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ATENEO DE MANILA UNIVERSITY - SCHOOL OF MEDICINE AND PUBLIC HEALTH

STUDENT COUNCIL

CONSTITUTION AND BYLAWS 2008

PREAMBLE

We, the medical students of Ateneo School of Medicine and Public Health (ASMPH), guided

by Ignatian values of magis, cura personalis, and men and women for others, by committing our inherent democratic right to pursue an autonomous student government

that shall inspire us to serve God and nation, do solemnly ordain and promulgate this

Constitution and Bylaws, which shall be the seed of excellence of doctors of the future,

who will be outstanding clinicians, dynamic managers, and social catalysts.

ARTICLE I

NAME

The student government will hereby be called The Ateneo School of Medicine and Public Health – Student Council (ASMPH-SC).

ARTICLE II STUDENT BODY

The student body shall include all enrolled students of ASMPH from Year Level Five (YL5) to

Year Level Nine (YL9).

ARTICLE III

COMPOSITION

The ASMPH-SC shall be composed of the Executive Council and the Legislative Council.

SECTION 1. EXECUTIVE COUNCIL

The officers of the Executive Council (ExeCon) shall include the President, Internal Vice

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President (IVP), External Vice President (EVP), Secretary General (SecGen), Chief Finance Officer (CFO) and five (5) Year Level Executive Officers (YLEO).

SECTION 2. LEGISLATIVE COUNCIL

The officers of the Legislative Council (LegCon) shall include five (5) Year Level Legislative

Officers (YLLO)

ARTICLE IV

BILL OF RIGHTS

SECTION 1. Students have the right to learn in a safe and humane environment where

education is the primary goal.

SECTION 2. Students have the right to a meaningful and significant representation in the

ASMPH-SC.

SECTION 3. Students have the right to be clearly informed of the purpose, composition,

and function of the ASMPH-SC and its auxiliary units1. SECTION 4. Students have the right to be clearly informed of the policies and procedures of the ASMPH-SC and Administration effective after public notification.

SECTION 5. Students have the right to know the activities, decisions, and stands of the ASMPH-SC and Special Committees (Article IX).

SECTION 6. Students have the right to freely inquire and access information and

documents in matters of personal, public, and institutional concerns at all times.

Information provided must be truthful and accurate.

SECTION 7. Students have the right to support and/or participate in ASMPH-SC activities.

SECTION 8. Students have the right to decline or withdraw support and/or participation in ASMPH-SC activities due to moral, ethical or religious beliefs and convictions without penalization and condemnation.

SECTION 9. Students have the right to a fair system of evaluation of the ASMPH-SC affairs.

SECTION 10. Students have the right to invite persons and/or organizations of their own

choice to be heard in public assemblies provided that the activity is in accordance with the vision and mission of the organization, ASMPH-SC and Administration.

SECTION 11. Students have the right to articulate and disseminate his/her personal views

in any form, not as an ASMPH student, but as his/her own.

SECTION 12. Students have the right to air out grievances, whether personal or public, without fear of recrimination or retribution, provided that it will not disrupt any classes and/or school functions.

SECTION 13. Students have the right to privacy of communication and correspondence.

SECTION 14. Students have the right to due process. This right includes the following:

A. He/she shall be presumed innocent unless proven otherwise;

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B. He/she shall be advised, in writing, of any charge that may lead to a disciplinary action against him/her;

C. He/she shall have adequate time, as defined by the Judicial Board, to seek and maintain counsel, and to prepare his/her defense (Article X);

D. He/she shall have a speedy, impartial, and public trial by the Judicial Board with sufficient student voting representation; and

E. He/she shall have the right to appeal the decision of his/her case provided that he/she can provide new evidence that can support his/her case.

SECTION 15. Students have the right to establish and issue independent publications,

following the tenets of responsible journalism that is free from censorship.

SECTION 16. Students have the right to freely conduct, discuss, and publish researches.

SECTION 17. Students have the right to confidentiality of his/her views, beliefs, associations, and academic and disciplinary records. Such information shall only be disclosed upon consent.

SECTION 18. Students have the right to establish and to join associations that promote

their common interests. A. No student organization shall be dissolved by the ASMPH-SC without due process;

and B. No student shall be compelled to sign a waiver prohibiting membership in a

particular organization.

SECTION 19. Students have the right to freedom from unwarranted interference from the Administration and fellow students.

SECTION 20. The ASMPH-SC shall advocate the student’s right to use ASMPH-SC facilities

and school facilities.

SECTION 21. All members of the Student Body have the right to vote.

SECTION 22. All members of the Student Body have the right to run for elective positions; provided that they fulfill the requirements stated in this Constitution.

ARTICLE V

GENERAL STRUCTURE

SECTION 1. PURPOSE The ASMPH-SC shall be tasked to perform the following duties and responsibilities:

A. To represent the members of the student body; B. To be men and women for others, upholding the core Ignatioan values of magis

and cura personalis; C. To commit to the vision of ASMPH to produce doctors that are outstanding

clinicians, dynamic managers, and social catalysts; D. To promote academic excellence; E. To foster holistic growth and development of students through co-curricular and

extra-curricular activities; F. To empower ASMPH students while upholding and safeguarding their rights and

general welfare; G. To strengthen networks with students, organizations, faculty, staff, administration,

other colleges and universities, and medical institution; and

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H. To participate in health-related advocacies of the school and the country. SECTION 2. MEMBERSHIP All candidates for the ASMPH-SC should have a good academic and moral standing as provided by the Student Guidebook. The following shall be disqualified for candidacy:

A. Anyone who holds an elected position in any accredited or non-accredited school organization;

B. Anyone with an academic and/or a disciplinary charge resulting to a suspension, dismissal, or expulsion as provided by the Student Guidebook; and

C. Students from YL8 and YL9 shall not run for any of the Supreme Board (Article IV, Section 3) positions.

SECTION 3. PROHIBITION

Upon acceptance of the position, members of the ASMPH-SC and deputies (Article VI, Section 4D#6; and Section 4E#9) shall not hold any other position within the school, including school organizations, except those stipulated in the Constitution. SECTION 4. MEETINGS

A. Meetings shall follow a quorum of a simple majority B. The ExeCon shall have a minimum of two (2) meetings per month and shall hold

subsequent meetings as deemed necessary C. The LegCon shall have a minimum of one (1) meeting per semester and shall hold

subsequent meetings as deemed necessary D. The ASMPH-SC shall convene a Council Assembly at least once every semester. E. The ASMPH-SC shall hold a Planning Seminar within forty-five (45) days after their

induction for planning and prioritization of projects and activities for the Student Body for the whole school year.

F. The Supreme Board shall hold a Project Deliberations Meeting within ten (10) school days after the opening of the first semester of the school year to deliberate on budget allocation of both the projects approved in the Planning Seminar and project proposals submitted by the Organization Board (Org Board)

G. The ASMPH-SC shall conduct an Evaluation Seminar (EvSem) at the end of every semester to evaluate projects and policies included in the Executive Semestral Report (ESR) and the Legislative Semestral Report (LSR)

H. A Grand Council Assembly shall be a meeting comprising the incumbent ASMPH-SC and the next set of proclaimed officers within ten (10) school days prior to the latter’s induction

SECTION 5. REPORTS

A. An Executive Semestral Report (ESR) of the officers’ projects shall be compiled and

prepared by the Secretary General (SecGen). The ESR of the first semester shall be

submitted and presented during the Evaluation Seminar. The ESR of the second semester shall be submitted and presented during the Grand Council Assembly.

B. The LegCon shall submit a Legislative Semestral Report (LSR) of the first semester and shall present the report during the Evaluation Seminar. The LSR of the second

semester shall be submitted and presented during the Grand Council Assembly. C. A yearly Legislative Review6 shall be submitted ten (10) school days prior to the

induction of the next set of officers. D. The submitted reports shall be compiled by the SecGen.

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SECTION 6. TENURE The term of office of the members of the ASMPH-SC shall start upon oath taking and shall end upon the induction of the next set of officers, resignation, or impeachment. SECTION 7. COMPLAINTS

A. All complaints concerning members of the ASMPH-SC shall be forwarded to the Judicial Board to justly investigate the matter. The Judicial Board shall then decide on the matters of the complain concerning the ASMPH-SC member involved. The Judicial Board shall justly impose the necessary sanctions to the erring officers, which may include removal from office.

B. Impeachment of elected ASMPH-SC officers may be initiated by the Student Body based on any of the following grounds:

1. An y violation of the Constitution or its Bylaws; 2. Any action, defined as an offense, which warrants or results to a suspension

or an expulsion in accordance with the Student Guidebook; 3. Abuse of power, usurpation of authority, misrepresentation, or

insubordination 4. Misuse of funds, excessive and extravagant expenditures, or fraud committed

in the course of official duties; 5. Mismanagement, inefficiency, and incompetence; 6. Graft and corruption; 7. Gross moral misconduct in the course of official duties; and 8. Gross neglect of duty

C. All complaints for impeachment shall be received and subjected to investigation by the Judicial Board. In the event that a complaint is submitted against the Judicial Board, a Special Tribunal shall be convened as an impeachment court. (Article X, Section 8)

D. It shall be distinguished that the grounds for impeachment are actions done in the course of official duties, that is, actions done in their official capacity as an officer of the ASMPH-SC. Erring on a personal level shall not fall under these grounds.

E. A Code of Impeachment Rules and Procedures (CIRP) Shall be Drafted by the Judicial Board and approved by the LegCon. The CIRP shall be implemented by the Judicial Board.

SECTION 8. RESIGNATION

Any ASMPH-SC member shall have the option to resign from office during the course of his/her tenure. A written notice shall be given to the Supreme Board and resignation shall take effect after ten (10) school days.

SECTION 9. VACANCY

A. Special Elections shall be called if vacant positions remain after succession rules have been applied.

B. Special Elections shall be held within ten (10) school days upon vacancy of the position. Otherwise, the position shall remain vacant

ARTICLE VI EXECUTIVE COUNCIL

SECTION 1. POWERS AND RESPONSIBILITIES OF THE EXECUTIVE COUNCIL

A. To be the main governing body of the students of the ASMPH; B. To ensure fair and effective representation of the Student Body in matters

involving their welfare; C. To approve and execute stands and policies created by the LegCon (Article VII,

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Section 1B);

D. To enforce the provisions of this Constitution and its Bylaws; E. To approve the ExeCon Code of Internal Procedures (CIP);

F. To prepare the Executive Semestral Report; G. To create committees that may be necessary to discharge its specific functions; H. To exercise general oversight of student projects and activities recognized by the

ASMPH-SC and/or Administration to ensure that student rights are upheld; I. To disburse allocated funds for the ASMPH-SC, its auxiliary units, and Special

Committees; J. To screen candidates for COMELEC for approval by the Judicial Board (Article XI,

Section 4A); K. To approve the applications for Constitutional Commission (ConCom) and

Organization Board (OrgBoard) as recommended by corresponding bodies (Article

VIII, Section 4A; and Article XII, Section 4A); L. To recommend organizations for accreditation upon endorsement of the OrgBoard

(Article XII, Section 1B); M. To appoint replacement of Magistrates upon vacancy of position (Article VIII,

Section 13A); and N. To make available to the public all the records of the ASMPH-SC.

SECTION 2. COMPOSITION The officers of the Executive Council (ExeCon) shall include the President, Internal Vice President (IVP), External Vice President (EVP), Secretary General (SecGen), Chief Finance Officer (CFO) and five (5) Year Level Executive Officers (YLEO). SECTION 3. SUPREME BOARD

A. The Supreme Board shall be composed of the President, IVP, EVP, SecGen, and CFO.

B. The Supreme Board shall have the following responsibilities: 1. To recommend the roster of candidates for the deputy of the SecGen and

CFO; 2. To delegate other functions to the ExeCon members as long as these do not

overlap with their powers and responsibilities as stated in this Constitution; 3. To approve the Code of Financial Procedures (CFP); 4. To prioritize and deliberate allocation of funds; and 5. 5. To receive written notices of resignation of the ASMPH-SC members

SECTION 4. POWERS AND RESPONSIBILITIES

A. President 1. To be the Chief Executive Officer of the ExeCon; 2. To be the official spokesperson of the ASMPH-SC and the Student Body; 3. To be the prime signatory of all official ASMPH-SC documents; 4. To serve as the chief liaison between the Student Body and Administration; 5. To call and preside over ExeCon meetings and Council Assemblies; 6. To call a plenary of the entire Student Body when deemed necessary; 7. To oversee updates and completion of ASMPH-SC projects; 8. To make official announcements on behalf of the Administration and to

make sure that it is communicated to the parties concerned; 9. To enforce the provisions of this Constitution and its Bylaws; 10. To deliver a State of the School Address to the ASMPH community within

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ten (10) school days from the start of the second semester; 11. To facilitate the approval process for members of the Judicial Board and

OrgBoard (Article X, Section 4A #3 and Article XII, Section 4A #3); 12. To veto the decision/s of the ASMPH-SC during a Council Assembly;

13. To receive written notices of resignation of the Councilors (Article X, Section 9);

14. To appoint committees in consultation with ExeCon and be an ex officio member of these committees as long as it is within his/her functions; and

15. To perform any other function that the Supreme Board may delegate as long as these do not overlap with the powers and responsibilities of other officers according to this Constitution.

B. Internal Vice President 1. To assume the position of the President during permanent or temporary vacancy

while maintaining the roles of his/her elected position; 2. To assume the position of the EVP during permanent or temporary vacancy

while maintaining the roles of his/her elected position; 3. To receive complaints and suggestions from the Student Body;

4. To initiate the creation of stands regarding internal matters; 5. To oversee the coordination, implementation, and evaluation of all projects and

events involving internal affairs; 6. To serve as the Chairman of the Board of the OrgBoard (Article XII, Section 3); 7. To appoint committees in consultation with ExeCon and be an ex officio member

of these committees as long as it is within his/her functions; and 8. To perform any other function that the Supreme Board or President may

delegate as long as these do not overlap with the powers and responsibilities of other officers according to this Constitution.

C. External Vice President 1. To assume the position of the President during permanent or temporary vacancy

of both the IVP and the President while maintaining the roles of his/her elected position;

2. To assume the position of the IVP during permanent or temporary vacancy while maintaining the roles of his/her elected position;

3. To coordinate with the Ateneo community; 4. To establish strong networks with other medical schools, pre-medical schools,

and outside organizations and institutions; 5. To serve as the official school representative in affiliated and member networks

and to vote accordingly when the need arises; 6. To initiate the creation of stands regarding external matters; 7. To oversee the coordination, implementation, and evaluation of all projects and

events involving external affairs; 8. To appoint committees in consultation with ExeCon and be an ex officio member

of these committees as long as it is within his/her functions; and 9. To perform any other function that the Supreme Board or President may delegate

as long as these do not overlap with the powers and responsibilities of other officers according to this Constitution.

D. Secretary General

1. To be the Chief Administrative Officer of the ASMPH-SC; 2. To be the custodian of all documents of the ASMPH-SC such as, but not limited

to, official correspondence, student calendar, special papers, multimedia files,

and student database; 3. To relay information within the ExeCon;

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4. To make the ExeCon’s CIP to be approved by the ExeCon;

5. To compile the ESR and LSR; 6. To create an integrated calendar of activities of the ASMPH-SC, its auxiliary units,

and the Special Committees; 7. To choose a deputy from a roster of candidates recommended by the other

members of the Supreme Board following the criteria for membership in the

ASMPH-SC. The deputy shall have the following functions:

1. To assume the position of SecGen when position is vacant, whether permanent or temporary, and

2. To assist the SecGen in his/her responsibilities; 8. To appoint committees in consultation with ExeCon and be an ex officio member

of these committees as long as it is within his/her functions; and 9. To perform any other function that the Supreme Board or President may delegate

as long as these do not overlap with the powers and responsibilities of other officers according to this Constitution.

E. Chief Finance Officer

1. To serve as the ASMPH-SC’s treasurer and budgetary officer; 2. To make ASMPH-SC’s Code of Financial Procedures (CFP) and implement after

approval by the Supreme Board; 3. To oversee the acquisition and management of financial resources of the ASMPH-

SC; 4. To maintain records of all income and expenditures of the ASMPH-SC, its

auxiliary units, and Special Committees; 5. To deposit and withdraw money in the name of the ASMPH-SC with the President

as co-signatory; 6. To disburse the Student Activities Fee (SAF), Athletics Fee, and Publications Fee

of the ASMPH-SC (Article XIV, Section 4); 7. To receive the summarized financial statements of the General Organizational

Fund from the OrgBoard (Article XII, Section 1F); 8. To prepare a Semestral Financial Report (SFR) per semester and an Annual

Financial Statement for the following purposes: a. for review of the ExeCon, b. for audit of the Judicial Board, and

c. for public access; 9. To choose a deputy from a roster of candidates recommended by the other

members of the Supreme Board following the criteria for membership in the ASMPH-SC. The deputy shall have the following functions: a. To assume the position of CFO when position is vacant, whether permanent or

temporary, and b. To assist the CFO in his/her responsibilities;

10. To appoint committees in consultation with the ExeCon and be an ex officio member of these committees as long as it is within his/her functions; and

11. To perform any other function that the Supreme Board or President may delegate that do not overlap with the powers and responsibilities of other officers according to this Constitution.

F. Year Level Executive Officer 1. To serve as the official representative and liaison of their respective year level to

the ExeCon; 2. To serve as direct liaison between year level and faculty regarding academic

matters;

3. To serve as the year level president; 4. To organize year level elections;

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5. To appoint committees in consultation with the ExeCon and be an ex officio

member of these committees as long as it is within his/her functions; and 6. To perform any other function that the Supreme Board or President may delegate

that do not overlap with the powers and responsibilities of other officers according to this Constitution.

SECTION 5. VOTING

A. All projects and decisions of the Supreme Board and ExeCon shall be subject to a vote; B. The ExeCon and Supreme Board shall decide and vote on matters by a simple majority

of members present in a quorum meeting; C. Each member of the ExeCon shall have full deliberating rights; D. Each member of the ExeCon shall have the right to vote except for the President who

votes only to break a tie; and E. The YLEO shall vote only if the matter deliberated directly concerns his/her respective

year level.

SECTION 6. VETO

A. The President may exercise his/her veto power during an ExeCon meeting within two (2) school days after the ExeCon makes the decision. If no action is made within this time frame, the decision shall be effective immediately;

B. The presidential veto can be invalidated by a 3/4 vote of the ExeCon members present

in a Special ExeCon meeting; C. The Special ExeCon meeting shall be convened within two (2) school days following the

communication of the veto; and D. The Special ExeCon meeting shall be facilitated by the Chancellor. He/she shall have no

voting rights.

ARTICLE VII

LEGISLATIVE COUNCIL

SECTION 1. POWERS AND RESPONSIBILITIES

A. To promulgate the ASMPH-SC Constitution and By Laws; B. To propose and draft policies8 for the ASMPH-SC and the Student Body; C. To revise existing policies; D. To formulate stands and positions of the Student Body regarding internal and/or

external issues, for the approval of the ExeCon; E. To ensure fair and active representation in policy-making and creation of stands via

direct consultation with the Student Body; F. To review the Constitution annually; G. To form a Constitutional Commission (ConCom) as deemed necessary (Article VIII,

Section 1A); H. To endorse the candidates of the Constitutional Commission to the ExeCon for approval; I. To investigate any complaints or recommendations for removal of a Councilor and

present their findings to the Special Tribunal (Article X, Section 8); J. To approve Code of Impeachment Rules and Procedures of the Judicial Board; and K. To submit a Legislative Semestral Report (LSR) of the first semester and present the

report during the Evaluation Seminar. The LSR of the second semester shall be

submitted and presented during the Grand Council Assembly.

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SECTION 2. COMPOSITION The members of the Legislative Council (LegCon) shall include five (5) Year Level Legislative Officers (YLLO). Each year level shall have one (1) YLLO. The Legislative Head shall be elected by simple majority among the members of LegCon. SECTION 3. POWERS AND RESPONSIBILITIES OF THE OFFICERS OF THE LEGISLATIVE COUNCIL A. Legislative Head

1. To call and preside over all legislative sessions; 2. To form a Special Tribunal tasked to investigate the impeachment of a Judicial

Board member and facilitate its deliberation (Article X, Section 8); 3. To appoint a Magistrate (Article VIII, Section 4) in the event that the ConCom

shall have a vacancy; and 4. To receive written notices of resignation of the Magistrates (Article VIII,

Section 12). B. Year Level Legislative Officer (YLLO)

1. To represent the students belonging to their respective year levels with regard to policymaking; and

A. 2. To perform any other function that the LegCon or Legislative Head may delegate as long as these do not overlap with the powers and responsibilities of other officers according to this Constitution.

SECTION 4. VOTING

A. The LegCon shall decide and vote on matters by a simple majority of members present

in a quorum meeting; B. Each member of the LegCon shall have full deliberating rights; and C. Each member of the LegCon shall have the right to vote.

SECTION 5. POLICY

A. Approval of policy 1. Upon drafting of the bill9 by the LegCon, this bill shall be presented in a

Council Assembly for approval or revision. The bill shall become a policy only upon 2/3 approval of the ExeCon.

2. In the event of a revision, the ExeCon shall return the bill to the LegCon to undergo the necessary changes. The aforementioned process shall apply for its approval10.

3. The President shall sign all approved policies. B. A policy passed by the Execon may be repealed through a written petition signed by

2/3 of the Student Body.

SECTION 6. CRAFTING OF STANDS

A. Stands, either internal or external to the ASMPH-SC constituency, shall be endorsed to the Council Assembly by the IVP or the EVP upon direct and active consultation with the Student Body.

B. The stand, prior to its formulation, shall be discussed in a Council Assembly. C. The stand, formulated by the LegCon, shall be presented to the ExeCon for approval or

revision. A 2/3 vote is needed to approve the stand. D. In the event of a revision, the ExeCon shall return the drafted stand to the LegCon to

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undergo the necessary changes. E. The President shall sign all approved stands.

SECTION 7. VALIDITY

Policies and stands shall be made valid immediately after approval of the ExeCon.

ARTICLE VIII

CONSTITUTIONAL COMMISSION

SECTION 1. POWERS AND RESPONSIBILITIES OF THE CONSTITUTIONAL COMMISSION A. To conduct constitutional revisions occurring only every three (3) years upon mandate

from LegCon; B. To create a Code of Internal Procedures (CIP) for the Constitutional Commission

(ConCom); and C. To perform any other function that the Chief Magistrate may delegate as long as

these do not overlap with provisions of this Constitution. SECTION 2. COMPOSITION The ConCom is an appointed body under the LegCon composed of seven (7) Magistrates. A Chief Magistrate shall be elected by simple majority among the members of ConCom. SECTION 3. POWERS AND RESPONSIBIILTIES OF THE CHIEF MAGISTRATE A. To be the official representative of the ConCom; B. To be the chief facilitator of all ConCom meetings; C. To set the specific objectives and timeline of the ConCom; D. To ensure efficiency of the ConCom without compromising its integrity and its

delegated functions; E. To summon resource persons when necessary; and F. To submit regular updates to the Legislative Head for documentation.

SECTION 4. MEMBERSHIP A. Candidates for Magistrates shall be endorsed by the LegCon and the final composition

shall be determined by the ExeCon. B. The following shall be disqualified from application:

1. Anyone who, upon application, holds a position in the ASMPH-SC or any of its auxiliary units;

2. Anyone who, upon application, heads any Special Committee of the ASMPH-SC;

3. Anyone who, upon application, holds an elected position in any accredited or non-accredited school organization;

4. Anyone who has held an elected position in any school organization in the same academic school year of application;

5. Anyone who has held a position, elected and/or appointed, in any Special Committees, and /or ASMPH-SC or any of its auxiliary units in the same academic school year of application; and

6. Anyone with an academic and/or disciplinary charge resulting to a suspension, dismissal or expulsion as provided by the Student Guidebook.

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SECTION 5. PROHIBITION A. Upon acceptance of the position, all Magistrates are banned from running for any

ASMPH-SC position or any elected position of any school organizations effective for his/her current tenure and the succeeding school year.

B. In the event that a Magistrate resigns or is removed from office, he/she is still banned from running in any other position in the ASMPH-SC or hold office in any school organizations for the current and succeeding academic school year.

SECTION 6. The ConCom shall be given a maximum of 120 days from their official day of appointment to complete all constitutional revisions prior to a plebiscite (Article XV, Section 5). SECTION 7. A quorum of 2/3 of all members of ConCom is required to conduct a

meeting. A representative from the ASMPH-SC may also join the meeting on a per invitation basis only. 14 SECTION 8. Voting A. The ConCom shall decide and vote on matters by a simple majority of the members

present in the meeting. B. The Chief Magistrate shall not vote except to break a tie. C. Attendees from the ASMPH-SC shall not participate in the voting process of the

ConCom. SECTION 9. A provision that was voted upon may be reversed only upon concurrence of all the Magistrates. SECTION 10. TENURE A. The ConCom shall have tenure upon appointment by the ExeCon. B. The ConCom shall be dissolved by any of the following:

1. Upon the ratification of the proposed revisions; 2. Upon the final plebiscite; 3. At the end of the academic school year; or 4. When at least three (3) vacancies are not filled within the 10-school day

allowance. (Article VIII, Section 13B) SECTION 11. COMPLAINTS All complaints from the Magistrates concerning any member of the ConCom shall be forwarded to the Judicial Board to justly investigate the matter. The Judicial Board shall then decide on the matters of the complaint concerning the Magistrate involved. The Judicial Board shall justly impose the necessary sanctions to the erring officers, which may include removal from office. SECTION 12. RESIGNATION Any Magistrate shall have the option to resign from office during the course of his/her tenure. A written notice shall be given to the Legislative Head and resignation shall take effect after ten (10) school days. SECTION 13. VACANCY A. Within ten (10) school days from vacancy, a replacement Magistrate/s shall be

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appointed by the ExeCon from a list of at least three (3) nominees prepared by the LegCon. Otherwise, the position shall remain vacant. The nominee’s name may be recommended for only one (1) vacant position.

B. Within three (3) days from vacancy of the Chief Magistrate, the ConCom, sitting en banc, shall elect by majority vote a representative to serve as Chief Magistrate.

ARTICLE IX

SPECIAL COMMITTEES

SECTION 1. DEFINITION

A Special Committee is an autonomous unit mandated to perform specific functions as directed by this Constitution.

SECTION 2. MEMBERSHIP

Special committees shall be composed of the Judicial Board, Commission on

Election, and Organization Board.

ARTICLE X JUDICIAL BOARD

SECTION 1. POWERS AND RESPONSIBILITIES OF THE JUDICIAL BOARD

A. To ensure fair and adequate time for Judicial Board proceedings; B. To ensure fair representation of parties involved; C. To impose the necessary sanctions to an officer when found guilty after investigation;

D. To determine the final interpretation of this Constitution; E. To appoint the members of the COMELEC (Article XI, Section 4); F. To assume vacant positions of the COMELEC in the event that vacancy falls two (2)

weeks before and after the Election Day (Article XI, Section 9B); G. To create a Code of Impeachment Rules and Procedures (CIRP); H. To create a Code of Internal Procedure (CIP) for the Judicial Board; I. To serve as the tribunal for investigating and deciding on the impeachment of the

members of the ASMPH-SC and COMELEC; J. To declare failure of election upon investigation of cases regarding dishonesty at the

polls by COMELEC Commissioner/s (Article XIII, Section 4C); K. To recommend to the Chairman of the Board the removal of members of OrgBoard

(Article XII, Section 7B); L. To appoint new members of OrgBoard in the event that applicants are not qualified and

less than three (3) positions remain vacant during the second semester; M. To summon resource persons when necessary; N. To audit the Semestral Financial Report (SFR) per semester and an Annual Financial

Statement of the ASMPH-SC; and O. To receive written notices of resignation of the Commissioners (Article XI, Section 8).

SECTION 2. COMPOSITION The Judicial Board shall be composed of five (5) Councilors. A Chancellor shall be elected by simple majority among the members of the Judicial Board each school year.

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SECTION 3. POWERS AND RESPONSIBILITIES OF THE CHANCELLOR A. To be the official representative of the Judicial Board;

B. To be the chief facilitator of all Judicial Board meetings;

C. To serve as the custodian of submitted evidence and records of court; D. To ensure efficiency of the Judicial Board without compromising its integrity and its

delegated functions; and E. To facilitate the Special ExeCon meeting to counter a presidential veto (Article VI,

Section 6D).


A. The Councilor shall be appointed through the following process: 1. Interested students shall submit their application to COMELEC to be screened

for inclusion to the preliminary pool of candidates within the first ten (10) school days of the first semester;

2. The ExeCon shall vote for their top five choices from the preliminary pool of

candidates. In the event of a tie, elections shall be reset for the candidates

with the tied positions. This process shall be repeated until the positions have

been filled; and 3. The President shall be the facilitator of the approval process but is not entitled

to a vote unless a tie occurs during final deliberation. B. Councilors shall be appointed ten (10) school days after the final day of submission of

applications. C. The following shall be disqualified:

1. Anyone who, upon application, holds a position in the ASMPH-SC or any of its auxiliary units;

2. Anyone who, upon application, heads any Special Committee of the Student

Council; 3. Anyone who, upon application, holds an elected position in any accredited or

non-accredited school organization; 4. Anyone who has held an elected position in any school organization in the

same academic school year of application; 5. Anyone who has held a position, elected and/or appointed, in any Special

Committees, and/or ASMPH-SC or any of its auxiliary units in the same

academic school year of application; 6. Anyone with an academic and/or disciplinary charge resulting to a

suspension, dismissal, or expulsion as provided by the Student Guidebook; and

7. Anyone who is a member of a political party.

SECTION 5. PROHIBITION

A. Upon acceptance of the position, a Councilor is banned from running in any

other position in the ASMPH-SC or hold office in any school organizations during

his/her tenure. B. In the event that the Councilor resigns or is removed from office, he/she is

still banned from running in any other position in the ASMPH-SC or hold

office in any school organizations for the current and succeeding academic school

year.

SECTION 6. TENURE

A Councilor may remain in position as long as he/she is enrolled as a student of

15

ASMPH unless he/she shall resign or be impeached by the Special Tribunal.

SECTION 7. VOTING

A. The Judicial Board shall decide and vote on matters by a simple majority of the

members present in the meeting. B. The Chancellor shall not vote except to break a tie.

SECTION 8. COMPLAINTS

A. The LegCon shall justly investigate any complaints or recommendations for removal of a Councilor and present their findings to the Special Tribunal.

B. Legislative Head shall form the Special Tribunal composed of five (5) members including

the Legislative Head. The Legislative Head shall randomly select two (2) members from

the ExeCon and two (2) members from the LegCon. The Legislative Head shall facilitate the process of deliberation but shall not vote unless to break a tie. This Special Tribunal

shall be dissolved after a decision has been passed.


Any Councilor shall have the option to resign from office during the course of his/her tenure.

A written notice shall be given to the President and resignation shall take effect after ten

(10) school days.

SECTION 10. VACANCY

A. Upon vacancy, COMELEC shall open application for the position. Same process for

appointment shall apply. (Article X, Section 4A)

B. Within three (3) days from vacancy of the Chancellor, the Judicial Board, sitting en

banc, shall elect by majority vote a representative to serve as Chancellor

ARTICLE XI COMMISSION ON ELECTION

SECTION 1. POWERS AND RESPONSIBILITIES OF COMELEC

A. To assure free, honest and clean elections; B. To oversee fair elections with the following tasks:

1. Exercise control, supervision, and jurisdiction over all matters pertaining to ASMPH-SC candidacy, campaign, elections, and special elections,

2. Investigate all cases involving dishonesty at the polls, 3. Sanction the candidate with any violation on the provisions as stated in the

Electoral Code, 4. Ensure that matters pertaining to political parties are in accordance with the

Electoral Code, and 5. Utilize ASMPH-SC communication lines to the student body, limited only to

promotion and information dissemination during the election period; C. To create a Code of Electoral Procedures, which shall henceforth be called the Electoral

Code; D. To interpret and enforce the Electoral Code; E. To create avenues that would allow Interns and Clerks the opportunity to vote;

F. To induct the elected officers; G. To declare failure of elections based on evaluation of merits of the case (Article XIII,

16

Section 4B); H. To call for special elections (Article XIII, Section 3); I. To hear and resolve all protests, appeals, and complaints pertaining to the conduct of

ASMPH-SC candidacy, campaign, elections, and plebiscite; J. To provide the Student Body information on all election laws, procedures, decisions,

and other matters related to ASMPH-SC candidacy, campaign, elections, and/or plebiscites;

K. To create a COMELEC Code of Internal Procedures (CIP); L. To select a preliminary pool of candidates for the Judicial Board and Organization Board

(Article X, Section 4A #1 and Article XII, Section 4A #1); and M. To perform any other function that the Chief Commissioner may delegate as long as

these do not overlap with their powers and responsibilities according to this Constitution.

SECTION 2. COMPOSITION

The COMELEC shall be composed of five (5) Commissioners. A Chief Commissioner shall be

elected by simple majority among the Commissioners.

SECTION 3. POWERS AND RESPONSIBILITIES OF THE CHIEF COMMISSIONER

A. To be the official representative of the COMELEC;

B. To be the chief facilitator of all COMELEC meetings;

C. To serve as the custodian of election documents; and

D. To ensure efficiency of the COMELEC without compromising its integrity and its

delegated functions.


A. The Commissioner shall be appointed through the following process:

1. Interested students shall submit their application for the position to the ExeCon

within the last week of the first semester for screening and inclusion to the

preliminary pool of candidates, which shall include a maximum of two (2)

candidates from each year level;

2. The Judicial Board shall appoint COMELEC Commissioner(s) prior to the

President’s State of the School Address (Article VI, Section 3A #10) through the

following process:

a. The Judicial Board shall vote their top five (5) choices from the

preliminary pool of candidates. In the event of a tie, elections shall be

reset for the candidates with the tied positions. This process shall be

repeated until the positions have been filled, and

b. The Chancellor shall be the facilitator of the appointment process;

B. The following shall not be allowed to be part of the COMELEC:

1. Any student from YL9;

2. Anyone who, upon application, holds a position in the ASMPH-SC or any of its

auxiliary units;


Council;

4. Anyone who, upon application, holds an elected position in any accredited or

nonaccredited school organization;

5. Anyone who has held an elected position in any school organization in the same

academic school year of application;

6. Anyone who has held a position, elected and/or appointed, in any Special

Committees, and/or ASMPH-SC or any of its auxiliary units in the same


17

7. Anyone with an academic and/or a disciplinary charge resulting to suspension,

dismissal, or expulsion as provided by the Student Guidebook; and


SECTION 5. TENURE

The tenure of the Commissioner shall begin from the day of appointment of the position up

to the appointment of the next set of Commissioners, upon resignation or impeachment. A

Commissioner shall serve no more than two (2) consecutive terms.

SECTION 6. VOTING

A. The COMELEC shall decide and vote on matters by a simple majority of the members

present in a quorum meeting; and

B. Each Commissioner shall have the right to vote except for the Chief Commissioner who

votes only to break a tie.


All complaints concerning any members of the COMELEC from the Commissioners shall be

forwarded to the Judicial Board to justly investigate the matter. The Judicial Board shall

then decide on the matters of the complaint concerning the Commissioner involved. The

Judicial Board shall justly impose the necessary sanctions to the erring officers, which may

include removal from office.


Any Commissioner shall have the option to resign from office during the course of his/her

tenure. A written notice shall be given to the Judicial Board and resignation shall take effect

after ten (10) school days.

SECTION 9. VACANCY

A. Within five (5) days from vacancy, the Commissioners of the COMELEC shall be

appointed by the Judicial Board from a list of at least three (3) applicants prepared

by the ExeCon for every vacancy. The applicant shall only be recommended for one

vacant position per Judicial Board deliberation.

B. In the event that the vacancy falls two (2) weeks before and after the Election Day,

a Councilor shall assume the vacant positions of the COMELEC for that period.

C. Within three (3) days from vacancy of the Chief Commissioner, the COMELEC, sitting

en banc, shall elect by majority vote a representative to serve as Chief

Commissioner.

ARTICLE XII

ORGANIZATION BOARD

SECTION 1. POWERS AND RESPONSIBILITIES OF THE ORGANIZATION BOARD

A. To create and implement accreditation guidelines in consultation with the

Administration, which shall henceforth be called the ASMPH Student Organization

Guidelines (ASMPH-SOG);

B. To ensure that organizations for accreditation are in line with the vision and mission of

the school and ASMPH-SC before it is forwarded to the administration for final approval;

C. To approve funding of project proposals of accredited ASMPH Organizations;

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D. To disburse the General Organizational Fund (GOF) to the organizations upon

acquisition from the Chief Finance Officer (CFO); (Article VI, Section 4E #6)

E. To collect an Organizational Year End Report from all organizations for purposes of

reaccreditation by the administration;

F. To make a financial statement of the GOF to be submitted to the CFO;

G. To receive written notices of resignation of the Organizational Board members (Article

XII, Section 8);

H. To create a Code of Internal Procedures (CIP) for their body;

I. To coordinate the calendar of activities of accredited ASMPH Organizations in

accordance with the calendar of the ASMPH-SC to ensure efficient utilization of

resources;

J. To archive pertinent documents of the organizations, such as but not limited to an

organization’s constitution and member database;

K. To serve as an advisory body for the organization; and

L. To mediate and arbitrate organizational conflicts.

SECTION 2. COMPOSITION

The Organization Board (OrgBoard) shall be composed of the Chairman of the Board and

five (5) Board Members. The IVP shall serve as the Chairman of the Board.

SECTION 3. POWERS AND RESPONSIBILITIES OF THE CHAIRMAN OF THE BOARD

A. To be the official representative of the OrgBoard;

B. To be the chief facilitator of all OrgBoard meetings;

C. To endorse complaints regarding Board Members to the Judicial Board and make

recommendations for suspension or removal of the board member;

D. To serve as the custodian of all OrgBoard documents; and

E. To exercise fairness and ensure efficiency of the OrgBoard without compromising its

integrity and its delegated functions.


A. The Board Members shall apply through the following process:

1. Interested students shall submit their application to COMELEC for screening and

approval to be included in a preliminary pool of candidates prior to the induction of

the next set of elected ASMPH-SC officers;

2. The newly elected members of ExeCon shall vote for their top five choices from the

preliminary pool of candidates. In the event of a tie, elections shall be reset for the

candidates with the tied positions. This process shall be repeated until the top five

has been decided upon; and

3. The President shall be the facilitator of the approval process. He/She shall not be

entitled to a vote unless a tie occurs even after the final deliberation.

B. The following shall not be allowed to be part of the OrgBoard:

1. Anyone who, upon application, holds a position in the ASMPH-SC or any of its

auxiliary units;


Council;

3. Anyone who, upon application, holds an elected position in any accredited or

nonaccredited school organization;

4. Anyone who has held an elected position in any school organization in the same


5. Anyone who has held a position, elected and/or appointed, in any Special

Committees, and/or Student Council or any of its auxiliary units in the same


19

6. Anyone with an academic and/or a disciplinary charge resulting to a suspension,

dismissal or expulsion as provided by the Student Guidebook; and


SECTION 5. TENURE

The tenure of the Board Members shall begin from the day of acceptance of the position up

to the appointment of the next set of Board Members, upon resignation or impeachment.

SECTION 6. VOTING

A. The OrgBoard shall decide and vote on matters by a simple majority of the members

present in a quorum meeting.

B. The Chairman of the Board shall not vote except to break a tie.


A. When the Chairman of the Board considers that a member of the OrgBoard should be

removed from office, the Chairman of the Board shall endorse the complaint to the

Judicial Board to justly investigate the matter. The findings of the investigation shall be

presented to the Chairman of the Board with the recommendations whether or not the

member shall be removed; and

B. When the Judicial Board recommends removal of the Board Member from office, the

Chairman of the Board may suspend or remove the Board Member from the OrgBoard.


Any Board Member shall have the option to resign from office during the course of his/her

tenure. A written notice shall be given to the Chairman of the Board and resignation shall

take effect after ten (10) school days.

SECTION 9. VACANCY

A. Upon vacancy, COMELEC shall open application for the position. Same process for

application and approval shall apply (Article XII, Section 4).

B. In the event that applicants are not qualified and less than three (3) positions remain

vacant during the second semester, the Judicial Board shall have the power of appointing

the new members of OrgBoard (Article X, Section 1K).22

ARTICLE XIII

ELECTIONS

SECTION 1. ELECTION QUOTA

For any electoral exercise to be valid, at least a simple majority of the Student Body must

cast their vote.

SECTION 2. ABSTENTATION

A. The student's choice to abstain must always be respected in all electoral exercises; and

B. A contested position shall remain vacant should abstentions garner the majority of

votes for the given position.

SECTION 3. Special elections shall be held ten (10) school days after any of the following

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events:

A. When there is a vacancy of elected positions;

B. When there is failure of election; and

C. When there is a call for plebiscite.

SECTION 4. FAILURE OF ELECTIONS

A. When the election quota is not met (Article XIII, Section 1); and

B. When there is declaration by COMELEC.

1. All electoral cases shall be investigated by COMELEC. In the event that the

case is not resolved within 30 school days after proclamation of elected

officers, the new set of officers shall be inducted; and

2. The COMELEC shall base declarations of a possible failure of election after

evaluation of the merits of the case.

C. When there is declaration by Judicial Board.

1. Judicial Board shall investigate all cases regarding dishonesty at the polls by

COMELEC Commissioner/s. In the event that the case is not resolved within

30 school days after proclamation of elected officers, the new set of officers

shall be inducted; and

2. The Judicial Board shall base declarations of a possible failure of election after

evaluation of the merits of the case.

SECTION 5. ELECTION DATES

A. The election of the ASMPH-SC, with the exception of the YL5 Officers, shall be done

by the Student Body on the 2nd Wednesday of February of each school year;

B. In the event of cancellation of classes, elections shall be held immediately when

classes resume;

C. Proclamation of elected officers shall be done three (3) school days after the

election;

D. YL5 Officers shall be elected by YL5 students forty-five (45) days after the opening of

classes of the first semester inclusive of the campaign period;

E. Induction of elected officers excluding the YL5 officers shall be done thirty (30) days

after the proclamation, and YL5 officers shall be inducted five (5) school days after

their proclamation; The ten (10) school days allotted for the special elections is

inclusive of the application and campaign period and proclamation of new officers,

and the new officers shall be inducted five (5) school days after their proclamation;

and

F. Tenure starts on the day of induction and ends with the induction of the officers for

the next school year, upon impeachment, or resignation.

ARTICLE XIV

FINANCE AND BUDGET

SECTION 1. SOURCE OF BUDGET

The Student Activities Fee (SAF), Athletics Fee, and Publications Fee shall be collected by

the Administration from the Student Body every semester. The Athletics Fee and

Publications Fee are restricted to its intended purpose. These funds shall be released by the

Administration to the ASMPH-SC upon approval of request.

SECTION 2. PROJECT PROPOSAL

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A. The project proposal prepared by the ASMPH-SC, Special Committees, and accredited

organizations shall contain a work plan of their respective programs, projects, and

expected expenditures for the semester.

B. The project proposals shall be submitted prior to the Project Deliberation Meeting. The

Supreme Board shall deliberate on the submitted proposals and shall prioritize

accordingly. A summary budget proposal containing all project proposals shall be

subject to approval by the Administration.

SECTION 3. ALLOCATION

A. The Level Council Fund (LCF), which is twenty (20) percent of the SAF, shall be divided

equally among the different year levels every semester. This shall only be utilized by the

year level upon approval of their project proposal by the Supreme Board and

Administration.

B. A General Organizational Fund (GOF), which is twenty (20) percent of the SAF, shall be

allotted for the accredited school organizations every semester. This shall only be

utilized by the accredited school organization upon approval of their project proposal

submitted to the OrgBoard before the Project Deliberation Meeting.

C. The remainder of the SAF shall be allotted for ASMPH-SC projects. This shall only be

utilized by the ASMPH-SC upon approval of their project proposal during the Planning

Seminar.

D. Accredited Organizations and Level Councils may request funds from the Athletics Fee

and Publications Fee depending on the nature of the activity.

E. All projects are subject to prioritization by the Supreme Board.

F. Project proposals filed within the semester shall be allowed. These shall be subject to

deliberation and prioritization by the Supreme Board and approval by the Administration.

G. Each auxiliary unit, Special Committee and accredited organization shall respect the

differences in budget prioritization of the Supreme Board in accordance with its vision,

mission and objectives.

SECTION 4. DISBURSEMENT

Student Activities Fee shall be disbursed by the Chief Finance Officer upon approval of the

Administration.

SECTION 5. CARRY-OVER OF FUNDS

In the event that the SAF was not exhausted at the end of the semester, it shall be carried

over to the corresponding fund allocations for the next semester.

SECTION 6. FINANCIAL STATEMENTS

The Chief Finance Officer shall be required to submit to the Judicial Board a Semestral

Financial Report fourteen (14) days before the end of the first semester and fourteen (14)

days before the induction of the next set of ASMPH-SC officers. The Annual Financial

Statement shall be submitted to the Judicial Board and the Administration five (5) days

before the induction of the next set of ASMPH-SC officers.

SECTION 7. AUDIT

All expenditures and accounts of the ASMPH-SC shall be audited by the Judicial Board. All

auditing shall be completed seven (7) days after the submission of the Semestral Financial

Report.

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SECTION 8. TRANSPARENCY

All financial records of the ASMPH-SC shall be made available to the Student Body at all

times. The audited financial statement shall be released to the Student Body upon

completion of auditing

ARTICLE XV

AMENDMENTS AND REVISIONS

SECTION 1. The LegCon shall be mandated to review this Constitution annually and shall

be allowed to make amendments every three (3) years through a Constitutional

Commission.

SECTION 2. Amendments or revisions of this Constitution before the three-year ban shall

be initiated by either of the following:

A. The ASMPH-SC and Judicial Board upon a 3/4 vote of the members, or

B. At least 2/3 of the Student Body.

SECTION 3. The ConCom shall be the sole body tasked to draft the amendments for this

Constitution.

SECTION 4. Any such proposed amendments shall be ratified by simple majority of the

votes cast in the plebiscite.

SECTION 5. A plebiscite shall be held not less than forty-five (45) days prior to the

elections of officers for the subsequent school year.

A. In the case that provisions are rejected, a final plebiscite shall be held fifteen (15) days

prior to the elections for the subsequent school year.

B. In the case of rejection of provisions upon a final plebiscite, status quo shall be

observed.

ARTICLE XVI

TRANSITORY PROVISIONS

SECTION 1. LEGISLATIVE COUNCIL

The newly elected officers of the Legislative Council for 2008-2009 shall be composed of two

(2) YLLOs per Year Level. A Legislative Head shall be elected by simple majority among the

YLLOs. Status quo shall be observed on the succeeding years.

SECTION 2. ELECTION

A. All incumbent elected members of the ASMPH-SC shall remain in office until after the

newly elected set of officers is inducted.

B. All incumbent members of the COMELEC 2007-2008 shall remain in office until an

interim COMELEC has been appointed by the ConCom 2007-2008. The interim

COMELEC shall preside over the 2008-2009 ASMPH-SC elections including the YL5

election of officers.

C. The interim Code of Electoral Procedures (CEP) for the said elections shall be created

by the ConCom.

D. The interim COMELEC shall operate under the interim CEP promulgated by this

Constitution.

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SECTION 3. JUDICIAL BOARD

A. The newly elected ASMPH-SC for school year 2008-2009 shall appoint three (3)

members to the Judicial Board bypassing the initial screening process by the COMELEC.

B. Application for the remaining vacant Judicial Board positions shall be opened by

COMELEC during the school year 2009-2010.

SECTION 4. ORGANIZATIONAL BOARD

A. Organization accreditation will be conducted in May 2008 to allow organizations to

present to a panel for accreditation for the first semester of school year 2008-2009

according to the Accreditation System of the Internal Vice President of school year

2007-2008.

B. A separate accreditation process will be conducted following the accreditation system of

OrgBoard 2008-2009 for the accreditation of qualified organizations for the second

semester of the school year 2008-2009.

SECTION 5. EFFECTIVITY

A. All bylaws of the previous Student Council, including the Constitutions and Codes of

Internal Procedures of its entities, are immediately repealed and revoked upon

ratification of this Constitution. This shall not cover the provisions of the ConCom 2007-

2008.

B. This Constitution shall take effect immediately after its ratification and shall supersede

all previous Student Council Constitutions.

SECTION 6. AMENDMENTS

Amendments for this Constitution shall take effect only after four (4) years upon its

ratification. In the event that amendments are necessary prior to this period, a unanimous

recommendation of the ASMPH-SC and Judicial Board shall be required.

SECTION 7. ADVISORY BOARD

Members of the ConCom 2007-2008 shall serve as the Advisory Board for four (4) years

after the ratification of this Constitution. The Judicial Board may subpoena members of the

advisory board to aid in the interpretation of the Constitution. The Judicial Board remains to

be the final arbiter of the Constitution.

ARTICLE XVII

SEPARABILITY CLAUSE

Should any stipulation under this Constitution be found invalid, such invalidity shall not

impinge on the legitimacy of the other provisions.

ARTICLE XVIII

VALIDITY OF THE CONSTITUTION

Upon ratification by a simple majority of the Student Body, excluding the members of the

ConCom 2007-2008, this Constitution shall be adopted as the official mandate of the

Student Body through its Student Council as herein provided. It shall become effective

immediately upon its adoption.

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GLOSSARY

A

Advisory Board Members of the Concom 2007-2008 that shall aid the Judicial Board in the interpretation of the Constitution when needed

Annual Financial Statement Prepared by the Chief Finance Officer submitted to the Administration five (5) days before the induction of the next set of ASMPH-SC officers

ASMPH-SC

1. abbr. Ateneo School of Medicine and Public Health-Student Council 2. Composed of both Executive Council and Legislative Council

ASMPH-SOG

1. abbr. ASMPH Student Organization Guidelines 2. Accreditation guidelines created and implemented by the OrgBoard

Auxiliary units Additional committees established by the Supreme Board as their position deems necessary to discharge its specific functions

B

Bill Draft of a policy

Board Member Member of the OrgBoard

C

CFO

abbr. Chief Finance Officer

CFP

1. abbr. Code of Financial Procedures 2. Prepared by the Chief Finance Officer and approved by Supreme Board

Chairman of the Board

Head of the OrgBoard

Chancellor Head of Judicial Board

Chief Commissioner Head of the COMELEC

Chief Magistrate

Head of ConCom

26

CIP

abbr. Code of Internal Procedures

CIRP

1. abbr. Code of Impeachment Rules and Procedures 2. Drafted and implemented by the Judicial Board once draft is approved by the LegCon

COMELEC

abbr. Commission on Elections

Commissioner Member of the COMELEC

ConCom

abbr. Constitutional Commission

Council Assembly Meeting called for the ExeCon and LegCon

Councilor Member of Judicial Board

E

Electoral Code

Code of electoral procedures

ESR 1. abbr. Executive Semestral Report 2. Includes a summary of projects done by each ExeCon member accomplished within the semester.

These reports shall be presented and submitted during the Evaluation Seminar and the Grand Council

Assembly, respectively.

Evaluation Seminar

Seminar held for the officers of the ASMPH-SC during the semestral break to evaluate their plans and projects

EVP

Abbr. External Vice President

ExeCon 1. abbr. Executive Council 2. Composed of the President, Internal Vice President, External Vice President, Secretary General, Chief Finance Officer and five (5) Year Level Executive Officers

G

GOF

1. abbr. General Organizational Fund 2. Twenty (20) percent of the SAF that is allotted for the accredited school organizatons

Grand Council Assembly Meeting comprising the incumbent ASMPH-SC and the next set of proclaimed officers ten (10) school

27

days prior to the latter’s induction

I

Interim CEP 1. abbr. Interim Code of Electoral Procedures 2. CEP for the elections of 2008-2009 ASMPH-SC officers excluding the elections of the YL5 officers created by the incumbent ConCom IVP

Abbr. Internal Vice President

L

LCF

1. abbr. Level Council Fund 2. Twenty (20) percent of the SAF that is divided equally among the different year levels

LegCon

1. abbr. Legislative Council 2. Composed of five (5) Year Level Legislative Officers

Legislative Review A compilation of proposed revisions for the Constitution that shall be submitted to the Secretary General ten (10) school days prior to the induction of the next set of officers

LSR 1. abbr. Legislative Semestral Report 1. Includes a summary of policies and laws proposed and reviewed by the LegCon within the semester that shall be presented during the Evaluation Seminar and the Grand Council Assembly, respectively

M

Magistrate

Member of ConCom

O

Organizational Year End Report 1. Includes funds dispersed by the ASMPH-SC and activities held within the school year 2. Submitted for the purposes of re-accreditation by the Administration

OrgBoard

abbr. Organization Board

P

Planning Seminar Seminar held for the officers of the ASMPH-SC within 45 days after the induction of the ASMPH-SC to plan and prioritize projects and activities for the Student Body for the whole school year

Policy Set of rules and regulations intended to guide student actions and behaviors; failure to adhere to these policies warrants corresponding sanctions

28

Project Deliberations Meeting Meeting held by the Supreme Board to deliberate and prioritize project proposals within ten (10) school days after the opening of classes

Q

Quorum

50% plus one of the council, committee, board or assembly depending on which among the four is in ordeR

S

SAF 1.abbr. Student Activities Fee 2. Collected from the Student Body every semester and released by the Administration to the ASMPH-SC upon approval of request 3.Divided into the Level Council Fund and the General Organizational Fund

SecGen abbr. Secretary General

SFR

1.abbr. Semestral Financial Report 2. Prepared by the Chief Finance Officer submitted fourteen (14) days before the end of

the first semester and fourteen (14) days before the induction of the next set of ASMPH-SC officers

Simple majority 50% plus one

Special Committees Composed of the Judicial Board, Commission on Elections, and Organization Board

Special ExeCon meeting An ExeCon meeting to be facilitated by the Chancellor to override a veto by the President held within two (2) school days following the communication of the veto

Special Tribunal Impeachment court composed of the Legislative Head, two (2) members from the ExeCon, and two (2) members from the LegCon

State of the School Address To be delivered by the President within ten (10) school days from the start of the

second semester

Student body All enrolled students of ASMPH from Year Level Five (YL5) to Year Level Nine (YL9)

Supreme Board Composed of the President, IVP, EVP, SecGen, and CFO

Y

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YLEO abbr. Year Level Executive Officers

YLLO

abbr. Year Level Legislative Officers

30

ORGANIZATIONAL CHARTS

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