content lifecycle management solution on hana cloud platform

Content Lifecycle Management Solution on HANA Cloud PlatformGlennis SpiekerKedar PatwardhanInvenio Business Solutions Inc.

INVENIO BUSINESS SOLUTIONS

• Established in the UK in 2006

• Deep skills in SAP Finance, HANA,S/4 HANA, Hybris, Predictive Analytics

• SAP Media VAR Specialist USA 2016

• Focused on Media and Manufacturing

• Offices in USA, India, UK, Germany, Mauritius & Middle-east

IndiaMumbaiNew DelhiHyderabadPune

GermanyUK

Mauritius

USA

GLOBAL ORGANIZATION

Saudi Arabia

Germany

FranceItaly China

Pakistan

Sri LankaIndonesia

Hong KongThailand

Mauritius

South Africa

USA

United Kingdom

India

Singapore & Malaysia

Canada

Austria

Switzerland

Japan

NetherlandsBelgium

Barbados

Slovenia

Saudi Arabia

Kenya

UAE

Brazil

Fiji

Maldives

GLOBAL CUSTOMER LOCATIONS

5 MEDIA & ENTERTAINMENT: SOME OF OUR CUSTOMERS

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AWARDS & RECOGNITION

CONTENT LIFE CYCLE MANAGEMENT POWERED BY SAP HANA CLOUD

PLATFORM

DISCLAIMER

But Based On True Events…....

Meet Mr. Charles Fredrick Osbourne, popularly known as Mr. C.F.O. who makes some of the financial decisions for the Media company where he works....

DECISIONS…

• Which Content? Objective analysis.

• Make or buy?• How to involve people in

decision making and make them accountable?

• Budget vs Actuals visibility?• Am I making money on each

content?• What is the status of my

inventory and IP contracts?

THE SOLUTIONS GUY…

Mr. CFO calls Chris Ian Owen, popularly known as Mr. C.I.O. who usually does the magic and gets him all the answers!

IT STATUS

• Modernized IT systems

• Created a global infrastructure

• Implemented SAP and customized it

• Built a working IT solution for Rights management

Ingrid Tracey Madison aka IT Manager

STAR INDIA CASE STUDY

• Owned by 21 Century Fox

• Headquartered in Mumbai

• Portfolio includes 48 channels

• Produces and distributes

through Fox Star Studios

• Transforming sports by

leveraging superior content and

audience engagement


Star India’s Key Challenges:

• Content acquisition Management process

• Detailed cost planning was not done

• Little budgetary control and overspend in production

• Getting real time information on production status and process

• Getting real time information on contracts

• Multiple and distributed system architecture scales up the TCO

• Optimizing and automating the process to reduce overheads


Solution Provided:

• A Content Acquisition and Production Management Solution

• Encapsulates the business process

• Developed on the backbone of Standard SAP Modules

• Scalable, agile and flexible to integrate with any third party system

• Facilitates automated budgeting, invoicing, inventorization and amortization

• Controls and checks which lead to transparency and efficiency

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CONTENT LIFECYCLE MANAGEMENT SOLUTION

CAF Process(Concept Approval)

Deal MemoRights

procurement / Sales Contract

ProcurementInvoice Accounting

Inventory Recognition

& Rights Availability

check

Amortization

Content/ Rights

Process Flow

• Actualization of Amort Values on Closure / Termination

• As Run Based Actual & Variance Reporting

• Full program inventory management process

• Rights Check and alerts

• Semi-automated and streamline procurement process including payment to Artists

• Optional Vendor Portal

• Deal Memo life cycle

• Detailed level budgeting

• Vendor Contracts• Rights

Procurement / Sales Contract

• Rights Inventory

• Concept approval based on objective data and workflows

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2

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5

6

• Complete invoice processing with or without contracts

• Cash Expenses Posting• Posting based on audience

viewership and some qualitative measures


Current Status:

• Successful for 6 years with exceptional user acceptance

• 500 business users connect to the solution across locations

• Updates being introduced on a need basis to run the business more efficiently


Business Benefits:

• Tight budgetary controls limiting maverick spending

• Reduced total cost of ownership through single instance (production and sales

process)

• Workflow based approvals facilitates decision making in system and introduces

transparency

• Increased efficiency and transparency between business units

• Real-time inventory status facilitates visibility on IP

• Visibility of cash outflow and forecasting

• Reporting – MIS/ Financial/ Operations/ Inventory

• Faster month-end closing

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Deal MemoRights


ProcurementInvoice Accounting



check

Amortization

Content/ Rights

Process Flow

• Actualization of Amort Values on Closure / Termination


• Periodic Settlement to Inventory WIP

• Provisioning & Reversal for Balance Inventory

• Settlement to Program Inventory on Program Closure

• Rights Check

• Purchase order Creation for In-House & Co-Production

• Vendor Contracts Commissioned / Artists• Purchase Order Amendments• Actual Based GRNs for In-House• Entry for Tape Receipts• Milestone Updates

• Deal Memo Creation and Approval

• Deal Memo Program & Episode Details

• Budgeting of the Deal Memos

• Vendor Material Contracts

• Deal Memo Amendment• Deal Memo Termination• Deal Memo Closure• Rights Procurement /

Sales Contract• Rights Inventory

• CAF Creation• CAF Approval• CAF Rejection

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2

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5

6

• Parking Invoice Verifications• Pre-Production/ Production/ Post-

Production• Invoice Posting• Advance Recognition & Reversal• Vendor Payment Process• Cash Expenses Posting• Posting based on TRP Ratings & Late

Delivery

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• CAF Creation• CAF Approval• CAF Rejection

1

21


Deal MemoRights


• Deal Memo Creation and Approval

• Deal Memo Program & Episode Details

• Budgeting of the Deal Memos

• Vendor Material Contracts

• Deal Memo Amendment

• Deal Memo Termination

• Deal Memo Closure• Rights Procurement /

Sales Contract• Rights Inventory

2

22


Procurement

• Purchase order Creation for In-House & Co-Production

• Vendor Contracts Commissioned / Artists

• Purchase Order Amendments

• Actual Based GRNs for In-House

• Entry for Tape Receipts• Milestone Updates

3

Optional: Vendor Portal based Procurement

Solution

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Invoice Accounting

4

• Parking Invoice Verifications

• Pre-Production/ Production/ Post-Production

• Invoice Posting• Advance Recognition &

Reversal• Vendor Payment Process• Cash Expenses Posting• Posting based on

viewership data & Late Delivery

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check

• Periodic Settlement to Inventory WIP

• Provisioning & Reversal for Balance Inventory

• Settlement to Program Inventory on Program Closure

• Rights Check

5

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Amortization• Actualization of

Amort Values on Closure / Termination


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BUT HOW DO WE DO IT?

• The SAP systems are on older version

• Still running on-premise application

• HANA and S/4 HANA on long term roadmap

• Capital expenditure is restricted

HANA CLOUD PLATFORM!!

With SAP HANA Cloud Platform You Can…..

OPTIONS WITH HCP

HOW DOES IT WORK…

BUSINESS BENEFITS

• Tight Budgetary Controls and approvals

for overspends and supplement budgets

• Real-time Inventory status facilitates

visibility on IP

• Visibility of Cash outflow and forecasting

• Reporting – MIS/

Financial/Operations/Inventory/Rights

Information

• Alerts for the violation of rights & expiry

of contracts – curbs penalties

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BUSINESS BENEFITS

• Track timely delivery of content

• Track real time inventory

• Recognize Intellectual Property

• Budget vs Actual reporting

• Reduce overruns without approvals

• More scientific decision making process

• Capture all rights relevant data

• Timely reminders on expiry of contracts

• Avoid violation of rights contracts

Production House

Finance TeamRights

Management

QUESTIONS

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@invenio_sap

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