configure outlook
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Configure Outlook.com (Hotmail), Gmail, Yahoo or AOL
DoyouhaveamailaccountatOutlook.com(Hotmail),Gmail,Yahoo!orAOL?ThisguidecontainsthesettingsandinstructionshowtoconfigureOutlookwiththoseemailproviders.
Outlook.com(Hotmail)OutlookHotmailConnectorExchangeActiveSync(EAS)IMAPPOP3
GmailIMAPPOP3
Yahoo!IMAPPOP3
AOLIMAPPOP3
Account setting dialogs
MostoftheinformationcanbesetinthemainAddNewE-mailAccountdialogbutforeitheraccountyoullalsoneedtomodifymoreadvancedsettingsbypressingtheMoreSettingsbutton.
Thesettingsbelowaresortedbythedialogsthatyouneedtoaccess.Ifyouarehavingproblemsfindingoutwheretoputinwhichinformation,lookatthenumbersinfrontofthesettingsandyoucanfindthembackinthescreenshotssectionatthebottomofthisdocument.
Outlook.com (Hotmail)
WhenusingOutlook2003,Outlook2007orOutlook2010,Outlook.com(Hotmail)offersaccessviaspecialOutlookHotmailConnectorsoftware,whichprovidesatwo-waysyncformail,calendarandcontacts.
WhenyouseOutlook2013,youcanconnecttoyourOutlook.com(Hotmail)accountviaExchangeActiveSync(EAS)tosyncyourmail,calendar,contactsandtasks.
Inadditiontotheabove,Outlook.comalsooffersaccessviaIMAPandPOP3forpaidaccountsandfreeaccountsinmostcountries.
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Outlook.com (Hotmail): Outlook ConnectorTheseinstructionsareonlyforOutlook2003,Outlook2007andOutlook2010.IfyouareusingOutlook2013,usethesettingsfromtheExchangeActiveSyncsection.
DownloadandinstalltheOutlookConnectorfromthelocationbelow;Download:OutlookHotmailConnector32-bitDownload:OutlookHotmailConnector64-bitNote:Youwillonlyneedtoinstallthe64-bitversionwhenyouareusingthe64-bitversionofOutlook2010.
StartOutlook.Ifyouarenotautomaticallypromptedtoaddanewaccountchoose;
Outlook2003andOutlook2007Tools->AccountSettingsOutlookConnector->AddaNewAccountOutlook2010File->Info->AddAccount->Manuallyconfigureserversettingsoradditionalservertypes->Other->MicrosoftOutlookHotmailConnector
Inthedialog(screenshot)thatpops-upyoullhavetoprovideyour:
1 Name: Thedisplaynameyoudlikeotherstosee.
2 E-mailaddress: YourmainaddressoftheMicrosoftAccountinfull([email protected],[email protected]@outlook.com)
3 Password: YourMicrosoftAccountpassword
Advanced(optional)
4 Accountname Thedisplaynameforyouraccount.Thisnameisusedinyourfolderlist,inyouraccountsettingsandwhenselectingyoursendingaccountwhencomposingamessage.
5 ReplyE-mail Youcanspecifyanalternativeaddressheretowhichreplieswillbesentwhenpeoplereplytoyourmessages.
Outlook.com (Hotmail): Exchange ActiveSync (EAS)AddNewE-mailAccountdialog
1 YourName: Thedisplaynameyoudlikeotherstosee.
2 E-mailAddress: YourmainaddressoftheMicrosoftAccountinfull([email protected],[email protected]@outlook.com)
3 Mailserver: m.hotmail.comm.outlook.com
4 UserName: YourmainaddressoftheMicrosoftAccountinfull
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([email protected],[email protected]@outlook.com)
5 Password: YourMicrosoftAccountpassword
Outlook.com (Hotmail): IMAPAddNewE-mailAccountdialog(screenshot)
1 YourName: Thedisplaynameyoudlikeotherstosee.
2 E-mailAddress: YourmainaddressoftheMicrosoftAccountinfull([email protected],[email protected]@outlook.com)
3 AccountType: IMAP
4 Incomingmailserver: imap-mail.outlook.com
5 Outgoingmailserver: smtp-mail.outlook.com
6 UserName: YourmainaddressoftheMicrosoftAccountinfull([email protected],[email protected]@outlook.com)
7 Password: YourMicrosoftAccountpassword
8 Rememberpassword optional
9 RequirelogonusingSecurePasswordAuthentication(SPA)
disabled
MoreSettings:OutgoingServertab(screenshot)
10 Myoutgoingserver(SMTP)requiresauthentication:
enabled
11 Usesamesettingsasmyincomingmailserver:
enabled
MoreSettings:Advancedtab(screenshot)
12 Incomingserver(IMAP): 993
13 Usethefollowingtypeofencryptedconnection:
SSL
14 Outgoingserver(SMTP): 587(ifusingSSL:465)
15 Usethefollowingtypeofencryptedconnection:
TLS(ifnotavailable:SSL)
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Outlook.com (Hotmail): POP3AddNewE-mailAccountdialog(screenshot)
1 YourName: Thedisplaynameyoudlikeotherstosee.
2 E-mailAddress: YourmainaddressoftheMicrosoftAccountinfull([email protected],[email protected]@outlook.com)
3 AccountType: POP3
4 Incomingmailserver: pop3.live.com
5 Outgoingmailserver: smtp.live.com
6 UserName: YourmainaddressoftheMicrosoftAccountinfull([email protected],[email protected]@outlook.com)
7 Password: YourMicrosoftAccountpassword
8 Rememberpassword optional
9 RequirelogonusingSecurePasswordAuthentication(SPA)
disabled
MoreSettings:OutgoingServertab(screenshot)
10 Myoutgoingserver(SMTP)requiresauthentication:
enabled
11 Usesamesettingsasmyincomingmailserver:
enabled
MoreSettings:Advancedtab(screenshot)
12 Incomingserver(POP3): 995
13 Thisserverrequiresanencryptedconnection(SSL):
enabled
14 Outgoingserver(SMTP): 587(forsomeitwillbeport25or995)
15 Usethefollowingtypeofencryptedconnection:
TLS(ifnotavailable:SSL)
16 Leaveacopyofmessagesontheserver optional
Gmail
GMailoffersaccessviaIMAPandPOP3butyoumustfirstenablethis.Todothis,logontoyourGmailaccountandpressSettingsatthetopofyourscreen.InthenewpagethatloadclickForwardingandPOP/IMAP.
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Gmail: IMAPAddNewE-mailAccountdialog(screenshot)
1 YourName: Thedisplaynameyoudlikeotherstosee.
2 E-mailAddress: yourGmailaddressinfull([email protected]@yourdomain.comwhenusingGmailApps)
3 AccountType: IMAP
4 Incomingmailserver: imap.gmail.com
5 Outgoingmailserver: smtp.gmail.com
6 UserName: yourGmailaddressinfull([email protected]@yourdomain.comwhenusingGmailApps)
7 Password: YourGmailpassword
8 Rememberpassword optional
9 RequirelogonusingSecurePasswordAuthentication(SPA)
disabled
MoreSettings:OutgoingServertab(screenshot)
10 Myoutgoingserver(SMTP)requiresauthentication:
enabled
11 Usesamesettingsasmyincomingmailserver:
enabled
MoreSettings:Advancedtab(screenshot)
12 Incomingserver(IMAP): 993
13 Usethefollowingtypeofencryptedconnection:
SSL
14 Outgoingserver(SMTP): 465(SSL)or587(TLS)
15 Usethefollowingtypeofencryptedconnection:
SSLorTLS
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Tips!DontsetOutlooktosavethesentitemsintheSentItemsfolderoftheIMAPaccountoryoullendupwithduplicates.WhenyousendviatheSMTPserverofGmail,thenyourSentItemsareautomaticallyplacedthere.IfyouarerestrictedtousinganotherSMTPserver(fromyourISPforexample),thenyouwouldstillneedtoconfigureyouraccounttosavetotheSentItemsfolder.
Additionally,dontsubscribetotheAllMailfolderasthiswilldoubleyourpst-orost-filefromyourGmailaccountinsize.Formoreinformationandworkaroundssee:Gmailaccountsanddisproportionallylargepst-files.
Gmail: POP3AddNewE-mailAccountdialog(screenshot)
1 YourName: Thedisplaynameyoudlikeotherstosee.
2 E-mailAddress: yourGmailaddressinfull([email protected]@yourdomain.comwhenusingGoogleApps)
3 AccountType: POP3
4 Incomingmailserver: pop.gmail.com
5 Outgoingmailserver: smtp.gmail.com
6 UserName: yourGmailaddressinfull([email protected]@yourdomain.comwhenusingGoogleApps)
7 Password: YourGmailpassword
8 Rememberpassword optional
9 RequirelogonusingSecurePasswordAuthentication(SPA)
disabled
MoreSettings:OutgoingServertab(screenshot)
10 Myoutgoingserver(SMTP)requiresauthentication:
enabled
11 Usesamesettingsasmyincomingmailserver:
enabled
MoreSettings:Advancedtab(screenshot)
12 Incomingserver(POP3): 995
13 Usethefollowingtypeofencrypted SSL
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connection:
14 Outgoingserver(SMTP): 465(SSL)or587(TLS)
15 Usethefollowingtypeofencryptedconnection:
SSLorTLS
16 Leaveacopyofmessagesontheserver disabled(Gmailholdsacopyalreadybydefault)
Yahoo!
Yahoo!offersPOP3accessbutonlyifyouhaveapaidsubscriptiontoYahoo!MailPlus.
Yahoo!: IMAPAddNewE-mailAccountdialog(screenshot)
1 YourName: Thedisplaynameyoudlikeotherstosee.
2 E-mailAddress: yourYahoo!addressinfull([email protected])
3 AccountType: IMAP
4 Incomingmailserver: imap.mail.yahoo.com
5 Outgoingmailserver: smtp.mail.yahoo.com
6 UserName: yourYahoo!addressinfull([email protected])
7 Password: YourYahoo!password
8 Rememberpassword optional
9 RequirelogonusingSecurePasswordAuthentication(SPA)
disabled
MoreSettings:OutgoingServertab(screenshot)
10 Myoutgoingserver(SMTP)requiresauthentication:
enabled
11 Usesamesettingsasmyincomingmailserver:
enabled
MoreSettings:Advancedtab(screenshot)
12 Incomingserver(IMAP): 993
13 Usethefollowingtypeofencryptedconnection:
SSL
14 Outgoingserver(SMTP): 587or25(ifusingSSL:465)
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15 Usethefollowingtypeofencryptedconnection:
TLS(ifnotavailable:SSL)
Yahoo!: POP3AddNewE-mailAccountdialog(screenshot)
1 YourName: Thedisplaynameyoudlikeotherstosee.
2 E-mailAddress: yourYahoo!addressinfull([email protected])
3 AccountType: POP3
4 Incomingmailserver: pop.mail.yahoo.com
5 Outgoingmailserver: smtp.mail.yahoo.com
6 UserName: yourYahoo!addressinfull([email protected])
7 Password: YourYahoo!password
8 Rememberpassword optional
9 RequirelogonusingSecurePasswordAuthentication(SPA)
disabled
MoreSettings:OutgoingServertab(screenshot)
10 Myoutgoingserver(SMTP)requiresauthentication:
enabled
11 Usesamesettingsasmyincomingmailserver:
enabled
MoreSettings:Advancedtab(screenshot)
12 Incomingserver(POP3): 995
13 Usethefollowingtypeofencryptedconnection:
SSL
14 Outgoingserver(SMTP): 587or25(ifusingSSL:465)
15 Usethefollowingtypeofencryptedconnection:
TLS(ifnotavailable:SSL)
16 Leaveacopyofmessagesontheserver optional
AOL
AOLoffersbothPOP3andIMAPaccess.ItmakesadifferencewhetheryouhaveanAOLaddressoranAIMaddress.
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AOL: IMAPAddNewE-mailAccountdialog(screenshot)
1 YourName: Thedisplaynameyoudlikeotherstosee.
2 E-mailAddress: yourAOLorAIMaddressinfull([email protected]@aim.com)
3 AccountType: IMAP
4 Incomingmailserver: imap.aol.comorimap.aim.com
5 Outgoingmailserver: smtp.aol.comorsmtp.aim.com
6 UserName: yourAOLorAIMscreenname([email protected]@aim.combehindit)
7 Password: YourAOLorAIMpassword
8 Rememberpassword optional
9 RequirelogonusingSecurePasswordAuthentication(SPA)
disabled
MoreSettings:OutgoingServertab(screenshot)
10 Myoutgoingserver(SMTP)requiresauthentication:
enabled
11 Usesamesettingsasmyincomingmailserver:
enabled
MoreSettings:Advancedtab(screenshot)
12 Incomingserver(IMAP): 143
13 Usethefollowingtypeofencryptedconnection:
none
14 Outgoingserver(SMTP): 587
15 Usethefollowingtypeofencryptedconnection:
none
AOL: POP3AddNewE-mailAccountdialog(screenshot)
1 YourName: Thedisplaynameyoudlikeotherstosee.
2 E-mailAddress: yourAOLorAIMaddressinfull([email protected]@aim.com)
3 AccountType: POP3
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4 Incomingmailserver: pop.aol.comorpop.aim.com
5 Outgoingmailserver: smtp.aol.comorsmtp.aim.com
6 UserName: yourAOLorAIMscreenname([email protected]@aim.combehindit)
7 Password: YourAOLorAIMpassword
8 Rememberpassword optional
9 RequirelogonusingSecurePasswordAuthentication(SPA)
disabled
MoreSettings:OutgoingServertab(screenshot)
10 Myoutgoingserver(SMTP)requiresauthentication:
enabled
11 Usesamesettingsasmyincomingmailserver:
enabled
MoreSettings:Advancedtab(screenshot)
12 Incomingserver(POP3): 110
13 Usethefollowingtypeofencryptedconnection:
none
14 Outgoingserver(SMTP): 587
15 Usethefollowingtypeofencryptedconnection:
none
16 Leaveacopyofmessagesontheserver optional
Screenshots
Belowyoullfindscreenshotsoftheaccountconfigurationscreens.Thenumbersinthescreenshotscorrespondwiththenumbersinthetableswiththesettingsabove.
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Aftersettingthemainaccountsettings,presstheMoreSettingsbutton
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ConfigureAuthentication
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AdvancedIMAPsettings
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AdvancedPOP3settings
SinglescreenconfigurationfortheOutlookConnector
Lastmodified:September19,2013
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