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CONTRACT VENDOR PAYROLL (EXCEL SPREADSHEET) USER GUIDE NON-AGENCY 1

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Page 1: CONTRACT VENDOR PAYROLL (EXCEL SPREADSHEET) USER …

CONTRACT VENDOR PAYROLL (EXCEL SPREADSHEET) USER

GUIDE NON-AGENCY

1

Page 2: CONTRACT VENDOR PAYROLL (EXCEL SPREADSHEET) USER …

 

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1. Click on "KDOT AASHTOWare Project Information" to download the approved Excel spreadsheet
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Verify your current role.
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Click to download. Note: First one is for Computers with Microsoft 2007 or older, Second one is for Microsoft 2010 or newer, will not work with anything older than 2010.
Page 4: CONTRACT VENDOR PAYROLL (EXCEL SPREADSHEET) USER …

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Click on "Employee Information" tab.
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Screen shots for Excel are from 2010 Version. Only difference between the two versions is the Employee Tab is NOT in the 2007 Version.
Page 5: CONTRACT VENDOR PAYROLL (EXCEL SPREADSHEET) USER …

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1. Input all Employee information for all Employees
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2. Click on "Payroll Form" tab.
Page 6: CONTRACT VENDOR PAYROLL (EXCEL SPREADSHEET) USER …

 

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1. Select either "Prime" or "Subcontractor". Place a "X" in the appropriate box.
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2. Enter Contractor Name.
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3. Enter Contractor's KDOT Vendor #.
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4. Enter payroll #.
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5. Enter End date. Cannot overlap previous payroll dates.
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6. Enter Contractor's address.
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7. Enter KDOT Contract #.
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9. Enter Benefit Program Information for all fringes/benefits.
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Scroll down in Excel for next screen.
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10. Place "X" in the appropriate box.
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11. Select the begin day of the week.
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Page 7: CONTRACT VENDOR PAYROLL (EXCEL SPREADSHEET) USER …

 

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1. Select Employee from list.
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2. Enter KDOT Project #. example KA XXXX-XX
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3. Enter Hours worked on project.
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4. Enter rate of pay. Both Straight and Over Time.
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5. Select Craft Code from list.
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6. Select Labor Code from list.
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7. Enter total gross pay for both KDOT and Non KDOT work.
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8. Enter all withholdings except "Other Deductions".
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9. Enter all Fringes/Benefits.
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10. Enter other deductions such as Child Support.
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For additional Employees, scroll down in Excel and follow steps 1-10.
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11. Once all employees are entered click "Save As" and give it a unique name for this payroll.
Page 8: CONTRACT VENDOR PAYROLL (EXCEL SPREADSHEET) USER …

 

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Click "Payroll XML" to convert the Excel file to XML.
Page 9: CONTRACT VENDOR PAYROLL (EXCEL SPREADSHEET) USER …

 

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Click "AASHTOWare Project Payroll Spreadsheet Conversion Utility".
Page 10: CONTRACT VENDOR PAYROLL (EXCEL SPREADSHEET) USER …

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Cloverleaf Excel to XML converter.
https://xml.cloverleaf.net/spreadsheet/
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1. Click "Browse" and find your Excel file for current payroll.
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2. Click check box.
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3. Click "Convert"
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2. Please refer to the XML Payroll User Guide to continue process.
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1. Click Save As and save as a unique name.

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