CONTENTdmand the UNO Project

Taylor SurfaceDirector,Digital Content ManagementOCLC

January 2005

Agenda

Introduction Institutional Repository Environment The UNO Project @ University of New Orleans

Digital Lifecycle:Share Your Digital Collections

Store & Protect

Preserve/ Digitize Assets

Build Your

Collection

Find Information & Digital Assets

Preservation/ Digitization Services

WorldCat & The Web

Education & Planning

CONTENTdm

Digital Archiving

Introduction

Library Resources Grid

Special CollectionsRare booksLocal/Historical newspapersPhotographsLocal history materialsArchives & Manuscripts, Theses & dissertations

Published ContentBooksJournalsNewspapersGovt. docsCD, DVDMapsScores

Institutional Content ePrints/tech reportsLearning objectsCoursewareLocal Government reportsTraining manualsResearch data

Open Web ContentFreely accessible web resourcesOpen source softwareNewsgroup archivesImages

lowhigh

low

high

stewardship

un

iqu

en

es

s

Introduction

Institutional Repository

Institutional Repository Environment

An electronic system that captures, preserves, and provides access to the digital work products of a community. (1)

Definition

Work Products (1)

Strategic Fit

Images, VideosInvited talksWorking PapersTechnical reportsDatasetsTestsThesesDissertationsConference PapersPatentsDictionariesGrammarsPre-Prints

Art and Art History Astronomy Biology Business Chemistry . . . . Mathematics and Statistics Modern Languages and Cultures Music … … … Psychology Religion and Classics Sociology

Institutional Repository Environment

IR Landscape

The drive for IR

Cost of Peer Review Journals

Electronic sharing of information

The Scholarly Information Crisis

Scholarly output as Institutional and/or personal asset

Institutional Repository Environment

IR Landscape

Features & Functions

Digitization

Access and Authorization

Version control

Metadata

Batch processing

Institutional Repository Environment

How it works theoretically …

Scholar registers on network, joining a “community”

Scholar enters the descriptive metadata (e.g. Author, Title, abstract, date)

Scholar uploads item Submission creates OAI record OAI harvesters for which collection is registered

regularly gather the information and load it into their systems

Institutional Repository Environment

OAI Harvesters

OAIster (University of Michigan)

RePEc (Research Papers in Economics)

Institutional Repository Environment

IR Landscape

Workflow Prepublication work is not being captured

Some published work is being captured

Librarians do all the work

Institutional Repository Environment

Project Goals

Share scholarly content (generally faculty)

“Direct Deposit”

Open online access

University rather than discipline

John Kelly, Digital Initiatives Librarianhttp://library.uno.edu/about/staff/kelly.html

University of New Orleans, UNO Project

Information components

Descriptive metadata

Link to online file (PDF)

Administrative maintenance & review of additions

Open Archives Initiative capability

University of New Orleans, UNO Project

Benefits all around

Wider dissemination of scholar’s work

Concentration of the university’s scholarly output can be measured

Library assumes responsibility for migrating material as technology changes

University of New Orleans, UNO Project

UNO Project

Using the LOUISiana Digital Library as host

CONTENTdm software

Using legacy materials as pilot project

Expand service to all faculty members

University of New Orleans, UNO Project

Project Challenges

No self-service component

Different departments, different needs

Consortia collection hierarchy

Tailoring metadata to reflect that hierarchy

University of New Orleans, UNO Project

Solutions: CONTENTdm

A complete digital content management system

- Import digital objects, create metadata, index, store, query and share

- Provide Web access to special collections, teaching materials and more

Specifically designed for multi-format digital collections – images, text, A/V

- Offers powerful tools for collection builders and end users

CONTENTdm

1. Solutions-oriented: Supports use of primary source

materials for range of applications

2. Inclusion & collaboration: Over 200 users from all types of libraries and other organizations collaborate with affiliates and support each other

3. Basic system structure: Facilitates flexible and staged implementation

4. Open and standards-based architecture: Supports interoperability and extensions

5. Ease of use: Leverages resources in building, managing, and using collections

6. Access: Delivers digital resources when/where needed

CONTENTdm components

Capture Index Organize Administer Query Display Share

Acquisition Stations(Clients)

Acquisition Stations(Clients)

CONTENTdmServer

CONTENTdmServer

Custom Web Interfaces

Custom Web Interfaces

1. Database definitions/set-up

2. Import digital resources

3. Create metadata

4. Build database/indices

5. Create your look & feel

6. Access by users

CONTENTdm: Getting the work done

Web ServerDigital Object

Database set-up

Acquisition Station

Access

Web Templates

Solutions:Departmental Assistance Load Acquisition Station on a computer in

department

Train staff or graduate assistant how to enter data and upload files

Collection Administrator reviews submissions before making them available

Experience shows more assistance needed than originally thought

University of New Orleans, UNO Project

Solutions: Metadata & Hierarchy Consulted with departments to see how they used

their papers and how they wished to have access

Fashion metadata to reflect hierarchy

Use templates and controlled vocabulary to minimize mistakes and speed entry

Department-level collections under UNO Digital Research, with series identified

University of New Orleans, UNO Project

UNO Project

Umbrella page with department collections College of Urban and Public Affairs (CUPA)

Different series for different types of papers Less subject control (keywords assigned)

Department of Economics & Finance No series Greater subject control (keywords by authors; JEL

subject classification)

University of New Orleans, UNO Project

Copyright & Self-Archiving

Mutually supporting alternatives

Previous publications Check contracts for terms

Review publishers policies & request permission

New publications Write self-archiving rights into contracts

Many publishers less skittish now

University of New Orleans, UNO Project

Publishers Giving OK

Webliography

“Understanding Faculty to Improve Content Recruitment for Institutional Repositories”, Foster & Gibbonshttp://www.dlib.org/dlib/january05/foster/01foster.html

“Institutional Repositories: Partnering with Faculty to Enhance Scholarly Communication”, Johnson

http://www.dlib.org/dlib/november02/johnson/11johnson.html

SPARC Repository Resources: Wide variety of materialshttp://www.arl.org/sparc/repos/index.html

E-Prints FAQ on Self-Archiving: Good discussion of copyright issues

Publishers’ Policies SHERPA: Data originally generated by Romeo Project Academic Journal Policy Database: University of Cincinnati

Institutional Repository Environment