conquer your inbox: tips & tricks for managing email
DESCRIPTION
Overwhelmed by too many emails and looking for a way to simplify your inbox? This presentation covers different ways to reduce your inbox and increase productivity by taking advantage of the more advanced functions such as setting up rules, creating signatures, and more.TRANSCRIPT
Conquer Your Inbox
Npower Northwest
bull Vision a thriving community with high performing nonprofits
bull Mission to strengthen the nonprofit sector by catalyzing innovation and driving adoption of technology solutions
Introductions
Elissa Thomas
HandsOn Tech Corps AmeriCorps VISTA
Serving at NPower Northwest
vistastaffnpowernworg
Road Map
bull Email Issues
bull Strategies
bull Tools amp Tips
bull Q amp A
Communication flood
2011 statistics
31 billion email accounts worldwide
112 emails sent and received each day by the average corporate user
71 of worldwide email traffic was spam
Time management
Constant interruptions saps productivity
Email organization
How do you find specific messages
Email Bankruptcy
Communication overload from flood of unanswered messages can lead to temptation to delete entire inbox
4 Drsquos
Delete it
Do it
Delegate it
Defer it
ldquoZero Inboxrdquo
Strategy to keep your inbox at bay
ldquoHow to reclaim your email your attention and your liferdquo
The email-less organization
Some companies are now banning email
or seeking to limit internal emails
bull Atos will phase out email by 2014
bull Volkswagen will no longer email after hours
Determine when to NOT use email
Can you use other tools for the following
1 Coordinating schedules
2 Document collaboration
3 Managing projects
4 Group decision-making
Productive routines
Set specific times to go into your email
RulesFilters
bull Outlook Rules and color-coded categories
bull Gmail Priority Inbox and address filters
bull Mac Mail 5 Rules
bull Auto-filter
Gmail additional filters
bull Gmail users get many address variations
bull Delivered to same inbox
bull username+taggmailcom
bull Makes it easy to add a filter or label for messages sent to those variations
Searching
bull How to search like a pro in Gmail
bull Search tips for Outlook
Spam
bull Most email providers like Gmail and Outlook have effective spam filters
bull If you host your own email server you need to look into spam filter services
bull When you get spam report it
Auto-response
ldquoVacation rulerdquo
Let people know you canrsquot respond right away
ldquoCannedrdquo responses
bull Gmail Labs services include canned emails (Settings -gt Labs -gt Canned Responses)
bull Outlook ldquoQuick Partsrdquo text segments you can easily insert into an email
bull Business services like MailTank automate sending email messages
Managing multiple accounts
bull You can add other accounts to your main Gmail account without having to log out and log back in repeatedly
bull Outlook can be configured to receive emails from other accounts including Gmail Hotmail Yahoo Mail etc
Scheduling emails
Create when you have timehellip
hellipGoes out at the right time
Twitter with your email
bull TwinBox plugin for Outlook adds a Twitter toolbar
bull You can automatically sort incoming messages based on specific hash tags
bull Includes URL shortening
bull Allows managing multiple accounts
Keyboard shortcuts
Adds seconds back to your life The seconds add up
Best invention ever
In Gmail there is an ldquoundo sendrdquo option
Resources
bull NPower Northwest Knowledge Center
bull Microsoft at Work blog
bull Zero Inbox tips
bull Become a Gmail Ninja
bull How to Unclutter Your Outlook Inbox webinar
Thank You
Elissa Thomas
HandsOn Tech AmeriCorps VISTA
vistastaffnpowernworg
HandsOn Tech Corps Seattle
NPower Northwest
wwwnpowernworg
Q amp A
Npower Northwest
bull Vision a thriving community with high performing nonprofits
bull Mission to strengthen the nonprofit sector by catalyzing innovation and driving adoption of technology solutions
Introductions
Elissa Thomas
HandsOn Tech Corps AmeriCorps VISTA
Serving at NPower Northwest
vistastaffnpowernworg
Road Map
bull Email Issues
bull Strategies
bull Tools amp Tips
bull Q amp A
Communication flood
2011 statistics
31 billion email accounts worldwide
112 emails sent and received each day by the average corporate user
71 of worldwide email traffic was spam
Time management
Constant interruptions saps productivity
Email organization
How do you find specific messages
Email Bankruptcy
Communication overload from flood of unanswered messages can lead to temptation to delete entire inbox
4 Drsquos
Delete it
Do it
Delegate it
Defer it
ldquoZero Inboxrdquo
Strategy to keep your inbox at bay
ldquoHow to reclaim your email your attention and your liferdquo
The email-less organization
Some companies are now banning email
or seeking to limit internal emails
bull Atos will phase out email by 2014
bull Volkswagen will no longer email after hours
Determine when to NOT use email
Can you use other tools for the following
1 Coordinating schedules
2 Document collaboration
3 Managing projects
4 Group decision-making
Productive routines
Set specific times to go into your email
RulesFilters
bull Outlook Rules and color-coded categories
bull Gmail Priority Inbox and address filters
bull Mac Mail 5 Rules
bull Auto-filter
Gmail additional filters
bull Gmail users get many address variations
bull Delivered to same inbox
bull username+taggmailcom
bull Makes it easy to add a filter or label for messages sent to those variations
Searching
bull How to search like a pro in Gmail
bull Search tips for Outlook
Spam
bull Most email providers like Gmail and Outlook have effective spam filters
bull If you host your own email server you need to look into spam filter services
bull When you get spam report it
Auto-response
ldquoVacation rulerdquo
Let people know you canrsquot respond right away
ldquoCannedrdquo responses
bull Gmail Labs services include canned emails (Settings -gt Labs -gt Canned Responses)
bull Outlook ldquoQuick Partsrdquo text segments you can easily insert into an email
bull Business services like MailTank automate sending email messages
Managing multiple accounts
bull You can add other accounts to your main Gmail account without having to log out and log back in repeatedly
bull Outlook can be configured to receive emails from other accounts including Gmail Hotmail Yahoo Mail etc
Scheduling emails
Create when you have timehellip
hellipGoes out at the right time
Twitter with your email
bull TwinBox plugin for Outlook adds a Twitter toolbar
bull You can automatically sort incoming messages based on specific hash tags
bull Includes URL shortening
bull Allows managing multiple accounts
Keyboard shortcuts
Adds seconds back to your life The seconds add up
Best invention ever
In Gmail there is an ldquoundo sendrdquo option
Resources
bull NPower Northwest Knowledge Center
bull Microsoft at Work blog
bull Zero Inbox tips
bull Become a Gmail Ninja
bull How to Unclutter Your Outlook Inbox webinar
Thank You
Elissa Thomas
HandsOn Tech AmeriCorps VISTA
vistastaffnpowernworg
HandsOn Tech Corps Seattle
NPower Northwest
wwwnpowernworg
Q amp A
Introductions
Elissa Thomas
HandsOn Tech Corps AmeriCorps VISTA
Serving at NPower Northwest
vistastaffnpowernworg
Road Map
bull Email Issues
bull Strategies
bull Tools amp Tips
bull Q amp A
Communication flood
2011 statistics
31 billion email accounts worldwide
112 emails sent and received each day by the average corporate user
71 of worldwide email traffic was spam
Time management
Constant interruptions saps productivity
Email organization
How do you find specific messages
Email Bankruptcy
Communication overload from flood of unanswered messages can lead to temptation to delete entire inbox
4 Drsquos
Delete it
Do it
Delegate it
Defer it
ldquoZero Inboxrdquo
Strategy to keep your inbox at bay
ldquoHow to reclaim your email your attention and your liferdquo
The email-less organization
Some companies are now banning email
or seeking to limit internal emails
bull Atos will phase out email by 2014
bull Volkswagen will no longer email after hours
Determine when to NOT use email
Can you use other tools for the following
1 Coordinating schedules
2 Document collaboration
3 Managing projects
4 Group decision-making
Productive routines
Set specific times to go into your email
RulesFilters
bull Outlook Rules and color-coded categories
bull Gmail Priority Inbox and address filters
bull Mac Mail 5 Rules
bull Auto-filter
Gmail additional filters
bull Gmail users get many address variations
bull Delivered to same inbox
bull username+taggmailcom
bull Makes it easy to add a filter or label for messages sent to those variations
Searching
bull How to search like a pro in Gmail
bull Search tips for Outlook
Spam
bull Most email providers like Gmail and Outlook have effective spam filters
bull If you host your own email server you need to look into spam filter services
bull When you get spam report it
Auto-response
ldquoVacation rulerdquo
Let people know you canrsquot respond right away
ldquoCannedrdquo responses
bull Gmail Labs services include canned emails (Settings -gt Labs -gt Canned Responses)
bull Outlook ldquoQuick Partsrdquo text segments you can easily insert into an email
bull Business services like MailTank automate sending email messages
Managing multiple accounts
bull You can add other accounts to your main Gmail account without having to log out and log back in repeatedly
bull Outlook can be configured to receive emails from other accounts including Gmail Hotmail Yahoo Mail etc
Scheduling emails
Create when you have timehellip
hellipGoes out at the right time
Twitter with your email
bull TwinBox plugin for Outlook adds a Twitter toolbar
bull You can automatically sort incoming messages based on specific hash tags
bull Includes URL shortening
bull Allows managing multiple accounts
Keyboard shortcuts
Adds seconds back to your life The seconds add up
Best invention ever
In Gmail there is an ldquoundo sendrdquo option
Resources
bull NPower Northwest Knowledge Center
bull Microsoft at Work blog
bull Zero Inbox tips
bull Become a Gmail Ninja
bull How to Unclutter Your Outlook Inbox webinar
Thank You
Elissa Thomas
HandsOn Tech AmeriCorps VISTA
vistastaffnpowernworg
HandsOn Tech Corps Seattle
NPower Northwest
wwwnpowernworg
Q amp A
Road Map
bull Email Issues
bull Strategies
bull Tools amp Tips
bull Q amp A
Communication flood
2011 statistics
31 billion email accounts worldwide
112 emails sent and received each day by the average corporate user
71 of worldwide email traffic was spam
Time management
Constant interruptions saps productivity
Email organization
How do you find specific messages
Email Bankruptcy
Communication overload from flood of unanswered messages can lead to temptation to delete entire inbox
4 Drsquos
Delete it
Do it
Delegate it
Defer it
ldquoZero Inboxrdquo
Strategy to keep your inbox at bay
ldquoHow to reclaim your email your attention and your liferdquo
The email-less organization
Some companies are now banning email
or seeking to limit internal emails
bull Atos will phase out email by 2014
bull Volkswagen will no longer email after hours
Determine when to NOT use email
Can you use other tools for the following
1 Coordinating schedules
2 Document collaboration
3 Managing projects
4 Group decision-making
Productive routines
Set specific times to go into your email
RulesFilters
bull Outlook Rules and color-coded categories
bull Gmail Priority Inbox and address filters
bull Mac Mail 5 Rules
bull Auto-filter
Gmail additional filters
bull Gmail users get many address variations
bull Delivered to same inbox
bull username+taggmailcom
bull Makes it easy to add a filter or label for messages sent to those variations
Searching
bull How to search like a pro in Gmail
bull Search tips for Outlook
Spam
bull Most email providers like Gmail and Outlook have effective spam filters
bull If you host your own email server you need to look into spam filter services
bull When you get spam report it
Auto-response
ldquoVacation rulerdquo
Let people know you canrsquot respond right away
ldquoCannedrdquo responses
bull Gmail Labs services include canned emails (Settings -gt Labs -gt Canned Responses)
bull Outlook ldquoQuick Partsrdquo text segments you can easily insert into an email
bull Business services like MailTank automate sending email messages
Managing multiple accounts
bull You can add other accounts to your main Gmail account without having to log out and log back in repeatedly
bull Outlook can be configured to receive emails from other accounts including Gmail Hotmail Yahoo Mail etc
Scheduling emails
Create when you have timehellip
hellipGoes out at the right time
Twitter with your email
bull TwinBox plugin for Outlook adds a Twitter toolbar
bull You can automatically sort incoming messages based on specific hash tags
bull Includes URL shortening
bull Allows managing multiple accounts
Keyboard shortcuts
Adds seconds back to your life The seconds add up
Best invention ever
In Gmail there is an ldquoundo sendrdquo option
Resources
bull NPower Northwest Knowledge Center
bull Microsoft at Work blog
bull Zero Inbox tips
bull Become a Gmail Ninja
bull How to Unclutter Your Outlook Inbox webinar
Thank You
Elissa Thomas
HandsOn Tech AmeriCorps VISTA
vistastaffnpowernworg
HandsOn Tech Corps Seattle
NPower Northwest
wwwnpowernworg
Q amp A
Communication flood
2011 statistics
31 billion email accounts worldwide
112 emails sent and received each day by the average corporate user
71 of worldwide email traffic was spam
Time management
Constant interruptions saps productivity
Email organization
How do you find specific messages
Email Bankruptcy
Communication overload from flood of unanswered messages can lead to temptation to delete entire inbox
4 Drsquos
Delete it
Do it
Delegate it
Defer it
ldquoZero Inboxrdquo
Strategy to keep your inbox at bay
ldquoHow to reclaim your email your attention and your liferdquo
The email-less organization
Some companies are now banning email
or seeking to limit internal emails
bull Atos will phase out email by 2014
bull Volkswagen will no longer email after hours
Determine when to NOT use email
Can you use other tools for the following
1 Coordinating schedules
2 Document collaboration
3 Managing projects
4 Group decision-making
Productive routines
Set specific times to go into your email
RulesFilters
bull Outlook Rules and color-coded categories
bull Gmail Priority Inbox and address filters
bull Mac Mail 5 Rules
bull Auto-filter
Gmail additional filters
bull Gmail users get many address variations
bull Delivered to same inbox
bull username+taggmailcom
bull Makes it easy to add a filter or label for messages sent to those variations
Searching
bull How to search like a pro in Gmail
bull Search tips for Outlook
Spam
bull Most email providers like Gmail and Outlook have effective spam filters
bull If you host your own email server you need to look into spam filter services
bull When you get spam report it
Auto-response
ldquoVacation rulerdquo
Let people know you canrsquot respond right away
ldquoCannedrdquo responses
bull Gmail Labs services include canned emails (Settings -gt Labs -gt Canned Responses)
bull Outlook ldquoQuick Partsrdquo text segments you can easily insert into an email
bull Business services like MailTank automate sending email messages
Managing multiple accounts
bull You can add other accounts to your main Gmail account without having to log out and log back in repeatedly
bull Outlook can be configured to receive emails from other accounts including Gmail Hotmail Yahoo Mail etc
Scheduling emails
Create when you have timehellip
hellipGoes out at the right time
Twitter with your email
bull TwinBox plugin for Outlook adds a Twitter toolbar
bull You can automatically sort incoming messages based on specific hash tags
bull Includes URL shortening
bull Allows managing multiple accounts
Keyboard shortcuts
Adds seconds back to your life The seconds add up
Best invention ever
In Gmail there is an ldquoundo sendrdquo option
Resources
bull NPower Northwest Knowledge Center
bull Microsoft at Work blog
bull Zero Inbox tips
bull Become a Gmail Ninja
bull How to Unclutter Your Outlook Inbox webinar
Thank You
Elissa Thomas
HandsOn Tech AmeriCorps VISTA
vistastaffnpowernworg
HandsOn Tech Corps Seattle
NPower Northwest
wwwnpowernworg
Q amp A
Time management
Constant interruptions saps productivity
Email organization
How do you find specific messages
Email Bankruptcy
Communication overload from flood of unanswered messages can lead to temptation to delete entire inbox
4 Drsquos
Delete it
Do it
Delegate it
Defer it
ldquoZero Inboxrdquo
Strategy to keep your inbox at bay
ldquoHow to reclaim your email your attention and your liferdquo
The email-less organization
Some companies are now banning email
or seeking to limit internal emails
bull Atos will phase out email by 2014
bull Volkswagen will no longer email after hours
Determine when to NOT use email
Can you use other tools for the following
1 Coordinating schedules
2 Document collaboration
3 Managing projects
4 Group decision-making
Productive routines
Set specific times to go into your email
RulesFilters
bull Outlook Rules and color-coded categories
bull Gmail Priority Inbox and address filters
bull Mac Mail 5 Rules
bull Auto-filter
Gmail additional filters
bull Gmail users get many address variations
bull Delivered to same inbox
bull username+taggmailcom
bull Makes it easy to add a filter or label for messages sent to those variations
Searching
bull How to search like a pro in Gmail
bull Search tips for Outlook
Spam
bull Most email providers like Gmail and Outlook have effective spam filters
bull If you host your own email server you need to look into spam filter services
bull When you get spam report it
Auto-response
ldquoVacation rulerdquo
Let people know you canrsquot respond right away
ldquoCannedrdquo responses
bull Gmail Labs services include canned emails (Settings -gt Labs -gt Canned Responses)
bull Outlook ldquoQuick Partsrdquo text segments you can easily insert into an email
bull Business services like MailTank automate sending email messages
Managing multiple accounts
bull You can add other accounts to your main Gmail account without having to log out and log back in repeatedly
bull Outlook can be configured to receive emails from other accounts including Gmail Hotmail Yahoo Mail etc
Scheduling emails
Create when you have timehellip
hellipGoes out at the right time
Twitter with your email
bull TwinBox plugin for Outlook adds a Twitter toolbar
bull You can automatically sort incoming messages based on specific hash tags
bull Includes URL shortening
bull Allows managing multiple accounts
Keyboard shortcuts
Adds seconds back to your life The seconds add up
Best invention ever
In Gmail there is an ldquoundo sendrdquo option
Resources
bull NPower Northwest Knowledge Center
bull Microsoft at Work blog
bull Zero Inbox tips
bull Become a Gmail Ninja
bull How to Unclutter Your Outlook Inbox webinar
Thank You
Elissa Thomas
HandsOn Tech AmeriCorps VISTA
vistastaffnpowernworg
HandsOn Tech Corps Seattle
NPower Northwest
wwwnpowernworg
Q amp A
Email organization
How do you find specific messages
Email Bankruptcy
Communication overload from flood of unanswered messages can lead to temptation to delete entire inbox
4 Drsquos
Delete it
Do it
Delegate it
Defer it
ldquoZero Inboxrdquo
Strategy to keep your inbox at bay
ldquoHow to reclaim your email your attention and your liferdquo
The email-less organization
Some companies are now banning email
or seeking to limit internal emails
bull Atos will phase out email by 2014
bull Volkswagen will no longer email after hours
Determine when to NOT use email
Can you use other tools for the following
1 Coordinating schedules
2 Document collaboration
3 Managing projects
4 Group decision-making
Productive routines
Set specific times to go into your email
RulesFilters
bull Outlook Rules and color-coded categories
bull Gmail Priority Inbox and address filters
bull Mac Mail 5 Rules
bull Auto-filter
Gmail additional filters
bull Gmail users get many address variations
bull Delivered to same inbox
bull username+taggmailcom
bull Makes it easy to add a filter or label for messages sent to those variations
Searching
bull How to search like a pro in Gmail
bull Search tips for Outlook
Spam
bull Most email providers like Gmail and Outlook have effective spam filters
bull If you host your own email server you need to look into spam filter services
bull When you get spam report it
Auto-response
ldquoVacation rulerdquo
Let people know you canrsquot respond right away
ldquoCannedrdquo responses
bull Gmail Labs services include canned emails (Settings -gt Labs -gt Canned Responses)
bull Outlook ldquoQuick Partsrdquo text segments you can easily insert into an email
bull Business services like MailTank automate sending email messages
Managing multiple accounts
bull You can add other accounts to your main Gmail account without having to log out and log back in repeatedly
bull Outlook can be configured to receive emails from other accounts including Gmail Hotmail Yahoo Mail etc
Scheduling emails
Create when you have timehellip
hellipGoes out at the right time
Twitter with your email
bull TwinBox plugin for Outlook adds a Twitter toolbar
bull You can automatically sort incoming messages based on specific hash tags
bull Includes URL shortening
bull Allows managing multiple accounts
Keyboard shortcuts
Adds seconds back to your life The seconds add up
Best invention ever
In Gmail there is an ldquoundo sendrdquo option
Resources
bull NPower Northwest Knowledge Center
bull Microsoft at Work blog
bull Zero Inbox tips
bull Become a Gmail Ninja
bull How to Unclutter Your Outlook Inbox webinar
Thank You
Elissa Thomas
HandsOn Tech AmeriCorps VISTA
vistastaffnpowernworg
HandsOn Tech Corps Seattle
NPower Northwest
wwwnpowernworg
Q amp A
Email Bankruptcy
Communication overload from flood of unanswered messages can lead to temptation to delete entire inbox
4 Drsquos
Delete it
Do it
Delegate it
Defer it
ldquoZero Inboxrdquo
Strategy to keep your inbox at bay
ldquoHow to reclaim your email your attention and your liferdquo
The email-less organization
Some companies are now banning email
or seeking to limit internal emails
bull Atos will phase out email by 2014
bull Volkswagen will no longer email after hours
Determine when to NOT use email
Can you use other tools for the following
1 Coordinating schedules
2 Document collaboration
3 Managing projects
4 Group decision-making
Productive routines
Set specific times to go into your email
RulesFilters
bull Outlook Rules and color-coded categories
bull Gmail Priority Inbox and address filters
bull Mac Mail 5 Rules
bull Auto-filter
Gmail additional filters
bull Gmail users get many address variations
bull Delivered to same inbox
bull username+taggmailcom
bull Makes it easy to add a filter or label for messages sent to those variations
Searching
bull How to search like a pro in Gmail
bull Search tips for Outlook
Spam
bull Most email providers like Gmail and Outlook have effective spam filters
bull If you host your own email server you need to look into spam filter services
bull When you get spam report it
Auto-response
ldquoVacation rulerdquo
Let people know you canrsquot respond right away
ldquoCannedrdquo responses
bull Gmail Labs services include canned emails (Settings -gt Labs -gt Canned Responses)
bull Outlook ldquoQuick Partsrdquo text segments you can easily insert into an email
bull Business services like MailTank automate sending email messages
Managing multiple accounts
bull You can add other accounts to your main Gmail account without having to log out and log back in repeatedly
bull Outlook can be configured to receive emails from other accounts including Gmail Hotmail Yahoo Mail etc
Scheduling emails
Create when you have timehellip
hellipGoes out at the right time
Twitter with your email
bull TwinBox plugin for Outlook adds a Twitter toolbar
bull You can automatically sort incoming messages based on specific hash tags
bull Includes URL shortening
bull Allows managing multiple accounts
Keyboard shortcuts
Adds seconds back to your life The seconds add up
Best invention ever
In Gmail there is an ldquoundo sendrdquo option
Resources
bull NPower Northwest Knowledge Center
bull Microsoft at Work blog
bull Zero Inbox tips
bull Become a Gmail Ninja
bull How to Unclutter Your Outlook Inbox webinar
Thank You
Elissa Thomas
HandsOn Tech AmeriCorps VISTA
vistastaffnpowernworg
HandsOn Tech Corps Seattle
NPower Northwest
wwwnpowernworg
Q amp A
4 Drsquos
Delete it
Do it
Delegate it
Defer it
ldquoZero Inboxrdquo
Strategy to keep your inbox at bay
ldquoHow to reclaim your email your attention and your liferdquo
The email-less organization
Some companies are now banning email
or seeking to limit internal emails
bull Atos will phase out email by 2014
bull Volkswagen will no longer email after hours
Determine when to NOT use email
Can you use other tools for the following
1 Coordinating schedules
2 Document collaboration
3 Managing projects
4 Group decision-making
Productive routines
Set specific times to go into your email
RulesFilters
bull Outlook Rules and color-coded categories
bull Gmail Priority Inbox and address filters
bull Mac Mail 5 Rules
bull Auto-filter
Gmail additional filters
bull Gmail users get many address variations
bull Delivered to same inbox
bull username+taggmailcom
bull Makes it easy to add a filter or label for messages sent to those variations
Searching
bull How to search like a pro in Gmail
bull Search tips for Outlook
Spam
bull Most email providers like Gmail and Outlook have effective spam filters
bull If you host your own email server you need to look into spam filter services
bull When you get spam report it
Auto-response
ldquoVacation rulerdquo
Let people know you canrsquot respond right away
ldquoCannedrdquo responses
bull Gmail Labs services include canned emails (Settings -gt Labs -gt Canned Responses)
bull Outlook ldquoQuick Partsrdquo text segments you can easily insert into an email
bull Business services like MailTank automate sending email messages
Managing multiple accounts
bull You can add other accounts to your main Gmail account without having to log out and log back in repeatedly
bull Outlook can be configured to receive emails from other accounts including Gmail Hotmail Yahoo Mail etc
Scheduling emails
Create when you have timehellip
hellipGoes out at the right time
Twitter with your email
bull TwinBox plugin for Outlook adds a Twitter toolbar
bull You can automatically sort incoming messages based on specific hash tags
bull Includes URL shortening
bull Allows managing multiple accounts
Keyboard shortcuts
Adds seconds back to your life The seconds add up
Best invention ever
In Gmail there is an ldquoundo sendrdquo option
Resources
bull NPower Northwest Knowledge Center
bull Microsoft at Work blog
bull Zero Inbox tips
bull Become a Gmail Ninja
bull How to Unclutter Your Outlook Inbox webinar
Thank You
Elissa Thomas
HandsOn Tech AmeriCorps VISTA
vistastaffnpowernworg
HandsOn Tech Corps Seattle
NPower Northwest
wwwnpowernworg
Q amp A
ldquoZero Inboxrdquo
Strategy to keep your inbox at bay
ldquoHow to reclaim your email your attention and your liferdquo
The email-less organization
Some companies are now banning email
or seeking to limit internal emails
bull Atos will phase out email by 2014
bull Volkswagen will no longer email after hours
Determine when to NOT use email
Can you use other tools for the following
1 Coordinating schedules
2 Document collaboration
3 Managing projects
4 Group decision-making
Productive routines
Set specific times to go into your email
RulesFilters
bull Outlook Rules and color-coded categories
bull Gmail Priority Inbox and address filters
bull Mac Mail 5 Rules
bull Auto-filter
Gmail additional filters
bull Gmail users get many address variations
bull Delivered to same inbox
bull username+taggmailcom
bull Makes it easy to add a filter or label for messages sent to those variations
Searching
bull How to search like a pro in Gmail
bull Search tips for Outlook
Spam
bull Most email providers like Gmail and Outlook have effective spam filters
bull If you host your own email server you need to look into spam filter services
bull When you get spam report it
Auto-response
ldquoVacation rulerdquo
Let people know you canrsquot respond right away
ldquoCannedrdquo responses
bull Gmail Labs services include canned emails (Settings -gt Labs -gt Canned Responses)
bull Outlook ldquoQuick Partsrdquo text segments you can easily insert into an email
bull Business services like MailTank automate sending email messages
Managing multiple accounts
bull You can add other accounts to your main Gmail account without having to log out and log back in repeatedly
bull Outlook can be configured to receive emails from other accounts including Gmail Hotmail Yahoo Mail etc
Scheduling emails
Create when you have timehellip
hellipGoes out at the right time
Twitter with your email
bull TwinBox plugin for Outlook adds a Twitter toolbar
bull You can automatically sort incoming messages based on specific hash tags
bull Includes URL shortening
bull Allows managing multiple accounts
Keyboard shortcuts
Adds seconds back to your life The seconds add up
Best invention ever
In Gmail there is an ldquoundo sendrdquo option
Resources
bull NPower Northwest Knowledge Center
bull Microsoft at Work blog
bull Zero Inbox tips
bull Become a Gmail Ninja
bull How to Unclutter Your Outlook Inbox webinar
Thank You
Elissa Thomas
HandsOn Tech AmeriCorps VISTA
vistastaffnpowernworg
HandsOn Tech Corps Seattle
NPower Northwest
wwwnpowernworg
Q amp A
The email-less organization
Some companies are now banning email
or seeking to limit internal emails
bull Atos will phase out email by 2014
bull Volkswagen will no longer email after hours
Determine when to NOT use email
Can you use other tools for the following
1 Coordinating schedules
2 Document collaboration
3 Managing projects
4 Group decision-making
Productive routines
Set specific times to go into your email
RulesFilters
bull Outlook Rules and color-coded categories
bull Gmail Priority Inbox and address filters
bull Mac Mail 5 Rules
bull Auto-filter
Gmail additional filters
bull Gmail users get many address variations
bull Delivered to same inbox
bull username+taggmailcom
bull Makes it easy to add a filter or label for messages sent to those variations
Searching
bull How to search like a pro in Gmail
bull Search tips for Outlook
Spam
bull Most email providers like Gmail and Outlook have effective spam filters
bull If you host your own email server you need to look into spam filter services
bull When you get spam report it
Auto-response
ldquoVacation rulerdquo
Let people know you canrsquot respond right away
ldquoCannedrdquo responses
bull Gmail Labs services include canned emails (Settings -gt Labs -gt Canned Responses)
bull Outlook ldquoQuick Partsrdquo text segments you can easily insert into an email
bull Business services like MailTank automate sending email messages
Managing multiple accounts
bull You can add other accounts to your main Gmail account without having to log out and log back in repeatedly
bull Outlook can be configured to receive emails from other accounts including Gmail Hotmail Yahoo Mail etc
Scheduling emails
Create when you have timehellip
hellipGoes out at the right time
Twitter with your email
bull TwinBox plugin for Outlook adds a Twitter toolbar
bull You can automatically sort incoming messages based on specific hash tags
bull Includes URL shortening
bull Allows managing multiple accounts
Keyboard shortcuts
Adds seconds back to your life The seconds add up
Best invention ever
In Gmail there is an ldquoundo sendrdquo option
Resources
bull NPower Northwest Knowledge Center
bull Microsoft at Work blog
bull Zero Inbox tips
bull Become a Gmail Ninja
bull How to Unclutter Your Outlook Inbox webinar
Thank You
Elissa Thomas
HandsOn Tech AmeriCorps VISTA
vistastaffnpowernworg
HandsOn Tech Corps Seattle
NPower Northwest
wwwnpowernworg
Q amp A
Determine when to NOT use email
Can you use other tools for the following
1 Coordinating schedules
2 Document collaboration
3 Managing projects
4 Group decision-making
Productive routines
Set specific times to go into your email
RulesFilters
bull Outlook Rules and color-coded categories
bull Gmail Priority Inbox and address filters
bull Mac Mail 5 Rules
bull Auto-filter
Gmail additional filters
bull Gmail users get many address variations
bull Delivered to same inbox
bull username+taggmailcom
bull Makes it easy to add a filter or label for messages sent to those variations
Searching
bull How to search like a pro in Gmail
bull Search tips for Outlook
Spam
bull Most email providers like Gmail and Outlook have effective spam filters
bull If you host your own email server you need to look into spam filter services
bull When you get spam report it
Auto-response
ldquoVacation rulerdquo
Let people know you canrsquot respond right away
ldquoCannedrdquo responses
bull Gmail Labs services include canned emails (Settings -gt Labs -gt Canned Responses)
bull Outlook ldquoQuick Partsrdquo text segments you can easily insert into an email
bull Business services like MailTank automate sending email messages
Managing multiple accounts
bull You can add other accounts to your main Gmail account without having to log out and log back in repeatedly
bull Outlook can be configured to receive emails from other accounts including Gmail Hotmail Yahoo Mail etc
Scheduling emails
Create when you have timehellip
hellipGoes out at the right time
Twitter with your email
bull TwinBox plugin for Outlook adds a Twitter toolbar
bull You can automatically sort incoming messages based on specific hash tags
bull Includes URL shortening
bull Allows managing multiple accounts
Keyboard shortcuts
Adds seconds back to your life The seconds add up
Best invention ever
In Gmail there is an ldquoundo sendrdquo option
Resources
bull NPower Northwest Knowledge Center
bull Microsoft at Work blog
bull Zero Inbox tips
bull Become a Gmail Ninja
bull How to Unclutter Your Outlook Inbox webinar
Thank You
Elissa Thomas
HandsOn Tech AmeriCorps VISTA
vistastaffnpowernworg
HandsOn Tech Corps Seattle
NPower Northwest
wwwnpowernworg
Q amp A
Productive routines
Set specific times to go into your email
RulesFilters
bull Outlook Rules and color-coded categories
bull Gmail Priority Inbox and address filters
bull Mac Mail 5 Rules
bull Auto-filter
Gmail additional filters
bull Gmail users get many address variations
bull Delivered to same inbox
bull username+taggmailcom
bull Makes it easy to add a filter or label for messages sent to those variations
Searching
bull How to search like a pro in Gmail
bull Search tips for Outlook
Spam
bull Most email providers like Gmail and Outlook have effective spam filters
bull If you host your own email server you need to look into spam filter services
bull When you get spam report it
Auto-response
ldquoVacation rulerdquo
Let people know you canrsquot respond right away
ldquoCannedrdquo responses
bull Gmail Labs services include canned emails (Settings -gt Labs -gt Canned Responses)
bull Outlook ldquoQuick Partsrdquo text segments you can easily insert into an email
bull Business services like MailTank automate sending email messages
Managing multiple accounts
bull You can add other accounts to your main Gmail account without having to log out and log back in repeatedly
bull Outlook can be configured to receive emails from other accounts including Gmail Hotmail Yahoo Mail etc
Scheduling emails
Create when you have timehellip
hellipGoes out at the right time
Twitter with your email
bull TwinBox plugin for Outlook adds a Twitter toolbar
bull You can automatically sort incoming messages based on specific hash tags
bull Includes URL shortening
bull Allows managing multiple accounts
Keyboard shortcuts
Adds seconds back to your life The seconds add up
Best invention ever
In Gmail there is an ldquoundo sendrdquo option
Resources
bull NPower Northwest Knowledge Center
bull Microsoft at Work blog
bull Zero Inbox tips
bull Become a Gmail Ninja
bull How to Unclutter Your Outlook Inbox webinar
Thank You
Elissa Thomas
HandsOn Tech AmeriCorps VISTA
vistastaffnpowernworg
HandsOn Tech Corps Seattle
NPower Northwest
wwwnpowernworg
Q amp A
RulesFilters
bull Outlook Rules and color-coded categories
bull Gmail Priority Inbox and address filters
bull Mac Mail 5 Rules
bull Auto-filter
Gmail additional filters
bull Gmail users get many address variations
bull Delivered to same inbox
bull username+taggmailcom
bull Makes it easy to add a filter or label for messages sent to those variations
Searching
bull How to search like a pro in Gmail
bull Search tips for Outlook
Spam
bull Most email providers like Gmail and Outlook have effective spam filters
bull If you host your own email server you need to look into spam filter services
bull When you get spam report it
Auto-response
ldquoVacation rulerdquo
Let people know you canrsquot respond right away
ldquoCannedrdquo responses
bull Gmail Labs services include canned emails (Settings -gt Labs -gt Canned Responses)
bull Outlook ldquoQuick Partsrdquo text segments you can easily insert into an email
bull Business services like MailTank automate sending email messages
Managing multiple accounts
bull You can add other accounts to your main Gmail account without having to log out and log back in repeatedly
bull Outlook can be configured to receive emails from other accounts including Gmail Hotmail Yahoo Mail etc
Scheduling emails
Create when you have timehellip
hellipGoes out at the right time
Twitter with your email
bull TwinBox plugin for Outlook adds a Twitter toolbar
bull You can automatically sort incoming messages based on specific hash tags
bull Includes URL shortening
bull Allows managing multiple accounts
Keyboard shortcuts
Adds seconds back to your life The seconds add up
Best invention ever
In Gmail there is an ldquoundo sendrdquo option
Resources
bull NPower Northwest Knowledge Center
bull Microsoft at Work blog
bull Zero Inbox tips
bull Become a Gmail Ninja
bull How to Unclutter Your Outlook Inbox webinar
Thank You
Elissa Thomas
HandsOn Tech AmeriCorps VISTA
vistastaffnpowernworg
HandsOn Tech Corps Seattle
NPower Northwest
wwwnpowernworg
Q amp A
Gmail additional filters
bull Gmail users get many address variations
bull Delivered to same inbox
bull username+taggmailcom
bull Makes it easy to add a filter or label for messages sent to those variations
Searching
bull How to search like a pro in Gmail
bull Search tips for Outlook
Spam
bull Most email providers like Gmail and Outlook have effective spam filters
bull If you host your own email server you need to look into spam filter services
bull When you get spam report it
Auto-response
ldquoVacation rulerdquo
Let people know you canrsquot respond right away
ldquoCannedrdquo responses
bull Gmail Labs services include canned emails (Settings -gt Labs -gt Canned Responses)
bull Outlook ldquoQuick Partsrdquo text segments you can easily insert into an email
bull Business services like MailTank automate sending email messages
Managing multiple accounts
bull You can add other accounts to your main Gmail account without having to log out and log back in repeatedly
bull Outlook can be configured to receive emails from other accounts including Gmail Hotmail Yahoo Mail etc
Scheduling emails
Create when you have timehellip
hellipGoes out at the right time
Twitter with your email
bull TwinBox plugin for Outlook adds a Twitter toolbar
bull You can automatically sort incoming messages based on specific hash tags
bull Includes URL shortening
bull Allows managing multiple accounts
Keyboard shortcuts
Adds seconds back to your life The seconds add up
Best invention ever
In Gmail there is an ldquoundo sendrdquo option
Resources
bull NPower Northwest Knowledge Center
bull Microsoft at Work blog
bull Zero Inbox tips
bull Become a Gmail Ninja
bull How to Unclutter Your Outlook Inbox webinar
Thank You
Elissa Thomas
HandsOn Tech AmeriCorps VISTA
vistastaffnpowernworg
HandsOn Tech Corps Seattle
NPower Northwest
wwwnpowernworg
Q amp A
Searching
bull How to search like a pro in Gmail
bull Search tips for Outlook
Spam
bull Most email providers like Gmail and Outlook have effective spam filters
bull If you host your own email server you need to look into spam filter services
bull When you get spam report it
Auto-response
ldquoVacation rulerdquo
Let people know you canrsquot respond right away
ldquoCannedrdquo responses
bull Gmail Labs services include canned emails (Settings -gt Labs -gt Canned Responses)
bull Outlook ldquoQuick Partsrdquo text segments you can easily insert into an email
bull Business services like MailTank automate sending email messages
Managing multiple accounts
bull You can add other accounts to your main Gmail account without having to log out and log back in repeatedly
bull Outlook can be configured to receive emails from other accounts including Gmail Hotmail Yahoo Mail etc
Scheduling emails
Create when you have timehellip
hellipGoes out at the right time
Twitter with your email
bull TwinBox plugin for Outlook adds a Twitter toolbar
bull You can automatically sort incoming messages based on specific hash tags
bull Includes URL shortening
bull Allows managing multiple accounts
Keyboard shortcuts
Adds seconds back to your life The seconds add up
Best invention ever
In Gmail there is an ldquoundo sendrdquo option
Resources
bull NPower Northwest Knowledge Center
bull Microsoft at Work blog
bull Zero Inbox tips
bull Become a Gmail Ninja
bull How to Unclutter Your Outlook Inbox webinar
Thank You
Elissa Thomas
HandsOn Tech AmeriCorps VISTA
vistastaffnpowernworg
HandsOn Tech Corps Seattle
NPower Northwest
wwwnpowernworg
Q amp A
Spam
bull Most email providers like Gmail and Outlook have effective spam filters
bull If you host your own email server you need to look into spam filter services
bull When you get spam report it
Auto-response
ldquoVacation rulerdquo
Let people know you canrsquot respond right away
ldquoCannedrdquo responses
bull Gmail Labs services include canned emails (Settings -gt Labs -gt Canned Responses)
bull Outlook ldquoQuick Partsrdquo text segments you can easily insert into an email
bull Business services like MailTank automate sending email messages
Managing multiple accounts
bull You can add other accounts to your main Gmail account without having to log out and log back in repeatedly
bull Outlook can be configured to receive emails from other accounts including Gmail Hotmail Yahoo Mail etc
Scheduling emails
Create when you have timehellip
hellipGoes out at the right time
Twitter with your email
bull TwinBox plugin for Outlook adds a Twitter toolbar
bull You can automatically sort incoming messages based on specific hash tags
bull Includes URL shortening
bull Allows managing multiple accounts
Keyboard shortcuts
Adds seconds back to your life The seconds add up
Best invention ever
In Gmail there is an ldquoundo sendrdquo option
Resources
bull NPower Northwest Knowledge Center
bull Microsoft at Work blog
bull Zero Inbox tips
bull Become a Gmail Ninja
bull How to Unclutter Your Outlook Inbox webinar
Thank You
Elissa Thomas
HandsOn Tech AmeriCorps VISTA
vistastaffnpowernworg
HandsOn Tech Corps Seattle
NPower Northwest
wwwnpowernworg
Q amp A
Auto-response
ldquoVacation rulerdquo
Let people know you canrsquot respond right away
ldquoCannedrdquo responses
bull Gmail Labs services include canned emails (Settings -gt Labs -gt Canned Responses)
bull Outlook ldquoQuick Partsrdquo text segments you can easily insert into an email
bull Business services like MailTank automate sending email messages
Managing multiple accounts
bull You can add other accounts to your main Gmail account without having to log out and log back in repeatedly
bull Outlook can be configured to receive emails from other accounts including Gmail Hotmail Yahoo Mail etc
Scheduling emails
Create when you have timehellip
hellipGoes out at the right time
Twitter with your email
bull TwinBox plugin for Outlook adds a Twitter toolbar
bull You can automatically sort incoming messages based on specific hash tags
bull Includes URL shortening
bull Allows managing multiple accounts
Keyboard shortcuts
Adds seconds back to your life The seconds add up
Best invention ever
In Gmail there is an ldquoundo sendrdquo option
Resources
bull NPower Northwest Knowledge Center
bull Microsoft at Work blog
bull Zero Inbox tips
bull Become a Gmail Ninja
bull How to Unclutter Your Outlook Inbox webinar
Thank You
Elissa Thomas
HandsOn Tech AmeriCorps VISTA
vistastaffnpowernworg
HandsOn Tech Corps Seattle
NPower Northwest
wwwnpowernworg
Q amp A
ldquoCannedrdquo responses
bull Gmail Labs services include canned emails (Settings -gt Labs -gt Canned Responses)
bull Outlook ldquoQuick Partsrdquo text segments you can easily insert into an email
bull Business services like MailTank automate sending email messages
Managing multiple accounts
bull You can add other accounts to your main Gmail account without having to log out and log back in repeatedly
bull Outlook can be configured to receive emails from other accounts including Gmail Hotmail Yahoo Mail etc
Scheduling emails
Create when you have timehellip
hellipGoes out at the right time
Twitter with your email
bull TwinBox plugin for Outlook adds a Twitter toolbar
bull You can automatically sort incoming messages based on specific hash tags
bull Includes URL shortening
bull Allows managing multiple accounts
Keyboard shortcuts
Adds seconds back to your life The seconds add up
Best invention ever
In Gmail there is an ldquoundo sendrdquo option
Resources
bull NPower Northwest Knowledge Center
bull Microsoft at Work blog
bull Zero Inbox tips
bull Become a Gmail Ninja
bull How to Unclutter Your Outlook Inbox webinar
Thank You
Elissa Thomas
HandsOn Tech AmeriCorps VISTA
vistastaffnpowernworg
HandsOn Tech Corps Seattle
NPower Northwest
wwwnpowernworg
Q amp A
Managing multiple accounts
bull You can add other accounts to your main Gmail account without having to log out and log back in repeatedly
bull Outlook can be configured to receive emails from other accounts including Gmail Hotmail Yahoo Mail etc
Scheduling emails
Create when you have timehellip
hellipGoes out at the right time
Twitter with your email
bull TwinBox plugin for Outlook adds a Twitter toolbar
bull You can automatically sort incoming messages based on specific hash tags
bull Includes URL shortening
bull Allows managing multiple accounts
Keyboard shortcuts
Adds seconds back to your life The seconds add up
Best invention ever
In Gmail there is an ldquoundo sendrdquo option
Resources
bull NPower Northwest Knowledge Center
bull Microsoft at Work blog
bull Zero Inbox tips
bull Become a Gmail Ninja
bull How to Unclutter Your Outlook Inbox webinar
Thank You
Elissa Thomas
HandsOn Tech AmeriCorps VISTA
vistastaffnpowernworg
HandsOn Tech Corps Seattle
NPower Northwest
wwwnpowernworg
Q amp A
Scheduling emails
Create when you have timehellip
hellipGoes out at the right time
Twitter with your email
bull TwinBox plugin for Outlook adds a Twitter toolbar
bull You can automatically sort incoming messages based on specific hash tags
bull Includes URL shortening
bull Allows managing multiple accounts
Keyboard shortcuts
Adds seconds back to your life The seconds add up
Best invention ever
In Gmail there is an ldquoundo sendrdquo option
Resources
bull NPower Northwest Knowledge Center
bull Microsoft at Work blog
bull Zero Inbox tips
bull Become a Gmail Ninja
bull How to Unclutter Your Outlook Inbox webinar
Thank You
Elissa Thomas
HandsOn Tech AmeriCorps VISTA
vistastaffnpowernworg
HandsOn Tech Corps Seattle
NPower Northwest
wwwnpowernworg
Q amp A
Twitter with your email
bull TwinBox plugin for Outlook adds a Twitter toolbar
bull You can automatically sort incoming messages based on specific hash tags
bull Includes URL shortening
bull Allows managing multiple accounts
Keyboard shortcuts
Adds seconds back to your life The seconds add up
Best invention ever
In Gmail there is an ldquoundo sendrdquo option
Resources
bull NPower Northwest Knowledge Center
bull Microsoft at Work blog
bull Zero Inbox tips
bull Become a Gmail Ninja
bull How to Unclutter Your Outlook Inbox webinar
Thank You
Elissa Thomas
HandsOn Tech AmeriCorps VISTA
vistastaffnpowernworg
HandsOn Tech Corps Seattle
NPower Northwest
wwwnpowernworg
Q amp A
Keyboard shortcuts
Adds seconds back to your life The seconds add up
Best invention ever
In Gmail there is an ldquoundo sendrdquo option
Resources
bull NPower Northwest Knowledge Center
bull Microsoft at Work blog
bull Zero Inbox tips
bull Become a Gmail Ninja
bull How to Unclutter Your Outlook Inbox webinar
Thank You
Elissa Thomas
HandsOn Tech AmeriCorps VISTA
vistastaffnpowernworg
HandsOn Tech Corps Seattle
NPower Northwest
wwwnpowernworg
Q amp A
Best invention ever
In Gmail there is an ldquoundo sendrdquo option
Resources
bull NPower Northwest Knowledge Center
bull Microsoft at Work blog
bull Zero Inbox tips
bull Become a Gmail Ninja
bull How to Unclutter Your Outlook Inbox webinar
Thank You
Elissa Thomas
HandsOn Tech AmeriCorps VISTA
vistastaffnpowernworg
HandsOn Tech Corps Seattle
NPower Northwest
wwwnpowernworg
Q amp A
Resources
bull NPower Northwest Knowledge Center
bull Microsoft at Work blog
bull Zero Inbox tips
bull Become a Gmail Ninja
bull How to Unclutter Your Outlook Inbox webinar
Thank You
Elissa Thomas
HandsOn Tech AmeriCorps VISTA
vistastaffnpowernworg
HandsOn Tech Corps Seattle
NPower Northwest
wwwnpowernworg
Q amp A
Thank You
Elissa Thomas
HandsOn Tech AmeriCorps VISTA
vistastaffnpowernworg
HandsOn Tech Corps Seattle
NPower Northwest
wwwnpowernworg
Q amp A
Q amp A