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Consignment-purchase

CONTENTS

Document Control ...............................................................Error! Bookmark not defined.

Change Record ..............................................................Error! Bookmark not defined. Approve .........................................................................Error! Bookmark not defined. Assign.............................................................................Error! Bookmark not defined. Notice .............................................................................Error! Bookmark not defined. User.................................................................................Error! Bookmark not defined.

CONTENTS .............................................................................................................................ii

Maintain Basic Data ................................................................................................................ 3

1.Maintain material master data --- set as consignment material ............................. 3 2. Maintain Info Record--- create consignment vendor Info record ........................ 4 3. Maintain quota arrangement and master data ........................................................ 8 4 Create new schedule agreement for consignment vendor.................................. 13 5.Update sourcelist ........................................................................................................ 15 6.Run MRP...................................................................................................................... 17 7.Adjust the delivery quantity and delivery date ..................................................... 19 8.Print Schedule line or output as EXCEL files.......................................................... 21 9.Vendor list maintain................................................................................................... 29 10.Consignment report ................................................................................................. 31

Problems need to note ......................................................................................................... 36

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Maintain Basic Data

Basic data maintain include consignment material master data maintain and purchase master data maintain. Generally the maintain steps is below:

No. executor responsibility Transaction code

1 clerk Maintain material master data---- set as consignment material

MM02

2 clerk Maintain Info Record----- create consignment vendor Info Record

ME11

3 clerk Maintain quota arrangement master data ( quota arrange usage)

MEQ1

MM02

4 buyer Create new consignment schedule agreement

ME31L

5 buyer Update sourcelist ME01

6 buyer Run mrp MD02/MD03

7 buyer Adjust delivery quantity and delivery date

ME38

8 buyer Print schedule line

output as EXCEL file

ME38

9 SAP supporter

Vendor list maintain MRM2

10 buyer Report for schedule agreement ME3L

1.Maintain material master data --- set as consignment material

When purchased material is consignment ,its field “Special procurement ” in MRP 2 area must be set

as ”10”.Otherwise the system always treats this material as nomal purchased material.

“10” represent consignment .

2. Maintain Info Record--- create consignment vendor Info record

Before setting consignment Info Record, buyer must confirm if consignment vendor information exists in SAP. If it does not exist ever, clerk must create vendor information first.

Transaction code: XK01 Please user refer to relative user guide, the same as standard vendor createion When consignemnt vendor basic information exist, buyer can create its Info Record. Transaction code: ME11

1. input : vendor material purchasing organization plant info category: consignment

2. enter

3. If vendor has been createed in SAP, its basic information can be copied from existing master record.The buyer can input the Reminder 1,2,3 or vendor mat.no. and so on.

4. press button

input : Plnd dely time

Pr. Date.cat.

Incoterms

ConfContrK = 0001

Tax code ( must be input )

Flag : Unlimited

GR- based IV

5. press button and maintain the price list

input : Valid on

Valid to

Rate (= price/unit )

Unit (currency unit)

Per (minimum quantity for calculating value)

Uom(= unit of measure)

6 .SAVE

System permit user sets few price for one material and copy current price to condition field.Pls note the Net price and Valid to.

3. Maintain quota arrangement and master data

If one material exists few vendors and vendors include standard and consignment.For correct MRP result, buyer must maintain quota exactly.

Anyway if this material was purchased only from one consignment vendor, user need not to set this vendor’s quota as 100%. Otherwise it will make MRP result error.

Transaction code: MEQ1

1. Input : material

plant

2. enter

input “valid to ” and enter, the “valid from” can be updated to today date automatically , the buyer

can select this row with mouse and press

If the material have existed quota, user can press button , in screen input “valid from”

and “valid to” then press

3. input : p ( internal or external procument )

S (procument type)

Quota

Set p as f

Set S as K

Specila note:

If the vendor is consignment vendor , this field ”S” must be set K, otherwise MRP CAN NOT CREATE SCHEDULE LINE FOR SCHEDULE AGREEMENT.NO NEED TO SET THIS FIELD FOR STANDARD VENDOR.

4. press and system back to initial screen.

5. SAVE , the system can create new Quota arrange number, but you must enter again and check the quota arrange number.

Just now we create the quota arrange number is 2081.

6. When material exist quota arrangement, the field”quota arrange usage” must be set as “4”.Otherwise quota arrange is invalid.

When quota arrangement do not exist or be invalid,you can set the field”quota arrange usage” as blank.

Transaction code: MM02

option”4” shows that quota is valid in PO / schedule line/ planned order/purchase requisition/MRP/ORD.

4 Create new schedule agreement for consignment vendor

1. Transaction code: ME31L

Input : vendor

Agreement type = LP

Purchase organization

Item category = k ( means consignment )

Plant

enter, input validity end

check the “payment terms” ,exchange rate, currency

2. Enter

Input : material

Targ.qty

Enter again and save ,then system can produce the schedule agreement No. automatically.

5.Update sourcelist

1.Transaction code: ME 01

Input : material

plant

enter

input : valid from

valid to

vendor

purchase organization

Agreement No.

Item

MRP (=2 ,means schedule line is createed by MRP automatically in system )

2.SAVE and back

6.Run MRP

1.Transaction code: MD 02 / MD 03

The setting is below:

Please note the field ” Planning mode” must be set as “3”. Its meaning is below:

Enter, the system note : please check input parameters

enter again, the system display the result.

7.Adjust the delivery quantity and delivery date

Transaction code: ME38

Anyway user can display delivery quantity and delivery date with MD04 or ME33L .

ME38 is below, input the Agreement No.

enter

select one row and press ,user can view all the schedule lines of vendor for special material .

NOTE: user can modify the “schedule quantity ”and ”Statistics-relevant delivery date”.

After modifying ,save the changed information.

8.Print Schedule line or output as EXCEL files

Transaction code: ME3 8

1. Print schedule

input the Agreement No.

enter and press in entering screen

The option of output type is below, generally user can select “ LPET ”.

medium is set as ” print out put ”

enter ,system can copy other basic information

press button ,

select the logical destination ( = printer) and select “print immediately”

press and in the screen as below:

press button

set “ dispatch time” as send immediately ( when saving the application), so system can print after saving.

press and save settings.So system can print . 2. output the schedule line to EXCEL files back to the initial screen of SAP

Select the route: System / services / output controller, the system display the screen as below:

user input : Createed by

Date createed , then press button , the system can display all requirement according to selected option

press type

select Goto / list display

Select the route: System / list / save / local file,

select Spreadsheet and press button

user can define the file name and fold throught pressing , and press button after giving file name. For example, name file “hou.xls” in desktop. NOTE: user must define file type as “ *. Xls ”

If outputing is successful, system can display information under screen, for instance :

, the EXCEL file is below:

9.Vendor list maintain

Transaction code: MRM2

1. select : output type = KONS

System display, select CoCode, Vendor and press button

Press button , if one vendor was changed from normal vendor to consignment vendor. Clerk must add vendor to the interface as below.

The field Medium = 1, time = 3.

10.Consignment report

ME3L is very useful report for viewing consignment information. It can view all schedule agreement and schedule lines. This report provide so many options as users can freely combinate them .The example is below:

1. Example 1

input : Vendor

Purchase organization

Scope of list (= EINT,means display all schedule line meet all selected condition)

Plant

scope of list :

Above selected option represent that display all schedule lines meet all conditions.

When user select “RAHM” ,the result include all schedule agreement and items.

2. Example 2

input : Purchasing organization

Scope of list Purchasing group Plant Items category

Above selected option means displaying all schedule lines which buyer is PLI and material purchased is consignment .

press button ,

3. output EXCEL file

In the result screen , user can go to system / list / save / local file

select “Spreadsheet” and press button

press set the file name and fold,

press button

press button , and system can remind :

Problems need to note

The form topic explain normal procedure of consignment , this topic mainly list problems happened usually.

No. description solution

1 One material only have one consignment vendor during future period, and its quota is 100%. If other information is right, no schedule line produced.

If one material only have one consignment vendor, user need not to set quota as 100%.Otherwise MRP result do not include schedule line

2 One material exists few vendors, both standard and consignment.User assigned two kinds of vendors different quota,but MRP can not create schedule line for consignment vendor .

User must note that during createing quota arrangement special procument type must be set k if vendor is consignment.

3

No. note result

1