contents 1. slides presentation 2. exercises exercise a exercises b exercises c 3. annexes: ...
TRANSCRIPT
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Contents
1. Slides presentation2. ExercisesExercise AExercises BExercises C3. Annexes:Staff Regulations Title IICode of Good ConductInternal control standards for effective managementLayers of integrity
All documents or their links can be found on:http://myintracomm.ec.europa.eu/hr_admin/en/ethics/Pages/index.aspx
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ETHICS & INTEGRITY
Enhancing the Environment for Professional Ethics in the Commission
Awareness-raising and Prevention
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Our guiding principle of all staff
“TO PROVIDE HIGH QUALITY PUBLIC SERVICE TO
500,000,000 EU CITIZENS”
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Purpose of the course
To raise awareness
To prevent wrongdoings
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Outcome of the course
The course should contribute to :
Understanding staff conduct rules;
Prevention of wrongdoings;
Protection of staff in working relationships and delivery of work;
Recognising and minimising risk situations.
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By signing the presence list,
participants confirm that they have been made aware of their staff conduct obligations
as members of staff of the
Commission.
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Main references of ethics
Staff Regulations; Title II, Art 11-26a
Code of Good Administrative Behaviour
Internal Control Standards
Communication on ethics of 5th March 2008
Guidelines for all staff on the use of social media 2011
New guidelines on gifts and hospitality 2012
http://myintracomm.ec.europa.eu/hr_admin/en/ethics/Pages/index.aspx
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Main topics of the course
PART I: Principles of professional ethics in the European Commission
PART II: Main staff obligations including:
Conflicts of interest, External activities, Freedom of Expression and discretion, Gifts and Interest Groups
Proper conduct, internally and externally
Financial liability, Whistle-blowing and Disciplinary proceedings
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PART I: Principles of professional ethics in the
European Commission
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Enhancing the environment for professional ethics in the Commission
“Ensuring a Culture of Integrity, Loyalty and Trust in the Commission
and in its external relations”
(Communication 5 March 2008)
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Management and staff are aware of and share :
Appropriate ethical and organisational values
Uphold these through their own behaviour and decision-making
Internal Control Standards
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Ethics:
Professional staff conduct standards within and outside the Commission (Deontology) in order to provide high quality service to EU citizens
Integrity:
Individual conduct in the light of the Commission’s standards
What does it mean in the European Commission?
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Dimensions of ethics( 3 “R’s” of ethics)
RULES
RESPONSIBILITY
RESPECT
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Respect
Citizen (external stakeholders)
EU Resources and Property
Economy, Efficiency, Effectiveness
Relations
Working Together, Communication Diversity and Tolerance, Resolving conflicts
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A culture of integrity …
...is in everybody’s interest because it:
Gives Citizens a better service
Promotes public trust and enhances public image of the Commission and its staff
Makes the Commission a better place to work
Ethics is a key to better performance!
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Fish bowl
Accountability
Transparency
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Our image
High ethical standards and behaviour help to improve the reputation of the Commission and its staff
The diffusion of a good image stimulates higher ethical performance
Ethics are a key principle of good governance!
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Instruments for ensuring ethical behaviour
Staff Conduct Rules Communication policy/ Training Control and monitoring systems/ bodies Disciplinary legislation Registering private interests Job rotation (mobility) Whistleblower policy Mediator/ Ethics correspondent DG Leadership / Role modelling management
Instruments should lead to a self-regulating system
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Instruments for ensuring ethical behaviour
Who is looking at what? Inside Commission:
Internal audit capabilities in DGs Internal Audit Service (Commission) DG Budget, IDOC, OLAF Data Protection Officer DG HR B1 - Ethics, Rights and Obligations
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Who is looking at what?
Outside Commission:
Other EU institutions European Parliament Council Court of Justice Court of Auditors
Ombudsman European Data Protection Supervisor
Instruments for ensuring ethical behaviour
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Fundamental EU values – Treaty
“Liberty, democracy and respect for human rights and fundamental freedoms and the rule of law…solidarity”
“United in diversity”
Peace and worldwide perspective (Founding fathers’ vision)
“Sharing a common destiny” (basis for
solidarity)
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Commission staff...
...must offer the highest standards of :
Ability
Efficiency
Integrity
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Key principles of staff conduct
Staff conduct:
INDEPENDENCE (Art 11, 11a) IMPARTIALITY and OBJECTIVITY (Art11, 11a) LOYALTY (Art 11, Art 16, Art 17a)
By acting with:
RESPONSIBILITY (Art 21, 21a,22, 22a/b) CIRCUMSPECTION (Art 12, 12a, 16, 17, 17a, 23)
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Relations with the public
Code of Good Administrative Conduct (external): “Citizens First”
Principles of relations between Commission and public
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Principles:
Lawfulness
Non-discrimination and Equal Treatment
Proportionality and Consistency
Objectivity and Impartiality
Transparency and accountability
Relations with the public
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Citizens have the Right :
To be heard;
Reasons for decisions;
Procedure for complaints;
Response in the same EU language.
Relations with the public
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ACCESS TO DOCUMENTS
General rule: Right of access to all documents (Art 255 EU
Treaty)
Unless: Disclosure would undermine for example public orprivate interest, relating to data protection,
securityand discretion
Relations with the public
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HANDLING OF THE MEDIA:
Refer to the spokesperson and /or ask for instructions from hierarchy
Relations with the public
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Relations with the public
Complaints from the public:
European Ombudsman in cases of administrative malpractices
Right of petition to the European Parliament
Court of Justice
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Ethical dilemma
Situation is not always straightforward
Not always obvious what is right or wrong
Which choice to make? How to act?
Do not confuse with ethical temptations!
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Ethical reasoning
Reflect before you act, Be Transparent!
Analyse the situation Consider the consequences Check (Rules, Hierarchy, Ethical correspondent DG, DG
HR) Take action/Decide on best option Evaluate
Ethical Reflex: “Is my behaviour risking the Commission’s position?”
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Part II: Main staff obligations
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Conflict of interest
Situations that compromise independence in decision making or are perceived or might be perceived as compromising such independence
When in doubt, duty to ask and inform in advance!
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Conflict of interest
OBLIGATION to inform in advance!
Avoid situations which might impair your independence or impartiality (Art 11, 11a)
Undertakings and independence Inform about your interests (Art 11a)
Inform about employment of spouse (Art 13)
No misuse of insider information (Art 11a, 17a)
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Outside/external activities
Obligation to ask for permission for “outside” activities, paid or not paid, in advance (Art 12b)
Refused if activity impairs independence and/or is detrimental to the interest of the Institution or work in the Commission (Art 11a, 12, 23 and 55)
Amount of the net remuneration Ceiling of € 4500 per year
Obligations after leaving the service (Art 16)
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Sysper 2
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Sysper 2
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What to know about:
Candidates for elective office (Art 15) => Notify the Appointing Authority
Witness in legal proceedings => Ask permission for disclosing information related to duties (Art 19)
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Every staff member should:
Refrain from acts/behaviour inside or outside the Commission that could bring the image and the reputation of the Commission and its Staff into disrepute (Art 12)
Refrain from any form of harassment (Art 12a, 24)
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Publications and speeches
Circumspection, confidentiality and discretion (Art 12, Art 17 and Art 18), also after leaving service
Freedom of expression, provided loyalty and discretion (Art 17a)
Publications on professional and EU matters and speeches (17a)=> Inform Appointing Authority (AIPN) in advance. Communication on Social Networks
Remuneration for publications and speeches
All contacts with the media about EU matters: Spokesperson
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Classified documents
Information that is only for staff who need to know it for their work:
RESTREINT UE CONFIDENTIEL UE SECRET UE TRES SECRET UE/EU TOP SECRET
Consult Local Security Officer and Local Informatics Security Officer
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Relations with interest groups (incl. lobbyists)
European Transparency Initiative: Code of Conduct-Register for Interest Groups
Be Transparent: inform about external contacts and ask for instructions
Be aware of Risks, in particular of Conflicts of Interest and Public Image Commission
Ethical Reflex: “Is my behaviour risking the Commission’s position?”
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Gifts
In principle NO to gifts/ other favours!
Negative for public image and potential conflict of interest (Art 11,12)
Possible Exceptions: Gifts <= € 50 per year from one single source may be accepted Gifts > € 50 per year from one single source require
prior authorisation
Be Transparent and consider Consequences!
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Staff should know and observe legal obligations, administrative, financial and safety/security rules and procedures.
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Staff Responsibility
Staff is responsible for the performance of their duties and shall assist and tender advice to superiors (Art 21)
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Instructions from superiors
As a general rule an official must follow instructions, unless they are manifestly illegal or constitute a breach of the relevant safety standards (Art 21a)
Do not confuse with disagreements!
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Relations among staff
Refrain from acts/behaviour inside or outside the Commission that could bring the image and the reputation of the Commission and its Staff into disrepute (Art 12)
Refrain from Harassment (Art 12a, 24)
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Harassment:
Psychological harassment is improper conduct:1. Takes place over a period,2. Is repetitive or systematic,3. Involves behaviour that may undermine a
person.
Sexual harassment is unwanted conduct towards the person to whom it is directed. It offends, intimidates or disturbs environment in the workplace.
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Finances and budget
Fact: 95 % of the EU budget is spent in the form of money transfers benefiting private institutions and people
Dealing with finances is sensitive issue:
Sound financial management is top priority(Refer: fish in a fishbowl)
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Public procurement and grants
Public procurement and grants are sensitive area for mistakes!Important as more than 90% of budget is spent this way!
Main Principles: Transparency
Proportionality
Equal treatment and non-discrimination
Code of Good Administrative Behaviour
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Financial liability
Staff members may be held responsible for any financial damage as a result of serious personal misconduct in relation with the performance of his/her duties (Art 22)
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REPORTING OF FRAUD AND DISCIPLINARY MATTERS
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OLAF:
Fights against fraud, corruption and other serious illegal financial activities affecting the EU-budget
Also charged with investigating serious matters relating to officials’ obligations
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Disciplinary measuresTitle IV, Art 86 and Annex IX Staff Reg.
Failure to comply with staff obligations may lead to disciplinary action
Disciplinary investigations: OLAF and/or Appointing Authority (AIPN)
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Disciplinary measures: IDOC
Investigation and Disciplinary Office of the Commission
IDOC: Administrative inquiries (independently) and prepares disciplinary proceedings of Disciplinary Board.
IDOC reports are published Rights of staff: to be heard, access to certain
documents and of defence AIPN decides on measures. Appeal procedure
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WhistleblowingArt 22a/b Staff Regulations
Duty to report immediately suspicions of illegal acts/ serious failure to comply with staff obligations, in exercise of duties, to Superior/ Director General/ SG and OLAF
Staff member has the right to be protected and should suffer no negative consequences, provided he/she acted reasonably and honestly
Whistleblower may address the President of the Commission, the Court of Auditors, the Council or the EP or the Ombudsman only if own Institution/ OLAF have not informed about the course of action taken within 60 days
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Integrity comes from inside
Keeping the highest ethical standards in the conduct of our work is a continuous process and effort. We cannot afford to be complacent
It is our shared responsibility to act and decide in accordance with the Commission’s ethical standards
We should set the good example ourselves.
A CULTURE OF INTEGRITY is in our own interest
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Further sources of information
Staff Regulations and Financial Regulations
Code of Good Administrative Behaviour
Communication on Ethics
Internal Control Standards
Practical Guide on Staff Ethics and Conduct
Consult DG HR Intranet site HR B1 - Ethics, Rights and Obligations:
http://myintracomm.ec.europa.eu/hr_admin/en/ethics/Pages/index.aspx
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Questions and answersThanks for your attention
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