construction project administration manual (cpam )

Construction Project Administration Manual

(CPAM)

August 18, 2014

Presented By: Judi Sobczak

D7 Construction Contracts Manager

TRAINING OBJECTIVE

• This course will provide an introduction to the written instructions for administrating an FDOT project found in CPAM

PURPOSE OF CPAM?WHY DO WE HAVE IT?

CPAM provides for…• Uniform treatment of all Contractors• Consistent handling at all levels• Keeps Contracts valid and enforceable

ONLINE CPAM

CPAM can be found online on the State Construction Office website at

http://www.dot.state.fl.us/construction/manuals/cpam/CPAMManual.shtm

http://www.dot.state.fl.us/construction/manuals/cpam/CPAMManual.shtm

The people responsible for writing each section are shown adjacent to each section

Something relatively new – In January of 2013 the Final Estimates Preparation and Documentation Manual

was incorporated into the appropriate CPAM chapters

All Prep and Doc Manual Information

CPAM is now published as a Single Searchable to Printable File!!!

Now you can actually find the whole manual – Quickly!

CPAM CHAPTERS/SECTIONS

Pre-Construction

Construction

Post-Construction

Each Section is broken out into some or all of the following sub-sections:

Purpose Authority (typically a Florida Statute) References Definitions General Addendums Guidance Documents / Flow Charts

CHAPTER 1 PRE-LETTING ACTIVITIES

Section 1.1 Plans Review and Comments

• Scope Development• Phases of plans review

Phase I Review (Roadway )Phase II Review (Roadway) and Bridge plan reviewsPhase III Review and Constructability/Biddability ReviewPhase IV Review - 100% Plans

• Checklist Guidance Document 1-1-A – Phase Review Checklists

Microsoft Office Word 2007.lnk

CHAPTER 1 PRE-LETTING ACTIVITIES

Section 1.1 Plans Review and Comments


Section 1.2 Contract Duration and Alternative Contracting Techniques• Initiating Specification/Alternative Contracting Techniques

FlextimeSpecial Working Hours & PeriodsSpecial EventsScheduleCompressed Time or Time PriorityIncentive/DisincentiveNo Excuse BonusTime plus Money (A+B)Lane RentalLiquidated SavingsDamage Recovery and ITS Damage RecoveryStreamline ContractsSpecial Notices/Directions to Contractor

CHAPTER 1PRE-LETTING ACTIVITIES



Section 1.2 Establishing Contract Duration

• Guidelines for Establishing Contract Durationhttp://www.dot.state.fl.us/construction/SchedulingEng/GuidellinesForEstablishingContractDuration.pdf

• Document (how duration was established)• Prosecution (duration is not final until the project is bid)• Training (responsibility of each District)• Forms (Form No. 700-010-04 may be used to estimate time)

• Guidelines for Community Awareness Process (involving the Community where applicable in establishing project scopes)


http://www.dot.state.fl.us/construction/SchedulingEng/GuidellinesForEstablishingContractDuration.pdf

Section 1.3 Pre-Bid Questions and Answers

• Portal for all pre-bid questions and/or clarification requests https://www3b.dot.state.fl.us/BidQuestionsAndAnswers/Proposal.aspx/SearchProposal

• All Central and District Let projects in each District are listed on Pre-Bid question and answer website

• DCO Staff will provide responses to posted questions

• All questions, clarifications, and responses are submitted to the Contracts Administration Office



https://www3b.dot.state.fl.us/BidQuestionsAndAnswers/Proposal.aspx/SearchProposal

CHAPTER 2OFFICE PREPARATION

Section 2.1 Project Scheduling• Contractor’s Schedule• Schedule Distribution• Schedule Revision• Withholding Progress Payments

Section 2.2 Final Estimates Pre-Planning• Plan for documenting final pay quantities• PA must be familiar with specifications, methods of

measurement and payment for each item on project• Section will probably be revised once all pay items are included in

Plan Matrices


CHAPTER 3PRE-CONSTRUCTION ACTIVITIES

Section 3.1 Preconstruction Conference

• Affected PartiesComprehensive list but not limited to…

• SchedulingAfter receipt of Notice of Award and prior to any work beginning

• NoticeErrors and OmissionClarification of plans and special provisionsDispute Review Board members Florida Department of Environmental Protection – File number

• AgendaGuidance Document 3-1-A



Section 3.1 Guidance Document 3-1-A Sample Preconstruction Conference Agenda (1) Project Description.

(2) Delineation of lines of authority. Names and emergency telephone numbers for the Contractor, Department and others will be entered into the record and established issues escalation matrix.

(3) Proposed Starting Dates - Contractors and subcontractors -- flextime (selected projects) - lead-in time and number of shifts or extra hours they propose to be working, etc.

(4) Each utility representative to give an up-to-date report of the status of utility adjustments, relocations, removal, and new installation. In addition, the utility representative shall furnish the names and phone numbers of contact persons who will be available on call. A Contractor/utility meeting schedule shall also be established.

(5) Contractor to discuss errors and omissions in the plans that are known to exist. Preconstruction minutes should reflect the Contractor's knowledge of errors or omissions in detail.

(6) Maintenance of traffic plans review and discussion. (Remind Contractor, plans must have written approval before construction activities can begin.) Also, Alternative Traffic Control Plans must have written approval before work begins.

(7) Construction schedules and progress chart submittals. When appropriate, establish meeting schedules (weekly-monthly) and locations to discuss job progress and to determine controlling work items for the next review period. Reiterate that schedules should be submitted within 7 calendar days before the monthly estimate cut-off date.

(8) Business and Community Impact Plan.

(9) Hurricane or other emergency evacuation plans should be discussed



Section 3.2 Quality Assurance / Quality Control of Field Construction Operations

• Training RequirementsMUST have completed training directly related to the operation being inspected

• DocumentationBecome familiar with Contract DocumentsKnow what is required and how the finished product is evaluatedKnow how payment will be made

• Preparation for InspectionPre-Operations MeetingRecord-keeping preparationEquipment Preparation

• Documenting the InspectionDaily Work Report



Section 3.3 Contractor’s Quality Control Plan

• Guidance for approval / disapproval of QC PlanExcellent checklist available in this Section for this purpose

• Responsibilities

• Format

• Sample Letters


Section 3.4 Dispute Review Board

• Project Specific and Regional DRBMember SelectionThree Party AgreementMeetingUse of the DRBPayment

• Request for Hearing• Preparation for Hearing• Recommendation of the Board


Section 3.5 Quality Assurance Review (QAR) for Final Estimates

• State Final Estimate Office (SFEO) responsible for all QAR at the District, CCEI, and Project Levels.Ensure CCEI and In-House projects conducted according to proceduresAsphalt, Concrete, Earthwork, Bridge Quantities, & Final “As-Built” Plans

• District Final Estimate Office (DFEO) monitors DistrictFinal Estimates Review Forms

• Frequency of Reviews – at least one QAR in each district annually

• Critical Requirements outlined in Final Estimates Guidelisthttp://www.dot.state.fl.us/construction/CONSTADM/Guidelist/FinalEst/FEGuidelist.shtm

• Quality Assurance Close-Out Process

CHAPTER 4Consultant CEI Management

Section 4.1 Administration of Consultant CEI Contracts

• Role of Consultant CEIThe authority of the CCEI’s lead person, such as the Senior Project Engineer, and the Project Administrator shall be identical to the Departments Resident Engineer and Project Administrator respectively and shall be interpreted as such.

• Pre-Service Phase to Evaluation

• Performance Standards – Attachment 4-1-1

CHAPTER 4Consultant CEI Management

Section 4.2 Consultant CEI Accountability

• Identification of Errors, Omissions, or Contractual Lapses Through routine project and quality assurance reviews

• Initial Assessment of Responsibility for Errors, Omissions, or Contractual LapsesRecovery of Identified costs and damages shall be in accordance with

Procedure No. 375-020-010

• Consultant Contract Termination

CHAPTER 5PROJECT DOCUMENTATION

Section 5.1 Project Diary

• Daily Work Reports (Technicians)This Section has an excellent list of items to be included each day on a Daily

Work Report

• Diary (Project Administrators)Become familiar with Contract DocumentsKnow what is required and how the finished product is evaluatedKnow how payment will be made


Section 5.2 Contractor Vehicle Registration

• AffidavitThe signed and notarized affidavit shall become a part of the contract file.

• Contractor FailureWithholding of paymentSuspension or Revocation of Contractor’s Certificate of Qualification


Section 5.3 Subletting of Contract

• Sublet Agreements are approved at District or local Resident Office Contractor uses Form No. 700-010-36Subcontractor may not start work until the Sublet Agreement is

approved• BEGIN AND END WORK / OPERATIONS DATES MUST BE NOTED ON

YOUR DWR

• Notify the PA of any violations


Section 5.4 Contract Wage Requirements

• Required on Federal-Aid Projects over $200,000.• Certified Payrolls must be submitted by Contractor

Must include Statement of Compliance

•EEO Interviews must be completedGuidance Documents are included in this Section

• Failure to Submit Required Records may result in suspension of further payments


Section 5.5 Equipment Rentals

• Notification to PA in writing of intent to use rental equipment via Form No. 700-010-11

• Technician MUST note any rental equipment on DWR under equipment and personnelDoes not include delivery equipment used by material

suppliers when included in the cost of the material

• PA will cross check any Notices of Rental Agreement with DWR for equipment/operator information


Section 5.6 Utility Relocation• When Utility Work is performed by the Contractor

Technician will oversee the workTechnician will indicate the date work began and ended on a

DWR and detailed notes regarding potential or found conflicting facilities

• When Utility Work is performed by the OthersThe Utility will bear the cost of the workRequired to follow FDOT StandardsUtilities required to follow Utility Accommodation Manual &

Permit


Section 5.6 Utility Relocation

• Non-Reimbursable Utility WorkThe Utility will bear the cost of the workMost Utility work falls within this categoryUtilities required to follow Utility Accommodation Manual &

PermitRecord all activities on Daily Work ReportComplete the Notice of Utility Construction Work, form No.

700-010-48, at the beginning and end of non-reimbursable work.


Section 5.6 Utility Relocation

• Reimbursable Utility WorkDepartment pays to relocate Record all activities on the Daily Work ReportDaily Work Reports will be used to verify UAO’s invoice for

payment – Utility Work Agreements and Certification Process; Procedure No.710-010-050

Complete the Notice of Utility Construction Work; Form No. 700-010-48


Section 5.7 Federal-Aid Project Requirements• Identifies work that is Federal-Aid Participating / Non-

Participating• Revised Plan Sheets• Federal Approval on Supplemental Agreements and

contract changes• Construction Zone Accident Reports

Engineer’s Maintenance of Traffic Evaluation at Crash Site, Form No. 700-010-64

• Buy America• Product Certification – Change of Source• FHWA Final Inspection• Notice to FHWA of Final Acceptance


Section 5.8 Control of Materials• Job Guide Schedule• Methods of Acceptance• Defective Materials

Review Article 6-4 of the Standard SpecificationsProvide detailed notes on your DWR as to the deficiencyPA will process with a Disposition of Defective Material (DDM)

Form No. 700-011-01The same process will apply when an Engineering Analysis Report (EAR) is

required

Attachment 5-8-1, Resolution of Defective Material Flow Chart


Section 5.9 Process Review of CEI

• Process Reviews

• Major Categories (asphalt, base concrete…)

• Statewide Inspection Guidelists available on SCO website

• Updated Annually

• Always have current year edition available


Section 5.10 Verification Inspection & Testing

• This Section identifies the frequency for testing separate materials and how the testing is documented• Asphalt• Finish Soil Layer

•FDOT VT verifies Contractor’s QC according to the Job Guide Schedule

• FDOT Technician provides the Random Numbers for testing

• FDOT Technician verifies the Random Samples

Guidance Flow Charts Available


Section 5.11 Final Estimates Documents

• Guidance on the necessary Forms, Affidavits, and RecordsNTP, Construction Diary, Certifications, Final Plans, etc.

• Documenting Contract ChangesSupplemental Agreements (SA), refer to Section 7 of CPAM

• Partial Payment for Certain MaterialAttachment 5-11.1 provides list of eligible pay itemsMust be in accordance with Section 9-5 of the Standard Specifications

• Offsetting Payments

Examples for Documents, Contract Changes, Forms, etc.


Section 5.12 Final “As-Built” Plans Process

• A complete set of signed and sealed Contract Plans shall be maintained as the Final “As-Built” Plans for each projectIncludes all revisions, both design and construction, notes, etc.

• Changes after Contract Award require P.E. signature, date, & sealNecessary parties must be notified

• Changes to the Construction ContractMinor revisions can be incorporated via Work Order, Section 7.4Major changes require a Supplemental Agreement, Section 7.3

• Minimum requirements for Final “As-Built” Plans Revisions Key Sheet, Section Sheet, Pay Items, Plan Sheets, etc.

Examples of minimum requirements and Final “As-Built” Plans Flowchart available


Section 5.13 Computation Books

• The Computation Book provides a method of accumulating final pay item quantities shown in Final Estimates.

• Submitted with Plans, Specifications and Estimates (PS&E) package.

• Guidance on Computation Book format and contentsRefer to Computation Methods for Design, Construction, and

Final Estimates Handbook

Guidance Flow Chart Available


Section 5.14 Field Records

• Standard/Non-Standard Bound Field BooksImportant site source records for substantiating final estimate quantities

• General Instructions on the use and format of Field Books• Tabulation Forms

Site source records for establishing pay quantitiesRecords truck measured materials by weight or volume

• Maintenance of Traffic Devices, Striping, etc.Payment made by Contractor submitting a Certification of Quantities, refer to

Specifications• Fuel and Bituminous Adjustments

Instruction on using completing a Fuel Adjustment Report• Cutoff Period

Guidance Flow Chart Available


Section 5.15 Final Measurements

• Final Measured Pay ItemsArea Measurement Pay ItemsLinear Measurement Pay ItemsVolumetric Measurement Pay ItemsPer Each Measurement Pay ItemsEach Day Pay Item for Engineer’s Field Office

• Lump Sum Pay Items• Plan Quantity Pay Items

Refer to Section 9-3 of the Standard Specifications• Degree of Accuracy

Refer to Chapters 11 through 20 of the Basis of Estimates Manual

There are many examples of spalled area sketches and how to calculate penalties at the end of this Section.


Section 5.16 Earthwork Notes & Documentation• Provides guidelines for verifying earthwork items and define FDOT

requirements for construction survey. Refer to Survey Handbook

• Minimum Requirements for Field Records and Pay Items• Take Cross Sections to Verify Plan Terrain• Verify As-Built Surfaces for Compliance with Original Plan Terrain• Field Note Requirements

Borrow ExcavationSubsoil ExcavationChannel Excavation

• Electronic Data Collection

Example Letters & Notes Available

CHAPTER 6CONTRACT PAYMENTS

Section 6.1 Unpaid Bills Processing

• Certification Disbursement of Previous Periodic Payments to Subcontractors, Form No. 700-010-38

• Notice of Non-payment from Subcontractor or Supplier• Send a letter as shown in Guidance Documents to the Prime• Does not apply to second, third, etc. tier subcontractors

• Processing for Falsification of Payment to Certification

CHAPTER 6CONTRACT PAYMENTS

Section 6.2 Alternative Contracts

• Lane Rental Fees• Damage Recovery (in addition to Lane Rental Fees)• A+B Bidding• No Excuse Bonus• Liquidated Savings Contracts• Design Build• Lump Sum• Incentive/Disincentive• Streamline Contracts

CHAPTER 7CONTRACT MODIFICATIONS

Section 7.1 Post Award Plan and Contract Changes

This Section was deleted in September of 2002


Section 7.2 Time Extensions

Two Main Groups• 7.2.4 Weather/Holiday/Special Event Related (relies on DWR)

DWR MUST support the weather event DWR MUST support the duration of the weather event DWR MUST itemize the Controlling Items of Work affected

• 7.2.5 Other ReasonsAdditional WorkAdded by Supplemental Agreement


Section 7.2 Time Extensions continuedWeather Days• Controlling Items of Work must be delayed 50% or more of the

day• The Work Plan or CPM Schedule calls for work on that day• Work has started on the project

Other Time Extensions • The critical path must be negatively affected• Flow chart and Sample Letters at the end of Section 7.2• Contractor’s Time Extension Request, Form No. 700-010-56


Section 7.3 SA’s and Unilateral Payments

• Used for Extra or Unanticipated Work• Used to settle Disputes or Claims• Quantity Overruns• Requires Certification of Funds from Comptroller• Project Limit Extensions• Specification Changes• Detailed DWR or EXTRA WORK DAILY

(Form No. 700-050-58) is vital to settle disputes /claims

Daily Record of Extra WorkSite Source Record

Form No. 700-050-58

Labor

Equipment

Material

Complete in duplicate andgive one copy to the Contractor at the end of each day



• Funds must be encumbered prior to SA being executed or Notice to Proceed with work in the SA is given to the Contractor

• HB 1681 (2005) no need for SA on quantity overrunsOriginal Contract Amount of $5 million or less – 2.5%

Allowable Unencumbered Overruns AmountOriginal Contract Amount over $5 million requires

encumbrance



• Supporting documentation for SA’s and Unilaterals Entitlement Analysis and Engineer’s Estimate

see Guidance Document 7-3-ADaily Work ReportsLettersProject ScheduleContract documents



• Sources of information Certified Labor Burden (Spec. 4-3.2.1)Certified Equipment List (Spec. 100.1)Notice of Intent to file ClaimDRB recommendationStatewide averages

Guidance Documents and sample letters at the end of Section 7.3


Section 7.4 Contingency Supplemental Agreements and Work Orders

• Contingency Pay Items/SAMaximum funding amountsInitial Contingency Amount Pay ItemContingency Supplemental AgreementCertification of Funds AvailabilityNo additional contract time


Section 7.4 Contingency Supplemental Agreements and Work Orders

• Work OrdersShall not be executed prior to a Contingency SA in placeDescription and Reason NumberingEntitlement Analysis and Engineer’s EstimateNegative Work Orders - LSCannot Extend Project Limit


Section 7.5 Construction Contract Claims• Recognition• Claims involving a Utility• Documentation• Claim File• Analysis of Claim Package• Entitlement Analysis• Claim Settlement• Claim Denial/Appeal

Guidance Documents and Sample Letters at the end of section 7.5


Section 7.6 Contracting for Governor Declared Emergencies

• Emergency ContractsH-ContractForm 375-040-61, SA, Unilateral Payment, Work Order

• Governor Declared EmergenciesDamagesTime ExtensionsModification of a No Excuse Completion/Milestone/Incentive

contract

CHAPTER 8ADMINISTRATIVE REQUIREMENTS

Section 8.1 F.A.I.N. Resolution

• Federal-Aid Ineligibility Notice• Issued by FHWAFailing to meet the specificationsUnqualified staffMaterial sample failuresBuy American

• How does it work• FAIN is referred to the affected DCE• State Construction Office will work with the DCE to resolve or

restore eligibility


Section 8.2 Environmental Commitment Compliance• Assures effective environmental compliance within all

areas of environmental concern during the construction project

• Technician monitors permit compliance and pollution control effectiveness before and during project. KNOW the permit requirements!

• Know the proper reporting and forms used


Section 8.2 Environmental Commitment Compliance

• PA Notifies Permit Agencies and District Environmental Office of permit activity start/end date.• PA monitors Permit Expire Dates – Notify District Permit

Coordinator 6 months before expiration – if the project will not be complete by then• PA surveys treatment area/structure elevations for as built

plans and permit closeout


Section 8.2 Environmental Commitment Compliance continued

When the Technician finds non-compliance:• The PA is notified

• Accurately document the issue in detail on the DWR.

• PA will direct the Contractor to correct the problem immediately

• PA may issue a stop work order for activity causing serious problems


Section 8.2 Environmental Commitment Compliance continued

National Pollutant Discharge Elimination System• Where NPDES permits apply PA gets Contractor Signature

on Contractor Cert/Prep of Docs – NPDES General Permit for Discharge Form No. 650-040-05• Prime and subs working with erosion control devices –

650-040-07• Must be signed by Owner or Officer • False Cert subjects Owner to Fine/Prison


Section 8.3 Operation Within Railroad Right of Way• Formal documents are handled by PA, RE and District Rail Coordinator

Approved RXR Protection PlanLiability Ins for self and subs72 Hour to 45 day notice approval from Rail Road

• The Contractor must notify the RR when working in the vicinity of the tracks – including under the tracks. No exceptions unless approved in writing by the RR.

• The RR will supply flagman; FDOT pays for them, until PA sends 24 hour “no need” notice. Accurate records must be kept on the DWR regarding these personnel!


Section 8.3 Operation Within Railroad Right of Way

• Notice of Reimbursable/Nonreimbursable Utility Construction Work, Form No. 700-010-48 used for work done by RR on a Reimbursable Agreement on projects involving work by RR staff &/or RR contractor.

• Federal dollars held until pavement markings and advanced warning signs in place and in “good shape.”

• PA must note “good shape” condition of RR MOT devices in Remarks section of Utility Work Form No. 700-010-48 for Federal Approval.

• The PA prepares the Post-Construction Inventory Report, Form No. 700-010-49, for National RR-Highway Crossing Inventory at completion of work.


Section 8.4 Shop and Erection Drawing Process

• Handled by Contractor, EOR, PA, State and District Design Staff.

• Standard Specification 5-1.4 & Plans Prep Manual (No. 625-000-007, Volume I, Chapter 28)

• Details – What is required of the players during the process is covered very comprehensively


Section 8.4 Shop and Erection Drawing Process

Project Engineer’s Role Monitor/Encourage/Log• Monitors – Who in the Review chain has the shop drawings• Encourages – Players to stay on schedule• Logs – Maintains Updated Tracking Logs of Drawings in

Approval process.

Flow charts at the end of Section 8.4 for Structural and Nonstructural drawing approval process.


Section 8.5 Contract Delinquency

Handled by PA, RE, DCE and CO• Time is up and the work is not complete• Can suspend qualification to bid • Can suspend qualification of affiliates from who the

Contractor derives material support • Affects Contractor’s future Capacity


Section 8.6 Contract Default

When Defaulted… A Contractor• May be removed from the job site & replaced with the

Surety• Has no right to Administrative Hearing• Continues to be liable for LD’s until completion

• Where the Surety refuses work or becomes unreliable the Department may seize materials and equipment on job and hire others to complete.


Section 8.7 Contractor Non-Responsibility for Construction Contract

Contractor who demonstrates an inability or unwillingness to comply with contract requirements in a timely and proficient manner on a project will be declared non-responsible.

Resident Office function is to make recommendation.


Section 8.8 State Arbitration Board

• Creation of the Florida Legislature• Use only after Final Acceptance• If Project DRB existed, only issues heard by it may be

submitted to State Board• Board must arbitrate claims up to $250K per Statute• Either party may request binding arbitration


Section 8.9 Contract Termination

MAY BE DONE FOR ANY REASON by the FDOT

District Construction and Central Office Function


Section 8.10 Noise and Vibration Abatement• Involvement by Technician, PA and RE• Technician uses Inspection Guidelist No. 21

REVIEW YOUR CONTRACTBe aware of local ordinancesKnow time limitations in the project and the nature of

activities that might generate noise and/or vibrationDiscuss complaints with your PA Document the nature of the complaint, name/address of

person complaining, area affected by the problem and type of operation generating noise and/or vibration on your DWR


Section 8.11 Contractor Initiated Submittals

• NCR, RFC, RFI, RFM and CSIP

• Monitor• Process• Track

• Section 8.11.8 Tracking Logs17 key items listed for consideration in REQUIRED electronic spreadsheet


Section 8.12 Joint Participation Agreements

• JPA is a stand-alone Contract between Department and another entity.

• Tentative Acceptance Agreement (TTA) An agreement to partially refund a Utility Agency Owner (UAO)

for an over estimated deposit on a utility projectUAO must contact the District for a partial refund

• Locally Funded Agreement (LFA)Local funds deposited with the Department in order to fund

the project specified in the agreement.

CHAPTER 9MAINTENANCE OF TRAFFIC

Section 9.1 Maintenance of Traffic• Departments Traffic Control Plan

At Pre-Con Contractor must furnish a letter stating he will be utilizing the Department’s plan or substituting an alternative

Discuss at the Pre-Con Daily inspections Work Site Traffic Supervisor (WTS) responsiblities Contractor’s work notification to the Engineer Traffic Safety Changes requiring enhancement to the TCP Quality Control of MOT devices Sign installations and removal/covering of existing signs Installation and removal of pavement markings Crash reporting Night Work Maintenance of MOT Devices Speed restrictions Work zone clearances Inactive Work Zones Portable, changeable message boards Proper use of Traffic Control Law Enforcement Officers Proper use of Speed Control Law Enforcement Officers Pedestrian and ADA accommodations – including proper closure of sidewalks in a construction area


Section 9.1 Maintenance of Traffic

• Alternative Traffic Control Plans Contractor may not start work until that Alternative plan is approved by

Resident Engineer and added to the contract by SA Must by signed and sealed by a Florida PE Must be submitted on 11” x 17” set of plan sheets

• Modification of Active Traffic Control Plan NO TCP Mods – except Enhancements or Emergencies

before the RE approves Enhancements are defined as “not changing traffic patterns”Mods Must be approved and added to the contract by SA



• Design Standards – especially 600 Series• List of trained flaggers must be submitted to PA prior to

construction• Maintenance of Traffic Review Report 700-010-08

Worksite Traffic Supervisor (WTS) signs the reportContractor conducts inspections daily (including nighttime reviews)Contractor submits the MOT report weeklyPA reviewsAlways show when deficiencies are corrected

(See page 3 of MOT Review Report)



• Recommended action to shut down a project due to MOT deficiencies Severe hazard or life threatening – correct immediately . Failure to

correct the hazard immediately is basis to shut down the project.Deficiencies in which the contractor has been given written notice –

correct within 24 hours. If not corrected PA shall deduct payment for the uncorrected areas from the date shown on the MOT Review report – Form No. 700-010-08.

The WTS shall be disqualified is corrective action is not completed within the 24-hour time limit on 3 notifications in 12 months.



• Other Requirements Inspect MOT operations provided by Utility within the project limits

(when required by contract) Count and certify approved each day devices Project personnel (CCEI or in-house construction) will report

crashes occurring within the project limits as described in Section 9.3.5.

WTS will coordinate with adjacent projects WTS/Contractor will check reflectivity of payment markings and in

the event of failure, provide for re-application of the pavement markings as required by Specification section 710.


Section 9.2 Work Zone Regulatory Speeds

• Provides for Standardization of Regulatory Sign placement in the Work Zone• PA notifies PIO two weeks in advance of new regulatory speed

limits will be posted and notified again when all signs are in place• MUST be documented on Daily Work Report

Time and date regulatory signs are placedLocation of the placementTime and date regulatory signs are removed

• PA make sure Contractor removes any conflicting signs


Section 9.3 Work Zone Traffic Incident Evaluation and Reporting

• Any traffic crash occurring in the Work Zone is reported to the PA

• Form No. 700-010-64, Engineers MOT Evaluation at Crash Site is completed by the PA or delegate

• If MOT devices may have contributed to the crash, Contractor makes changes needed (CPAM 9.3.6 and 9.3.8) PA and RE must approve changes


Section 9.3 Work Zone Traffic Incident Evaluation and Reporting• Fatality or any disabling injury occurs, or there is a serous crash

involving 3 or more people, notify District Safety Office by phone immediately • FHWA “Alert Bulletin Procedure” criteria for immediate reporting

death of 5 or more persons 10 or more vehicles school bus fatalities or disabling injuries Interstate closed for more than 6 hours Major road closed for more than 24 hoursDistrict Safety Office will report to State Safety Office then to FHWA

JUST FOR FUN…

WHAT DO YOU DO WITH A SIGN THAT LOOKS LIKE THIS?

HOW ABOUT THIS ONE?

IS THERE ANYTHING WRONG WITHG THESE DRUMS?

OR THESE?

DO YOU LIKE THIS TYPE III BARRICADE?

DO WE HAVE CRITERIA TO MAKE AN OBJECTIVE DECISION ABOUT ACCEPTING DEVICES SUCH AS THESE?

102-9 Temporary Traffic Control Devices.102-9.1 Installation and Maintenance: Install and maintain temporary traffic control devices as detailed in the Plans, Index 600 of the Design Standards and when applicable, in accordance with the approved vendor drawings, as provided on the Department’s Qualified Products List (QPL) or the Department’s Approved Products List (APL). Erect the required temporary traffic control devices to prevent any hazardous conditions and in conjunction with any necessary traffic re-routing to protect the traveling public, workers, and to safeguard the work area. Use only those devices that are on the QPL or the APL. Immediately remove or coverany devices that do not apply to existing conditions.All temporary traffic control devices must meet….

Keep temporary traffic control devices in the correct position, properly directed,clearly visible and clean, at all times. Ensure that all traffic control devices meet acceptable standards as outlined in American Traffic Safety Services Association (ATSSA) “Quality Guidelines for Temporary Traffic Control Devices and Features”. Immediately repair, replace or clean damaged, defaced or dirty devices.

FROM 2013 STANDARD SPECIFICATIONS

EXAMPLE

WHERE CAN I GET THE QUALITY GUIDELINES?

CHAPTER 10STRUCTURES

Section 10.1 Pile Lengths• Section establishes procedure for obtaining production lengths and driving criteria

Section 10.2 Prestressed / Precast Concrete Components• Provides a written process for dealing with defective components

Section 10.3 Concrete Construction• Describes Bridge Deck thickness checks• Mass Concrete Plans and Pours• Crack Inspections• Concrete Pre-Operation Meetings and Pour Notices

Section 10.4 Paint/Asbestos Removal, Handling and Disposal• Specific Qualifications are required by both Contractor and Technician to perform

this work Section 10.5 Drilled Shafts• Section established procedure for obtaining drilled shafts lengths outlines

requirements for Drilling Logs

CHAPTER 10STRUCTURES

Section 10.6 Underwater Bridge Construction Inspection• Section describes Initial, Progress and Final inspections

Section 10.7 Post-Tensioned Bridges• A MUST READ FOR ANYONE WORKING ON THIS TYPE OF BRIDGE

Section 10.8 Auger Cast Piles• Only used for noise wall foundations on FDOT Projects

Section 10.9 Structural Steel and Misc. Components• Section provides process for evaluation and disposition of major defects

Section 10.10 Bridge Issues that MUST involve SCO• Describes bridge construction issues and when/how to involve the SCO

Section 10.11 General Structures Construction Issues• New Section added in June 2010 establishes procedures to notify District

Structures Material Office of in-service dates, inspections and load ratings

CHAPTER 11ASPHALT

Section 11.1 Asphalt Plant Operations• This procedure establishes guidelines to control plant operations related to daily measurement and

documentation of bituminous quantities

Section 11.2 Asphalt Mix Temperature Control • This Section describes when and how asphalt mix temperature is controlled and who is responsible

Section 11.3 Categorizing Asphalt and Other Base Courses• This describes how asphalt and base courses are categorized; i.e. Superpave types, tonnage pay

items, square yard pay items, cubic yard pay item, friction courses, composite base, optional base (limerock)

Section 11.4 Adjustments• This establishes uniform instructions for keeping accurate records of final Asphalt Pay Items with liquid

included, Optional Base Pay Items and Composite Base • Provided are examples on calculating Composite Pay Factor (CPF) adjustments, thickness and spread

rate and Bituminous adjustments.

CHAPTER 11ASPHALT

Section 11.5 Testing and Correction of Surface Deficiencies• This Section provides a procedure for ensuring the last structural layer meets applicable

straightedge requirements before friction course application

Section 11.6 Document Multi-Fin Projects in One Contract• How to calculate and document quantities of the same pay item that appear on

multiple FM numbers under one contract

Section 11.7 Information for CQC• The Section discusses the Department’s role when reviewing/verifying CQC

documentation and establishing waste quantities• Resolution Reports for Gradation, Density and CPF

CHAPTER 11ASPHALT

Section 11.8 Submittals• What type of submittals are required with Monthly

Estimates

Section 11.9 Salvage of Materials• The documentation requirements for excess or salvaged

material delivered to the project and delivered to a Maintenance yard

CHAPTER 12POST CONSTRUCTION

Section 12.1 Project AcceptanceInspections Prior to Acceptance

Preliminary Field Inspection At 90% complete, the PA may notify the Contractor and the maintaining

unit that the project – or part of a project – is near completionSemifinal Inspection – INCLUDE MAINTAINING AGENCY

A list of remedial work will be furnished to the Contractor and must be completed before final inspection

Final Inspection

Types of Acceptance Partial AcceptanceFinal Acceptance


Section 13.1 Contractor’s Past Performance Rating

Key Items • Maximum Capacity Rating – Admin Rule 14-12 F.A.C.• Provide a copy to the Contractor at the Pre-con• Interim performance ratings• Communication is key• DCE has the final say if appealed by the contractor

Sample letters and Flow Chart at the end of section


Section 13.2 Constructability GradesConsultant Designed Projects• Professional Services Consultant Work Performance Evaluation,

Procedure No. 375-030-007• Constructability Evaluation, Form No. 375-030-08Z

In-House Designs• Constructability Evaluation, Form No. 375-030-08Z

Design-Build Projects• Professional Services Consultant Work Performance Evaluation,

Procedure No. 375-030-007• Constructability Evaluation, Form No. 375-030-08Z


Section 13.3 Contractor Survey

Project Administrator will mail a copy of the Contractor Survey with the Final Acceptance Letter.

http://www.dot.state.fl.us/construction/download/ContractorLetterwithSurvey.pdf

CPAMQuestions

CPAM Exercise…Where will the

answer be found?

1) Where can the definition for Compressed Time or

Time Priority be found?

2) Where would you find out what Asphalt Treated Permeable Base is

used for?

3) Where would you look to see if your Design Build contract will

receive a Bituminous adjustment?

4) Where would you find who is responsible for administration and

maintenance of the Pre-Bid Question and Answer website?

5) Where would you find how to assess an asphalt deficiency adjustment on a Lump Sum

contract?

6) Where could you look to see if a second tier subcontractor is entitled

to protection under the Florida Statutes with an Unpaid Bill claim?

7) Can a Contractor perform extra work paid by a Work Order (on a

Full Oversight project) prior to FHWA approval?

construction project administration manual (cpam )

Documents

online cpam cpam

purpose of cpam

review roadway

documentation manual

recent section

appropriate cpam chapters

contractors contract

contract specifications