content management system/ web quality initiative administrative departments
TRANSCRIPT
![Page 1: Content Management System/ Web Quality Initiative Administrative Departments](https://reader035.vdocuments.mx/reader035/viewer/2022081520/5697bfb91a28abf838c9f903/html5/thumbnails/1.jpg)
Content Management System/Web Quality Initiative
Administrative Departments
![Page 2: Content Management System/ Web Quality Initiative Administrative Departments](https://reader035.vdocuments.mx/reader035/viewer/2022081520/5697bfb91a28abf838c9f903/html5/thumbnails/2.jpg)
• Web page editing tool
• Software to centralize web content
• System to add new functions
•Omni Update is our vendor
What is a CMS?
![Page 3: Content Management System/ Web Quality Initiative Administrative Departments](https://reader035.vdocuments.mx/reader035/viewer/2022081520/5697bfb91a28abf838c9f903/html5/thumbnails/3.jpg)
What are the Benefits?
o Easier to change the web looko Easier to add media such as photosoMore flexible page layoutoChanges can be reviewed and approvedoMakes quality control easieroWeb Comm can help from a central place
![Page 4: Content Management System/ Web Quality Initiative Administrative Departments](https://reader035.vdocuments.mx/reader035/viewer/2022081520/5697bfb91a28abf838c9f903/html5/thumbnails/4.jpg)
Current Process
Local HTML Files
UNC Web Server
These are flat files sitting in a web author’s folder with text and HTML content all in one document.
![Page 5: Content Management System/ Web Quality Initiative Administrative Departments](https://reader035.vdocuments.mx/reader035/viewer/2022081520/5697bfb91a28abf838c9f903/html5/thumbnails/5.jpg)
How Does It Work?
Public Web Server
CMS ServerWeb Author
Content is stored in a database, the template structure is stored separately, CMS server combines them.
![Page 6: Content Management System/ Web Quality Initiative Administrative Departments](https://reader035.vdocuments.mx/reader035/viewer/2022081520/5697bfb91a28abf838c9f903/html5/thumbnails/6.jpg)
What Happens in the CMS Server World?
Content
Structure
Web Page
![Page 7: Content Management System/ Web Quality Initiative Administrative Departments](https://reader035.vdocuments.mx/reader035/viewer/2022081520/5697bfb91a28abf838c9f903/html5/thumbnails/7.jpg)
So What?
o “Structure” can be changed without affecting content
oContent can be single sourced (like a Dreamweaver library item)
oContent can be sharedoContent can be scheduledoContent can be searched
![Page 8: Content Management System/ Web Quality Initiative Administrative Departments](https://reader035.vdocuments.mx/reader035/viewer/2022081520/5697bfb91a28abf838c9f903/html5/thumbnails/8.jpg)
New Look
New web templates– Modern design– Responsive for mobile– Consistent brand– Flexible content options– Will be available in CMS– Top level navigation – Sample: arts.unco.edu
![Page 9: Content Management System/ Web Quality Initiative Administrative Departments](https://reader035.vdocuments.mx/reader035/viewer/2022081520/5697bfb91a28abf838c9f903/html5/thumbnails/9.jpg)
What Will Conversion Be Like?
• Goal is to move all sites to CMS system• Recruitment sites will be first priority for
assistance• New pages, cut and paste info from current
site or clean Word doc• Old site will be archived for one year• Will be training through CETL and Web Comm
![Page 10: Content Management System/ Web Quality Initiative Administrative Departments](https://reader035.vdocuments.mx/reader035/viewer/2022081520/5697bfb91a28abf838c9f903/html5/thumbnails/10.jpg)
When Will This Happen?
• What we know now– Omni begins working on UNC templates in early
Sept– Omni anticipates about three months for template
coding and testing– Training will then happen for web team– Training will be scheduled for web authors– New permission forms will be submitted– Possibility of phased approach
![Page 11: Content Management System/ Web Quality Initiative Administrative Departments](https://reader035.vdocuments.mx/reader035/viewer/2022081520/5697bfb91a28abf838c9f903/html5/thumbnails/11.jpg)
What Can Be Done Right Now?
CONTENT
![Page 12: Content Management System/ Web Quality Initiative Administrative Departments](https://reader035.vdocuments.mx/reader035/viewer/2022081520/5697bfb91a28abf838c9f903/html5/thumbnails/12.jpg)
Content?o Is it accurate?o Is it current?o Is it written for the audience?o Is it well written?o Is it the right amount of information?o Is it organized well?
![Page 13: Content Management System/ Web Quality Initiative Administrative Departments](https://reader035.vdocuments.mx/reader035/viewer/2022081520/5697bfb91a28abf838c9f903/html5/thumbnails/13.jpg)
Who is Your Audience?
• Here is who it is not:– Peers– You
• It may be:– Current student
• It probably is:– Prospective students
![Page 14: Content Management System/ Web Quality Initiative Administrative Departments](https://reader035.vdocuments.mx/reader035/viewer/2022081520/5697bfb91a28abf838c9f903/html5/thumbnails/14.jpg)
Think Like a User
• What do users want from your site?– What type of questions do you get?– Ask them– Research it – Stamats Teens Talk, national
associations, conferences, award winning sites– Look at analytics
![Page 15: Content Management System/ Web Quality Initiative Administrative Departments](https://reader035.vdocuments.mx/reader035/viewer/2022081520/5697bfb91a28abf838c9f903/html5/thumbnails/15.jpg)
Writing for Web
o Front load the main pointo Use words users useo Use second person voiceo Chunk contento Use short sentences and paragraphso Use bulleted listso Use clear headings o Use proper punctuation check spelling
![Page 16: Content Management System/ Web Quality Initiative Administrative Departments](https://reader035.vdocuments.mx/reader035/viewer/2022081520/5697bfb91a28abf838c9f903/html5/thumbnails/16.jpg)
Search Engine Optimization
• To help us be found in organic searches
• Not only words but correct HTML markup
• There will be training as part of the CMS training
![Page 17: Content Management System/ Web Quality Initiative Administrative Departments](https://reader035.vdocuments.mx/reader035/viewer/2022081520/5697bfb91a28abf838c9f903/html5/thumbnails/17.jpg)
The Tone
oPersonal, upbeatoPromotes UNCoReflects UNC’s
messaging of quality and approachability
oActive voice
![Page 18: Content Management System/ Web Quality Initiative Administrative Departments](https://reader035.vdocuments.mx/reader035/viewer/2022081520/5697bfb91a28abf838c9f903/html5/thumbnails/18.jpg)
Is It the Right Amount?
• Of information?
• Of words?
• Web site is not a file cabinet
• When in doubt, leave it out
![Page 19: Content Management System/ Web Quality Initiative Administrative Departments](https://reader035.vdocuments.mx/reader035/viewer/2022081520/5697bfb91a28abf838c9f903/html5/thumbnails/19.jpg)
Recommendation
![Page 20: Content Management System/ Web Quality Initiative Administrative Departments](https://reader035.vdocuments.mx/reader035/viewer/2022081520/5697bfb91a28abf838c9f903/html5/thumbnails/20.jpg)
Content InventoryThe page is accurate, up to date, and ready
for migration
The page is required but needs corrections before migration
The page is obsolete or no longer needed and should not be migrated
![Page 21: Content Management System/ Web Quality Initiative Administrative Departments](https://reader035.vdocuments.mx/reader035/viewer/2022081520/5697bfb91a28abf838c9f903/html5/thumbnails/21.jpg)
Recommendation
![Page 22: Content Management System/ Web Quality Initiative Administrative Departments](https://reader035.vdocuments.mx/reader035/viewer/2022081520/5697bfb91a28abf838c9f903/html5/thumbnails/22.jpg)
The Navigation
Top level navigation means:– Sixish main categories of links– Drop downs will be level two navigation– Pages will have right side navigation for
level 3 and, in rare cases, level 4 pages
![Page 23: Content Management System/ Web Quality Initiative Administrative Departments](https://reader035.vdocuments.mx/reader035/viewer/2022081520/5697bfb91a28abf838c9f903/html5/thumbnails/23.jpg)
Cleaning Up Old Content
• Delete it from your local files, archive on your shared drive if needed
• Delete it from WWW
![Page 24: Content Management System/ Web Quality Initiative Administrative Departments](https://reader035.vdocuments.mx/reader035/viewer/2022081520/5697bfb91a28abf838c9f903/html5/thumbnails/24.jpg)
Dreamweaver Expand Icon
Click icon
![Page 25: Content Management System/ Web Quality Initiative Administrative Departments](https://reader035.vdocuments.mx/reader035/viewer/2022081520/5697bfb91a28abf838c9f903/html5/thumbnails/25.jpg)
Double Window
Click Icon
![Page 26: Content Management System/ Web Quality Initiative Administrative Departments](https://reader035.vdocuments.mx/reader035/viewer/2022081520/5697bfb91a28abf838c9f903/html5/thumbnails/26.jpg)
Delete Old Files
Delete from local and remote
![Page 27: Content Management System/ Web Quality Initiative Administrative Departments](https://reader035.vdocuments.mx/reader035/viewer/2022081520/5697bfb91a28abf838c9f903/html5/thumbnails/27.jpg)
What’s Next?
There will be a project communication portal at www.unco.edu/websupport
![Page 28: Content Management System/ Web Quality Initiative Administrative Departments](https://reader035.vdocuments.mx/reader035/viewer/2022081520/5697bfb91a28abf838c9f903/html5/thumbnails/28.jpg)
Why Are We Doing This?
EfficiencyQuality
Competitiveness
![Page 29: Content Management System/ Web Quality Initiative Administrative Departments](https://reader035.vdocuments.mx/reader035/viewer/2022081520/5697bfb91a28abf838c9f903/html5/thumbnails/29.jpg)
Questions?