construction management services for the w-6 …...construction management services for the w-6...

Construction Management Services for the W-6 Upper Segment: Highway 90 to SW Military

Drive Sewer Main Project

Pre-Submittal ConferenceJuly 9, 2018

Marisol V. RoblesSMWVB Program Manager, SAWS

Diana L. WoltersdorfManager, Contract Administration, SAWS

Gail A. Hamrick-Pigg, P.E.Director Engineering & Construction - Pipelines , SAWS

July 9, 2019

Construction Management Services for W-6 Upper Seg.: Pre-Submittal Meeting

Oral StatementsOral statements or discussion during this Pre-Submittal Meetingwill not be binding, nor will they change or affect the RFQ or theterms or conditions of the contract. Changes, if any will beaddressed in writing only via an Addendum.

July 9, 2019


Meeting Agenda• Objective• Submission Restrictions• Contract Requirements• Selection Process• Evaluation Criteria• SMWVB

• Submittal Preparation• Communication Reminders• Key Dates• Project Overview• Key Considerations• Questions

July 9, 2019


Objective• This project addresses a critical capacity constraint identified under the

EPA Consent Decree (CD).• Project must be managed, designed and constructed with the highest

regard for cost, schedule and quality.• The selected consultant will provide construction management and

related inspection services to achieve the following:– Ensure quality construction in accordance with the plans and specifications;– Apply and integrate comprehensive projects controls to manage critical issues of

schedule and budget; and– Manage and mitigate project risk.

July 9, 2019


Submission Restrictions

* Verification may be obtained through the SAWS SMWVB Program Manager, MarisolRobles

MAY NOT SUBMIT MAY SUBMIT (Once Verified)HDR Engineering, Inc. (SSORP Program Manager)

Freese & Nichols (BPC)

Stantec Consulting Services, Inc. (BPC)

Kimley-Horn & Associates, Inc. (Design Consultant)

Sub-consultants of Kimley-Horn & Associates, Inc.

Sub-consultant to HDR, if sub-consultant whose work did orwill not exceed 15% of the original contract amount*

Freese & Nichols (BPC)

Sub-consultant on BPC team who provided design serviceson wastewater collection system projects whose work didor will not exceed 15% of the total BPC’s contract amount*

July 9, 2019


Contract Requirements• Utilize SAWS’ Contract and Project Management System (CPMS)

– Tasks must be processed per specified service levels

• Be familiar with project and review the 30% design deliverables

• Meet project milestones and adhere to project delivery schedule

• Understand EPA consent decree requirements

July 9, 2019


Selection Process • Statements of Qualifications received and reviewed for responsiveness

• Technical Evaluation Committee scores qualification statements basedon established Evaluation Criteria

• Good Faith Effort Plan (GFEP) evaluated and scored

• Selection Committee will review scores and recommend award– Interviews held, if necessary

• Negotiation with selected Consultant within ten (10) calendar days ofreceipt of Selection Letter

• Board Award

July 9, 2019


Evaluation Criteria

Criteria Max PointsTeam Experience and Qualifications 30Similar Projects and Past Performance 20Project Approach 25Quality Control Plan 10Small, Minority, Woman, and Veteran-owned Business (SMWVB) Participation 15

TOTAL 100

July 9, 2019


Evaluation Criteria Team Experience and Qualifications (30 points)

1. Org chart with proposed Key Personnel and Key Subconsultant(s) and percentage oftime allocated for duration of project

2. Describe team composition, role and responsibilities of team, teaming history, andproposed approach to ensure successful completion of project

3. One (1) page resume each for Construction Manager (first), Resident Engineer, andSenior Construction Inspector indicating experience with projects relevant to scope ofservices within the RFQ One page resumes for: Constructability Lead, Cost Estimator, Risk Manager, Geotechnical Engineer,

Geologist, and Project Scheduler (PER ADDENDUM)

4. Complete Sub-Consultant Table to identify role of Respondent and Subconsultant(s)(e.g., construction phase services, cost estimating, risk management, etc.)

July 9, 2019


Evaluation Criteria Similar Projects and Past Performance (25 points)

• Using Project Table identify 5 similar projects completed within the past 15 years Three (3) Projects for Prime Consultant (without Key Subconsultant) Two (2) Projects by Prime or Key Subconsultant

• Proposed Key Personnel that must have worked on the projects are: Construction Manager (Employee of Prime) - 3 of 5 Projects Senior Inspector - 2 of 5 Projects Constructability Lead - 1 of 5 Projects Risk Manager - 1 of 5 Projects

• If Key Subconsultants will perform a significant role, identify three (3) additional relevant similarprojects completed within the past 15 years Identify Key Personnel, who are part of the proposed team, and roles and responsibilities for

projects listed.

July 9, 2019


• Project Approach (Narrative) Narrative format with two (2) pages 11” x 17” allowed

1. Team’s approach to managing risk between design related issues and constructability,maintaining schedule and budget.i. One (1) 11” x 17” exhibit summarizing team’s understanding of project highlighting

key items influencing project success2. Team’s approach in supporting the Design Engineer in developing the Contract Documents

and allocating risks to the project3. Team’s alternative innovative approaches to accomplish a more successful and timely project4. Team’s approach to support, as an independent party, preparation of design deliverables,

meeting deadlines to fast track the schedule without compromising quality - includingschedule risks and proposed mitigation measures, schedule recovery

5. High-level project schedule with milestones (11” x 17”)

Evaluation Criteria

July 9, 2019


Evaluation Criteria Quality Control Plan (QCP) • Narrative format with one (1) page, 11” x 17” size Describe QCP

o Provide overview of QCP processo Explain comprehensive project control plan including how to identify, track, and resolve design

issues and project riskso Describe review of project deliverables to ensure quality constructiono Approach to mitigating risks associated with the GDR and GBRo QCP scheduleo Compare Respondent’s Role, SAWS’ Role, and Design Engineer’s Roleo Accuracy and completeness of OPCCs for each phase and familiarity with AACE estimation

July 9, 2019


SMWVB Program Goal

IndustryAspirational

SMWBGoal

Description

Engineering and Other Professional Services 40%* Points assessed on

tiered scale

*The aspirational goal is expressed as a percentage of the total value of the contract.

July 9, 2019


• SMWVB Certification accepted from the following entities:– South Central Texas Regional Certification Agency– Texas H.U.B.

• RFQ Scoring:– Up to 15 Points

– Local Office*– Small Business Enterprise (SBE)– Minority Business Enterprise (MBE) (Includes ABE, AABE, HABE, and NABE)– Woman-owned Business Enterprise (WBE)– Veteran-owned Business Enterprises (VBEs): Not eligible for points, but tracked

for participation

SMWVB Program Requirements

July 9, 2019


Good Faith Effort Plan (GFEP) FAQs• Q: Is the 40% SMWB goal mandatory?

A: No, but it is weighed in the selection criteria, and SAWS asks Respondents to do their best with good faith outreach efforts. If the goal is not met, proof of outreach efforts is required with the submittal.

• Q: What if I am having trouble finding SMWB subconsultants?A: Please email the SMWVB Program Manager with the scopes of work you are seeking. You will receive lists of local

SMWVB-certified firms to contact from the SCTRCA database.

• Q: What if my business is SMWB-certified? Do I need to find SMWB subs?A: If your firm is SMWB-certified, you will most likely meet the goal. However, the GFEP is a required document, and a

good faith outreach effort is still necessary.

• Q: Do I need to include all subconsultants in the GFEP, or just SMWB-certified subconsultants?A: All subconsultants need to be included in the GFEP. The GFEP and organizational chart need to match.

• Q: What if I have questions about the GFEP?A: Please contact the SMWVB Program Manager at (210) 233-3420, or at [email protected]. GFEP questions

can be asked at any time before the submittal is due.

mailto:[email protected]

July 9, 2019


Post Award: Subcontractor Payment & Utilization Reporting (S.P.U.R.) System & Subcontractor Changes

https://saws.smwbe.com

July 9, 2019


Prior SMWB Compliance

• Optional: Prior Sub-consultant utilization compliance averages for the past 2 years may be considered when totaling the SMWB score, based upon data from the Subcontractor Payment & Utilization Reporting (SPUR) System. This applies to SMWB and Non-SMWB Prime Consultants' utilization of their SMWB sub-consultants. Up to 3 points may be deducted from the SMWB score for discrepancies between the pledged SMWB goal, and the current/ongoing actual utilization of SMWB sub-consultants on recent SAWS projects. This option does not apply to work order/unspecified contracts.• Total SMWB Sub-consultant compliance discrepancy between 3.00% - 4.00%: Deduct1 Point• Total SMWB Sub-consultant compliance discrepancy between 4.00% - 5.00%: Deduct 2 Points• Total SMWB Sub-consultant compliance discrepancy greater than 5.00%: Deduct 3 Points

Scoring Impact

July 9, 2019


SMWVB Questions• Questions related to the SMWVB Program, completion of the Good

Faith Effort Plan (GFEP), or scoring of the GFEP may be directed tothe SMWVB Program Manager until the RFQ is due.

Marisol V. RoblesSMWVB Program Manager

Email: [email protected]: 210-233-3420

mailto:[email protected]

July 9, 2019


Submittal Preparation• Thoroughly read and be familiar with RFQ• Maximize points by addressing all items identified in the RFQ• Be very specific and avoid “boiler plate” responses for all forms,

tables and narrative• Utilize the Submittal Response Checklist• Contact the SMWVB Program Manager (Marisol Robles) for

assistance, if necessary• Perform QA/QC on proposal prior to submitting

July 9, 2019


Submittal Preparation• Evaluation Criteria Forms must be used for each of the criteria

in the RFQ, unless indicated as narrative Use space provided in the form

- Indicating “see attached” is not acceptable Adhere to prescribed limits

• Text should be Arial, 10 pt font• Proposals may be found non-responsive if all fields are not

completed • Read all Submission Reminders in the Eval Criteria columns

July 9, 2019


Submittal Preparation• Verify all contact information for project references prior to submitting

for this RFQ– If SAWS is unable to make contact with reference; points may be deducted

• Submit hard copies in sealed package as follows:– 1 hard copy marked “ORIGINAL” on the cover and signature page– CD or USB flash drive of the original proposal– 8 copies

• 24 page limit– Required forms do not count toward page limit– See page 15 of the RFQ

July 9, 2019


Key Dates• June 21, 2019 Solicitation Advertised• July 9, 2018 at 2:30 PM Pre-Solicitation Meeting• July 16, 2019 by 4:00 PM Questions Due• July 22, 2019 by 2:00 PM Addendum Posted to SAWS Website• July 30, 2019 by 2:00 PM Proposals Due• July – August 2019 Proposals Evaluated• August 2019 Negotiation• September 10, 2019 SAWS Board Approval and Award• September 2019 NTP Issued

July 9, 2019


• Proposals are due no later than2:00 PM (CDT) on Tuesday, July 30, 2019

• Follow specific delivery instructions: Deliver to 2800 U.S. Highway 281 North, Suite 171, Customer Service Building,

Counter Services Make arrangements if mailing a response to this solicitation Late responses will not be accepted and will be returned unopened

Proposal Submission Due Date

July 9, 2019


• There shall not be any communication with the following during the Proposal period: SAWS Engineering Manager SAWS Technical Representative Any other SAWS staff City Council member or staff SAWS Board of Trustees

• Includes phone calls, emails, letters, or any direct or indirect discussion of the Proposal– If submitting for this RFQ and under contract with SAWS, indicate such when

interacting with SAWS staff and refrain from discussing the RFQ and this project

• Beginning at the release of the RFQ until Board Award

Communication Reminders

July 9, 2019


Additional Reminders• Register through SAWS Vendor Registration Program on the SAWS

website at www.saws.org to ensure access to the latest information.• To receive updates on specific projects, registered vendors must

‘Subscribe’ to the project by selecting the project, and clicking ‘Subscribe’ under the “Notify Me” box.

http://www.saws.org/

July 9, 2019


• Should be submitted no later than July 16, 2019 by 4:00 PM (CDT)• Must be submitted in writing:

Diana L. WoltersdorfContract Administration Department

San Antonio Water [email protected]

Fax: (210) 233-5218

Questions

July 9, 2019


• Western Sewershed, along US 90 and SW Military Dr• Pipe Diameter and Segment Length

2,561 LF of 60-inch and 26,369 LF of 96-inch pipe 26,369 LF of 144” tunnel in Navarro Group and Marlbrook

Marl formations – naturally occurring hydrocarbons insitu

• Two working launch shafts• Four access / maintenance shafts• Two T-base MH installations• Four surface connections• Potential screening and odor control facilities

Highway 90 to SW Military Drive Sewer MainW-6 Upper Segment Project

July 9, 2019


Highway 90 to SW Military Drive Sewer MainW-6 Upper Segment Project

July 9, 2019


Key Considerations• Constructability review during design phase• Value engineering• Full time daily on-site inspection• Risk management• Correspondence and document control using SAWS – CPMS• Review Contractor’s submittals and shop drawings, RFIs, RFPs, COs, and schedule

updates.• Review payment applications• Quality Assurance testing• Conduct weekly progress meetings• Provide independent professional survey for Quality Control• Facility commissioning, final inspections, and testing activities

July 9, 2019


Project Phase Milestone

60% Design September 2019

90% Design November 2019

100% Design and Prep Bid Documents February 2020

Bid Phase March 2020

Construction Contract Award June 2020

Construction Phase and Closeout June 2020 – July 2023

Project Schedule

July 9, 2019


Construction Manager

• Provide day-to-day and ongoing construction management services insupport of the project, construction activities, quality assurance activities,and technical review and coordination activities during the design phaseof the project.

• Act as an agent of SAWS and will ensure that all work is completed inaccordance with the Contract Documents, existing TCEQ Rules andRegulations, SAWS’ preferences and standards, and the proposed projectschedules and budgets.

July 9, 2019


Construction Manager – Project Team• Resident Project Representative(s)• Geologist• Cost Estimator• Scheduling Specialist• Change Order Specialist• Specialized Construction Inspectors (tunnel, structural, civil, geotechnical, mechanical,

electrical, I&C, etc. as required)• Risk Management• Office Staff and Administrative Support• Environmental Health and Safety Officer• Texas Registered Professional Licensed Surveyor (RPLS)

July 9, 2019


QUESTIONS?

Reminder: Oral statements or discussion during this Pre-Submittal Meeting will not be binding, nor will they change or affect the RFQ or the terms or conditions of thecontract. Changes, if any will be addressed in writing only via an Addendum.

Construction Management Services for the W-6 Upper Segment: Highway 90 to SW Military

Drive Sewer Main Project

Pre-Submittal ConferenceJuly 9, 2018

Marisol V. RoblesSMWVB Program Manager, SAWS

Diana L. WoltersdorfManager, Contract Administration, SAWS

Gail A. Hamrick-Pigg, P.E.Director Engineering & Construction - Pipelines , SAWS