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Contract / Construction Management November 2006

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Page 1: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Contract / Construction Management

November 2006

Page 2: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Presentation Outline

I. IntroductionProject Management

II. Contract/Construction ManagementStage 1: Construction Period

Stage 2: Defects Liability Period

III. Project ControlsSchedule Control

Cost Control

Quality Control

Document Control

IV. Related and Arising Issues - IRAQ

Page 3: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

– Project Management services for all project phases should be provided through well established procedures/processes

– Project Management activities span the life of projects beginning with the conceptual design phase and ending with the defects liability and occupancy phase

I. Introduction

Page 4: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

PlanPlanPlan

Monitor & Control

Monitor & Monitor & ControlControl

Close OutClose OutClose Out

ImplementImplementImplement

Project Management Approach

InitiateInitiateInitiate

Page 5: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Major Stakeholders

Major Stakeholders

Major Major StakeholdersStakeholders

Project ManagerProject Manager

Funding AgenciesFunding Agencies

AuthoritiesAuthorities

Design Design

ConsultantsConsultantsSpecialized Specialized

ConsultantsConsultants

Construction Construction

ContractorsContractors

Facility Facility ManagerManager

ClientClient

Supervision Supervision

ConsultantsConsultants

End UsersEnd Users

OperatorsOperators

Page 6: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Client

Project Manager

Consultant Quantity

Surveyor (CQS)

Supervision Consultants

Contractors

Design Consultants

Funding AgenciesAuthorities

Expert Consultants

Operators/End UsersFacility Manager

Communication Chart

Page 7: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

ClientClient

Head Office SupportHead Office Support

Project ManagerProject Manager

QA/QCManager

QA/QCManager

ContractsManager

ContractsManager

HSE Manager

HSE Manager

TechnicalManager

TechnicalManager

ProjectControlsManager

ProjectControlsManager

Contract Administrator

Contract Administrator

QA/QCEngineer

QA/QCEngineer

DocumentControllers

DocumentControllers

CostControllers

CostControllers

IT SpecialistIT Specialist

PlanningEngineers

PlanningEngineers

Administrative SupportAdministrative Support

Project Manager’s Organisation Chart

HSEEngineer

HSEEngineer

Project DirectorProject Director

Consultants’ Local Office

Consultants’ Local Office

Project Control BoardProject Control Board

ConstructionManager

ConstructionManager

Package Engineer

Package Engineer

Technical Team

Technical Team

Page 8: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Contractor’s RepresentativeContractor’s

Representative

Subcontractors Subcontractors Project Area 1 Manager

Project Area 1 Manager

ContractingManager

ContractingManagerAdmin. & Logistics

Manager

Admin. & Logistics ManagerPlanning & Doc

Manager

Planning & Doc Manager

Technician(s)Technician(s)

Contractor’s Organisation Chart

QA/QC EngineerQA/QC EngineerProcurement ManagerProcurement Manager

Surveyor Manager

Surveyor Manager

Site Surveyor(s)

Site Surveyor(s)

Project Area 2 Manager

Project Area 2 Manager

Material Engineer(s)

Material Engineer(s)

Technician(s)Technician(s)

FinancialManager

FinancialManager

DocumentEngineer

DocumentEngineer

PlanningEngineer

PlanningEngineerSite

Engineer(s)

SiteEngineer(s)

Warehouse Dept.

Warehouse Dept. Services

Dept.

ServicesDept.

Admin.Dept.

Admin.Dept.

AccountantAccountant

CashierCashier

Page 9: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

PM scope can cover:

Design Period

Tender & Contracting Period

Construction Period

Project Initiation & Studies Period

Defects Liability Period

Page 10: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document
Page 11: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Manage the Construction

Page 12: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

II. Contract/Construction Management

Stage 1: CONSTRUCTION PERIOD

Stage 2: DEFECTS LIABILITY PERIOD (DLP)

Page 13: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Activity 1Organization

and Mobilization

• Insurance Policies • Performance Security • Advance Payment Guarantee• Notice to Commence• Communication Procedures

II. Contract/Construction Management

stage 1: construction period

Page 14: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Activity 1Organization

and Mobilization

Activity 2Planning and

Program

• Monitoring Progress• Evaluating Performance• Project Management Software• Logic Network (CPM)• Short Construction Activities• Shop Drawings and Materials Submissions• Procurement Schedules• Quantity, Duration, Cost, Manpower and • Equipment• Resources Schedules and Histograms• Work Breakdown Structures (WBS)• Subcontractors’ Schedules

II. Contract/Construction Management

stage 1: construction period

Page 15: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Activity 1Organization

and Mobilization

Activity 2Planning and

Program

Activity 3Survey Check and Material Information

• Verify Staked-Out Centerline, Traverse Points, Control Points and Bench Marks

• Adequacy of Borrow Pits and Quarries

• Planned Sources, Supply and Testing of Construction Materials

II. Contract/Construction Management

stage 1: construction period

Page 16: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Activity 1Organization

and Mobilization

Activity 2Planning and

Program

Activity 3Survey Check and Material Information

Activity 4Plan for Site Organization

• Site Facilities Adequacy and Organization

• Layout Plan for all Temporary Site Facilities

• Check Site Accesses, Temporary Structures, Site Office, Accommodation, Laboratory, Stocking Yards, Plant Facilities, Safety Measures, Service Roads, Parking Areas

• Sufficiency, Adaptability, Interconnectivity, Suitability, Organization, Quality, Performance, Non-Interference with Permanent Works

II. Contract/Construction Management

stage 1: construction period

Page 17: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Activity 1Organization

and Mobilization

Activity 2Planning and

Program

Activity 3Survey Check and Material Information

Activity 4Plan for Site Organization

Activity 5Construction

Methods

• Clearly Formulated, Well-Documented Method Statement: Method of Construction, Resources, Safety Precautions, Operation’s Duration

• Submission and Approval before Occurrence of Planned Early Start of Activities

II. Contract/Construction Management

stage 1: construction period

Page 18: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Activity 1Organization

and Mobilization

Activity 2Planning and

Program

Activity 3Survey Check and Material Information

Activity 4Plan for Site Organization

Activity 5Construction

Methods

Activity 6Time Control

• Monitor Program, Construction Activities, Resources

• Update and Revise Program

• Periodic Co-Ordination Meetings

• Timely Shop Drawings and Samples Submission

• Schedules of Materials and Shop Drawings Submissions and Approvals tied to Program

• Monitor Labor and Plant Productivity, Materials Deliveries (Long-Lead Items), Identify Shortages

• Labor, Plant or Materials Deficiencies

• Identify Potential Variance: Scheduled v/s Actual Progress

II. Contract/Construction Management

stage 1: construction period

Page 19: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Activity 1Organization

and Mobilization

Activity 2Planning and

Program

Activity 3Survey Check and Material Information

Activity 4Plan for Site Organization

Activity 5Construction

Methods

Activity 6Time Control

Activity 7Cost Control

• Interim Payments

• Cash-Flow Estimate

• Implement Variation Orders

• Control & Monitor Quantities and Variation Orders w.r.t. Contract Price

II. Contract/Construction Management

stage 1: construction period

Page 20: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Activity 1Organization

and Mobilization

Activity 2Planning and

Program

Activity 3Survey Check and Material Information

Activity 4Plan for Site Organization

Activity 5Construction

Methods

Activity 6Time Control

Activity 7Cost Control

Activity 8Quality Control

• Project Quality Assurance/Quality Control Plan

• Compliance with Safety and Environment Protection

• Review and Approval of Materials and Shop Drawings

• Inspection of Operations

• Inspection and Testing of Materials and Plant

II. Contract/Construction Management

stage 1: construction period

Page 21: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Activity 1Organization

and Mobilization

Activity 2Planning and

Program

Activity 3Survey Check and Material Information

Activity 4Plan for Site Organization

Activity 5Construction

Methods

Activity 6Time Control

Activity 7Cost Control

Activity 8Quality Control

• Inspection of Work before Covering-Up

• “As-Built” Drawings and “Operation and Maintenance Manuals”

• List of Outstanding Works prior to Taking-Over

• Completion of Outstanding Works and Performance during Defects Liability Period

II. Contract/Construction Management

stage 1: construction period

Page 22: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Activity 1Organization

and Mobilization

Activity 2Planning and

Program

Activity 3Survey Check and Material Information

Activity 4Plan for Site Organization

Activity 5Construction

Methods

Activity 6Time Control

Activity 7Cost Control

Activity 8Quality Control

Activity 9Site Meetings & Record Keeping

• Daily Record of Progress of Works

• Kick-off Site Meeting: Procedures, Means of Communication, Methods for giving Approvals, Instructions, Variation Orders, etc.

• Regular Site Meetings: Monitor Performance and Progress based on Program, Discuss Problems, Coordination Issues, etc.

II. Contract/Construction Management

stage 1: construction period

Page 23: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Activity 1Organization

and Mobilization

Activity 2Planning and

Program

Activity 3Survey Check and Material Information

Activity 4Plan for Site Organization

Activity 5Construction

Methods

Activity 6Time Control

Activity 7Cost Control

Activity 8Quality Control

Activity 9Site Meetings and Record

Keeping

• Daily Diary

• Maintain Up-To-Date Information Relevant to Progress, Performance, Quality, Quantities, Resources & Cost

• Maintain Project Records in Classified and Retrievable Form

II. Contract/Construction Management

stage 1: construction period

Page 24: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Activity 1Organization

and Mobilization

Activity 2Planning and

Program

Activity 3Survey Check and Material Information

Activity 4Plan for Site Organization

Activity 5Construction

Methods

Activity 10Monthly Progress Reports

Activity 6Time Control

Activity 7Cost Control

Activity 8Quality Control

Activity 9Site Meetings

& Record Keeping

• Executive Summary

• Section One: General Information

• Section Two: Progress Outline

• Section Three: Schedules

• Section Four: Resource Control

II. Contract/Construction Management

stage 1: construction period

Page 25: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Activity 1Organization

and Mobilization

Activity 2Planning and

Program

Activity 3Survey Check and Material Information

Activity 4Plan for Site Organization

Activity 5Construction

Methods

Activity 10Monthly Progress Reports

Activity 6Time Control

Activity 7Cost Control

Activity 8Quality Control

Activity 9Site Meetings and Record

Keeping

• Section Five: Cost Control

• Section Six: Quality Control

• Section Seven: Contract Records

• Section Eight: Progress Photographs

II. Contract/Construction Management

stage 1: construction period

Page 26: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Activity 1Organization

and Mobilization

Activity 2Planning and

Program

Activity 3Survey Check and Material Information

Activity 4Plan for Site Organization

Activity 5Construction

Methods

Activity 10Monthly Progress Reports

Activity 11Claims and

Disputes

Activity 6Time Control

Activity 7Cost Control

Activity 8Quality Control

Activity 9Site Meetings

& Record Keeping

• Identify Potential Claims

• Settle Disputes or Differences

II. Contract/Construction Management

stage 1: construction period

Page 27: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Activity 1Organization

and Mobilization

Activity 2Planning

and Program

Activity 3Survey Check and Material Information

Activity 4Plan for Site Organization

Activity 5Construction

Methods

Activity 10Monthly Progress Reports

Activity 11Claims and

Disputes

Activity 6Time Control

Activity 7Cost Control

Activity 8Quality Control

Activity 9Site Meetings

& Record Keeping

• Implementation of Methods and Procedures to Minimize the Potential Financial and Time Impact of Claims

• Settlement of time/cost claims

II. Contract/Construction Management

stage 1: construction period

Page 28: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Activity 1Organization

and Mobilization

Activity 2Planning and

Program

Activity 3Survey Check and Material Information

Activity 4Plan for Site Organization

Activity 5Construction

Methods

Activity 10Monthly Progress Reports

Activity 11Claims and

Disputes

Activity 12Completion of

Works / Taking-Over

Activity 6Time Control

Activity 7Cost Control

Activity 8Quality Control

Activity 9Site Meetings

& Record Keeping

II. Contract/Construction Management

stage 1: construction period

• Establish schedule for Testing and Commissioning• Witness Tests• Prepare List of Outstanding Works• Obtain Written Undertaking to Complete any Outstanding Work during DLP

Page 29: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Activity 1Organization

and Mobilization

Activity 2Planning and

Program

Activity 3Survey Check and Material Information

Activity 4Plan for Site Organization

Activity 5Construction

Methods

Activity 10Monthly Progress Reports

Activity 11Claims and

Disputes

Activity 12Completion of

Works / Taking-Over

Activity 6Time Control

Activity 7Cost Control

Activity 8Quality Control

Activity 9Site Meetings

& Record Keeping

• Issue Taking-Over Certificate• Check Progressively “As-built Drawings”• Review “Operations and Maintenance Manuals”

II. Contract/Construction Management

stage 1: construction period

Page 30: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Activity 13Inspection of

Works

• Inspect and Verify that the Outstanding Works have been Satisfactorily Completed

• Remedy Detected Defects

• Final Taking-Over of Project at End of Defects Liability Period

II. Contract/Construction Management

stage 2: defects liability period

Page 31: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Activity 13Inspection of

Works

Activity 14Defects Liability

Certificate

• Issuance of Defects Liability Certificate

II. Contract/Construction Management

stage 2: defects liability period

Page 32: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Activity 13Inspection of

Works

Activity 14Defects Liability

Certificate

Activity 15Final Certificate and Final Report

• Final Statement submittal after Issuance of Defects Liability Certificate• Issuance of Final Certificate • Final Report

II. Contract/Construction Management

stage 2: defects liability period

Page 33: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

III. PROJECT CONTROLS

Scope

- Continuous monitoring of actual project performance (Time, Cost, Quality).

- Assessing performance and any needed corrective/preventive action.

- Maintaining accurate and updated information base through the project’s cycle.

Page 34: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Project ControlsTime & Cost

- Review time schedule/cash-flow estimate.

- Review material submittals/shop drawings schedules.

- Record delays and advise on recovery measures.

Page 35: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Project ControlsTime & Cost - BENEFITS

Project Controls of the project schedule will enable:

Baseline– Identifying Project WBS and Baseline Schedule– Identifying Critical Activities– Resources Requirements– Anticipated Cash Flow (S-Curve)

Progress and Update– Measuring Progress/Performance– Identifying delays and sources of delay (through further side analysis)– Assessing the need for rescheduling and determining which activities need to be

rescheduled

Changes– Potential effect of Variation Orders– Analyzing Contractors’ Claims for Extension of Time

Page 36: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

PLANNING & SCHEDULING

- Critical Path Method (CPM)

- Critical Path Activities

- Logical Relationships

- Total Float (TF)

- Free Float (FF)

- Constraints

- Resources

Page 37: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

REPORTS

Resources - Histograms

Page 38: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

• Shortening the Project Schedule duration without reducing the project scope which might increase the project cost.

PLANNING & SCHEDULINGSCHEDULE COMPRESSIONSCHEDULE COMPRESSION

SCHEDULE UPDATESCHEDULE UPDATE• Starts with monitoring of the project activities, collecting key progress information

that would be translated into the following at the end of the reporting period (data date, time now or as of date):

Actual Start of progressing/completed activitiesActual Finish for completed activities% complete/remaining duration/expected completion date for progressing activities

The above information is entered into the Update Schedule and the schedule calculation performed.

• The Updated Schedule is compared to the Baseline Schedule

The Critical Path may change.

Page 39: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Progress Monitoring & ControlBaseline Vs. Updated Schedule

Page 40: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

ESSENTIAL FACTORS

Construction Contract Documents to specify clearlythe requirements for the construction schedule:

– Category of Software (by name or of similar capabilities)– Phasing– Milestones– WBS– Interface with other construction projects– Level of detail– Short activities duration, quantities and cost (based on BOQ), resources (labor and

equipment)– Activities to include submittal , approval and procurement of materials– Frequency of schedule update and reporting– Type of reports to be submitted (Logic Network, Bar Charts, Tabular, Labor

Histograms per trade and total, Equipment Histograms per equipment and total, Cost in tabular, histogram and S-Curve formats, Earned Value)

– Calendar

Page 41: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Project CalendarsA calendar of working days or shifts that establishes those dates on which activities are worked, and nonworking days.Nonworking days include holidays.

A project can have a unique calendar or multi-calendars.

Example: Activity with duration of 18 working days.

ESSENTIAL FACTORS

Page 42: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Progress Reporting

Page 43: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Cost Control

• Review and process interim payments applications

• Monitor quantities and variation orders

• Monitor cash flow

• Evaluate change/variations impact

• Develop cost forecasts

• Calculate the earned value

• Develop, implement, update project cost

• Monitor/Identify variances between actual/budgeted costs

Page 44: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

ReportCost (Value)

Histogram and S – Curve

Page 45: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Earned ValueSpecific technique for measuring performance of work based on activities’ costs

BCWS: Budgeted cost of work scheduled (Planned Value)

BCWP: Budgeted cost of work performed (Earned Value)

ACWP: Actual cost of work performed (Actual Cost)

Schedule Variance (SV) = BCWP – BCWS

Cost Variance (CV) = BCWP – ACWP

• Schedule Index (SI) = BCWP/BCWS

• Cost Index (CI) = BCWP/ACWP

Page 46: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Planned Value

Earned Value

CV

BCWSACWP

SV

BCWP

(BCWS)

(BCWP)

(ACWP)

Page 47: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Variation Order - Form

Page 48: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Quality Control

Quality is controlled through the following:

- Timely inspections and testing of works, materials and production plants

- Review and monitoring of Health, Safety and Environment (HSE) plan

- Inspection of material sources and list of suppliers

- Review and Approval of Materials and Shop Drawings

- Review of As-Built drawings and O&M manuals

- Submittal of certificates of guarantee

- Involvement of third party for laboratory testing

- Snag lists implementation

Page 49: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Submittal for approval of materials - Form

Page 50: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Request for Inspection - Form

Page 51: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

QA/QC Auditing

• Oversee QA/QC implementation

• Oversee inspection/ testing process

• Issue periodic audit reports

Page 52: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Document Control

Document Control in construction projects is the managementof contract documents and the incoming and outgoingcorrespondence and their attachments and their flow to themembers of the management team for action or information.

Parties involved are commonly:- Client- Funding Agency- Consultant- Contractor- Authorities - Stakeholders- Other

Page 53: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Document Control

Develop/Implement/Maintain Document Control system to cover:

- Contract Documents- Correspondence/Minutes of Meetings - Site Correspondence/Reports - Drawings Logs- Submittals

Page 54: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Global Report

Document ControlPrimavera Expedition

Page 55: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Project Documentation

- A referencing system for all project documents isnecessary to achieve proper document control and archiving.

- Referencing system applies to all documents andcorrespondences.

Page 56: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

XXXXX 001-W 001 1 of 1

Zone No. or Building No.

Discipline (Water Supply)

Serial No. (001)

Project Number X of Y

Referencing System

Example of Drawings Numbering System

Page 57: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

The project network should be prepared and maintained to serve as a Common Operating Platform that will facilitate and expedite management and flow of project documents/information among the project parties.

Project IT Network

Network Components

Hardware Infrastructure Security Software Platforms

Local Area Network

Internet

BackupSystem Cabling

Project Control Software

General/NetworkingSoftware

Firewall

Intrusion Prevention System

Unit

Fault Power

Switch 3870 24-port

S

SP

StackMast erModule

Act iv itySuperStack 3

-

-

-

-

21 22 23 24

131 142 1 53 164 175 186 197 2 08 219 2210 2311 2 412 3CR17450-91

®

Port Status: Green = 1000M, Yellow = 10/100M, Flashing = Activity

1

2

3

4

Alert

Unit

Pow er/Self Test

Up

49

Dow

n

50

Superstack 3251 262 273 284 295 306 317 328 339 3410 3511 3612 3713 3814 3915 4016 4117 4218 4319 4420 4521 4622 4723 4824

Status Yellow = 10Mbps, flashing = activity Green = 100Mbps, flashing = activ ity f lashing alternate yellow /green = disabled Port 49, 50 = 10/100/1000BA SE-T 3C17302 Switch 4250T®

26/Dow n25/Up

® Switch 4226T3C17300Port 25, 26 = 10/100/1000BASE-TStatus Yellow = 10Mbps, f lashing = activity Green = 100Mbps, f lashing = activity Flashing alternate yellow /green = disabled

12 2411 2310 229 218 207 196 185 174 163 152 141 13Superstack 3

Self TestPow er/

Unit

Alert

4

3

2

1

ClientClient

`

`

`

`

Consultants Contractor

Client

Project Management

Software

Internet

Project IT Network

Page 58: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Contract

• Definition of Employer/Engineer/Contractor relationships, especially that the independent role of the Engineer is not quite common in Iraq. Resolution needed through policy and exposure through seminars and workshops.

• Respect of design review phase in design-build contracts to avert problems that hinder the project’s progress during construction.

• Respect of the maximum share of works that can be subcontracted as in the Conditions of Contract.

• Adherence to Contract requirements for approval of sub-contracts.

• Familiarity with FIDIC/World Bank Contracts.

IV. Related and Arising Issues - IRAQ

Page 59: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Progress & Cost

• Project schedule to be properly established and regularly updated by experienced planners.

• Response to fast track of construction projects is needed.

• Adequate human resources and experienced staff to cover projects’ needs.

• Delays in procurement of long-lead items.

• Delays in possession of parts of Site that fall within sensitive areas.

• Expediency to obtain permits.

IV. Related and Arising Issues - IRAQ

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Progress & Cost

• Centralization of decision-making on government construction projects.

• Delays in processing certified payments.

• Monthly submittal of progress reports.

• Long procedures for approval of variation orders.

• Financial back-up from Contractors’ head offices.

• Cash Flow regular updates.

IV. Related and Arising Issues - IRAQ

Page 61: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Quality

• Institution of comprehensive quality plan.

• Application of Quality Control procedures:

- adherence to quality procedures

- materials conformity to Specifications

- difficulties associated with testing (central versus site laboratories)

• Technical back-up from Contractors’ head offices.

IV. Related and Arising Issues - IRAQ

Page 62: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

Document Control

• Institution of integrated project document control.

• Systematic use of proper forms.

IV. Related and Arising Issues - IRAQ

Page 63: Contract / Construction Management - World Banksiteresources.worldbank.org/IRFFI/Resources/DaralHandasah.pdf · Project Management II. Contract/Construction Management ... Document

THANK YOU