shall be carried out by a specialist approved contractor.All

materials shall be CFC-free. Materials containing asbestos or un-bonded loose fibers shall

not be used.

Materials installed in kitchens, food processing areas, shall be no fibrous. Before application

of insulation, the pipework shall be pressure tested, cleaned and dried.

Any scale, rust, grease and dirt shall be removed. The pipes shall be thoroughly cleaned to

remove all traces of surplus welding flux, building materials debris and dust.

6.2. Duct Insulation

All exposed externally insulated ductwork shall have sealed canvas jacketing. All concealed

externally insulated ductwork shall have foil face jacketing. All supply air ducts must be

insulated, in accordance with the energy code.

All ductwork exposed to the weather shall be insulated with Rockwool and protected with

aluminum jacketing and seams sealed. All equipment, heat exchangers, and pumps shall be

insulated as per the energy code.

6.3. Equipment Insulation

All equipment including air-handling units, hot water pumps and heat exchangers must be

insulated in accordance with the energy code.

114

E. SUPPLY AND INSTALATION OF KITCHEN EQUIPMENT

115

TECHICAL SPESIFICATION AND EQUIPMENT GENERAL REQUIREMENTS

1. LIFE CYCLE

The equipment life cycle shall be not less than 10 (ten) years.

2. GATE CONTROL, INSTALLATION AND COMMISSIONING

A visual inspection will be carried at the time of goods arrival to the site.

-The equipment package shall be intact, un-Brocken and the seal intact.

Documents to be supplemented:

Technical passports in English and Bulgarian languages.

- Operation manuals in English and Bulgarian languages.

- Declarations of Conformity by EU standards.

- Certificate for the origin of goods.

- Warranties.

- Packing List.

- Content List.

Failing to submit any of the documents listed above may result in disqualification of the

candidate.

3. Conditions for equipment installation, commissioning and post installation service

The candidate shall provide qualified personnel for the equipment installation.

The candidate shall provide training session for the Client’s staff with duration of 3 (three)

days.

Document required for commissioning.

-Installation manuals and drawings.

-Installation Completion certificate.

-Test report 72 hrs.

4. H&S requirements

The equipment shall be deemed to be:

-fabricated with no sharp edges.

-Easy to operate and access.

-Be stable and durable.

5. Defect liability period

The defect liability period shall be not less than:

-Three years for all electrical appliances;

-Two years for all the rest of the equipment.

6. QUALITY ASSURANCE

General Quality requirements

The equipment shall conform to the EU and Bulgarian standards and regulations in force.

If gas- operating appliances are to be used, a valid manufacturer’s certificate shall be

provided.

The candidates shall adhere strictly to the tender requirements (passive equipment dimensions,

electrical capacity, cooling parameters which are described in details in the BoQ).

7. Equipment quality requirements

The equipment shall be Rust- and Fire- Resistant.

The equipment shall be Easy to clean and disinfect.

116

To be equipped with controlling devices.

The cooling equipment shall be equipped with thermometers.

All appliances and equipment shall be made of stainless steel AISI 304.

Working tables with bowls complete shall have inward inclination.

The kitchen sinks shall be provided with water traps dia 1 ½” and all necessary couplings. The

mixers shall be standing type.

The equipment shall conform to all hygienic standards in Bulgaria in accordance with

Regulation 5/25.5.2006.

The equipment shall be delivered in originally sealed package.

The minimal stainless steel sheet metal thickness shall be 0.8 for the tables and stands and

1.25 mm for the kitchen sinks.

8. The equipment shall comply with:

Section V - Regulation 5/25.5.2006-Food hygiene.

Regulation for electrical appliances compliance published ПМС №182/06.07.2001

Regulation for control and maintenance of the ozone-harming substances с ПМС

№254/30.12.1999

9. KITCHEN EQUIPMENT DESIGN REQUIREMENTS

The candidate shall be deemed to provide complete detailed design, and obtain full approval

by the relevant authorities, bodies and agencies.

The design section: Equipment is deemed to consist of: plans, explanation notes, BoQ for the

equipment, BoQ for the wares (trays, cutlery, etc.). The design shall be approved by Agency

of Food and all respective bodies.

The successful candidate must strictly adhere to the tender documents, drawings,

specifications; BoQ’s and shall no alternate them in no case.

Equipment dimensions changes shall not be accepted.

The candidate is deemed to prepare and submit System of Self-control (НАССР) at his own

cost.

The Design Engineer-Section: Equipment-shall have minimum 5 (five) years of design

experience and adequate license.

- Approval of the design with respective authorities.

- Provision of As-build drawings.

- Participation in commissioning procedure.

- Three days training of kitchen staff to be employed.

ANNEX A – FINANCIAL OFFER FORM

ESTIMATE

Rehabilitation works for the kitchen and dining in Vrajdebna refugee camp

Item

No. Description of Items Quantity Unit

Rate

in Figure Amount

1 3 4 5 6 8

PART- A : Civil Works

1 Mobilization and cleaning site before commencing actual

physical work and during contract period and

demobilization after completion of the Works under

contract accepted by Engineer.

400.00 LS

2 Dismantling existing doors and windows ,and kitchen

equipment’s etc.

1500.00 LS

3 Supplying, fitting and fixing glazed wall tiles with on 20

mm thick cement sand mortar (1:3) base and raking out the

joints with white cement including cutting, laying and hire

charge of machine and finishing with care etc. including

water, electricity and other charges complete all respect


On walls

30.00 sqm.

4 Supplying, fitting and fixing PVC flooring tiles on 20 mm

thick cement sand mortar (1:3) base including cutting,

laying and hire charge of machine and finishing with care

etc. including water, electricity and other charges complete

all respect accepted by the Engineer.

5.88 sqm.

5 Installation and Supplying best qualities laminated with the

thickness of 40 mm flush doors (.9 m X2 m) complete with


as door locks ,hinges etc.

10.00 No.

6 Installation and Supplying best qualities with thickness of

50 mm exterior steel door (1 m X 2 m) complete with


as door security locks ,hinges etc.

1.00 No.

7 Installation and Supplying steel frame for windows with

the section of hollow metal (size of 50 mm 50mm) with all

necessary fixing such as window locks ,hinges etc.

3.24 sqm.


8 Supplying, fitting. fixing of uPVC hollow or solid plastic

door (2.92 m x 2.18m) having section thickness min 60 mm

,white in colour, 1 no SS hasp bolt, door lock, with all

necessary fittings accepted by the Engineer

1.00 No.

9 Minimum 12 mm thick cement sand plaster (1:4) having

with fresh cement to wall both inner and outer surface,

finishing the corner and edge including washing of sand

cleaning the surface, scaffolding and curing at least for 7

days, cost of water electricity and other charges etc. all

complete in all respect as per drawing and accepted by the

Engineer.

15.00 sqm.

10 Painting to door and window frames,shutters in two coats

with approved best quality and colour of synthetic gloss

paint with primer coat delivered from authorized local

agent of the manufacturer in a sealed container, having

highly water resistant, high bendability, flexible, using

specific brand thinner applied by brass/roller/spray over a

coat of priming elapsing time for drying including surface

cleaning from dust, oil or dirt, smoothening. Finishing and

polishing with sand paper and necessary tools, scaffolding.

testing charges etc. all complete in all floors approved and


87.24 sqm.

11 Painting to radiator and pipes in two coats with approved

best quality and colour of synthetic gloss paint with primer

coat delivered from authorized local agent of the

manufacturer in a sealed container, having highly water

resistant, high bendability, flexible, using specific brand

thinner applied by brass/roller/spray over a coat of priming

elapsing time for drying including surface cleaning from

dust, oil or dirt, smoothening. Finishing and polishing with

sand paper and necessary tools, scaffolding. Testing charges

etc. all complete in all floors approved and accepted by the

Engineer.

36.00 sqm.

12 Approved best quality white and colour Latex paint

delivered from authorized local agent of the manufacturer in

a sealed container, applying to wall and ceiling in 2 coats

with over a coat of brand specified primer or sealer elapsing

specified time for drying/ recoating matt finish including

cleaning and sand papering making the surface free from

loose and flaky materials, dirt, grease, wax, polish, scraping

all chalked and scaled materials, applying the paint by

brush/roller and necessary scaffolding etc. all complete in

810.50 sqm.


all floors accepted by the Engineer.

13 Cleaning, patching, acid washing and final sealing (wax) of

the existing mosaic floors in kitchen,corridors and service

rooms, all complete in all floors accepted by the Engineer.

434.40 sqm.

14 Cleaning existing wall tiles with refill the groves with

appropriate colourfiller, all complete in accepted by the

Engineer.

193.03 sqm

15 Repair of the damaged mosaic of walls,skirting with cement

mortar and properly painting as per instruction of engineer.

19.82 m

16 Supply and installation of window clear glasswith 5 mm

including sealing.

13.51 sqm

Sub Total of A

Part- B : Electrical works

А Electric boards, backup sources, main LV cables


distribution board MDB, as per specification, floor standing

on steel support, lockable steel rack, with all needed

equipment, rated ІР44, 1 No.


distribution board Kitchen, as per specification, floor

standing on steel support, lockable steel rack, with all

needed equipment, rated ІР44, 1 No


switchboard Dining hall, as per specification, wall mounted,




switchboard HVAC, as per specification, wall mounted,




А1 Supply and install cables NYY on cable tray

6

3x185+95+95 55 ml

7 5х6 50 ml

8 3х6 15 ml

А2 Cable termination and connection

9 185sqmm 4 No

10 6sqmm 4 No

11 Decorative cover of cable tray – plasterboard encasing,

lenght approx. 15m, size of the case ~50/50cm 1 No

В Light fixtures and installation


electronic gear,, grill, IP20 (dining hall), connection and

adjustment, 30 No


electronic gear,, mirror louvre, IP20 (office), connection




adjustment, 11 No


electronic gear,, cover, IP65 (kitchen), emergency lighting

kit with battery 1h for one of the lamp, electronic gear,s,




adjustment, 6 No








8 Supply and install light fixture ceiling mount, 2x26W CFL

lamp, ECG, cover, IP54 (WC), connection and adjustment, 6 No

9 Supply and install light fixture 1х28W, Т5, electronic gear,

with switch, surface mounted on wall, IP54, connection and

adjustment, 11 No

10 Supply and install light fixture 2х26W, CFL, electronic

gear, with switch, surface mounted on wall, IP65,








connection 6 No



connection 9 No




flush-mounted, including backbox 2 No

17 Supply, install and connection of one-way double light

switch 10А, surface-mounted 2 No




flush-mounted, including back box. 6 No

20 Supply and install push-button, incl. back box. 8 No

21 Cable NYY4x1,5 – supply and install (for emergency

lights) 40 ml






hall) 450 ml


С Sockets and supply of equipment

1 Supply and install water heater switch 2x25A with indicator

lamp 5 No

2 Supply and install socket SCHUKO- 16А/250V, flush

mounted, including back box, connection commissioning, 6 No










connection 1 No


connection 2 No


connection 1 No


connection 2 No


connection 2 No


connection 8 No


connection 1 No



connection 1

No

15 Supply and install emergency button type “mushroom“,

connection 2

No

16 Supply and install push-button with indicator lamp, 24V~

(WC), connection 1

No

17 Supply and install two-button „on-off“ with indicator lamp

(kitchen), connection 2

No

18

Supply and install motor starter (rotary handle,

thermomagnetic motor protection) IP65 – 1.6A/380V,

connection 2

No



21 Cable NYY3x4 – supply and install 300 ml

22


ml

23


ml

24


ml

25


ml


surface 340

ml

27 Supply and install/pull conduit self-extinguishing 1",

surface 70

ml


surface 60

ml



hall) 160

ml


hall) 50

ml

31

Supply and install conduit 25mm floor screed (kitchen) 20

ml




installation 30 No


D Cable trays



completion with hanging and connection elements 40 ml

2




ml

3




ml

4



completion with hanging and connection elements, with

separator 20

ml

5 Supply and install cable ladder LG 600/60mm, galvanized,

indoor usage, including hanging, instructed by the

manufacturer, completion with hanging and connecting

elements, with cover 5


ml





E Public address

1 Supply and install loudspeaker for surface installation on

wall, 1,5/3/6W/100V, 94dB/1W/1m termination

commissioning 5 No

2 Supply and install horn loudspeaker

3/5/10W/100V, 109dB/1W/1m 4 No

3 Supply and install/pull cable FE180 E30 1x2x0,8, on tray or

in conduit 250 ml



hall) 70 ml




installation 4 No

8 Supply and install fireproof box with 4 terminals 1 No

9 Commissioning, programming, tests 1 set

Note:

1. The public address line shall be connected to the system

of the building – see building design for details

2. System is according EN54 and EN60849

F Data/voice cabling


1 Supply and install board for ELV systems – 1 switch 5ports

10/100, 2RJ outlets, TV splitter 1in/2out, free space for TV

amplifier 1 No

2 Double socket RJ45 cat5 surface mount, incl. termination 1 No

3 Cable FTP cat5 – supply and install 70 ml


5 Supply and install/pull FTP cat5e cable on cable tray 30 ml



7 Certification, tests, commissioning 1 Set

Note:

The data cabling shall be connected to building system –


G TV system

1 Supply and install TV outlet, incl. back box, connection 2 No

2 Supply and install/pull coaxial cable 75ohm 45 ml


hall) 45 ml


5 Supply and install/pull coaxial cable 75ohm on cable tray 10 ml


installation 2 No

Note:

The TV cabling shall be connected to building system – see

building design for details

H Grounding

1 Supply materials and make grounding – 2 galvanized steel

rods, 3m lenght 1 No

2 Test terminal 1 No


3 Supply an install galvanized steel bar 40/4мм 100 ml

4 Supply and install galvanized grounding plate 300/30mm 6 No

5 Supply and install flex copper wire 6sq mm, yellow/green 50 ml

6 Supply and install cable lug 6sqmm, copper 200 No

7 Main grounding plate 1 No

8 Tests, commissioning, adjustments

I CCTV

1

Supply and install dome vandal-resistant CCTV camera,

700TV lines, infrared lighting 4 No

2 Supply and install coaxial cable or UTP cat 5e 150 ml

3

Supply and install conduit 25mm under plastering (dining

hall) 150 ml

Note:

The CCTV system shall be connected to building system –


J INTRUDER ALARM

1 Supply and install control panel, 192 zones, 8 groups, 999

codes, memory for 2048 events 1 No

2 Supply and install power supply unit, incl. accumulator,

transformer, tamper 1 No

3 Supply and install keyboard 1 No

4 Supply and install zone expander 1 No

5 Supply and install accumulator 12V/7Ah 1 No

6 Supply and install net transformer 1 No

7 Supply and install volume PIR detector – ceiling mount 14 No

8 Supply and install door magnetic contact 2 No

9 Supply and install acoustic glass-break detector 12 No


10 Supply and install siren 1 No

11 Supply and install 6-wire CQR cable 300 ml

12 Supply and install cable NYY 3x1 150 ml

13 Supply and install data cable UTP cat 5e 200 ml



hall) 90 ml


L Miscellaneous

2 Tests, commissioning, adjustments 1

Sub Total of B

PART- C : Sanitary, Water Supply and Sewerage

works

WATER SUPPLY

1





2





3





4





5



hangers, brackets, joints and chiseling out, embedding and 30.00 lm


filling back in mortar 1: 3.

6





7





8





9





10





11





12 Supply and fix Stop valve dia 20 mm 30.00 no


















29 Supply and fix pressure valve 5.00 no

30


Kw, vertical installation, all connectors inslusive, testing

and brackets and auxilary fittings inclusive 5.00 no

31


Kw, vertical installation, all connectors inclusive, testing

and brackets and auxiliary fittings inclusive 5.00 no








39

Supply and fix wash-hand basin hot water mixer, standing

type, all accessories inclusive, with all connectors inclusive 1.00 no

40

Supply and fix wash-hand basin hot water mixer (kitchen

sink), standing type, all accessories inclusive, with all

connectors inclusive 10.00 no

41 Supply and fix wash-hand basing hot water mixer, wall

10.00 no


type, all axesoiresinclusssive, with all connectors inclusive

42

Supply and fix hot water mixer, wall type, all accessories

inclusive, holder connection 2.00 no

43

Supply and fix hot water shover mixer, all accessories

inclusive 2.00 no

44

Supply and fix circulation pump, indoor type, Q=3,46 l/sec,

H=5 m 1.00 no

45


horizontal 70.00 no

46


horizontal 40.00 no

47


vertical 10.00 no

48


vertical 6.00 no

49


basement 70.00 no

50


basement 25.00 no

51


basement 40.00 no

52


basement 60.00 no

53


basement 10.00 no

54 Supply and fix plugs, various types 20mm -63 mm 60.00 no

55 Desinsection and pressure testing water supply pipe line 300.00 lm

SEWAGE

56 Waste evacuation 5.00 cum

57


inclusive, brackets and hangers inclusive, t=3,2 mm 45.00 lm

58 Supply and fix PVC pipe SN 8 dia 40 mm, all fittings

10.00 lm


inclusive, brackets and hangers inclusive, t=2 mm

59

Supply and fix PVC pipe SN 8 dia 50 mm, t=2 mm, all

fittings inclusive, brackets and hangers inclusive 40.00 lm

60

Supply and fix PVC pipe SN 8 dia 110, t=2 mm, all fittings

inclusive, brackets and hangers inclusive 45.00 lm

61

Supply and fix PVC inspection 90 deg., pipe SN 8 dia 110,

all fittings inclusive, brackets and hangers inclusive 10.00 no

62

Supply and fix cast iron pipe dia 50 mm, t=4 mm., all

fittings inclusive, fix in bed of mortar 1: 3 and finish 8.00 lm

63


fittings inclusive, fix in bed of mortar 1: 3 and finish,

bottom flush 6.00 no

64


fittings inclusive, fix in bed of mortar 1: 3 and finish, side

flush 10.00 no

65

Supply and fix cast iron floor trap dia 110/ 50 mm, t=4 mm,

all fittings inclusive, fix in bed of mortar 1: 3 and finish,

bottom flush, residue filter inclusive 15.00 no

66

Supply and fix wash-hand basin bottle trap, single-bowl


67

Supply and fix wash-hand basin bottle trap, double-bowl


68

Supply and fix WC " Monoblock" -S type, PVC cover , all

water and sewage connectors inclusive, sealing and testing 2.00 no

69

Supply and fix porcelain wash-hand basins, wall mounted,



70

Supply and fix porcelain wash-hand basins, standing type,



71

Supply and fix grease separator, floor type, all accessories

inclusive, sealing and testing 5.00 no

72



73




74

Supply and fix PVC dia 110 mm hangers complete, ceiling

type, galvanized, gaskets inclusive 50.00 no

75

Supply and fix PVC reduction 110/ 50 mm, t=3, 2 mm,

seals inclusive 5.00 no

76

Supply and fix PVC inspection 90 degrees 110/ 50 mm, t=3,

2 mm, seals inclusive 5.00 no

77 Desinfection an testing sewage pipe line 150.00 lm



80 Existing sewage pipeline conductivity testing 60.00

Sub Total of C

Part D: Heating, Ventilation & Air Conditioning

(HVAC)

I. PRELIMINARY WORK

1 Disassembly of air ducts, storage and transportation to

recycling point

150.00 kg

2 Disassembly of steel pipes, storage and transportation to

recycling point

1200.00 kg

3 Disassembly of steel heaters, storage and transportation to

recycling point

9.00 No

4 Disassembly of cast iron heaters, storage and transportation

to recycling point

10.00 No

5 Drilling holes in brick walls 3.00 mou

II. VENTILATION

1. Kitchen Extract Air System

1.1 Extract fan, ductable, with motor out of air stream, incl.

flexible connections, el.board and control



1.00 No



2.00 No


1.3 Transfer grille


6.00 No

1.4 Air ducts of black steel sheets, welded joints, rectangular -

straight and shaped

22.00 Sqm


2. Extract Air System - Storages and WC

2.1 Extract fan, ductable, incl. ON/OFF damper, el.board and

control



1.00 No



6.00 No

2.3 Transfer grille


5.00 No

2.4 Discharge air grille on facade


1.00 No


and shaped

32.00 Sqm



2.8 Testing and commissioning of ventilation system 1.00 No

3. Supply Air System - Dining

3.1 Supply fan, ductable, incl. ON/OFF damper, el.board and

control



1.00 No

3.2 Air heater, ductable, incl. cut-off valves and air bleed

Heating capacity 45.6 kW


1.00 No

3.3 Frost protection system, including sensor, adjustable control

valve and electrical wiring

1.00 No


3.4 Air filter class G4 ductable


1.00 No

3.5 Ductablesilancer


1.00 No

3.6 Supply ventilation grille - adjustable


12.00 No


3.8 Circulating pump for water 90/70°C, flow rate 2m3/h,



1.00 No


and shaped

65.00 sqm


3.11 Rubber sheet insulation for ducts 65.00 Sqm


3.13 Steel pipes DN 32 140.00 Lm



thickness 13 mm

150.00 Ml

3.16 Protection for pipe insulation of steel or AL sheet 70.00 sqm

III. RADIAOR HEATING

1. Heaters



H = 300 mm



6.00 No



H = 500 mm


22.00 No





H = 600 mm



2.00 No

2. Piping

2.1 Circulating pump for water 90/70°C, flow rate 1.5m3/h,



1.00 No









2.10 Steel tees 8.00 No


thickness 13 mm

100.00 Ml


thickness 13 mm

30.00 Ml


thickness 13 mm

16.00 Ml


thickness 13 mm

20.00 Ml

2.15 Protection for pipe insulation of steel or AL sheet 70.00 Sqm

Sub Total of D

PART- E : Kitchen equipments


1

Grill, electric, flat, stainless steel, used oil collection tray

inclusive, Pn= 8kW/400V/50÷60Hz 9 ( Dimensions

800x700x900 mm)

1.00 No

2

Grill, electric, riffle, stainless steel, used oil collection tray

inclusive, Pn= 8kW/400V/50÷60Hz ( Dimensions

800x700x900 mm)

1.00 No

3 Working table with under shelf, 400 mm, stainless steel (


2.00 No

4

Electric Cooker, four round electric plates and oven 2/1

GN; Pn=17.9kW/400V/50÷60Hz;( Dimensions

800x700x900 mm)

1.00 No

5 Working table, isle type, stainless steel, low shelf inclusive(


2.00 No

6

Electric cooker, four round electric plates,

Pn=10.4kW/400V/50÷60Hz; ( Dimensions 800x700x900

mm)

2.00 No

7 Fryer 2x10 lt, electric, stainless steel, Pn=12kW/400V(


1.00 No

8 Hood isle type with stainless plate filters and lighting 220V


1.00 No

9

Refrigerated cabinet,wall-adjacent, two compartment

cooler, stainless steel; Pn=0,4kw/220V ( Dimensions

1340x600x850 mm)

2.00 No



1.00 No

11 Meat-slicer dia 250; Pn= 0,25 кW/220V; speed=300 rpm 1.00 No

12 Cutter 5 lt; Pn= 1,5 кW/220V ( Dimensions 305x380x530

mm)

1.00 No


shelf( Dimensions 2000x600x850 mm)

1.00 No



2.00 No

15

Frying pan, "turn-type", 60 lt, electric, manualy operated;

Pn=9kW/400V/50Hz, Water supply connector 3/4''; Sevage

connector dia 50 mm ( Dimensions 800x700x900 mm)

1.00 No


16

Steam cooker, indirectly heated, 60 lt,

electrical;Pn=9kW/400V/50÷60Hz;Water supply connector

3/4''; Sevage connector dia 50 mm ( Dimensions

800x700x900 mm)

1.00 No

17 Hood with stainless plate the wall filters and lighting 220V


1.00 No

18

Injection Combi steamer Oven, stainless steel,color screen

Touch screen control programs menu in Bulgarian,

automatic washing, registration system HACCP, capacity

10+1 GN-1/1 ; Pn=17,6kW/380V;Water supply connector

3/4''; Sevage connector dia 50 mm; Stop-cock ( Dimensions

933x863x104600 mm)

1.00 No

18.1 Combi oven stand; tray guiders inclusive stainless

1.00 No

19


the wall filters and lighting 220V ( Dimensions

1000x1100x450 mm)

1.00 No

20 Tray troley 15 trays;1/1 GN, stainless steel ( Dimensions

385x550x17300 mm)

2.00 No



1.00 No

22 Working table, wall-adjacent with sink 600h500h300,

stainless steel ( Dimensions 1150x700x850 mm)

1.00 No

23 Wall-type shelf, stainless steel, console-type suspended (


9.00 No

24 Microwave, console-type wall suspended; Pn=0.7kW/220V,

2pcs consoles(Dimensions 500х300х250 mm)

1.00 No

25 Working table, isle type, stainless steel, under shelf

inclusive (Dimensions 900х650х850 mm)

2.00 No

26 Bain Marie; wheeled; Capacity=3 GN 1/1;

Pn=1,35кW;220V(Dimensions 1170х650х850 mm)

2.00 No

27 Working cabinet table isle type, stainless with two shelves

under and sliding doors ( Dimensions 1400х700х850 mm)

2.00 No




1.00 No

29

Refrigerated cabinet, stainless steel one door-type;

Capacity= 654 lt;GN 2/1, temperature range=0° ÷ + 10°C;

Pn= 0.75kW/220V 720х825х2100 ( Dimensions

720X825X2100 mm)

6.00 No



1.00 No

31 Tray troley 16 trays; 400x600 mm, stainless steel (

Dimensions 470x620x1735 mm

1.00 No

32

Combi Oven for pastries,stainless steel, 6 trays 400x600

mm capacity; Pn=6,4kW/400V/50÷60Hz;Water supply

connector 3/4''; Sevage connector dia 50 mm( Dimensions

910x750x775mm

1.00 No

32.1 Combi Oven stand; tray guiders inclusive stainless steel 1.00 No

33


the wall filters and lighting 220V (Dimensions

1000х900х451 mm)

1.00 No

34

Induction cooker, one electric plate,

Pn=3,5кW;220V/50÷60Hz; ( Dimensions 343x440x120

mm)

1.00 No

35 Working table, with sink 500х400х250 incusive, wall-


1.00 No

36 Planetary mixer with three attachments, volume bass -20

Lt.; Pn=1.1kW/220V ( Dimensions 830х530х880 mm)

1.00 No

37

Vegetable slicer with 5 discs included, electric; Pn=

0,515kW/400V/230V/50Hz (Dimensions 280х510х460

mm)

1.00 No

38 Working table with two sinks 500х400х250, wall-adjacent,

stainless steel ( Dimensions 2500х600х850 mm)

1.00 No

39

Potato peeler machine, load capacity 10 kg.;

Pn=,0,75kW/220V;Water supply connector 3/4''; Sevage

connector dia 50 mm( Dimensions 400х770х870 mm)

1.00 No

39.1 Potato peeler stand with filter, stainless steel 1.00 No

40 Working table, with sink incusive, wall-adjacent, stainless

1.00 No


steel(Dimensions 1700х600х850 mm)



1.00 No

42 Meat-gringer capacity 160kg/h; Pn=0,75kW/400V (


1.00 No

43 Cutting bench, PE type top 40мм( Dimensions

600х600х850 mm)

1.00 No

44 Working table, one sink 500х400х250 incusive, wall-


1.00 No


Dimensions 1950х600х2000 mm

2.00 No

46 Working table, wall-adjacent, dishware reception, stainless

steel ( Dimensions 1600х600х850 mm)

1.00 No

47 Wheeled trash bin stainless steel 1.00 No

48 Working table, wall-adjacent, stainless steel, one side cut

(Dimensions 1500х600х850 mm)

1.00 No

49 Working table, wall-adjacent, stainless steel( Dimensions

1100х700х850 mm)

1.00 No

50

Input elemet to a dishwasher with 2 sinks,400h400h250,

stainless steel; Shower tap to input table(Dimensions

1150X700X850 mm)

1.00 No

51

Dish-washer, electrical,side loaded; Pn= 6,20

kW/400V/50Hz; Water supply connector 3/4''; Sevage

connector dia 50 mm, 500h500mm basket ( Dimensions

620х660х1440 mm)

1.00 No

52 Output element for dishwasher with extra shelf (


1.00 No

53 Troley for clean dishes, three shelves, stainless

steel(Dimensions 950х500х950mm)

2.00 No

54

Working cabinet,wall-adjacent, front sliding doors and

indoor-shelf,stainless steel( Dimensions 1600х700х850

mm)

1.00 No

55 Frezeer, two door-type GN 2/1; Capacity= 1432 lt;

temperature range=0° ÷ + 20°C;( Dimensions

3.00 No


1440х825х2120 mm)

56

Refrigerated cabinet, two door-type GN 2/1; Capacity=

1432 lt; temperature range=0° ÷ + 10°C;(Dimensions

1440х825х2120 mm)

5.00 No

57 Store shelf, 4 levels, galvanized steel ( Dimensions

1250х600х2000 mm)

2.00 No

58 Store shelf, 4 levels, galvanized steel( Dimensions

2000х600х2000 mm)

5.00 No



61 Neutral section for cutlery, trays and bread, stainless steel (


1.00 No


shelf(Dimensions 1750х600х850)

1.00 No

63 Cabinet lock for detergents, stainless steel (Dimensions

600x450x850 mm)

1.00 No

Kitchen utensils

1 Knife Professional universal ( Dimension 210 mm) 10.00 no

2 Kitchen knife( Dimension 290 mm) 5.00 no

3 Sharpening blade 2.00 no

4 Scissors for chicken with a steel blade and a plastic handle 2.00 no

5 Cutting board white with vacuum feet( Dimension

450х300х12 mm)

5.00 no

6 Cutting board chicken-brown with vacuum feet (Dimension

450х300х12 mm)

1.00 no

7 Cutting board fish-blue with vacuum feet ( Dimension

450х300х12 mm)

1.00 no

8 Cutting board for meat red with vacuum feet ( Dimension

450х300х12 mm)

1.00 no

9 Cutting board vegetable green, with vacuum feet 1.00 no


10 Wire breaking 35 cm, stainless steel INOX 18/10 (

Dimension 350 mm)

2.00 no


90 mm- 200 mm)

3.00 no


100х250 mm)

3.00 no

13 Slotted spoon 10 cm stainless steel INOX 18/10 5.00 no

14 Turner 12/7 cm from the stainless steel INOX 18/10 5.00 no

15 Clip grill 30 cm stainless steel 3.00 no

16 Colander stainless steel INOX 18/10 with 3 mm holes 3.00 no

17 Conical strainer stainless steel INOX 18/10 ( Dimension

200 mm)

2.00 no

18 Sieve of stainless steel, diameter 30 cm 1.00 no

19 Standing Can-opener, clearance height of 55 cm 1.00 no

20 Peeler for fruits and vegetables with a sliding blade 4 cm (

Dimension GN 1/1)

2.00 no

21 Grid for oven stainless steel GN 1/1 10.00 no

22 Four-grater made of stainless steel INOX 18/10 1.00 no

23 Meat mallet 3.00 no

24 Press garlic 2.00 no

25 Turner perforated stainless steel INOX 18/10, a perforated,

with dimensions 8.5 x 8 cm, total length 33 cm

2.00 no

26 Casserole pan ( ( Dimension 320 mm) 4.00 no

27 Casserole pan ( Dimension 280 mm) 2.00 no

28 Stainless saucepan with lid ( Dimension 601 mm) 2.00 no



31 Stainless saucepan with lid ( Dimension101 mm) no

32 Container GN 1/1-4 ( Dimension GN 1/1) 6.00 no

33 Stainless steel container( Dimension GN - 1/1-20) 3.00 no



35 Stainless steel container 22.00 no









65)

11.00 no


100)

6.00 no

45 Cover GN 1/1 6.00 no


100)

6.00 no

47 Baking pan ( Dimension 600X400 mm) 12.00 no

48 Baking pan perforated (Dimension 600X400 mm) 6.00 no

49 Roller for cutting dough 1.00 no

50 Confectionery spatula ( Dimension 250 mm) 1.00 no

51 Confectionery spatula ( Dimension 150X80 mm) 1.00 no

52 Wooden rolling pin 50 cm, made of beech wood with a

diameter of 4 cm

1.00 no



55 Basket rack for dishwasher 6.00 no

56 Basket trays for dishwasher ( Dimension 500X500 mm) 6.00 no

57 Basket teacups for dishwasher 6.00 no

58 Cutlery basket dishwasher 4.00 no


59 Dishwasher basket base ( Dimension 500X500 mm) 2.00 no

Sub Total of E

Total of A+B+C+D+E

Grand Total in BGN or USD

1

UNHCR VENDOR REGISTRATION FORM – (Rev. Feb. 10)

Section 1: Company Details and General Information 1. Name of Company: 2. Street Address: 3. P.O. Box and Mailing Address: Postal Code: City: Country: 4. Tel: 5. Fax: 6. Email: 7. WWW Address: 8. Contact Name and Title: 9. Email: 10. Parent Company (Full legal / officially registered company name): 11. Subsidiaries, Associates - name, city, country (attach a List if necessary): 12. International Offices/Representation (Countries where the Company has local Offices/Representation): 13. Type of Business (Mark one only): Corporate/ Limited: Partnership: Other (specify): 14. Nature of Business: Manufacturer: Authorised Agent: Trader: Consulting Company: Other (specify): 15. Year Established: 16. Number of Full-time Employees: 17. Licence no./State where registered: 18. VAT No./Tax I.D: 19. Technical Documents available in: English French Spanish Russian Arabic Chinese Other (specify) _________________ 20. Working Languages: English French Spanish Russian Arabic Chinese Other (specify) _________________ Section 2: Banking Information

21. Bank Name: 22. Branch Name: 23. Branch Address: 24. Tel. number:

25. Fax number:

26. Bank Account Number: 27. Account Name: 28. Account currency: 29. Swift/Bank Identifier Code (BIC): 30. International Bank Account Number (IBAN): 31. Routing Bank details (if applicable): full details to be provided as per above If multiple bank accounts exist that may be relevant to UNHCR, please provide details for each account.

businessanalysis

Text Box

6-1N-1 UNHCR Supply Manual

2

Section 3: Technical Capability and Information on Goods / Services Offered 32.. Quality Assurance Certification (e.g. ISO 9000 or Equivalent) (please provide a Copy of your latest Certificate): 33. For Goods only, do those offered for supply conform to National/International Quality Standards? Yes No 34. List below up to a maximum of ten (10) of your core Goods/Services offered: Description (one Line for each Item) National/International Quality Standard to which Item conforms Section 4: Experience 35. Annual Value of Total Sales for the last 3 Years: Year ______: USD___________ Year ______: USD___________ Year ______: USD___________ 36. Annual Value of Export Sales for the last 3 Years: Year ______: USD___________ Year ______: USD___________ Year ______: USD___________ 37. If available, please provide a copy of the company's latest annual or audited Financial Report. Please note that the latest audited financial report

may be requested in case of a contract with UNHCR. Do you have outstanding bankruptcy, judgment or pending legal action that could impair operating as a going concern? Yes No

If available, please provide Credit Rating by Dun and Bradstreet or equivalent:

38. Recent Contracts with the UN and/or other International Aid Organizations: Organization: Value: Year: Goods/Services Supplied: Destination: USD ________________________ _ USD ________________________ USD ________________________ USD ________________________ 39. To which Countries has your Company exported and/or managed Projects over the last 3 Years? Section 5: UN Global Compact Initiative 40. Is your company aware of the UN Secretary General’s Global Compact initiative, which can be viewed at http://www.unglobalcompact.org? Yes No If yes, have you signed up to this initiative or are you going to sign up to? Please state:

3

Section 6: Environment 41. Does your Company have a written Statement of its Environmental Policy? (If yes, please attach a Copy) Yes No 42. Write down the name, qualification and contact details of your company’s environmental focal point. Name: ______________________ Qualification: ____________ Telephone: ______________________ Email: _________________ 43. Does your organisation hold any accreditation such as ISO 14001 related to the environment? Yes No If yes, please attach a copy. Section 7: Anti Personnel Mines 44. By signing this VRF, potential vendor warrants and represents that neither it, its parent entities (if any), nor any of its subsidiary or affiliated entities (if any) is engaged in the sale or manufacture, either directly or indirectly, of anti-personnel mines or any components produced primarily for the operation thereof. Please confirm by answering Yes or No below. Yes No Any breach of this clause may lead to the termination of all contracts your Company may have with UNHCR and removal from the approved vendor database. Section 8: Child Labour 45. By signing this VRF, potential vendor warrants and represents that it is not engaged in any practice inconsistent with the Rights set forth in the Convention on the Rights of Child which requires that a child shall be protected from performing any work that is likely to be hazardous or to interfere with the child’s education or to be harmful to the child’s health and physical, mental, spiritual, moral or social development. Do you agree with this? Yes No Any breach of this clause may result in the termination of all contracts your Company may have with UNHCR and removal from the approved vendor database.

Section 9: Official not to benefit

46. By signing this VRF, potential vendors confirm that they have read, understood and will comply with the UNHCR policy on the “zero tolerance” that strictly prohibits the acceptance of any type of gift and/or hospitality by UN staff members participating in the procurement process. Please confirm. Yes No Any breach of this clause may lead to the termination of all contracts your Company may have with UNHCR and removal from the approved vendor database. Section 10: Others 47. Please list any Disputes your Company has been involved in with UN Organizations over the last 3 Years: 48. List any National or International Trade or Professional Organizations of which your Company is a Member. 49. Is your company already registered with the United Nations Global Marketplace (UNGM)? If so, please provide registration number.

50. Certification: I, the undersigned, hereby accept the UNHCR General Conditions, a copy of which has been provided to me, and warrant that the information

provided in this form is correct and, in the event of changes, details will be provided as soon as possible: 51. Self Declaration: I, the undersigned, declare that: (a) Our company is not involved in any fraudulent or corrupt activities and has not been in the past, and is not currently under any investigation for

any such activities which would render our company unsuitable for business dealing with UNHCR. (b) Our company is not on, or associated with a company or individual, groups, undertakings and entities that are on the consolidated list

established and maintained by the committee established by the UN Resolution No. 1267 (www.un.org/sc/committees/1267/consolist.html). (c) Our company is not on, or associated with a company or individual that are subject to the list of Independent Inquiry Committee into United

Nations Oil-for-food programme (www.iic-offp.org). (d) Our company is not currently removed, invalidated or suspended by any other UN Headquarters, or Field Offices or any other UN Agencies

(including the World Bank) Name: Functional Title: Signature: Date:

4

Please mail completed form to*: United Nations High Commissioner for Refugees

Procurement Management & Contracting Service HQSF00 Head, Procurement Management & Contracting Service

Ipoly utca 5a/b/c 1133 Budapest

Hungary

*Registration form to be returned to the relevant UNHCR Office

Companies that are registered with UNHCR and that have no purchase history over three years shall be inactivated. UNHCR may require new registration documentation from suppliers in case new business opportunity appears.

INSTRUCTIONS FOR COMPLETION The form should be typewritten in uppercase and completed clearly and accurately ensuring that all questions are answered. The numbers below correspond to item numbers on the registration form: Section 1:

1. Full name of company.

2. Full street address.

3. Full mailing address (including P.O. Box, if any).

4. Telephone number, including correct country and area codes.

5. Fax number, including country and area codes.

6. Email address.

7. WWW Address.

8. Provide name of person (including title) or department to whom correspondence should be addressed.

9. Provide email address of contact person.

10. Full legal name of parent company, if any.

11. Please provide, on a separate sheet if necessary, names and addresses of all subsidiaries & associates if any.

12. Please provide countries where the company has local offices or representation.

13. Please tick one box. If other; please specify.

14. Please tick one box. If other; please specify. If the company is a manufacturer of some products and a trader/agent of others which they do not manufacture, both boxes should be ticked.

15. Indicate the year in which the organization was established under the name shown in Item 1.

16. Indicate the total number of full-time personnel in the company.

17. Provide the license number under which the company is registered, or the State where it is registered.

18. Provide the VAT number or Tax I.D. of the company.

19. Please tick the boxes for which languages the company is able to provide technical documents. Please specify other languages.

20. Please tick the boxes for which languages the company is able to work in. Please specify other languages.

Section 2:

21. Full name of bank.

22. Name of branch.

23. Address where branch is located.

24. Telephone number, including correct country and area codes.

25. Fax number, including country and area codes.

26. Number of the company account.

27. Name in which the account is held (important: this should be the company name).

28. Currency of the account.

5

29. Swift code for the account.

30. International Bank Account Number (IBAN).

31. Should a routing be required for international payments, please provide full details of intermediate bank(s).

Section 3:

32. List any Quality Assurance Certificates (e.g. ISO 9000 series) that have been issued to your company and provide a copy of the latest certificates.

33. Indicate whether the company's products conform to national/international standards. If yes please attach copies of the certificates.

34. Please list up to 10 of the core goods/services offered. For each item, list the National/International Quality Standard to which it conforms.

Section 4:

35. Provide the total annual sales for the organization for the last 3 financial years in USD.

36. Provide the total export sales for the organization for the last 3 financial years in USD. 37. Please provide a copy of your most recent annual report or audited financial report. Please tick ‘yes’ or ‘no’ to reflect whether your company has

any outstanding bankruptcy, judgment or pending legal action that could impair operating as a going concern? If available, provide a rating by Dun and Bradstreet or equivalent (specify which).

38. Enter the name(s) of UN organizations which your company has dealt with recently. Provide the value and the year of the contract, the goods/services supplied and the country of destination of each contract. If you have had more than 5 of such contracts, please attach a separate sheet indicating the others. Documentary evidence of such contracts may be required, e.g. copies of purchase orders. Organizations in the UN system are: UN; UNCTAD; UNEP; UNCHS(Habitat); UNICEF; UNDP; WFP; UNHCR; UNRWA; UNFPA; UNOPS; UNU; ILO; FAO; UNESCO; ICAO; WHO; WB; IMF; UPU; ITU; WMO; IMO; WTO; WIPO; IAPSO; IFAD; UNIDO; IAEA; ITC; ECA; ECE; ECLAC; ESCAP; ESCWA.

39. List export markets, in particular, all developing countries to which your company has exported over the last 3 years.

Section 5:

40. Please confirm if your company is aware of the UN Global Compact Initiatives – ten universally accepted principles of Human Rights, Labour, Environment and Anti-Corruption – by marking Yes or No. Also, please state if you have signed up to this initiative or you intend to do so.

Section 5:

41. The Earth Summit, held in Rio de Janeiro in 1992, emphasised the necessity to protect and renew the earth's limited resources. Agenda 21 was adopted by 178 governments and lays an emphasis for the UN to exercise leadership, i.e. towards promoting environmental sensitive procurement policies for goods and services. Please indicate whether your company has a written statement of its Environmental Policy and, if so, please provide a copy.

42. Provide the name, qualification and contact details (e-mail and telephone) of your environmental focal point.

43. Please indicate if your organisation holds any accreditation such as ISO 14001 related to the environment. If so, please enclose copies of such certification.

Section 7:

44. UNHCR expects all suppliers with whom it does business with to obey with the non-engagement in the sale or manufacture of anti-personnel mines or components utilized in the manufacture of anti-personnel mines. Please mark yes if you are in agreement and no if otherwise.

Section 8:

45. UNHCR expects all suppliers with whom it does business with to obey with the non-engagement in any practice inconsistent with the rights set forth in the Convention on the Rights of the Child, the International Labour Organization (ILO) Minimum Age Convention or the Prohibition and Immediate Elimination of the Worst Forms of Child Labour Convention. Please mark yes if you are in agreement and no if otherwise.

Section 9:

46. Official benefits: UNHCR adopted “zero tolerance” policy that strictly prohibits the acceptance of any type of gift and/or hospitality by UN staff members participating in the procurement process. Please confirm your acceptance by answering Yes or No if otherwise.

Section 10:

47. List all disputes with UN organizations which your organization has been involved in over the last 3 years. If more space is required, please use a separate sheet.

48. Provide details of all national and international trade or professional organizations to which your company belongs.

49. UNHCR accepts UNGM-registered companies into its database, subject to submitting a hardcopy of a complete set of vendor registration form with necessary attachments. The registration number provided by UNGM should be given.

6

50. Please read carefully the enclosed UNHCR General Term and Conditions, as signing of the form signifies acceptance. The form should be signed by the person completing it and their name and title should be typed, along with the date.

51. Please sign a self declaration stating that:

(a) Your company is not involved in any fraudulent and corrupt activities and has not been in the past, and is not currently under any investigation for such activities which would render your company unsuitable for business dealing with UNHCR.

(b) Your company is not on, or associated with a company or individual, groups, undertakings and entities that are on the consolidated list established and maintained by the committee established by the UN Resolution No. 1267 (www.un.org/sc/committees/1267/consolist.html)

(c) Your company is not on, or associated with a company or individual that are subject to the list of Independent Inquiry Committee into United Nations Oil-for-food programme (www.iic-offp.org)

(d) Your company is not currently removed, invalidated or suspended by the UN Headquarters or any of its field offices or any other UN agency Headquarters or any of their field offices.

UN Supplier Code of Conduct Rev.04 – January 2011

Page 1

UN SUPPLIER CODE OF CONDUCT UN Charter: The values enshrined in the United Nations (UN) Charter, respect for fundamental human rights, social justice and human dignity, and respect for the equal rights of men and women, serve as the overarching goals that suppliers to the UN are expected to achieve. Global Compact: At the World Economic Forum, Davos, on 31 January 1999, the UN Secretary-General challenged world business leaders to "embrace and enact" the Global Compact, both in their individual corporate practices and by supporting appropriate public policies. The Global Compact’s operational phase was launched at UN Headquarters in New York on 26 July 2000. During the first Global Compact Leaders Summit, held on 24 June 2004 at UN Headquarters in New York, the Secretary-General announced the addition of a tenth principle against corruption. The Global Compact is a voluntary international corporate citizenship network initiated to support the participation of both the private sector and other social actors to advance responsible corporate citizenship and universal social and environmental principles to meet the challenges of globalization. The United Nations strongly encourages all suppliers to actively participate in the Global Compact. And to that end, this Code has been developed with recognition of the importance of the ten principles of the UN Global Compact, and is viewed as an important means of integrating the Compact’s principles into the operations of the UN. The Code addresses the issues included in the Compact in the areas of human rights, labour, environment and anti-corruption and interpretation of the Code should be undertaken in a manner consistent with the Global Compact. Suppliers interested in supporting the Global Compact and for more information on the ten principles, can visit the Global Compact website at www.unglobalcompact.org. International Labor Organization (ILO) Core Labor Conventions: The Labour Conventions as established by the tripartite UN affiliated agency, the ILO, have served as the foundation on which much of this Code of Conduct is based. It is the UN’s expectation that any supplier providing products or services to the UN, will adhere to the spirit of its Charter, and the core principles of the ILO Conventions. The full text of the ILO Conventions can be accessed by accessing the ILO electronic database1. Continuous Improvement: The provisions as set forth in this Code of Conduct provide the minimum standards expected of suppliers to the UN. It is the expectation of the UN that suppliers adhere to all laws, rules and regulations, and strive to exceed both international and industry best practices. The UN recognizes that reaching the standards established in this Code of Conduct is a dynamic rather than static process and encourages suppliers to continually improve their workplace conditions. Monitoring and Evaluation: The UN may conduct on-site evaluations and inspections of its supplier’s facilities and those of their subcontractors to review their progress towards these principles. It is the expectation of the UN that suppliers, at a minimum, have established clear goals toward meeting the standards set forth in this Code of Conduct. The UN may monitor that milestones have been set and management systems have been put in place to ensure that the principles set out in this Code of Conduct have been met and failure to do so may impact the future ability of a supplier to do business with the UN. Notwithstanding the aspirational character of the principles contained in this Code of Conduct, UN Suppliers must understand that if they are awarded a contract with the United Nations, the United Nations General Conditions of Contract are an essential part of UN contracts and, therefore, legally enforceable against UN contractors.

1 www.ilo.org/ilolex/english/convdisp2.htm.


Page 2

1. Supplier Relationships: The provisions of this Code of Conduct set forth the expectations of all suppliers with whom the UN does business. The UN expects that these principles apply to suppliers, parent entities and subsidiary or affiliate entities, as well as all others with whom they do business including employees, subcontractors and other third-parties. The UN expects that suppliers ensure that this Code of Conduct is communicated to the employees and subcontractors of all suppliers, and that it is done in the local language and in a manner that is understood by all.

2. Promoting the Principles of this Code of Conduct: The UN expects that its suppliers will

establish and maintain appropriate management systems whose scope is related to the content of this Code of Conduct, and that they actively review, monitor and modify their management processes and business operations to ensure they align with the principles set forth in this Code of Conduct. All principles contained in this Code of Conduct are of equal importance independently of their order of appearance. Supplier participants in the Global Compact are strongly encouraged to operationalize its principles and to annually communicate their progress to stakeholders.

3. Subcontracting: The UN expects that its suppliers encourage and work with their own suppliers

and subcontractors to ensure that they also strive to meet the principles of this Code of Conduct or equivalent set of principles.

Labour: 4. Freedom of Association and Collective Bargaining: The UN expects its suppliers to recognize

and respect the rights of employees to freely associate, organize and bargain collectively in accordance with the laws of the countries in which they are employed, as well as core ILO conventions Freedom of Association and Protection of the Right to Organise Convention, (C 87, 1948) and Right to Organise and Collective Bargaining Convention, (C.98-1949). The UN recognizes the importance of open communication and direct engagement between workers and management and suppliers are to respect the rights of workers to associate freely and communicate openly with management regarding working conditions without fear of harassment, intimidation, penalty, interference or reprisal.

5. Forced Labor: The UN expects its suppliers to prohibit any use of forced, bonded or indentured

labor or involuntary prison labor, and embrace employment practices consistent with ILO conventions pertaining to forced labor: Forced Labour Convention, (c.29-1930) and Abolition of Forced Labour Convention, (C.105-1957). All work, including overtime work, will be voluntary and workers should be free to leave upon reasonable notice. Suppliers should also not mandate that workers hand over government-issued identification; passports or work permits as a condition of employment.

6. Child Labor: The UN expects its suppliers, at a minimum, not to engage in any practice inconsistent

with the rights set forth in the Convention on the Rights of the Child, the ILO Minimum Age Convention (C.138-1973) or the Prohibition and Immediate Elimination of the Worst Forms of Child Labor Convention (C. 182-1999). The minimum admission to employment or work shall not be less than the age of completion of compulsory schooling, normally not less than 15 years or 14 where the local law of the country permits, deferring to the greatest age. Additionally, all young workers must be protected from performing any work that is likely to be hazardous or to interfere with the child’s education or that may be harmful to the child’s health, physical, mental, social, spiritual or moral development. All suppliers should also adhere to legitimate workplace apprenticeship programs and comply with all laws and regulations governing child labor and apprenticeship programs.

7. Discrimination: The UN does not tolerate any form of discrimination in hiring and employment

practices on the ground or race, color, religion, gender, sexual orientation, age, physical ability, health condition, political opinion, nationality, social or ethnic origin, union membership or marital status.


Page 3

Consistent with the principles espoused in ILO Conventions on Discrimination (Discrimination (Employment and Occupation) Convention, C.111-1958) and Equal Remuneration (Equal Remuneration Convention, C. 100-1951), the UN also discourages discrimination regarding access to training, promotion, and rewards.

8. Working Hours: The UN expects its suppliers to comply with all applicable working hour

requirements as established by local law, and should never exceed 60 hours per week, including overtime, except in emergency or unusual situations. Suppliers must ensure that all overtime work is voluntary and compensated at the prevailing overtime rates. Suppliers are encouraged to ensure that workers are provided with one day off in every seven-day week.

9. Compensation: The UN expects its suppliers to comply, at a minimum, with all wage and hour laws

and regulations, including those pertaining to minimum wages, overtime wages, piece rates, other elements of compensation and to provide legally mandated benefits

Human Rights: 10. Human Rights: The UN expects its suppliers to support and respect the protection of

internationally proclaimed human rights and to ensure that they are not complicit in human rights abuses.

11. Harassment, Harsh or Inhumane Treatment: The UN expects its suppliers to create and

maintain an environment that treats all employees with dignity and respect and will not use any threats of violence, sexual exploitation or abuse, verbal or psychological harassment or abuse. No harsh or inhumane treatment coercion or corporal punishment of any kind is tolerated, nor is there to be the threat of any such treatment.

12. Health and Safety: The UN expects its suppliers to follow all relevant legislation, regulations and

directives in country in which they operate to ensure a safe and healthy workplace or any other location where production or work is undertaken. At a minimum, suppliers should strive to implement recognized management systems and guidelines such as the ILO Guidelines on Occupational Safety and Health (ILO-OSH-2001) which can be found at ILO's website2 and ensure at a minimum, reasonable access to potable water and sanitary facilities; fire safety; emergency preparedness and response; industrial hygiene; adequate lighting and ventilation; occupational injury and illness and machine safeguarding. Suppliers will also ensure these same standards apply to any dormitory or canteen facilities.

13. Mines: We expect UN suppliers to strive not to engage in the sale or manufacture of anti-personnel mines or components utilized in the manufacture of anti-personnel mines.

Environment: 14. Environmental: The UN expects its suppliers to have an effective environmental policy and to

comply with existing legislation and regulations regarding the protection of the environment. Suppliers should wherever possible support a precautionary approach to environmental matters, undertake initiatives to promote greater environmental responsibility and encourage the diffusion of environmentally friendly technologies implementing sound life-cycle practices.

2 www.ilo.org/public/english/protection/safework/managmnt/guide.htm


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15. Chemical and Hazardous Materials: Chemical and other materials posing a hazard if released to the environment are to be identified and managed to ensure their safe handling, movement, storage, recycling or reuse and disposal.

16. Wastewater and Solid Waste: Wastewater and solid waste generated from operations, industrial

processes and sanitation facilities are to be monitored, controlled and treated as required prior to discharge or disposal.

17. Air Emissions: Air emissions of volatile organic chemicals, aerosols, corrosives, particulates, ozone

depleting chemicals and combustion by-products generated from operations are to be characterized, monitored, controlled and treated as required prior to discharge.

18. Minimize Waste, Maximize Recycling: Waste of all types, including water and energy, are to be

reduced or eliminated at the source or by practices such as modifying production, maintenance and facility processes, materials substitution, conservation, recycling and re-using materials.

Bribery & Corruption: 19. Corruption: The UN expects UN suppliers to adhere to the highest standard of moral and ethical

conduct, to respect local laws and not engage in any form of corrupt practices, including extortion, fraud, or bribery, at a minimum.

20. Conflict of Interest: UN suppliers are expected to disclose to the UN any situation that may appear

as a conflict of interest, and disclose to the UN if any UN official or professional under contract with the UN may have an interest of any kind in the supplier's business or any kind of economic ties with the supplier.

21. Gifts and Hospitality: The UN has a “zero tolerance” policy and does not accept any type of gift or

any offer of hospitality. The UN will not accept any invitations to sporting or cultural events, offers of holidays or other recreational trips, transportation, or invitations to lunches or dinners. The UN expects UN suppliers not to offer any benefit such as free goods or services or a work position or sales opportunity to a UN staff member in order to facilitate the suppliers business with the UN.

22. Post employment restrictions: Post-employment restrictions apply to UN former staff members

and to staff in service who participated in the procurement process, as well as to UN suppliers. For a period of one year following separation from service, former staff members are prohibited from seeking or accepting employment, from a UN supplier. Staff members in service must also refrain from accepting any future employment from a UN supplier, with whom they have been involved with. In case of violations of these provisions, UN Suppliers may be subject to having their registration as a qualified supplier with the United Nations barred, suspended or terminated.

We encourage UN suppliers to communicate to us any actions taken to improve its business practices and to send us suggestions about how can the UN best contribute to the implementation of the principles set out in this Code of Conduct. Contacts: Any questions related to this Code of Conduct can be addressed to the Director, Procurement Division.

Legal Affairs Section Model Contract for the Provision of Mixed Goods and Services – DRAFT 1. 12 Nov 2010

CONTRACT

between

The Office of the United Nations High Commissioner for Refugees 94 rue de Montbrillant, 1202 Geneva, Switzerland

(hereinafter referred to as “UNHCR”)

and

[NAME & ADDRESS]

(hereinafter referred to as the “Contractor”)

Preambles and Object of the Contract

WHEREAS, UNHCR wishes to purchase [type of goods] and to retain the Contractor

to [insert brief description of nature of services] in accordance with the terms and

conditions set forth in this Contact;

WHEREAS, the Contractor represents that it is qualified, ready, able and willing, and

possesses the necessary expertise, qualified personnel, facilities, equipment, tools,

insurance and other mean, to provide these services in accordance with the terms and

conditions set forth in this Contract;

[WHEREAS, – insert any other information relevant to the background for

establishing this contract, e.g. previous contract that this supersedes/flows from]

NOW THEREFORE, in consideration of the mutual promises and subject to the

terms and conditions contained herein, UNHCR and the Contractor (collectively

referred to as “the Parties”) agree as follows:

Article 1 – Contract Documents

1.1 This document, together with the other named documents referred to below and

attached as Annexes hereto constitute the entire Contract (the “Contract”) between

UNHCR and the Contractor:

Annex A: UNHCR General Conditions of Contract for Goods and Services (2010

revision)

Annex B: [UNHCR tender document]

Annex C: [Contractor’s bidding document]


[Add any other relevant document based on which UNHCR is contracting with the

Contractor, e.g. performance bond, release form, Description of

Services and Deliverables, Specification of Goods…]

1.2 The documents constituting the Contract are complementary of one another, but in

case of ambiguities, discrepancies or inconsistencies among them, the following

order of priority shall apply:

(a) this Document

(b) Annex A (UNHCR General Conditions of Contract)

(c) [insert any other relevant document such as Annex XX Description of Services

and Deliverables or Annex XXX Specifications of Goods]

(d) Annex B (UNHCR tender document); and

(e) Annex C (Contractor’s bidding document).

[Modify order of priority above as appropriate – usually the Contractor’s offer is of

lower priority]

1.3 This Contract embodies the entire agreement of the Parties with regard to the

subject-matter hereof and supersedes all prior representations, agreements,

contracts and proposals, whether written or oral, by and between the Parties on

this subject. No promises, understandings, obligations or agreements, oral or

written, relating to the subject-matter hereof exist between the Parties except as

herein expressly set forth.

1.4 Any document or receipt issued in connection with this Contract shall be

consistent with and subject to the terms and conditions of this Contract and, in

case of any inconsistency, the terms and conditions of this Contract shall prevail.

Article 2 – Contract Term

2.1 This Contract shall take effect on [date][the date both Parties have signed this

Contract or, if the Parties have signed it on different dates, the date of the latest

signature] (the “Effective Date”).

2.2 This Contract shall remain in effect until [satisfactory completion of the

Services (as defined below) and delivery of the Good (as defined below)]1 / [insert

date] / [the date falling [insert period of time] after the Effective Date], unless

terminated earlier in accordance with the terms of this Contract.

2.3 [UNHCR may, at its sole option, extend the terms of this Contract, under the

same terms and conditions as set forth in this Contract, for a maximum of [insert

number of additional period(s)] periods of up to [insert time period] each, provided

1 Note: If contract is to last until the goods and/or services are fully delivered, then include the words

“satisfactory completion of the Services (as defined below) and delivery of the Goods (as defined

below)” only. If the contract is to last until a given date or for a given period, after which the

Contractor is no longer due to be hired by UNHCR, then remove the words “satisfactory completion of

the Services (as defined below) and delivery of the Goods (as defined below)” and specify the given

date or period.


that UNHCR provides written notice of its intention to do so at least [number of days]

days prior to the expiration of the then current term of the Contract].

Article 3 – Scope of Contractor’s obligations

3.1 Upon UNHCR’s request by way of a purchase order issued separately and

pursuant to this Contract, the Contractor will supply [amount] of [type of goods] as

described in the [name of document which includes the goods specifications] (the

“Goods”). The Contractor shall supply the specified quantities of Goods specified in

the relevant purchase order(s).

3.2 Upon UNHCR’s request by way of a purchase order issued separately and

pursuant to this Contract, the Contractor will perform and carry out [the duties and

responsibilities for UNHCR as set out in the Description of Services and Deliverables

attached as Annex [XX], which is hereby incorporated by reference]/[the following

duties:

Describe services] (the “Services”).

3.3 The Contract shall deliver the Goods [at [specify location of UNHCR office or

warehouse] or [such location as may be specified in the relevant purchase order]] /

[specify Incoterm and location if the goods are not due to be delivered at UNHCR’s

office or warehouse] / [to the freight forwarding agent specified by UNHCR in the

relevant purchase order].

3.4 [The Contractor acknowledges and agrees that UNHCR may inspect the

Goods prior to delivery, at the Contractor’s Cost. The inspection of the Goods prior

to delivery shall not substitute for the inspection of Goods after delivery to UNHCR.]2

3.5 The Goods shall be delivered within [specify period of time] of receipt by the

Contractor of the relevant purchase order. [Insert any special packaging requirements

of UNHCR]3 [Specify any specific delivery documents required by UNHCR]

4

3.6 The Services shall be delivered [insert time period or frequency].

3.7 The Contractor shall provide UNHCR with written evidence of delivery of the

Goods pursuant to this Contract. Such evidence of delivery shall, at a minimum,

consist of [certificate of conformity] [shipping documentation including bill of

lading/airwaybill] [state any other documentary evidence required].

2 Note: It is important to include this provision only if UNHCR actually intends to inspect the goods

before delivery to UNHCR (e.g. checks at factory or in transit). Per the General Conditions (Article

7.2), including this provision imposes on the Contractor the obligation to notify UNHCR when the

goods are ready for pre-delivery inspection. This may result in delay, storage or demurrage costs

which ought not to be incurred unless UNHCR intends to inspect the goods. 3 Note: insert packaging details only if UNHCR has special requirements. Otherwise, do not specify

any packaging requirement as the General Conditions of Contract for Mixed Goods and Services places

the onus on the supplier to package the goods with the highest standards of export packaging for the

type of goods. 4 Specify any special requirement of UNHCR, if documents other than customary documents (which

are already required under the General Conditions) are needed.


3.8 In the event that the purchase order issued by UNHCR does not conform to the

terms hereof or does not contain all the information required to fulfil the order, the

Contractor shall promptly contact UNHCR [specify 2 contact persons] to clarify the

information.

3.9 [Except as otherwise provided in this Contract,]5 the Contractor undertakes to

provide, at its own expense, all personnel, equipment, supplies, materials, tools,

transportation and other facilities required for the performance and completion of the

Services.

3.10 The Contractor shall ensure that it and its personnel shall perform the Services

with the necessary care and diligence, and in accordance with the highest professional

standards.

Article 4 – Responsibilities of UNHCR

4.1 If access to UNHCR’s premises is required to perform and complete the

Services, UNHCR shall provide the Contractor’s personnel the necessary security

passes and access to areas necessary for the performance of the Services.

4.2 The Contractor acknowledges that UNHCR shall have no obligation to

provide any assistance to the Contractor in performing the Services other than

expressly set forth [herein]/[in Annex xx]6.

Article 5 – Purchase orders; contract price and payment terms

5.1 UNHCR shall issue to the Contractor a purchase order promptly after the

Effective Date, in the amount of the Contract Price (as defined below). [If successive

purchase orders are issued, e.g. stop/go contract, specify frequence and conditions

when UNHCR will issue purchase orders]

5.2 In full consideration for the complete, satisfactory and timely performance by

the Contractor of all its obligations under this Contract, UNHCR shall pay the

Contractor a fee not to exceed [insert amount] (the “Contract Price”).

5.3 Payments made by UNHCR to the Contractor shall be paid to [such account of

the Contractor as the Contractor shall notify to UNHCR in writing]/[the following

account:

Bank:

Account Name:

Account number:]

5.4 [Subject to satisfactory performance of the Services, the Contractor shall issue

invoices to UNHCR as follows:

5 Note: If UNHCR is to provide assistance to the Contractor (e.g. personnel knowledge or equipment,

or facilities), this should be specified in detail and added as a separate clause in the Contract or

otherwise identified by specific reference to the relevant provision of an Annex – e.g. in UNHCR’s

tendering document or the Contractor’s offer document). 6 See footnote 5 above.


[specify milestones or time schedule against which payment is payable]7

OR :

[The Contractor shall issue an invoice to UNHCR upon delivery of the

Goods.]8

5.5 Each of the Contractor’s invoices shall clearly bear reference to the purchase

order number to which the invoice relates.

5.6 The Contract Price is an all-inclusive amount, and the Contractor,

acknowledging that incurring costs in excess of those budgeted by UNHCR is subject

to the UNHCR Financial Rules and Regulations, shall not do any work, or permit any

work to be done, which would result in any payment or payments by UNHCR of any

amount in excess of the Contract Price, without a prior valid amendment to the

Contract.

5.7 The Contractor acknowledges and agrees that UNHCR may withhold payment

in respect of all or part of an invoice in the event that, in the opinion of UNHCR, the

Contractor has not performed its obligations in accordance with the terms of the

Contract [or if the Contractor has not provided [specify any documentation, e.g. bill of

lading, which the Contractor should provide to UNHCR together with the invoices].

5.8 In addition to any other rights and remedies available to it, UNHCR shall have

the right, without prior notice to the Contractor (any such notice being waived by the

Contractor), upon any amount becoming due and payable hereunder to the Contractor,

to set-off any payment, indebtedness or other claim (including, without limitation, any

overpayment made by UNHCR to the Contractor or any claim for loss or damage to

UNHCR property) owing by the Contractor to UNHCR hereunder or under any other

agreement between the Parties. UNHCR shall promptly notify the Contractor of such

set-off and the reasons therefore, provided, however, that the failure to give such

notice shall not affect the validity of such set-off.

5.9 If UNHCR disputes any invoice or a portion thereof, UNHCR shall notify the

Contractor accordingly, including a brief explanation of why UNHCR disputes the

invoice or portion thereof. With respect to disputes regarding only a portion of the

invoice, UNHCR shall pay the Contractor the amount of the undisputed portion within

30 days of receipt of the Contractor’s invoice9. UNHCR and the Contractor shall

consult in good faith to promptly resolve outstanding issues with respect to a disputed

invoice. Once a dispute regarding an invoice or a portion thereof has been resolved,

7 Note: include only if payment is due to be paid in tranches.

8 Note: include if the Services & Goods are to be invoiced and paid at the end of the contract when the

goods have been delivered. The General Conditions of Contract will apply (payment within 30 days of

receipt of Contractor’s invoice for the goods / Services – ie. UNHCR pays the full contract price upon

delivery/acceptance of the goods & full provision of the Services). 9 Note: see footnotes 7 and 8 above. The UNHCR General Conditions of Contract provide that invoices

shall be paid by UNHCR within 30 days from receipt of the Contractor’s invoice - if different payment

terms apply, the language in this clause must be adjusted.


UNHCR shall pay to the Contractor the relevant amount (if any) within 30 days10

from the date of resolution of such dispute.

5.10 The Contractor shall not be entitled to interest on any late payment or any

sums payable under this Contract nor any accrued interest on payments withhold by

UNHCR that are subject to a dispute.

5.11 Payments made in accordance with this Article shall constitute a complete

discharge of UNHCR’s obligations with respect to the relevant invoice or portion

thereof.

5.12 Payments effected by UNHCR shall not relieve the Contractor of its

obligations under this Contract and shall not be deemed an acceptance by UNHCR of

the Contractor’s performance.

Article 6 – Review; improper performance

6.1 UNHCR reserves the right to review all Services performed by the Contractor

under this Contract, to the extent practicable, at all reasonable places and times during

the term of this Contract. UNHCR shall perform such review in a manner that will

not unduly hinder the performance of the Services by the Contractor. The Contractor

shall cooperate with all such reviews by UNHCR, at no cost or expense to UNHCR.

6.2 If any Services performed by the Contactor do not conform to the

requirements of this Contract, without prejudice to and in addition to any of

UNHCR’s rights and remedies under this Contract or otherwise, UNHCR shall have

the options, to be exercised in its sole discretion:

(a) If UNHCR determines that the improper performance can be remedied by

way of re-performance or other corrective measures by the Contractor,

UNHCR may request the Contractor in writing to take, and the Contractor

shall take, at no cost or expense to UNHCR, the measures necessary to re-

perform or take other appropriate actions to remedy the improperly

performed Services within [insert number] days of receipt of the written

request from UNHCR or within such shorter period as UNHCR may have

specified in the written request if emergency conditions so require, as

determined by UNHCR in its sole discretion.

(b) If the Contractor does not promptly take corrective measures or if UNHCR

reasonably determines that the Contractor is unable to remedy the

improper performance in a timely manner, UNHCR may obtain the

assistance of other entities or persons and have corrective measures taken

at the cost and expense of the Contractor. In addition, in the event of

UNHCR’s obtaining the assistance of other entities or persons, the

Contractor shall cooperate with UNHCR and such entity or person in the

orderly transfer of any Services already completed by the Contractor.

10

Note: same comment as footnote 9 above.


(c) If UNHCR determines, in its sole discretion, that improper performance

cannot be remedied by re-performance or other corrective measures by the

Contractor, UNHCR may terminate the Contract in accordance with

Article 15.1 of UNHCR’s General Conditions of Contract for the Provision

of Services (Annex A hereto) without prejudice to and in addition to any of

its other rights and remedies under this Contract or otherwise.

Article 7. Authorizations

7.1. In addition to the Contractor’s obligations under Articles 7.10 (‘Export

Licensing’) and 22 (‘Observance of the Law’) of the UNHCR General Conditions of

Contract (Annex A), the Contractor shall be responsible for obtaining, at its own cost,

all licenses, permits and authorizations from governmental or other authorities

necessary for the performance of this Contract [including without limitation all

entry/exit visas and work permits for its personnel and customs clearance for

equipment and material provided by the Contractor]. UNHCR shall cooperate with

the Contractor as necessary and appropriate including where appropriate by liaising

with relevant authorities.

7.2 [Notwithstanding anything to the contrary herein, UNHCR’s sole obligation

with respect to customs matters shall be to provide the Contractor with a documentary

certificate identifying the items concerned and stating that such items are for the sole

use of UNHCR. If any further documentation is required by any authority, the

Contractor shall advise UNHCR and UNHCR agrees to provide reasonable assistance

to the Contractor in obtaining such documents.]

Article 8. Notices

8.1. Except as otherwise specified in this Contract, all notices and other

communications between the Parties required or foreseen under this Contract shall be

in writing and shall be delivered either by: (i) personal delivery; (ii) recognized

overnight delivery service; (iii) postage prepaid, return receipt requested, or certified

mail, transmitted to the Party for whom intended at the address or facsimile number

shown below or such other address or number as the intended recipient previously

shall have designated by written notice given pursuant to this Contract.

If to the Contractor:

[Insert address]

Attn:

Fax:

If to UNHCR:

[Insert field address if applicable]

Attn:

Fax:

With a copy to:

[insert SISS address Geneva or Budapest]

Attn:


Fax:

8.2. Notice by mail or recognized overnight delivery service shall be effective on

the date it is officially recorded as delivered to (or refused by) the intended recipient

by return receipt or equivalent. All notices and other communications required or

contemplated by this Contract delivered in person or by facsimile shall be deemed to

have been delivered to and received by the addressee and shall be effective on the date

of actual receipt as evidenced by an acknowledgement of personal receipt or a valid

fax transmission confirmation sheet report.

Article 9. Miscellaneous

9.1. If any provision of this Contract shall be held to be invalid, illegal or

unenforceable (in whole or in part), the validity, legality and enforceability of the

remaining provisions shall not in any way be affected or impaired.

9.2. Headings and titles used in this Contract are for reference purposes only and

shall not be deemed a part of this Contract for any purpose whatsoever. Unless the

context otherwise clearly indicates, all references to the singular herein shall include

the plural and vice versa.

9.3. This Contract and everything herein contained shall inure to the benefit of, and

be binding upon, the Parties and their respective successors and permitted assigns.

IN WITNESS WHEREOF, the Parties have executed this Contract in two identical

originals in counterparts, each of which shall be deemed an original and all of which

taken together shall be deemed to constitute one and the same instrument.

For and on behalf of UNHCR For and on behalf of the Contractor

Signature Signature

Name: Name:

Title: Title:

Date: Date:

GGGGGGGGEEEEEEEENNNNNNNNEEEEEEEERRRRRRRRAAAAAAAALLLLLLLL CCCCCCCCOOOOOOOONNNNNNNNDDDDDDDD IIIIIIII TTTTTTTT IIIIIIII OOOOOOOONNNNNNNNSSSSSSSS OOOOOOOOFFFFFFFF CCCCCCCCOOOOOOOONNNNNNNNTTTTTTTT RRRRRRRRAAAAAAAACCCCCCCCTTTTTTTT

CCOONNTTRRAACCTTSS FFOORR TTHHEE PPRROOVVIISSIIOONN OOFF GGOOOODDSS

CONTRACTS FOR THE PROVISION OF GOODS REV.: JANUARY 2010

1. LEGAL STATUS OF THE PARTIES: The United Nations Office of the High Commissioner for Refugees

(“UNHCR”) and the Contractor shall also each be referred to as a “Party” hereunder, and:

1.1 Pursuant, inter alia, to the Charter of the United Nations and the Convention on the Privileges and Immunities

of the United Nations, UNHCR, as a subsidiary organ of the United Nations, has full juridical personality and

enjoys such privileges and immunities as are necessary for the independent fulfillment of its purposes.

1.2 The Contractor shall have the legal status of an independent contractor vis-à-vis UNHCR, and nothing

contained in or relating to the Contract shall be construed as establishing or creating between the Parties the

relationship of employer and employee or of principal and agent. The officials, representatives, employees, or

subcontractors of each of the Parties shall not be considered in any respect as being the employees or agents of

the other Party, and each Party shall be solely responsible for all claims arising out of or relating to its

engagement of such persons or entities.

2. SOURCE OF INSTRUCTIONS: The Contractor shall neither seek nor accept instructions from any authority external

to UNHCR in connection with the performance of its obligations under the Contract. Should any authority external to

UNHCR seek to impose any instructions concerning or restrictions on the Contractor’s performance under the Contract,

the Contractor shall promptly notify UNHCR in writing and provide all reasonable assistance required by UNHCR. The

Contractor shall not take any action in respect of the performance of its obligations under the Contract that may

adversely affect the interests of UNHCR, and the Contractor shall perform its obligations under the Contract with the

fullest regard to the interests of UNHCR.

3. ASSIGNMENT:

3.1 Except as provided in Article 3.2, below, the Contractor may not assign, transfer, pledge or make any other

disposition of the Contract, of any part of the Contract, or of any of the rights, claims or obligations under the

Contract except with the prior written authorization of UNHCR. Any such unauthorized assignment, transfer,

pledge or other disposition, or any attempt to do so, shall not be binding on UNHCR. Except as permitted with

respect to any approved subcontractors, the Contractor shall not delegate any of its obligations under the

Contract, except with the prior written consent of UNHCR. Any such unauthorized delegation, or attempt to do

so, shall not be binding on UNHCR.

3.2 The Contractor may assign or otherwise transfer the Contract to the surviving entity resulting from a

reorganization of the Contractor’s operations, provided that:

3.2.1 such reorganization is not the result of any bankruptcy, receivership or other similar proceedings;

and,

3.2.2 such reorganization arises from a sale, merger, or acquisition of all or substantially all of the

Contractor’s assets or ownership interests; and,

3.2.3 the Contractor promptly notifies UNHCR about such assignment or transfer at the earliest

opportunity; and,

3.2.4 the assignee or transferee agrees in writing to be bound by all of the terms and conditions of the

Contract, and such writing is promptly provided to UNHCR following the assignment or transfer.

4. SUBCONTRACTING: In the event that the Contractor requires the services of subcontractors to perform any

obligations under the Contract, the Contractor shall obtain the prior written approval of UNHCR. UNHCR shall be

entitled, in its sole discretion, to review the qualifications of any subcontractors and to reject any proposed subcontractor

that UNHCR reasonably considers is not qualified to perform obligations under the Contract. UNHCR shall have the

right to require any subcontractor’s removal from UNHCR premises without having to give any justification therefor.

Any such rejection or request for removal shall not, in and of itself, entitle the Contractor to claim any delays in the

performance, or to assert any excuses for the non-performance, of any of its obligations under the Contract, and the

Contractor shall be solely responsible for all services and obligations performed by its subcontractors. The terms of any

6-1O-1

UNHCR Supply Manual

REV.: JANUARY 2010 GENERAL CONDITIONS OF CONTRACT FOR CONTRACTS FOR THE PROVISION OF GOODS PAGE 2

subcontract shall be subject to, and shall be construed in a manner that is fully in accordance with, all of the terms and

conditions of the Contract.

5. OFFICIALS NOT TO BENEFIT: The Contractor warrants that it has not and shall not offer any direct or indirect

benefit arising from or related to the performance of the Contract or the award thereof to any representative, official,

employee, or other agent of UNHCR. The Contractor acknowledges and agrees that any breach of this provision is a

breach of an essential term of the Contract.

6. PURCHASE OF GOODS: The following conditions shall apply:

6.1 DELIVERY OF GOODS: The Contractor shall hand over or make available the goods, and UNHCR shall

receive the goods, at the place for the delivery of the goods and within the time for delivery of the goods

specified in the Contract. The Contractor shall provide to UNHCR such shipment documentation (including,

without limitation, bills of lading, airway bills, and commercial invoices) as are specified in the Contract or,

otherwise, as are customarily utilized in the trade. All manuals, instructions, displays and any other information

relevant to the goods shall be in the English language unless otherwise specified in the Contract. Unless

otherwise stated in the Contract (including, but not limited to, in any “INCOTERM” or similar trade term), the

entire risk of loss, damage to, or destruction of the goods shall be borne exclusively by the Contractor until

physical delivery of the goods to UNHCR in accordance with the terms of the Contract. Delivery of the goods

shall not be deemed in itself as constituting acceptance of the goods by UNHCR.

6.2 INSPECTION OF THE GOODS: If the Contract provides that the goods may be inspected prior to delivery,

the Contractor shall notify UNHCR when the goods are ready for pre-delivery inspection. Notwithstanding any

pre-delivery inspection, UNHCR or its designated inspection agents may also inspect the goods upon delivery

in order to confirm that the goods conform to applicable specifications or other requirements of the Contract.

All reasonable facilities and assistance, including, but not limited to, access to drawings and production data,

shall be furnished to UNHCR or its designated inspection agents at no charge therefor. Neither the carrying out

of any inspections of the goods nor any failure to undertake any such inspections shall relieve the Contractor of

any of its warranties or the performance of any obligations under the Contract.

6.3 PACKAGING OF THE GOODS: The Contractor shall package the goods for delivery in accordance with the

highest standards of export packaging for the type and quantities and modes of transport of the goods. The

goods shall be packed and marked in a proper manner in accordance with the instructions stipulated in the

Contract or, otherwise, as customarily done in the trade, and in accordance with any requirements imposed by

applicable law or by the transporters and manufacturers of the goods. The packing, in particular, shall mark the

Contract or Purchase Order number and any other identification information provided by UNHCR as well as

such other information as is necessary for the correct handling and safe delivery of the goods. Unless otherwise

specified in the Contract, the Contractor shall have no right to any return of the packing materials.

6.4 TRANSPORTATION & FREIGHT: Unless otherwise specified in the Contract (including, but not limited

to, in any “INCOTERM” or similar trade term), the Contractor shall be solely liable for making all transport

arrangements and for payment of freight and insurance costs for the shipment and delivery of the goods in

accordance with the requirements of the Contract. The Contractor shall ensure that UNHCR receives all

necessary transport documents in a timely manner so as to enable UNHCR to take delivery of the goods in

accordance with the requirements of the Contract.

6.5 WARRANTIES: Unless otherwise specified in the Contract, in addition to and without limiting any other

warranties, remedies or rights of UNHCR stated in or arising under the Contract, the Contractor warrants and

represents that:

6.5.1 The goods, including all packaging and packing thereof, conform to the specifications of the

Contract, are fit for the purposes for which such goods are ordinarily used and for any purposes

expressly made known in writing in the Contract, and shall be of even quality, free from faults and

defects in design, material, manufacturer and workmanship;

6.5.2 If the Contractor is not the original manufacturer of the goods, the Contractor shall provide UNHCR

with the benefit of all manufacturers’ warranties in addition to any other warranties required to be

provided under the Contract;

6.5.3 The goods are of the quality, quantity and description required by the Contract, including when

subjected to conditions prevailing in the place of final destination;


6.5.4 The goods are free from any right of claim by any third-party, including claims of infringement of

any intellectual property rights, including, but not limited to, patents, copyright and trade secrets;

6.5.5 The goods are new and unused;

6.5.6 All warranties will remain fully valid following any delivery of the goods and for a period of not less

than one (1) year following acceptance of the goods by UNHCR in accordance with the Contract;

6.5.7 During any period in which the Contractor’s warranties are effective, upon notice by UNHCR that

the goods do not conform to the requirements of the Contract, the Contractor shall promptly and at its

own expense correct such non-conformities or, in case of its inability to do so, replace the defective

goods with goods of the same or better quality or, at its own cost, remove the defective goods and

fully reimburse UNHCR for the purchase price paid for the defective goods; and,

6.5.8 The Contractor shall remain responsive to the needs of UNHCR for any services that may be required

in connection with any of the Contractor’s warranties under the Contract.

6.6 ACCEPTANCE OF GOODS: Under no circumstances shall UNHCR be required to accept any goods that do

not conform to the specifications or requirements of the Contract. UNHCR may condition its acceptance of the

goods upon the successful completion of acceptance tests as may be specified in the Contract or otherwise

agreed in writing by the Parties. In no case shall UNHCR be obligated to accept any goods unless and until

UNHCR has had a reasonable opportunity to inspect the goods following delivery. If the Contract specifies that

UNHCR shall provide a written acceptance of the goods, the goods shall not be deemed accepted unless and

until UNHCR in fact provides such written acceptance. In no case shall payment by UNHCR in and of itself

constitute acceptance of the goods.

6.7 REJECTION OF GOODS: Notwithstanding any other rights of, or remedies available to UNHCR under the

Contract, in case any of the goods are defective or otherwise do not conform to the specifications or other

requirements of the Contract, UNHCR, at its sole option, may reject or refuse to accept the goods, and within

thirty (30) days following receipt of notice from UNHCR of such rejection or refusal to accept the goods, the

Contractor shall, in sole option of UNHCR:

6.7.1 provide a full refund upon return of the goods, or a partial refund upon a return of a portion of the

goods, by UNHCR; or,

6.7.2 repair the goods in a manner that would enable the goods to conform to the specifications or other

requirements of the Contract; or,

6.7.3 replace the goods with goods of equal or better quality; and,

6.7.4 pay all costs relating to the repair or return of the defective goods as well as the costs relating to the

storage of any such defective goods and for the delivery of any replacement goods to UNHCR.

6.8 In the event that UNHCR elects to return any of the goods for the reasons specified in Article 6.7, above,

UNHCR may procure the goods from another source. In addition to any other rights or remedies available to

UNHCR under the Contract, including, but not limited to, the right to terminate the Contract, the Contractor

shall be liable for any additional cost beyond the balance of the Contract price resulting from any such

procurement, including, inter alia, the costs of engaging in such procurement, and UNHCR shall be entitled to

compensation from the Contractor for any reasonable expenses incurred for preserving and storing the goods

for the Contractor’s account.

6.9 TITLE: The Contractor warrants and represents that the goods delivered under the Contract are unencumbered

by any third party’s title or other property rights, including, but not limited to, any liens or security interests.

Unless otherwise expressly provided in the Contract, title in and to the goods shall pass from the Contractor to

UNHCR upon delivery of the goods and their acceptance by UNHCR in accordance with the requirements of

the Contract.

6.10 EXPORT LICENSING: The Contractor shall be responsible for obtaining any export license required with

respect to the goods, products, or technologies, including software, sold, delivered, licensed or otherwise

provided to UNHCR under the Contract. The Contractor shall procure any such export license in an expeditious

manner. Subject to and without any waiver of the privileges and immunities of UNHCR, UNHCR shall lend

the Contractor all reasonable assistance required for obtaining any such export license. Should any


Governmental entity refuse, delay or hinder the Contractor’s ability to obtain any such export license, the

Contractor shall promptly inform UNHCR in writing and consult with UNHCR to enable UNHCR to take

appropriate measures to resolve the matter.

7. INDEMNIFICATION:

7.1 The Contractor shall indemnify, defend, and hold and save harmless, UNHCR, and its officials, agents and

employees, from and against all suits, proceedings, claims, demands, losses and liability of any kind or nature

brought by any third party against UNHCR, including, but not limited to, all litigation costs and expenses,

attorney’s fees, settlement payments and damages, based on, arising from, or relating to:

7.1.1 allegations or claims that the possession of or use by UNHCR of any patented device, any

copyrighted material, or any other goods, property or services provided or licensed to UNHCR under

the terms of the Contract, in whole or in part, separately or in a combination contemplated by the

Contractor’s published specifications therefor, or otherwise specifically approved by the Contractor,

constitutes an infringement of any patent, copyright, trademark, or other intellectual property right of

any third party; or,

7.1.2 any acts or omissions of the Contractor, or of any subcontractor or anyone directly or indirectly

employed by them in the performance of the Contract, which give rise to legal liability to anyone not

a party to the Contract, including, without limitation, claims and liability in the nature of a claim for

workers’ compensation.

7.2 The indemnity set forth in Article 7.1.1, above, shall not apply to:

7.2.1 A claim of infringement resulting from the Contractor’s compliance with specific written instructions

by UNHCR directing a change in the specifications for the goods, property, materials, equipment or

supplies to be or used, or directing a manner of performance of the Contract or requiring the use of

specifications not normally used by the Contractor; or

7.2.2 A claim of infringement resulting from additions to or changes in any goods, property, materials

equipment, supplies or any components thereof furnished under the Contract if UNHCR or another

party acting under the direction of UNHCR made such changes.

7.3 In addition to the indemnity obligations set forth in this Article 7, the Contractor shall be obligated, at its sole

expense, to defend UNHCR and its officials, agents and employees, pursuant to this Article 7, regardless of

whether the suits, proceedings, claims and demands in question actually give rise to or otherwise result in any

loss or liability.

7.4 UNHCR shall advise the Contractor about any such suits, proceedings, claims, demands, losses or liability

within a reasonable period of time after having received actual notice thereof. The Contractor shall have sole

control of the defense of any such suit, proceeding, claim or demand and of all negotiations in connection with

the settlement or compromise thereof, except with respect to the assertion or defense of the privileges and

immunities of UNHCR or any matter relating thereto, which only UNHCR itself is authorized to assert and

maintain. UNHCR shall have the right, at its own expense, to be represented in any such suit, proceeding, claim

or demand by independent counsel of its own choosing.

7.5 In the event the use by UNHCR of any goods, property or services provided or licensed to UNHCR by the

Contractor, in whole or in part, in any suit or proceeding, is for any reason enjoined, temporarily or

permanently, or is found to infringe any patent, copyright, trademark or other intellectual property right, or in

the event of a settlement, is enjoined, limited or otherwise interfered with, then the Contractor, at its sole cost

and expense, shall, promptly, either:

7.5.1 procure for UNHCR the unrestricted right to continue using such goods or services provided to

UNHCR;

7.5.2 replace or modify the goods or services provided to UNHCR, or part thereof, with the equivalent or

better goods or services, or part thereof, that is non-infringing; or,

7.5.3 refund to UNHCR the full price paid by UNHCR for the right to have or use such goods, property or

services, or part thereof.


8. INSURANCE AND LIABILITY:

8.1 The Contractor shall pay UNHCR promptly for all loss, destruction, or damage to the property of UNHCR

caused by the Contractor’s personnel or by any of its subcontractors or anyone else directly or indirectly

employed by the Contractor or any of its subcontractors in the performance of the Contract.

8.2 Unless otherwise provided in the Contract, prior to commencement of performance of any other obligations

under the Contract, and subject to any limits set forth in the Contract, the Contractor shall take out and shall

maintain for the entire term of the Contract, for any extension thereof, and for a period following any

termination of the Contract reasonably adequate to deal with losses:

8.2.1 insurance against all risks in respect of its property and any equipment used for the performance of

the Contract;

8.2.2 workers’ compensation insurance, or its equivalent, or employer’s liability insurance, or its

equivalent, with respect to the Contractor’s personnel sufficient to cover all claims for injury, death

and disability, or any other benefits required to be paid by law, in connection with the performance of

the Contract;

8.2.3 liability insurance in an adequate amount to cover all claims, including, but not limited to, claims for

death and bodily injury, products and completed operations liability, loss of or damage to property,

and personal and advertising injury, arising from or in connection with the Contractor’s performance

under the Contract, including, but not limited to, liability arising out of or in connection with the acts

or omissions of the Contractor, its personnel, agents, or invitees, or the use, during the performance

of the Contract, of any vehicles, boats, airplanes or other transportation vehicles and equipment,

whether or not owned by the Contractor; and,

8.2.4 such other insurance as may be agreed upon in writing between UNHCR and the Contractor.

8.3 The Contractor’s liability policies shall also cover subcontractors and all defense costs and shall contain a

standard “cross liability” clause.

8.4 The Contractor acknowledges and agrees that UNHCR accepts no responsibility for providing life, health,

accident, travel or any other insurance coverage which may be necessary or desirable in respect of any

personnel performing services for the Contractor in connection with the Contract.

8.5 Except for the workers’ compensation insurance or any self-insurance program maintained by the Contractor

and approved by UNHCR, in its sole discretion, for purposes of fulfilling the Contractor’s requirements for

providing insurance under the Contract, the insurance policies required under the Contract shall:

8.5.1 name UNHCR as an additional insured under the liability policies, including, if required, as a

separate endorsement under the policy;

8.5.2 include a waiver of subrogation of the Contractor’s insurance carrier’s rights against UNHCR;

8.5.3 provide that UNHCR shall receive written notice from the Contractor’s insurance carrier not less than

thirty (30) days prior to any cancellation or material change of coverage; and,

8.5.4 include a provision for response on a primary and non-contributing basis with respect to any other

insurance that may be available to UNHCR.

8.6 The Contractor shall be responsible to fund all amounts within any policy deductible or retention.

8.7 Except for any self-insurance program maintained by the Contractor and approved by UNHCR for purposes of

fulfilling the Contractor’s requirements for maintaining insurance under the Contract, the Contractor shall

maintain the insurance taken out under the Contract with reputable insurers that are in good financial standing

and that are acceptable to UNHCR. Prior to the commencement of any obligations under the Contract, the

Contractor shall provide UNHCR with evidence, in the form of certificate of insurance or such other form as

UNHCR may reasonably require, that demonstrates that the Contractor has taken out insurance in accordance

with the requirements of the Contract. UNHCR reserves the right, upon written notice to the Contractor, to

obtain copies of any insurance policies or insurance program descriptions required to be maintained by the

Contractor under the Contract. Notwithstanding the provisions of Article 8.5.3, above, the Contractor shall


promptly notify UNHCR concerning any cancellation or material change of insurance coverage required under

the Contract.

8.8 The Contractor acknowledges and agrees that neither the requirement for taking out and maintaining insurance

as set forth in the Contract nor the amount of any such insurance, including, but not limited to, any deductible or

retention relating thereto, shall in any way be construed as limiting the Contractor’s liability arising under or

relating to the Contract.

9. ENCUMBRANCES AND LIENS: The Contractor shall not cause or permit any lien, attachment or other encumbrance

by any person to be placed on file or to remain on file in any public office or on file with the United Nations against any

monies due to the Contractor or that may become due for any work done or against any goods supplied or materials

furnished under the Contract, or by reason of any other claim or demand against the Contractor or UNHCR.

10. EQUIPMENT FURNISHED BY UNHCR TO THE CONTRACTOR: Title to any equipment and supplies that may

be furnished by UNHCR to the Contractor for the performance of any obligations under the Contract shall rest with

UNHCR, and any such equipment shall be returned to UNHCR at the conclusion of the Contract or when no longer

needed by the Contractor. Such equipment, when returned to UNHCR, shall be in the same condition as when delivered

to the Contractor, subject to normal wear and tear, and the Contractor shall be liable to compensate UNHCR for the

actual costs of any loss of, damage to, or degradation of the equipment that is beyond normal wear and tear.

11. COPYRIGHT, PATENTS AND OTHER PROPRIETARY RIGHTS:

11.1 Except as is otherwise expressly provided in writing in the Contract, UNHCR shall be entitled to all

intellectual property and other proprietary rights including, but not limited to, patents, copyrights, and

trademarks, with regard to products, processes, inventions, ideas, know-how, or documents and other materials

which the Contractor has developed for UNHCR under the Contract and which bear a direct relation to or are

produced or prepared or collected in consequence of, or during the course of, the performance of the Contract.

The Contractor acknowledges and agrees that such products, documents and other materials constitute works

made for hire for UNHCR.

11.2 To the extent that any such intellectual property or other proprietary rights consist of any intellectual property

or other proprietary rights of the Contractor: (i) that pre-existed the performance by the Contractor of its

obligations under the Contract, or (ii) that the Contractor may develop or acquire, or may have developed or

acquired, independently of the performance of its obligations under the Contract, UNHCR does not and shall

not claim any ownership interest thereto, and the Contractor grants to UNHCR a perpetual license to use such

intellectual property or other proprietary right solely for the purposes of and in accordance with the

requirements of the Contract.

11.3 At the request of UNHCR, the Contractor shall take all necessary steps, execute all necessary documents and

generally assist in securing such proprietary rights and transferring or licensing them to UNHCR in

compliance with the requirements of the applicable law and of the Contract.

11.4 Subject to the foregoing provisions, all maps, drawings, photographs, mosaics, plans, reports, estimates,

recommendations, documents, and all other data compiled by or received by the Contractor under the Contract

shall be the property of UNHCR, shall be made available for use or inspection by UNHCR at reasonable times

and in reasonable places, shall be treated as confidential, and shall be delivered only to UNHCR authorized

officials on completion of work under the Contract.

12. PUBLICITY, AND USE OF THE NAME, EMBLEM OR OFFICIAL SEAL OF THE UNITED NATIONS OR

OF UNHCR: The Contractor shall not advertise or otherwise make public for purposes of commercial advantage or

goodwill that it has a contractual relationship with the United Nations or UNHCR, nor shall the Contractor, in any

manner whatsoever use the name, emblem or official seal of the United Nations or of UNHCR, or any abbreviation of

the name of the United Nations or of UNHCR in connection with its business or otherwise without the written

permission of UNHCR.

13. CONFIDENTIAL NATURE OF DOCUMENTS AND INFORMATION: Information and data that is considered

proprietary by either Party or that is delivered or disclosed by one Party (“Discloser”) to the other Party (“Recipient”)

during the course of performance of the Contract, and that is designated as confidential (“Information”)1, shall be held in

1 Information and data that is considered by UNHCR as proprietary and confidential includes, but is not limited to, data pertaining to

refugees and persons of concern to UNHCR.


confidence by that Party and shall be handled as follows:

13.1 The recipient (“Recipient”) of such Information shall:

13.1.1 use the same care and discretion to avoid disclosure, publication or dissemination of the

Discloser’s Information as it uses with its own similar Information that it does not wish to

disclose, publish or disseminate; and,

13.1.2 use the Discloser’s Information solely for the purpose for which it was disclosed.

13.2 Provided that the Recipient has a written agreement with the following persons or entities requiring them to

treat the Information confidential in accordance with the Contract and this Article 13, the Recipient may

disclose Information to:

13.2.1 any other party with the Discloser’s prior written consent; and,

13.2.2 the Recipient’s employees, officials, representatives and agents who have a need to know such

Information for purposes of performing obligations under the Contract, and employees officials,

representatives and agents of any legal entity that it controls, controls it, or with which it is under

common control, who have a need to know such Information for purposes of performing

obligations under the Contract, provided that, for these purposes a controlled legal entity means:

13.2.2.1 a corporate entity in which the Party owns or otherwise controls, whether directly

or indirectly, over fifty percent (50%) of voting shares thereof; or,

13.2.2.2 any entity over which the Party exercises effective managerial control; or,

13.2.2.3 for UNHCR, a principal or subsidiary organ of the United Nations established in

accordance with the Charter of the United Nations.

13.3 The Contractor may disclose Information to the extent required by law, provided that, subject to and without

any waiver of the privileges and immunities of UNHCR, the Contractor will give UNHCR sufficient prior

notice of a request for the disclosure of Information in order to allow UNHCR to have a reasonable

opportunity to take protective measures or such other action as may be appropriate before any such disclosure

is made.

13.4 UNHCR may disclose Information to the extent as required pursuant to the Charter of the United Nations, or

pursuant to resolutions or regulations of the General Assembly or rules promulgated thereunder.

13.5 The Recipient shall not be precluded from disclosing Information that is (i) obtained by the Recipient without

restriction from a third party who is not in breach of any obligation as to confidentiality to the owner of such

Information or any other person, or (ii) disclosed by the Discloser to a third party without any obligation of

confidentiality, or (iii) previously known by the Recipient, or (iv) at any time is developed by the Recipient

completely independently of any disclosures hereunder.

13.6 These obligations and restrictions of confidentiality shall be effective during the term of the Contract,

including any extension thereof, and, unless otherwise provided in the Contract, shall remain effective

following any termination of the Contract.

14. FORCE MAJEURE; OTHER CHANGES IN CONDITIONS:

14.1 In the event of and as soon as possible after the occurrence of any cause constituting force majeure, the

affected Party shall give notice and full particulars in writing to the other Party, of such occurrence or cause if

the affected Party is thereby rendered unable, wholly or in part, to perform its obligations and meet its

responsibilities under the Contract. The affected Party shall also notify the other Party of any other changes in

condition or the occurrence of any event which interferes or threatens to interfere with its performance of the

Contract. Not more than fifteen (15) days following the provision of such notice of force majeure or other

changes in condition or occurrence, the affected Party shall also submit a statement to the other Party of

estimated expenditures that will likely be incurred for the duration of the change in condition or the event of

force majeure. On receipt of the notice or notices required hereunder, the Party not affected by the occurrence

of a cause constituting force majeure shall take such action as it reasonably considers to be appropriate or

necessary in the circumstances, including the granting to the affected Party of a reasonable extension of time

in which to perform any obligations under the Contract.


14.2 If the Contractor is rendered unable, wholly or in part, by reason of force majeure to perform its obligations

and meet its responsibilities under the Contract, UNHCR shall have the right to suspend or terminate the

Contract on the same terms and conditions as are provided for in Article 15, “Termination,” except that the

period of notice shall be seven (7) days instead of thirty (30) days. In any case, UNHCR shall be entitled to

consider the Contractor permanently unable to perform its obligations under the Contract in case the

Contractor is unable to perform its obligations, wholly or in part, by reason of force majeure for any period in

excess of ninety (90) days.

14.3 Force majeure as used herein means any unforeseeable and irresistible act of nature, any act of war (whether

declared or not), invasion, revolution, insurrection, terrorism, or any other acts of a similar nature or force,

provided that such acts arise from causes beyond the control and without the fault or negligence of the

Contractor. The Contractor acknowledges and agrees that, with respect to any obligations under the Contract

that the Contractor must perform in areas in which UNHCR is engaged in, preparing to engage in, or

disengaging from any humanitarian or similar operations, any delays or failure to perform such obligations

arising from or relating to harsh conditions within such areas, or to any incidents of civil unrest occurring in

such areas, shall not, in and of itself, constitute force majeure under the Contract.

15. TERMINATION:

15.1 Either Party may terminate the Contract for cause, in whole or in part, upon thirty (30) day’s notice, in writing,

to the other Party. The initiation of conciliation or arbitral proceedings in accordance with Article 18

“Settlement of Disputes,” below, shall not be deemed to be a “cause” for or otherwise to be in itself a

termination of the Contract.

15.2 UNHCR may terminate the Contract at any time by providing written notice to the Contractor in any case in

which the mandate of UNHCR applicable to the performance of the Contract or the funding of UNHCR

applicable to the Contract is curtailed or terminated, whether in whole or in part. In addition, unless otherwise

provided by the Contract, upon sixty (60) day’s advance written notice to the Contractor, UNHCR may

terminate the Contract without having to provide any justification therefor.

15.3 In the event of any termination of the Contract, upon receipt of notice of termination that has been issued by

UNHCR, the Contractor shall, except as may be directed by UNHCR in the notice of termination or otherwise

in writing:

15.3.1 take immediate steps to bring the performance of any obligations under the Contract to a close in a

prompt and orderly manner, and in doing so, reduce expenses to a minimum;

15.3.2 refrain from undertaking any further or additional commitments under the Contract as of and

following the date of receipt of such notice;

15.3.3 place no further subcontracts or orders for materials, services, or facilities, except as UNHCR and

the Contractor agree in writing are necessary to complete any portion of the Contract that is not

terminated;

15.3.4 terminate all subcontracts or orders to the extent they relate to the portion of the Contract

terminated;

15.3.5 transfer title and deliver to UNHCR the fabricated or unfabricated parts, work in process,

completed work, supplies, and other material produced or acquired for the portion of the Contract

terminated;

15.3.6 deliver all completed or partially completed plans, drawings, information, and other property that,

if the Contract had been completed, would be required to be furnished to UNHCR thereunder;

15.3.7 complete performance of the work not terminated; and,

15.3.8 take any other action that may be necessary, or that UNHCR may direct in writing, for the

minimization of losses and for the protection and preservation of any property, whether tangible or

intangible, related to the Contract that is in the possession of the Contractor and in which UNHCR

has or may be reasonably expected to acquire an interest.

15.4 In the event of any termination of the Contract, UNHCR shall be entitled to obtain reasonable written

accountings from the Contractor concerning all obligations performed or pending in accordance with the


Contract. In addition, UNHCR shall not be liable to pay the Contractor except for those goods delivered and

services provided to UNHCR in accordance with the requirements of the Contract, but only if such goods or

services were ordered, requested or otherwise provided prior to the Contractor’s receipt of notice of

termination from UNHCR or prior to the Contractor’s tendering of notice of termination to UNHCR.

15.5 UNHCR may, without prejudice to any other right or remedy available to it, terminate the Contract forthwith

in the event that:

15.5.1 the Contractor is adjudged bankrupt, or is liquidated, or becomes insolvent, or applies for a

moratorium or stay on any payment or repayment obligations, or applies to be declared insolvent;

15.5.2 the Contractor is granted a moratorium or a stay, or is declared insolvent;

15.5.3 the Contractor makes an assignment for the benefit of one or more of its creditors;

15.5.4 a receiver is appointed on account of the insolvency of the Contractor;

15.5.5 the Contractor offers a settlement in lieu of bankruptcy or receivership; or,

15.5.6 UNHCR reasonably determines that the Contractor has become subject to a materially adverse

change in its financial condition that threatens to substantially affect the ability of the Contractor

to perform any of its obligations under the Contract.

15.6 Except as prohibited by law, the Contractor shall be bound to compensate UNHCR for all damages and costs,

including, but not limited to, all costs incurred by UNHCR in any legal or non-legal proceedings, as a result of

any of the events specified in Article 15.5, above, and resulting from or relating to a termination of the

Contract, even if the Contractor is adjudged bankrupt, or is granted a moratorium or stay or is declared

insolvent. The Contractor shall immediately inform UNHCR of the occurrence of any of the events specified

in Article 15.5, above, and shall provide UNHCR with any information pertinent thereto.

15.7 The provisions of this Article 15 are without prejudice to any other rights or remedies of UNHCR under the

Contract or otherwise.

16. NON-WAIVER OF RIGHTS: The failure by either Party to exercise any rights available to it, whether under the

Contract or otherwise, shall not be deemed for any purposes to constitute a waiver by the other Party of any such right or

any remedy associated therewith, and shall not relieve the Parties of any of their obligations under the Contract.

17. NON-EXCLUSIVITY: Unless otherwise specified in the Contract, UNHCR shall have no obligation to purchase any

minimum quantities of goods or services from the Contractor, and UNHCR shall have no limitation on its right to obtain

goods or services of the same kind, quality and quantity described in the Contract, from any other source at any time.

18. SETTLEMENT OF DISPUTES:

18.1 AMICABLE SETTLEMENT: The Parties shall use their best efforts to amicably settle any dispute,

controversy, or claim arising out of the Contract or the breach, termination, or invalidity thereof. Where the

Parties wish to seek such an amicable settlement through conciliation, the conciliation shall take place in

accordance with the Conciliation Rules then obtaining of the United Nations Commission on International

Trade Law (“UNCITRAL”), or according to such other procedure as may be agreed between the Parties in

writing.

18.2 ARBITRATION: Any dispute, controversy, or claim between the Parties arising out of the Contract or the

breach, termination, or invalidity thereof, unless settled amicably under Article 18.1, above, within sixty (60)

days after receipt by one Party of the other Party’s written request for such amicable settlement, shall be

referred by either Party to arbitration in accordance with the UNCITRAL Arbitration Rules then obtaining.

The decisions of the arbitral tribunal shall be based on general principles of international commercial law. The

arbitral tribunal shall be empowered to order the return or destruction of goods or any property, whether

tangible or intangible, or of any confidential information provided under the Contract, order the termination of

the Contract, or order that any other protective measures be taken with respect to the goods, services or any

other property, whether tangible or intangible, or of any confidential information provided under the Contract,

as appropriate, all in accordance with the authority of the arbitral tribunal pursuant to Article 26 (“Interim

Measures of Protection”) and Article 32 (“Form and Effect of the Award”) of the UNCITRAL Arbitration

Rules. The arbitral tribunal shall have no authority to award punitive damages. In addition, unless otherwise

expressly provided in the Contract, the arbitral tribunal shall have no authority to award interest in excess of


the London Inter-Bank Offered Rate (“LIBOR”) then prevailing, and any such interest shall be simple interest

only. The Parties shall be bound by any arbitration award rendered as a result of such arbitration as the final

adjudication of any such dispute, controversy, or claim.

19. PRIVILEGES AND IMMUNITIES: Nothing in or relating to the Contract shall be deemed a waiver, express or

implied, of any of the privileges and immunities of the United Nations, including its subsidiary organs or of UNHCR

(as a subsidiary organ of the United Nations).

20. TAX EXEMPTION:

20.1 Article II, Section 7, of the Convention on the Privileges and Immunities of the United Nations provides, inter

alia, that the United Nations, including UNHCR as one of its subsidiary organs, is exempt from all direct

taxes, except charges for public utility services, and is exempt from customs restrictions, duties, and charges

of a similar nature in respect of articles imported or exported for its official use. In the event any

governmental authority refuses to recognize the exemptions of UNHCR from such taxes, restrictions, duties,

or charges, the Contractor shall immediately consult with UNHCR to determine a mutually acceptable

procedure.

20.2 The Contractor authorizes UNHCR to deduct from the Contractor’s invoices any amount representing such

taxes, duties or charges, unless the Contractor has consulted with UNHCR before the payment thereof and

UNHCR has, in each instance, specifically authorized the Contractor to pay such taxes, duties, or charges

under written protest. In that event, the Contractor shall provide UNHCR with written evidence that payment

of such taxes, duties or charges has been made and appropriately authorized, and UNHCR shall reimburse the

Contractor for any such taxes, duties, or charges so authorized by UNHCR and paid by the Contractor under

written protest.

21. OBSERVANCE OF THE LAW: The Contractor shall comply with all laws, ordinances, rules, and regulations bearing

upon the performance of its obligations under the Contract. In addition, the Contractor shall maintain compliance with

all obligations relating to its registration as a qualified vendor of goods or services to UNHCR, as such obligations are set

forth in vendor registration procedures.

22. MODIFICATIONS:

22.1 The Director of the Division for Emergency and Supply Management, or such other contracting authority as

UNHCR has made known to the Contractor in writing, possesses the authority to agree on behalf of UNHCR

to any modification of or change in the Contract, to a waiver of any of its provisions or to any additional

contractual relationship of any kind with the Contractor. Accordingly, no modification or change in the

Contract shall be valid and enforceable against UNHCR unless provided by a valid written amendment to the

Contract signed by the Contractor and the Director of the Division for Emergency and Supply Management or

such other contracting authority.

22.2 If the Contract shall be extended for additional periods in accordance with the terms and conditions of the

Contract, the terms and conditions applicable to any such extended term of the Contract shall be the same

terms and conditions as set forth in the Contract, unless the Parties shall have agreed otherwise pursuant to a

valid amendment concluded in accordance with Article 22.1, above.

22.3 The terms or conditions of any supplemental undertakings, licenses, or other forms of agreement concerning

any goods or services provided under the Contract shall not be valid and enforceable against UNHCR nor in

any way shall constitute an agreement by UNHCR thereto unless any such undertakings, licenses or other

forms are the subject of a valid amendment concluded in accordance with Article 22.1, above.

23. AUDITS AND INVESTIGATIONS:

23.1 Each invoice paid by UNHCR shall be subject to a post-payment audit by auditors, whether internal or

external, of UNHCR or by other authorized and qualified agents of UNHCR at any time during the term of the

Contract and for a period of two (2) years following the expiration or prior termination of the Contract.

UNHCR shall be entitled to a refund from the Contractor for any amounts shown by such audits to have been

paid by UNHCR other than in accordance with the terms and conditions of the Contract.

23.2 The Contractor acknowledges and agrees that, from time to time, UNHCR may conduct investigations relating

to any aspect of the Contract or the award thereof, the obligations performed under the Contract, and the

operations of the Contractor generally relating to performance of the Contract. The right of UNHCR to


conduct an investigation and the Contractor’s obligation to comply with such an investigation shall not lapse

upon expiration or prior termination of the Contract. The Contractor shall provide its full and timely

cooperation with any such inspections, post-payment audits or investigations. Such cooperation shall include,

but shall not be limited to, the Contractor’s obligation to make available its personnel and any relevant

documentation for such purposes at reasonable times and on reasonable conditions and to grant to UNHCR

access to the Contractor’s premises at reasonable times and on reasonable conditions in connection with such

access to the Contractor’s personnel and relevant documentation. The Contractor shall require its agents,

including, but not limited to, the Contractor’s attorneys, accountants or other advisers, to reasonably cooperate

with any inspections, post-payment audits or investigations carried out by UNHCR hereunder.

24. LIMITATION ON ACTIONS:

24.1 Except with respect to any indemnification obligations in Article 7, above, or as are otherwise set forth in the

Contract, any arbitral proceedings in accordance with Article 18.2, above, arising out of the Contract must be

commenced within three years after the cause of action has accrued.

24.2 The Parties further acknowledge and agree that, for these purposes, a cause of action shall accrue when the

breach actually occurs, or, in the case of latent defects, when the injured Party knew or should have known all

of the essential elements of the cause of action, or in the case of a breach of warranty, when tender of delivery

is made, except that, if a warranty extends to future performance of the goods or any process or system and the

discovery of the breach consequently must await the time when such goods or other process or system is ready

to perform in accordance with the requirements of the Contract, the cause of action accrues when such time of

future performance actually begins.

25. CHILD LABOR: The Contractor represents and warrants that neither it, its parent entities (if any), nor any of the

Contractor’s subsidiary or affiliated entities (if any) is engaged in any practice inconsistent with the rights set forth

in the Convention on the Rights of the Child, including Article 32 thereof, which, inter alia, requires that a child

shall be protected from performing any work that is likely to be hazardous or to interfere with the child’s education,

or to be harmful to the child’s health or physical, mental, spiritual, moral, or social development. The Contractor

acknowledges and agrees that the provisions hereof constitute an essential term of the Contract and that any breach

of this representation and warranty shall entitle UNHCR to terminate the Contract immediately upon notice to the

Contractor, without any liability for termination charges or any other liability of any kind.

26. MINES: The Contractor warrants and represents that neither it, its parent entities (if any), nor any of the

Contractor’s subsidiaries or affiliated entities (if any), is engaged in the sale or manufacture of anti-personnel mines

or components utilized in the manufacture of anti-personnel mines. The Contractor acknowledges and agrees that the

provisions hereof constitute an essential term of the Contract and that any breach of this representation and warranty

shall entitle UNHCRto terminate the Contract immediately upon notice to the Contractor, without any liability for

termination charges or any other liability of any kind.

27. SEXUAL EXPLOITATION:

27.1 The Contractor shall take all appropriate measures to prevent sexual exploitation or abuse of anyone by its

employees or any other persons engaged and controlled by the Contractor to perform any services under the

Contract. For these purposes, sexual activity with any person less than eighteen years of age, regardless of any

laws relating to consent, shall constitute the sexual exploitation and abuse of such person. In addition, the

Contractor shall refrain from, and shall take all reasonable and appropriate measures to prohibit its employees

or other persons engaged and controlled by it from exchanging any money, goods, services, or other things of

value, for sexual favors or activities, or from engaging any sexual activities that are exploitive or degrading to

any person. The Contractor acknowledges and agrees that the provisions hereof constitute an essential term of

the Contract and that any breach of these provisions shall entitle UNHCR to terminate the Contract

immediately upon notice to the Contractor, without any liability for termination charges or any other liability

of any kind.

27.2 UNHCR shall not apply the foregoing standard relating to age in any case in which the Contractor’s personnel

or any other person who may be engaged by the Contractor to perform any services under the Contract is

married to the person less than the age of eighteen years with whom sexual activity has occurred and in which

such marriage is recognized as valid under the laws of the country of citizenship of such Contractor’s

personnel or such other person who may be engaged by the Contractor to perform any services under the

Contract.


28. EXPLOITATION AND ABUSE OF REFUGEES AND OTHER PERSONS OF CONCERN TO UNHCR:

The Contractor warrants that it has instructed its personnel to refrain from any conduct that would adversely reflect

on UNHCR and/or the United Nations and from any activity which is incompatible with the aims and objectives of

the United Nations or the mandate of UNHCR to ensure the protection of refugees and other persons of concern to

UNHCR. The Contractor hereby undertakes all possible measures to prevent its personnel from exploiting and

abusing refugees and other persons of concern to UNHCR. The failure of the Contractor to investigate allegations of

exploitation and abuse against its personnel or related to its activities or to take corrective action when exploitation

or abuse has occurred, shall entitle UNHCR to terminate the Contract immediately upon notice to the Contractor, at

no cost to UNHCR.

29. PAYMENT INSTRUCTIONS: UNHCR shall, on the fulfillment of the delivery terms, unless otherwise provided

in the Contract or purchase order, make payment by bank transfer within thirty days of receipt of the Contractor’s

invoice for the goods and copies of any other documentation specified in the Contract. Payment against the invoice

referred to above will reflect any discount shown under the payment terms agreed among the parties, provided

payment is made within the period required by such payment terms. The prices shown in the Contract or the

purchase order may not be increased except by express written agreement of UNHCR. Documents are to be sent to

the address indicated in the Contract or purchase order.

– oOOo –

1.3500 3.16002.50002.36003.27003.2500

HW-(2.33X.08)HW-(2.33X.08)HW-(2.33X.08)HW-(2.33X.08) HW-(2.33X.08)

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DINING

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6.5170

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ENTRY

2.9700

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