constitutions & by-laws highlights

8/16/2019 Constitutions & By-Laws Highlights

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CBL Highlights

Constitutions

1. This organization shall be known as Leo District 308 B2 Cabinet, Malaysia. (hereinafter referred

as “Leo district.”)

2. Purpose:

a. To provide an administrative structure with which to advance the purposes and objects of

the Leo Club Program in this district.

b. Aimed at providing assistance to the District Chairperson and Regional District Chairperson

for Leo Clubs Development, and shall not interfere with the internal club affair of individual

clubs.

3. District Governor can approve for the formation of Leo District when there are 6 or more Leo

Clubs in that particular district

4.

The members of the Leo District shall be all officially recognized Leo clubs sponsored by Lionsclubs in said Lions district

5. An election for the Leo district president / first and second Leo district vice president shall be

held at the annual Sub-District Leo Forum

6. District President shall appoint District Secretary, District Treasurer, Regional Coordinator and

District Coordinator

7.

Leo District Cabinet composed of the DP, IPDP, the 1st

and 2nd

DVPs, and the officers such as

district secretary, district treasurer, regional coordinators, and district coordinators

8.

Maximum of 3 from each Leo Club are allowed to represent in the Leo Cabinet.

9. Roles of District Leo Club Chairman:

a)

Advisory, non-voting member of the Leo district cabinetb)

Official liaison between the Lions district cabinet and the Leo district cabinet

c) Report to the Lions district cabinet all resolutions of the Sub-District Leo Forum

10. Sub-District Leo Forum:

Held in conjunction with Multiple District Leo Forum

Each recognized Leo club which register and attend the annual Leo Forum shall be

entitled to one voting delegate for each club.

The attendance in person of a majority of the certified delegates at the opening session

of the Sub-District Leo Forum shall constitute a quorum

A simple majority vote shall be sufficient for the adoption or rejection of any resolution

before the Leo District General Assembly

11. Amendments:

This constitution may be amended only at a Sub-District Leo Forum, by resolution of the

Constitution and By-Laws Committee and adopted by the simple majority by delegates

voting at the Leo District General Assembly

An proposed amendment to this constitution may be moved by the Leo district cabinet

or a club in good standing

All amendments must be endorsed by the District 308 B2 Lions Cabinet

When amendments are passed at the International Convention, it shall automatically be

updated in this district constitution and by-laws


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Each amendment shall take effect after the endorsement by District 308 B2 Lions

Cabinet

By-Laws

1. Meetings:

A regular meeting of the Leo district cabinet shall be held in each quarter of the fiscal

year

Special meetings of the Leo district cabinet may be called by DP, and shall be called

upon written request made to the DP or DS by a majority of the members of the cabinet

Simple majority shall constitute a quorum

May be held through the use of alternative meeting formats

May transact business by mail, but with the approval of 2/3 majority of the cabinet

members

Regions shall coincide with the boundaries determined by Lions District.

Regional Meetings of representatives of all clubs in a region, with the regioncoordinator can be held with the approval from District Chairperson of Leo Clubs

2. Leo District Nominations, Elections and Appointments

a)

Nomination Committee

-Appointed 60 days prior to Sub-District Leo Forum by Leo District President

-No more than 5 members (maximum one from each club, not a current cabinet officer)

b)

DP Election Procedures

-Any qualified member and past president is eligible and shall file his intention to run in

writing to the Nomination Committee

-Each candidate shall be allowed one nominating speech of no more than 5 minutes, and

one seconding speech of no more than 3 minutes

c) 1st

DVP and 2nd

DVP Election Procedures

-Any qualified member of a club in the district shall file his intention to run in writing to the

Nomination Committee

-Each candidate shall be allowed one nominating speech of no more than 5 minutes, and

one seconding speech of no more than 3 minutes

d) Election Campaign

-To be started not more than 30 days before the Sub-District Leo Forum

e) Ballot

-Done by secret ballot

-If there are only 2 nominees, the nominee obtaining simple majority of votes cast shall be

declared elected.

-If there are 3 or more nominees, and none is able to obtain a simple majority on the 1st

ballot, then balloting will be continue until one nominee receives such majority, provided

that the nominee receiving the least number of votes shall be dropped.

f)

DP Vacancy

-Shall automatically be filled by the DVP(s)

-If the DVP refuses to accept the office, DC for Leo shall fill the vacancy by appointment for

the unexpired term

g)

1st

and 2nd

DVP and other Vacancies


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-Except for the position of 1st

and 2nd

DVP, DP has the authority to either appoint a Leo

member to fill in the vacancy or disuse the position for the remainder of the term.

-If the DVP position is vacated, DP shall call for the cabinet meeting and it is the duty of

attendees to appoint a qualified club member to fill the vacancy

h) DS, DT, RC and Other Officers Qualifications

1) Be an active member in good standing

2)

Have served as president of a Leo club for a full term of the association's fiscal year or

major portion thereof (applicable for District Secretary and District Treasurer)

3) Be endorsed by the Leo club of which the nominee is a member.

4) Have received endorsement of sponsoring Lions club.

5) Not be serving a concurrent term as the president of his/her Leo club.

3. Duties of Leo District Officers/ Cabinet

(A)

DP

a. Further the purpose of this organization;

b.

Supervise the organization of new Leo Clubs;c. Promote the all the service activities under Youth Department of Lions Clubs

International;

d.

Preside, when present, over regular and special meetings. During any period he is

unable to so preside, the presiding officer at such any meetings shall be the first

district vice president or second district vice president, but if he is not available, the

Leo district officer chosen by the attending members shall preside;

e. Promote harmony among the Leo clubs;

f. Endeavor to visit each club at least once during his term of office;

g.

Exercise such supervision and authority over Leo cabinet officers and Leo district

committee appointees as is provided in this district constitution;

h. Perform such other functions and acts as shall be required of him by the Lions Clubs

International through the Leo District Constitution and By-laws.

(B) 1st

DVP

a.

Further the purpose of this organization;

b. Perform such administrative duties assigned by the district president;

c. Participate in the regular and special meetings, and conduct meetings in the absence

of the district president;

d. Assist the district president in the review of the strengths and weaknesses of the clubs

in the district, identifying the existing and potential weak clubs and establishing plans

to strengthen them;

e. Conduct club visitation as the representative of the district president when requested

by the district president;

f.

Work with Forum Organizing Committee Chairperson and assist the committee to plan

and conduct the annual Sub-District Leo Forum and assist the district president to

organize and promote other events within the Leo district;

g.

At the request of the district president, supervise other Leo district committee.

h. Participate in the planning of the next year including the Leo district budget;

i.

Familiarize himself with the duties of the district president

(C)

2nd

DVPa. Further the purpose of this organization;


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b.

Perform such administrative duties assigned by the district president;

c. Participate in the regular and special meetings, and conduct meetings in the absence

of the district president;

d.

Familiarize himself with the health and status of the clubs in the Leo district, and assist

the district president and the first district vice president in identifying the existing and

potential weak clubs;

e.

Conduct club visitation as the representative of the district president when requested

by the district president;

f. Assist the district president and the first district vice president in planning and

conducting the annual Sub-district Leo Forum;

g. At the request of the district president, supervise other Leo district committee.

h. Assist the district president, first district vice president, and the Leo district officers in

the planning of the next year;

i. Familiarize himself with the duties of the district president

(D)

District Secretarya. Further the purpose of this organization;

b. Perform such duties as are implied by the title of said office, including but not by the

way of limitation, the following;

i. Keep an accurate record of the proceedings of all the meetings of the Leo cabinet,

and within 14 days after each meeting forward copies of the same to all members

of the Leo Cabinet and the office of LCI District 308 B2;

ii. Take and keep minutes of the Sub-district Leo Forum and furnish copies of the

same to LCI of District 308 B2, the district president and the secretary of each

club in the district;

iii.

Make reports to the Leo cabinet as the district president or Leo Cabinet may

require;

iv. Perform such other functions and acts as may be required by the Lions Clubs


(E)

District Treasurer

a. Further the purpose of this organization;

b. Perform such duties as are implied by the title of said office, including but not by the

way of limitation, the following;

i. Collect and issue receipt for all per capita dues levied on members and clubs in

the Leo district, deposit the same in such bank or banks as the district president

shall determine and disburse the same by order of the district president;

ii. Keep accurate books and records of the account; and permit inspection of the

same by the district president, any Leo cabinet members and any club (or any

authorized agent of any of them) at any reasonable time for any proper purpose.

Upon direction of the district president or the Leo cabinet, he shall furnish any

such books and records as requested to any auditor appointed by the district

president.

iii. Perform such other functions and acts as may be required by the Lions Clubs


(F)

Regional Coordinatora. Further the purpose of this organization;


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b.

Play an active role in organizing new Leo clubs and in strengthening weak clubs;

c. Preside, when present, over regional Leo meetings. During any period he is unable to

so preside, the presiding officer at such any meetings shall be the Leo district officer,

but if he is not available, the Leo club president chosen by the attending members

shall preside;

d. Visit a regular board of directors meeting or attend an activity of each clubs in his

region at least once during his term of office, reporting the findings to the district

president;

e. Work with Leo district secretary to ensure the submission of Leo-72 and Leo Club

Directory of each club in his region before 15 May;

f. Promote representation at multiple district Leo forum or others activities organized in

district level or international level such as Youth Camps and Youth Exchange Program;

g.

Perform such additional assignments as shall be given to him from time to time by the

district president

(G)

District Coordinatora. Further the purpose of this organization;

b. Play an active role in planning any Leo activities related to his portfolio;

c.

Participate in the regular and special meetings, and report in the meetings any issue or

latest news related to his portfolio;

d. Perform such additional assignments as shall be given to him from time to time by the

district president

4. Leo District Fund

To provide revenue to defray the administrative expenses of this district

A banking account shall be opened, signed by the Leo district treasurer and

countersigned by a designee of the district governor

Annual audit is to be conducted and presented to the annual Sub-District Leo Forum

and Lions district cabinet

Not more than RM 500 shall be hold by district treasurer

Any undeposited Leo district administration fund collections remaining at the end of

each fiscal year shall be turned over forthwith to the incoming Leo district president's

cabinet

The bank signatories shall comprises of 2 out of 3 namely district president, district

secretary, district treasurer from Leo district and 1 out of 3 namely district governor,

cabinet treasurer and district chairperson for Leo clubs from lions district

Any claim more than RM 500 shall be approved by the Leo district cabinet in the

meeting

5. Duration

Leo district shall cease to exist if:

a. Vote of the said Leo district to terminate

b.

Withdrawal of sponsorship by Lions district cabinet

c.

Written notice of cancellation by LCI

6. Titles

Titles such as district governor, district chairman, zone chairman and any other

terminology used by or appropriate to Lions district officers shall not be used7. Rules of Procedure


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Shall be determined by ROBERT'S RULES OF ORDER, NEWLY REVISED

8. Fiscal Year

Shall run from July 1 to June 30

9.

Amendments

(A) Amending Procedure

-Only at the Leo District General Assembly

-By the resolution of the Constitution and By-Laws Committee

-Adopted by simple majority

(B) By Whom

-Moved by the Leo district cabinet or a club in good standing

(C) Automatic Update

-When amendments to the Leo District Constitution and By-Laws are passed at the

International Convention

(D) Notice

-Shall be given no less than 30 days before the date of Sub-District leo Forum(E) Effective Date

-Take effect after the endorsement by District 308 B2 Lions Cabinet unless otherwise

specified in the amendment

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