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Concord & Ryde Sailing Club

Cnr Waterview St & Yaralla Rd

Putney, NSW, 2112

www.concordrydesailing.org.au

Concord and Ryde

Sailing Club

Risk Management

Policy

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Concord and Ryde Sailing Club Inc.

ContentsRisk Management Policy (September 2015)......................................................................................5

1.Objectives...................................................................................................................................5

2.Strategies...................................................................................................................................5

3.Major aspects of our Risk Management Policy..........................................................................6

A. Record maintenance............................................................................................................6

B. Membership Awareness.......................................................................................................6

C. Clubhouse, walkway and equipment maintenance..............................................................6

D. First Aid................................................................................................................................6

E. Emergency Numbers............................................................................................................7

F. Privacy Policy.......................................................................................................................7

G. Child protection and intervention.......................................................................................7

H. Member Protection Policy....................................................................................................7

I. Incident and Accident Report................................................................................................8

J. Rescue boat check list..........................................................................................................8

K. Rescue and patrol procedure...............................................................................................8

L. Ship to shore/boat to boat communication...........................................................................8

M. Maintenance of Club Dinghies.............................................................................................8

N. Impending severe weather policy.........................................................................................9

O. Public Liability Insurance.......................................................................................................9

P. Disaster Recovery Plan.........................................................................................................9

4.Appendix A: Rescue Boat Check List.........................................................................................10

5.Appendix B: Rescue Boat Policy...............................................................................................10

6.Appendix C: Club owned dinghy policy....................................................................................11

7.Appendix D: Guidelines for boat to shore & boat to boat Communication..............................11

8.Appendix E: Incident Report Sheet...........................................................................................13

9.Appendix F: Privacy Policy: Members right to privacy..............................................................13

Our Commitment....................................................................................................................13

Providing information to other organisations.........................................................................13

Information we are required to send members......................................................................13


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Members’ rights to access information...................................................................................13

Accuracy of information..........................................................................................................14

10.Appendix G: Policy for Impending Severe weather................................................................15

Primary responsibility..............................................................................................................15

Before the race weather front.................................................................................................15

During severe weather............................................................................................................15

After severe weather has abated............................................................................................16

11.Appendix H: Public liability cover on members’ boats...........................................................17

Public Liability Insurance cover...............................................................................................17

12.Appendix I: Disaster Recovery Plan.......................................................................................18

Initial procedure......................................................................................................................18

Immediate tasks......................................................................................................................18

Short Term Actions..................................................................................................................19

Procedure 1:Sailing from Club suspended for lengthy period or indefinitely..........................19

Procedure 2: Sailing can continue from the Club immediately................................................20

Procedure 3: Sailing from the Park can be continued:............................................................20

Medium Term Actions.............................................................................................................20

List A: Starters and Finishers replacement items.....................................................................20

13.Process adopted in establishing and maintaining this policy.................................................22

Subsequent risk management initiatives.................................................................................23

14.B. Risk management Assessment Report (Sub Committee)...................................................24

Park Area.................................................................................................................................24

Boardwalk................................................................................................................................25

Footwear.................................................................................................................................25

Rescue Service, Operation of the Power Boats & Launching Equipment................................25

1.Operation of Power Boats................................................................................................25

Launching Ramp and Equipment.........................................................................................25

Communication (Ship to Shore)...........................................................................................26

First Aid Resources..............................................................................................................26

Training and Cadet Classes..................................................................................................26

Member’s Indemnity...........................................................................................................27

15.C. Specific Issues, Early Recommendations & Options Identified as Practical (by the sub com-mittee)29

1. Environment........................................................................................................................29/tt/file_convert/5a9e59bb7f8b9aee4a8d56c4/document.docx

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Issue A: Injury to sailors/non sailors in park from equipment.............................................29

Issue B: Insufficient/Untrained Personnel driving power boats..........................................29

Issue C: Injury from nails/splinters/no rail on walkway.......................................................29

Issue D: Insufficient attendance to spills and breakages causing injury...............................30

2. Personnel.............................................................................................................................30

Issue A: Failure to deploy rescue boats in emergencies......................................................30

Issue B: Incorrect/insufficient personal info given by parents on junior sailors..................30

Issue C: Insufficient supervision of juniors or dangerous activities due to weather changes............................................................................................................................................30

Issue D: Emergency numbers sign required (incorporate instructions for emergency service direction).............................................................................................................................31

Issue E: Lack of trained or qualified first aid officers resulting in poor injury treatment.....31

Issue F: Lack of first aid equipment readily available to treat injuries or accidents.............31

Issue G: Poor induction and communication to officials and volunteers of duties and re-sponsibilities resulting in possible neglect of tasks..............................................................31

Issue H: Poor food management and handling in canteen may breach regulations............31

3. Pre & Post sailing.................................................................................................................32

Issue A: Injury/damage caused in launching rescue boats..................................................32

Issue B: Injury/damage caused by broken rope/fitting on trolleys......................................32

Issue C: Injury/damage from retrieval and cleaning rescue boats.......................................32

Issue D: Injury/damage from retrieval and cleaning rescue boats......................................32

Issue E: Injury/damage from Club boats rigging placing retrieving from ceiling storage.....32

Issue F: Injury/damage from boats being placed on/retrieved from racks..........................32

Issue G: Injury/damage from falling rigging/boats overturning in rigging area...................33

Issue H: Injury/damage caused in cleaning boats................................................................33

Issue I: Injury while launching and retrieving boats from water..........................................33

Issue J: Injury/damage from moving vehicles in park..........................................................33

Issue K: Injuries from any sharp objects on beach..............................................................33

Issue L: Injury/burns from petrol.........................................................................................33

4. On Water.............................................................................................................................34

Issue A: Collision of boats during race resulting in personal injury......................................34

Issue B: Difficulty in attending to medical emergency/injury resulting in exacerbation of in-jury......................................................................................................................................34

Issue C: Sunstroke / sunscreen / water on boat..................................................................34


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Issue D: Participants in danger of collision with shipping traffic..........................................34

Issue E: Injury to officials, sailors and others from rescue boat propellers..........................34

Issue F: Loss of communication resulting in not providing effective rescue service............35

16.D. Recommendations accepted for implementation Nov. 2002.............................................36

Park risks and injuries..............................................................................................................36

Rescue Service/Power boats/launching..................................................................................36

First Aid resources...................................................................................................................36

Training and Cadets.................................................................................................................36

Items completed.....................................................................................................................36

17.Potential Risk identification Established August 2002............................................................38

18.Risk Assessment Table............................................................................................................42

Environment Risks...................................................................................................................42

Personnel Risks........................................................................................................................43

Pre and Post Sailing Risks........................................................................................................46

On Water Risks........................................................................................................................50


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Risk Management Policy (September 2015)

1. Objectives

To provide a fun, healthy and safe sporting environment for people of all ages to enjoy the sport of sailing

Ensure the awareness of safety and wellbeing are considered in all club activities on and off the water by minimising the risk to participants, officials and the public.

While the club strives to minimise risk to participants and potential club liability from incidents or injury, all those taking part in these activities do so at their own risk and responsibility.

2. Strategies

Planning club activities with consideration given to implementation of suitable safety measures

Provision of the club’s written safety and risk management policy to all members, officials and visitors who participate in club activities.

Maintaining the club, walkway and the rigging area in a safe condition

Minimising risks to users

Raising members’ awareness of safety and thus the reduction of risk to them-selves and others in using, handling, storage, rigging, sailing boats, motor boats and other equipment.

Maintaining a document (Incident Register) that includes all risks identified, Incid-ents and actions taken to reduce them, safety practices, techniques and technolo-gical advances.

Communication on a regular basis to reinforce the risk management process and to make members aware of changes to risks and their management.

Continuous identification and control of potential hazards by risk analysis and haz-ard identification


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3. Major aspects of our Risk Management Policy

A. Record maintenanceAn Incident Register is maintained as a permanent record of every function, so-cial or sporting event held at the club. Refer Appendix E.

A Risk Management report is presented at each Management Committee meet-ing where required.

Risk Management articles, on an ‘as needs bases’ are included in editions of “Up The River” provided to all Members at the Club.

B. Membership AwarenessOn joining and/or paying annual subscriptions members sign a statement acknowledging an understanding of the Clubs safety policy, objectives and strategies which are also set out in the Year Book sent to every member’s latest address held on file before the start of each sailing season.

C. Clubhouse, walkway and equipment maintenanceThe following steps are taken to maintain the Clubhouse, walkway, club owned boats and equipment in a safe and usable condition

Club House Official. This person is appointed at each Annual General Meet-ing to maintain the club and equipment in a safe and usable condition.

Working Bees. These are organised by the Club house Official and held at least twice a year, one prior to the beginning of the season and one other during the sailing season. They are also held on other occasions for specific tasks that may require attention.

The Principal Race Officer. His or Her duty includes ensuring the rescue boats are maintained, serviced and equipped so that they are effective in rescue operations.

D. First AidA kit is kept in the Clubhouse with signage to indicate its location. A list of certificated first aid officers is prominently displayed in the clubhouse.


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In addition to providing appropriate emergency treatment to persons with injuries it is Club policy that all First Aid attention is noted in the “Incident Register”

E. Emergency NumbersThese are located on a notice above the telephone with details of the exact location and directions to the club house

F. Privacy PolicyWe recognise our responsibilities under the provisions of the Privacy Act 2002 as amended or replaced and our commitment to safeguarding members’ personal informa-tion. We recognise Members’ rights to access and to correct personal information held on file by the Club. See Appendix F.

G. Child protection and interventionOur aim is to provide a safe environment for all children at our club. We recognise our re-sponsibility to protect children sailing at our Club from abuse by complying with the Child Protection Guidelines established within New South Wales under the Child Protection (Working with Children) Act 2012 No 51 See separate documentation held by the Club Secretary.

Our designated Child Protection Officer is responsible for reporting any allegations of child abuse to the local branch of the relevant State Government department and the NSW Po-lice Service.

When children participate in our training or regular sailing activities our trainers should have a “Working with Children Check”. (However this does not apply to a Volunteering Parent or a close. relative part 4 Clause 20 of the Regulation)

Parents are asked to provide details of any medical or physical condition present in their child of which the Club should be aware.

H. Member Protection PolicyIn line with government legislation as amended from time to time, the Club Committee will appoint a Member Protection Officer (MPO) with suitable prescribed qualifications.


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The MPO will be a point of contact for club members in relation to harassment they con-sider they may have suffered.

Duties and responsibilities will be those set down in the relevant legislation.

I. Incident and Accident ReportAll incidents and accidents are permanently recorded in our log book, which is part of the Risk Management process at Concord and Ryde Sailing Club Inc.

It is to be completed every time the Club house is used. Usage includes all training ses-sions, meetings of the Club or sailing associations, working bees, every sailing event and also participation by the Club in local events held in the park or surrounding area.

For sailing events the book will normally be completed and signed by the Principal Race Officer, the Duty Committee Member or by the organiser of the event.

Details of the weather conditions for each race held. Any on water and off water incidents as well as injuries and first aid treatment given are to be recorded. The signature(s) of the relevant person(s) is required in the spaces provided.

See Appendix E.

The details recorded in this book need to be an accurate record of all events, as they will be used as reference if at any future date the Club is legally required to provide information about an event.

J. Rescue boat check listA check list is prominently displayed in the club house to ensure that each boat is cor-rectly equipped for rescue activities.

See Appendix A.

K. Rescue and patrol procedureThis procedure has been established to maximise the effectiveness of our rescue capabil-ities for the protection of members. See Appendix B

L. Ship to shore/boat to boat communicationGuidelines have been established to maintain effective communication between our res-cue boats and Clubhouse. See Appendix D.

A notice advising on the use of club radios is displayed in the clubhouse adjacent to the radio.


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M. Maintenance of Club DinghiesIt is a Club policy that all Club-owned dinghies are maintained in a seaworthy condition. See Appendix C.

N. Impending severe weather policy A policy has been established to assist Members and rescue boat personnel.

Appendix G.

O. Public Liability InsuranceA policy was established in August 2005 that all persons sailing at CRSC have PL insur-ance on their boats. Minimum prescribed limits are set by RMS, YA or Class Associ-ations’

P. Disaster Recovery PlanThis was established in September 2005 after the clubhouse at Dobroyd Aquatic Club was destroyed by fire earlier in that year.


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4. Appendix A: Rescue Boat Check List

Before launching a rescue boat the following checks are to be made:

1. Is Sufficient fuel in main tank?

2. Are bungs fitted?

3. Is radio fitted and operating? (and tuned to Channel 77)

4. Is tow rope on board?

5. Are water bottle filled and on board?

6. Are life jackets in boat?

7. Is the First Aid kit and apparel on board?

5. Appendix B: Rescue Boat Policy

A list is to be maintained of certified rescue boat drivers. Certification to be handled by the Race Officer, Training Officer or person appointed by either of them.

The list of certified drivers is to be retained in the canteen

The aim is to have two rescue boats on the water, with two certified drivers, every race day.

The aim is to always have both rescue boats on the sailing course area during each race as much as possible.

To ensure that certified boat drivers are aware of the limitations of the rescue boats

The Race Committee has the power under RRS Rule 32 to abandon a race for any class, at any time, if it considers that safety is in any way being compromised.


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6. Appendix C: Club owned dinghy policy

No Club Dinghy is to be sailed by any person unless that boat is considered by the Train-ing Officer or his appointee to be in a seaworthy condition. To that end:

Each Club Dinghy is to be inspected by the Training Officer or his appointee be-fore being used.

All trainees and other users of Club dinghies are to immediately report any dam-age, fault or loss to the Training Officer, his appointee, the Boat Maintenance Of-ficer or relevant Class Captain.

After the end of each sailing season, the Spiral Class is responsible to check the Club Spirals and make the necessary repairs and replacements for use by the start of the new season. The Training Officer or Boat Maintenance Officer will co-opt a team of people to do the same with the Club’s junior dinghies.

Where any Club dinghy is considered to be beyond repair by the Training Officer, the Management Committee will consider its replacement.

The Training Officer or Boat Maintenance Officer is to provide a Club dinghy report to the Management Committee before the commencement of each season.

7. Appendix D: Guidelines for boat to shore & boat to boat Communic-ation.

Each rescue boat will carry a radio in working order and switched on whilst on the water.

The channel used for communication will be Channel 77.

Messages will be kept as brief as possible.

When communicating between radio stations (Club, rescue boat, Waterways, etc) the correct radio procedure should be used by both the calling station and the station replying.

The call should be made in the following manner:

- Identify the station being called


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For example “CRSC Rescue One”

- Follow by the words ” This is”

- Identify the station calling (ie yourself)

For example “ CRSC Club House”

Follow by a brief message

For example “Please stand by: Spiral in difficulty in Brays Bay”

Follow by the words “Over”

The final communication between stations should conclude with the word “out”

Example of communication between stations:

Outward message;

“CRSC rescue one

This is CRSC club house

Stand by Spiral in difficulty in Bays’ Bay

Over”

Response;

“CRSC club house

This is CRSC rescue one

I will stand by Spiral

Out”


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8. Appendix E: Incident Report SheetSEE DAILY LOG BOOK which is part thereof the “Incident Report Log..

9. Appendix F: Privacy Policy: Members right to privacy

Our CommitmentConcord and Ryde sailing Club Inc. respects its members’ rights to privacy. In handling their personal information we are committed to complying with the Privacy Act 1988 (as amended) and the National Privacy Principles.

We collect members’ personal information when they join and when they pay their annual subscriptions. This information enables us to provide sailing facilities and a sailing envir-onment commensurate with members’ needs. We do not collect information that is “sensit-ive personal information” as defined by the Privacy Act

Providing information to other organisationsPersonal information is treated as confidential and is generally only used for the purpose for which it is collected.

In certain circumstances we may need to provide members’ personal information to asso-ciated sailing bodies such as the Yachting NSW and Yachting Australia. Statistical inform-ation based on members’ personal information may be used in dealings with these and other related sailing organisations, with bodies such as RMS NSW and with government departments at various levels. Information is only provided to these other organisations to the extent required by law, or to the extent necessary to protect members’ interests in the sport of sailing or through obligations arising from affiliation with associated sporting bod-ies.

Information we are required to send membersUnder our constitution we are required to send members certain information, such as no-tices of meeting, elections and changes to our constitution. As we are legally obliged to provide this detail to members, it is not possible for them to be excluded from receiving it.

Members’ rights to access information


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Under the Privacy Act members have the right to access personal information we hold about them. Where we incur a cost in providing it to members this cost may be passed on to them. If the information is incorrect, members have the right to require us to amend it.

Accuracy of informationWe rely on the accuracy of the information members provide. If members believe or know that the information is incorrect, out of date or incomplete, they should advise the Presid-ent, Secretary or Treasurer who will make reasonable efforts to correct it.


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10. Appendix G: Policy for Impending Severe weather (Approved June 2005)

Primary responsibilityThe Racing Rules of Sailing (RRS) Rule 4 states:

“The responsibility for a boat’s decision to participate in a race or to continue rac-ing is hers alone”

All boats entering CRSC races do so by signing a declaration to be bound by the RRS.

No member of CRSC has either the authority or the responsibility to tell any other member whether they must race or not.

Before the race weather frontCRSC will ensure that it monitors approaching weather and may utilize one or more of the following:

- The Bureau of Meteorology (via telephone or internet).

- Information on other weather internet sites

- Information from other clubs and organisations

- Information provided by members not on site.

Consideration may be given to abandoning the race before boats begin competing.

A race should be abandoned rather than shortened to enable all boats to get off the water sooner and to make it fairer for all competitors.

For abandoning a race, CRSC will follow the Racing Rules of Sailing (Code Flag “N” and three sound signals) and should display three Code flag “N”s, two on poles for rescue boats and one on the club flagpole. Rescue boats should proceed directly to the course extremes and work back through the fleet to the club

During severe weather If their own safety is not compromised rescue boats should remain on the water and in poor visibility should reduce speed.


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The rescue boat’s role is to pick people from the water who have become separated from their boats or who are in a dangerous situation.

(Particular attention should be paid to dangerous lee shores such as the Ryde Road Bridge abutments in a south east wind and Ferry/Rivercat traffic.

After severe weather has abated Competent sailors should be taken out to undamaged boats whose crews are unable to sail back to shore or a safer location. This allows for rescue boats to concentrate on re-trieving injured or distressed people and disabled craft.

An ongoing roll call should be taken to ascertain the whereabouts of all sailors.


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11. Appendix H: Public liability cover on members’ boats(Approved in August 2005)

Public Liability Insurance coverThis type of cover is already affected on the club premises as it is mandatory under the lease held with Maritime NSW. It is incorporated in the fire and other risks insurance policy held on the clubhouse as well as on the club owned power and sailing boats insur-ance policies. It is also a prerequisite for obtaining an aquatic licence from Maritime NSW.

The amount of minimum cover was agreed at $10 million, the same amount under most comprehensive boat policies and already insisted upon by many other clubs and associ-ations.


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12. Appendix I: Disaster Recovery Plan(Approved in September 2005)

While we are not a registered business which could be severely affected financially by a disaster due to loss of sales and income, if a disaster were to occur it is likely to disrupt our sailing calendar, our training schedules and result in a loss of income from fees and canteen sales. A disaster could be either man made, (arson as in the case of Dobroyd Aquatic Club in May 2005) or due to natural causes such as lightning, flood, earthquake, storm or tempest.

Regardless of the cause, as a Committee we have a responsibility to plan for resumption of our normal activities as soon as practicable in the event of our premises being unusable for any temporary or lengthy period.

Initial procedureIn the event of a disaster, the Disaster Committee is to be contacted in the following order:

The President

The Commodore

The Secretary

The Treasurer

The Clubhouse Officer

The Risk Management Officer

The Vice President

The first person on the Disaster Committee who is made aware of the damage is to con-tact the remaining members of the Disaster Committee to arrange a meeting at the club immediately or as soon as possible on the same day. They will then allot tasks to ensure the Disaster Plan is implemented.

Immediate tasks1. Inform the Police on 000 or Assistance line on 13 14 44 if not already aware of the

problem and ask them to keep an eye on the premises.


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2. Inform our insurance broker Martin Wiblin on 9746 6273

3. Seal off the area to keep away members of the general public

4. Arrange a security guard (legal requirement, so liaise with Martin Wiblin/insurance company on this one)

5. Advise Energy Australia on the Electrical Emergencies line on 13 13 88 of any damage, ask them to read meter and cut off supply

6. Advise Telstra Faults; Small Business on 13 29 99 of damage to line and temporar-ily suspend service. Reroute calls to Secretary on 9816 5468

7. Advise Sydney Water Emergency line on 13 20 90 of any damage, ask them to read meter and cut off supply

8. Inform our landlord, the RMS NSW Boating Officer on 13 12 36 and the Assets Di-vision on 9364 2111

9. Inform City of Ryde Council on 9952 8222. Obtain key for gates into park for ac-cess for emergency services and insure/loss assessor.

10. Arrange storage of any salvageable items with Committee or club members and record items/locations for insurance loss assessor advice.

11. Set up an inventory of lost, damaged and stored items for loss assessor and re-placement purposes.

12. Appoint contact persons (main and a back up) for contact with all parties in-volved.

Short Term ActionsDetermine when and if normal sailing and training sessions can be maintained:

a. If the damage is extensive and sailing has to be suspended for a lengthy period or indefinitely, procedure 1 is to be followed.

b. If sailing can continue normally and the Club can open almost immediately, pro-cedure 2 is to be followed.

c. If sailing can continue from the park but the club cannot be used, procedure 3 is to be followed

Procedure 1: Sailing from Club suspended for lengthy period or indefinitely.

1. Contact class captains to advise their class members accordingly. Maintain them as the contact points for further updates


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2. Advise local papers, Northern District Times and The Weekly Times and ask them to advertise closure information for all members.

3. Advise canteen suppliers to suspend deliveries until advised otherwise

4. Inform the General Manager, Yachting NSW on 9660 1266 of Club’s problem

5. Advise Associations and Clubs if TTs arranged at CRSC are to be cancelled

6. Seek alternative venue or sailing club for weekly sailing.

7. Consider refund of annual subs based on length of disruption to sailing.

Procedure 2: Sailing can continue from the Club immediately

1. Determine extent of losses and damage and allocate people to replace what is necessary to continue. See List A and Asset Register.

2. Replace locks (if necessary)

3. Repair external damage to lock up stage (if applicable).

4. Advise police and ask for occasional night time checks.

Procedure 3: Sailing from the Park can be continued:1. Seek alternative power boats and set up petrol cost reimbursement details

2. Arrange replacement items (see List A) and allocate tasks accordingly

3. Seek alternative training boats

4. Arrange shade cover for finishers

5. Arrange tea and coffee, hot water and ice and drinks in containers.

6. Arrange use of an alternative PC for recording race positions/handicaps.

Medium Term Actions1. Ascertain insurance payout amount and time frame for reimbursement

2. Plan for new premises design

List A: Starters and Finishers replacement items


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Ensure that all persons allocated responsibility for the following tasks keep all receipts for reimbursement and insurance claim purposes

1. Purchase class flags

2. Purchase/make buoys (see * below for rope lengths)

3. Buy new stop watch

4. Buy new wind indicator

5. Buy new megaphones

6. Make new sign-on folder

7. Prepare sign-on sheets and protest forms

8. Prepare incident register and pages

9. Prepare finishing sheets

10. Buy finishing signal

* Buoy mark rope lengths

Finish mark - 3.75 metres; Pre-Finish – 4 metres:

Bridge (2) – 6 metres; Brays (2) – 4 metres: Fishers (2) – 6 metres;

Majors (2) – 4 metres; Reynolds 3.75 metres and Walkers 4.5 metres.


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13. Process adopted in establishing and maintaining this policyIn adopting a Risk Management Process the Management Committee made the following decisions:

To set up a continuing educative process through the Management Committee Meeting process and our magazine, Up The River.

To rely upon existing documentation rather than introduce a new range of forms. For example, the annual subscription form and Year book would be ex-panded.

To not adopt policies and practices which were either impractical and/or unen-forceable.

To recognise that Sailing and Racing do involve risk. We are primarily respons-ible to members for the management of a family sailing club. While we have a responsibility to formulate, adopt and integrate risk minimisation, management objectives, responsibilities and practices with our incorporated objectives, we must not lose sight of our primary focus.

To accept that the risk management process is a continuing one and involve-ment in it is the responsibility of every member (and they do so at their own risk and responsibility as acknowledged.)

The following steps occurred:

1. Two committee Members attended the AYF course on risk management in August 2002.

2. A Risk management Officer was appointed at our July Annual General Meeting.

3. A risk analysis process was commenced in September, based on the Yachting Victorian model, in the following manner:

a) The committee split into four teams each considering risks in one of the fol-lowing defined categories; Environment, Personnel, Pre & Post Sailing and On-water.

b) The work of the four teams was summarised and a list of actions and de-cisions to be made by the committee was established.


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c) A subcommittee then considered all those actions and decisions and pre-pared an Assessment report.

d) The Committee considered, amended and adopted the subcommittee’s As-sessment report. See appendix I

e) A list summarising all actions to be taken was prepared so their progress could be monitored at each committee meeting. See appendix II.

4. The subcommittee’s report was distributed to all Members in a special insert in our December 2002 Up The River magazine.

5. An RMO report was included as an agenda item for each committee meeting from October 2002.

6. An RMO report is to be included as a permanent feature within each edition of the Up The River magazine from October 2002.

Subsequent risk management initiatives

1. At the December 2002 Committee meeting it was decided to maintain a perman-ent record of our Risk Management Strategy for reference purposes. This could be used for Insurance renewals and claims, legal action or any other purpose re-lated to the protection of Members’ interests. It will include other policies such as our Privacy Policy and Child Protection Intervention. An Incident register was set up from 1st September 2003 to act as a permanent record of every event, both sailing and non-sailing held on the club’s premises. See Appendix E.

2. Due to a severe weather event in March 2005 we added an Impending Severe Weather Policy in June 2005.See Appendix G.

3. With public liability insurance becoming an issue of particular concern to all in-corporated bodies as a result of the collapse of HIH, compulsory individual PL insurance for all boats sailed at CRSC was introduced in August 2005. See Ap-pendix H.

4. As a result of the fire which destroyed the clubhouse at the Dobroyd Aquatic Club, we established a Disaster Recovery Program in September 2005. See Ap-pendix I.

5. With the change and addition of the Child Protection (Working with Children) Act 2012 No51 it was recommended to update the club Risk Management Policy of 2007 to include this update and review in general wording and working of such to 2013.


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6. September 2015 RMS suggested a Revamp of our Potential Risk Identification process leading with Possible Risk scenario and adding suggested treatment in order to reduce potential Risk and rerate the potential risk outcome.


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14. B. Risk management Assessment Report (Sub Committee)

Date Prepared: 17/10/2002

Preamble

Sub committee of David Loring, John Glasson and Brian Smith was asked to review the assessment performed at the August Management Committee and report back on the key issues identified, options considered for action and develop some policy recommenda-tions

Issues and Recommendations

The key issues are set out below, grouped logically to assist in policy formulation, not ne-cessarily as they were reviewed in the focus groups in August nor in order of importance. The appendix is a more detailed option review that does roughly follow the original ana-lysis.

Risk of Injury to Sailors and Others in Park and Clubhouse Precinct

A number of areas contribute to this risk, including rigging and personal equipment hinder-ing safe movement of boats in the park area, rubbish and broken glass, splinters and nails in boardwalks, falls from insufficient care in moving around (typically, children running in trafficked or uneven areas). Whilst a number of measures could be taken to deal with these risks we should not be over zealous in creating rules that cannot be policed nor should we create a jungle of warning signs. We are there to enjoy the facility. The primary risks can be managed with some straightforward actions:

Park Area1. Create a ‘clearway’ between the Herons and Spirals each sailing day for ease of

movement of boats where no equipment or boats can intrude. This is considered the highest risk area in the park as it is the most congested and has the most boats being rigged.


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2. Provide a receptacle for refuse to ensure there is no risk of broken glass on the grassed area. This would be cleared as with the rubbish bins inside the clubhouse and returned there each evening by the duty class.

Boardwalk Introduce a “No Running’ rule for the boardwalk areas. All Committee members should be asked to enforce it.

FootwearIntroduce a strong recommendation to be included in the Sailing General Information and Special Club Rules (published in the year book) that appropriate footwear should be worn in and around the Clubhouse and rigging area.

Rescue Service, Operation of the Power Boats & Launching Equipment

The operation has been successful over a long period in operating on-water service for rescue and race supervision. However as the traffic on the river has increased and the nature of river craft changed so the level of protection afforded to members and visitors needs to be improved to meet these changes as well as protect against the increased li-ability of members in today’s insurance & litigation framework.

1. Operation of Power Boats -

Strict enforcement of Club Accredited drivers only being authorised to operate the power boats. The level of accreditation needs to be reviewed and a minimum number of hours on water each season achieved to maintain the club’s authorisation for each driver. The Committee should develop a program covering training new drivers, on water experience (with a log book system at the clubhouse to evidence the hours) and refresher training for those who return after a gap.

Drivers need to accept responsibility for assessing conditions on the day and the age, physical strength and capability of assistance to effect a rescue in an emergency

Whilst it is not practical to carry a full medical first aid kit in the boat, some basics should be provided – a clean towel to stem the flow of blood from an open wound, spare jacket or blanket for protection against cold, and bottled drinking water for de-hydration. These should be in a waterproof container for emergency use only

Launching Ramp and Equipment Trolley to be inspected at least twice each season by the President and CHO for dam-

age and repair


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Rope to be inspected by Duty Class Captain each week on arrival to ensure it is in use and undamaged

The cleaning of the ramp to prevent slipping needs high-pressure equipment at least at the beginning of each season. The Club needs to either hire or acquire appropriate equipment to clean the decking periodically

Communication (Ship to Shore) Equipment failure and lack of understanding of communication protocols have from

time to time interrupted communication between boats and shore. Sub committee with relevant knowledge to review equipment needs, spare parts, testing and operational procedures and establish a training program. (It is expected the existing equipment will need replacing or upgrading)

Protocol for inter boat and ship to shore needs to be formalised so that each element of the ‘trifecta’ is aware at all times of the location & availability of each vessel. Ex-amples would be timed check-ins, sector coverage, plain language action statements to respond etc. The system needs to be foolproof.

Potential danger to visitors from ignorance of local risks such as River Cats – a re-minder warning each week by the starter at the time of announcing the course at 1:55p.m.

First Aid Resources

The need to be absolutely capable to respond to minor and reasonably serious situations is becoming a high priority for our Club. A number of steps have been taken already (e.g. check and re-post the emergency contact list). More needs to be done:

A First Aid Officer appointed on a roster basis throughout the season

Improved signage to indicate location of First Aid Kit

A notice is to be displayed on the inside lid of First Aid Kit reminding users to update Incident Register on each occasion accessed

As previously mentioned improved readiness on rescue boats for an emergency of any sort

Training and Cadet Classes

Both of these categories of sailor require special consideration. They are not going to handle the boating activities in the same way as experienced sailors. Their ability to


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safely rig boats, handle them and move the equipment from the clubhouse to the rigging area and water etc needs to be continually challenged as they learn and develop the skills and techniques.

The Club has a responsibility to ensure the Training Officer is adequately supported and that members in these 2 categories know who to seek advice and guidance from.

Measures recommended to be introduced:

Appoint a Beach Marshall (BM) for days when training and cadet activities take place from say 10:30 to 12:30 provided with a brightly coloured vest for easy identification by sailors and parents. The BM would need to have attained a reasonable standard of skill around boats to be able to assist in the on-beach aspects of sailing. (The focus of this role is again risk management and safety of all involved in Club activities on relev-ant mornings.)

Responsibilities of BM to include

Training/organising getting boats out of the clubhouse

Checking PFD s, footwear, etc adequate for protection

Assistance in rigging boats correctly

Handling boats into and out of the water

Enlisting parents help as necessary

How to wash and put gear away safely (eg Spiral Sails secure in loft, boat lifting techniques, no protruding objects etc)

Checking boats before launching for integrity of rigging and bungs etc.

Paperwork relating to membership applications, training fees and indemnity declar-ations etc

The BM needs to make spot decisions with the authority of the Committee as appropri-ate to the circumstances for off water safety. It is preferable that the BM is a parent of a trainee or cadet and is a Club member familiar with our facilities and operations

Establish a roster so that each training day is covered with a BM and that there are a number of alternatives familiar with the requirements of the role (ie deliberately spread it around).

Member’s Indemnity


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Above is a fairly extensive list of recommendations – some requiring policy changes, mon-etary outlays, behavioural changes by committee and members. In almost every case communication to the membership is an imperative, and consideration should be given to requiring an annual signed statement acknowledging understanding of the Club’s Risk Management and Safety Policy.

To this end the following measures are recommended:

Revision of the application for membership & annual renewal form be made to cover a declaration of any serious medical condition affecting on water risk the Club should be aware of (this implies a need to establish a register at the club for dealing with special circumstances)

Use of UTR to regularly remind members of the various safety issues listed throughout this report

Agenda item at the monthly Management Committee meeting covering Safety / Risk Management issues for consideration – incidents, accidents, and breeches of policy etc.

David Loring Brian Smith John Glasson


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15. C. Specific Issues, Early Recommendations & Options Identi-fied as Practical (by the sub committee)

Focus Group refers to original Management Committee groups evaluating risk and identi-fying possible solutions

Recommendation refers to the sub committee assessment of preferred solution 1.

1. Environment

Issue A: Injury to sailors/non sailors in park from equipment

Focus Group suggestion: Feasibility of setting up walkways in park between boats?

Recommendation: Area between Spirals and Herons down to sand to be marked each Saturday using non toxic white powder (eg grout or similar) on grass to be kept clear of all rigging equipment

Issue B: Insufficient/Untrained Personnel driving power boats

Focus Group suggestion: Remove ignition key (to where?) and erect sign for Rescue boat “Authorised drivers only”

Recommendations:

Risk of loss of key outweighs benefit. Key removal not recommended.

Prefer to define authorised drivers (TL3?) and maintain list in clubhouse with log book of hours on water maintaining current experience. Accreditation to be checked by VP

Driver to take care to seek an assistant appropriate to the conditions on the day.

Members to be reminded through UTR they have a responsibility towards other vessels in difficulties

Issue C: Injury from nails/splinters/no rail on walkway


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Focus Group suggestion: No running on ramp rule and proper footwear rule. How do we police them? Signage necessary?

Recommendation: Year Book - General Information & Special Club Rules to be amended to make appropriate footwear around the club and in water a prerequisite to entry in the race.

Committee members to enforce this and ‘no run’ rule on walkway.

Issue D: Insufficient attendance to spills and breakages causing injury

Focus Group suggestion: What alternatives to glass are suitable/available? Not recom-mended

Recommendation: Issue is disposal of rubbish around launch area – Club to arrange for wheeled bin to be installed each sailing day and stored after emptying in clubhouse as other bins are.

2. Personnel

Issue A: Failure to deploy rescue boats in emergencies

Focus Group suggestion: Ship to shore operating at all times?

Recommendation: Committee to appoint competent sub committee to review and recommend how to rectify total communication system (ie equipment and process around it)

Issue B: Incorrect/insufficient personal info given by parents on junior sailors

Focus Group suggestion: Special information form required? What do we ask?

Recommendation: Membership application and annual renewal forms to be amended to disclose any specific medical conditions Club officials should be aware of.

Issue C: Insufficient supervision of juniors or dangerous activities due to weather changes

Focus Group suggestion: See b. above


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Issue D: Emergency numbers sign required (incorporate instructions for emergency ser-vice direction)

Recommendation: Done (by David Loring 16 Oct with all numbers verified and updated)

Issue E: Lack of trained or qualified first aid officers resulting in poor injury treatment

Focus Group suggestion: Appointment of duty first aid officer

Recommendation: First Aid sign on outside of door and sign in prominent place to state its location. Roster and notice with duty class sign for FAO for the month. Sign inside box requesting log book entry for any treatment be made immediately.

Issue F: Lack of first aid equipment readily available to treat injuries or accidents

Focus Group suggestion: Job description for first aid officer? See above

Issue G: Poor induction and communication to officials and volunteers of duties and re-sponsibilities resulting in possible neglect of tasks

Focus Group suggestion: Establish written job training guidelines and “classes”?

Recommendation: Duty lists to be completed and distributed for the following positions: Class Captain, Beach Master (position to be created - to support the trainees in prep and launching and troubleshooting – needs to have authority of committee to undertake tasks in job description) Rescue boat drivers,

Issue H: Poor food management and handling in canteen may breach regulations

Focus Group suggestion: Review storage of petrol near freezer and location of items of unsold perishable food on Saturdays. Size and layout of canteen in question

Recommendation: Canteen needs to be enlarged and storage of petrol, oil & lubricants needs to be relocated to other boat shed to be separated from foodstuffs

Issue I: Appointment/training/job description of beach official /tt/file_convert/5a9e59bb7f8b9aee4a8d56c4/document.docx

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Focus Group suggestion: refer n above

3. Pre & Post sailing

Issue A: Injury/damage caused in launching rescue boats

Focus Group suggestion: Regular trolley inspection/notice and written procedure

Recommendation: Trolley to be inspected twice each season by President and CHO.

Issue B: Injury/damage caused by broken rope/fitting on trolleys

Focus Group suggestion: Weekly rope inspection

Recommendation: Rope to be inspected by Class Captain each week

Issue C: Injury/damage from retrieval and cleaning rescue boats

Focus Group suggestion: Written instruction for class captains. Done

Issue D: Injury/damage from retrieval and cleaning rescue boats

Focus Group suggestion: Purchase K’Archer / Gurnie or similar? Recommendation: Recommend

Issue E: Injury/damage from Club boats rigging placing retrieving from ceiling storage

Focus Group suggestion: Notice re always use poles?

Recommendation: Relates to Spiral sails – Notice to be put up right where the poles are by David Loring

Issue F: Injury/damage from boats being placed on/retrieved from racks


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Focus Group suggestion: Verbal instructions sufficient?

Recommendation: Yes - Beach Marshal to give tuition to new members – List of duties

Issue G: Injury/damage from falling rigging/boats overturning in rigging area

Focus Group suggestion: Warning in UTR annually

Issue H: Injury/damage caused in cleaning boats

Focus Group suggestion: How? and who to advise/police?

Recommendation: UTR – note plus Beach Marshal duty to train new members

Issue I: Injury while launching and retrieving boats from water

Focus Group suggestion: Establish rule re numbers

Recommendation: Walkways between Heron and Spiral class should resolve issue

Issue J: Injury/damage from moving vehicles in park

Focus Group suggestion: Establish speed limit and advise. Notice?

Recommendation: No practical action recommended UTR?

Issue K: Injuries from any sharp objects on beach

Focus Group suggestion: See Environment

Issue L: Injury/burns from petrol

Focus Group suggestion: Need to advise all members. How/when? Recommendation: Covered by Driver training course/tt/file_convert/5a9e59bb7f8b9aee4a8d56c4/document.docx

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4. On Water

Issue A: Collision of boats during race resulting in personal injury

Focus Group suggestion: Limiting number of boats. What maximum number?

Recommendation: Not considered practical – other options would be considered such as split race into 2 groups

Issue B: Difficulty in attending to medical emergency/injury resulting in exacerbation of injury

Focus Group suggestion: Purchase first aid gear for rescue boats

Recommendation: Clean towel, large bandage etc to be put on board – needs to be considered by competent authority

Issue C: Sunstroke / sunscreen / water on boat

Focus Group suggestion: Other gear also to be held on boats or in canteen

Recommendation: Recommend just water be carried on boat & sunscreen dispensers in club restrooms

Issue D: Participants in danger of collision with shipping traffic

Focus Group suggestion: Starter to advise periodically. Commodore for interclub events.

Recommendation: Every week starter to advise visitors of risk of river cats over loud hailer

Issue E: Injury to officials, sailors and others from rescue boat propellers

Focus Group suggestion: Review training of rescue boat drivers?


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Recommendation: No further action required – instruction does cover this. Driver prac-tice as above

Issue F: Loss of communication resulting in not providing effective rescue service

Focus Group suggestion: Determine “regular”

Recommendation: Increased communication between each boat , clubhouse and if 1 boat going ashore, the other needs to be told


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16. D. Recommendations accepted for implementation Nov. 2002Update for March Meeting 2003

Park risks and injuries1. Provide a rubbish bin in the park at end of ramp (for further discussion)

2. No running rule to be introduced and enforced

3. Footwear rule to be introduced, enforced and included in Year Book

Rescue Service/Power boats/launching1. Basic medical kit to be set up in both rescue boats

First Aid resources1. First aid officer roster to be appointed

2. Check list of first aid items to be set up and checked regularly

3. Reminder notice in first aid box re Incident Register entry required

Training and Cadets1. Appoint a Beach Marshall roster for training and Cadet activities

Items completed 1. Create a clearway between Herons and Spirals

2. A sub committee has reported on communication strategy:

a. review equipment

b. establish communication protocol and training

3. Regular River Cat warnings each week by starter.

4. Committee meeting agenda item included on Safety and RM issues

5. A permanent sign is displayed each week covering general safety issues.

6. Regular items are included in Up The River on safety and risk management


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7. Signage for first aid kit location prominently displayed in Clubhouse.

8. Emergency numbers list updated and details on exact club location are displayed above the telephone.

9. Enforcement of Club Accredited Drivers only ( Log book to be considered and ac-ted upon by President/Starter)

10. Drivers to accept responsibility for selection of suitable assistants

11. Hire/obtain a deck cleaner to clean ramp at least at beginning of each season.

12.Revise Membership application to include serious medical conditions.

13.Members to sign statement acknowledging understanding of Club’ s Risk Man-agement and Safety policy as part of the Membership Application and the Annual Sub-scription form.

14.The policy, objectives and strategies will be added to the Year Book

15.Trolley to be inspected twice each season by President and CHO

16.Rope to be inspected each month by CHO


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17. Potential Risk identification Established August 2002Updated August 2015

Legend for Potential Risk Identification on the following Environment,

Personnel, Pre and Post Sailing and On-Water risk evaluation sheets

LEVEL DESCRIPTOR LIKELIHOOD (L)

A Almost certain Is expected to occur during this event

B Likely Will probably occur during this event

C Possible Might occur at some time (perhaps every 2-3 years)

D Unlikely Could occur at some time (perhaps every 4-10 years)

E Rare May occur only in exceptional circumstances (in more than 10 years)

Severity/Potential Impact (S):

Risk Management file: Objectives policies and Processes

41

LEVEL DESCRIPTOR MOST LIKELY CONSEQUENCE IF THE RISK OCCURRED

5 Catastrophic One or more fatalities, or multiple significant injuries with extended hospitalisation. Flood and or Fire with cost of damage over $1M, or significant unrecoverable damage to the Facilities.

4 Major Potential Life threatening incident or injuries (requiring hospital treat-ment) and intervention eg spinal injury, major head trauma, cardiac arrest. Fatality. Missing Person.

3 Moderate One significant injury (requiring hospital treatment). Sudden Storm/gale with threat to sailors/boats. Multiple Capsize requiring assistance or with prolonged immersion. Multiple concurrent minor incidents needing additional assistance.

2 Minor Small number of minor injuries requiring first aid treatment. Individual slips and fall in Park. Unlikely to require external medical intervention, eg cuts and bruises. Capsize or damage to boats requiring prolonged assistance. Potential threat of storm.

1 Insignificant/ Negligible

One injury requiring first aid treatment (cuts and Bruises).

Risk Priority (R):

Taking into account Likelihood and Severity above:


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1 Extreme risks, likely to arise and have potentially

serious consequences A (Likelihood) and S (Impact)

A4 A5, B4 B5, C5, E5

2 Major risks, likely to arise and have potentially serious consequences

A4 B4 C4 D4 D5

3 Medium risks, likely to arise or have serious consequences needing attention requiring vigilance

A2 B2 C3 D3 E4

4 Minor risks, low consequences, manageable by routine procedure

A1 B1 C1 D1 D2 E1 E2 E3

5 Does not apply to CRSC

A5 B5 C5 D5


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Likelihood

Consequences

Insignificant

1

Minor

2

Moderate

3

Major

4

Catastrophic

5

A (almost certain)

Moderate risk Moderate risk High risk Extreme risk Extreme risk

B (likely) Low risk Moderate risk High risk Extreme risk Extreme risk

C (possible) Low risk Low risk Moderate risk High risk Extreme risk

D (unlikely) Low risk Low risk Moderate risk High risk High risk

E (rare) Low risk Low risk Low risk Moderate risk High risk


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18. Risk Assessment Table

Environment RisksInherent Residual Person/

Persons

Potential Risk Likely

hood

Severity Risk Level

Treatment Risk Level

Responsible Comment

Injury to sailors/non sailors in park from equipment

Possible Minor 2 Stow all gear, keep Pathway clear and set up walkways.

1 Every Mem-ber +

Class Cap-tains

Insufficient/Untrained personnel driving power boats

Likely Moderate 2 Sign on/off Register for all Drivers. Training Officer permission for non licensed and Parent Permission, where applicable.(wa)

1 Licensed Driver. Train-ing Officer.

Training Of-ficer (TO)

Insufficient fire safety measures in place

Possible Cata-strophic

5 Extinguishers checked every sea-son. Always accessible. Egress Exit Point signs.

3 Club House officer (CHO)

No Smoking.

Unsuitable storage of rescue/safety gear, resulting in poor repair and failure when required

Rare Moderate 4 Current storage racks sufficient. New Club Extension 2016

2 CHO

Duty Class


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Access to Club in disrepair/unsafe condition

Unlikely Moderate 3 Check and fix. Regular working bees.

2 CHO

Risks associated with use of club social facilities by members and guests

Possible Moderate 3 Identify risks. Clear Walkways, Table/Chairs stowed, No Cooking, Clubhouse cleaned, No Smoking. Ensure Public Liability is in place.

2 CHO

Social C0-Or-dinator.

Risk Officer

Minimise use of club.

Environmental damage/liability from inappropriate maintenance of drain-age and effluent

Unlikely Moderate 3 Ongoing maintenance reporting. Inspect twice yearly

2 CHO

Insufficient attendance to spills and breakages causing injury

Possible Moderate 3 Clean up after sailing. Bins in place. Plastic/Cans are alternat-ives to glass.

2 Duty Class Canteen Staff

Poor fleet tracking resulting in missing boats, poor race management or incor-rect results.

Rare Major 4 Limited sailing Area. Two support craft on the water. Viewing from Club house. Sign on.

2 Finishing Panel

Sign Off in Server Weather

Personnel RisksInherent Residual Person/

Persons

Potential Risk Likeli-hood

Severity Risk

Level

Treatment Risk

Level Responsible

Comment

Incorrect/insufficient personal info given Possible Minor 2 Detailed Application Form required 1 Parent Training Of-


46

by parents on junior sailors for all Junior sailors. ficer TBN

Parents abusing or harassing officials due to dissatisfaction with procedures or results

Rare Insignific-ant

1 Year Book contains Club Rules and General Information. Possible Protest.

1 Parent, Race Officials. MPO

Engage Protest committee.

Appointment of inexperienced race of-ficer resulting in poor decisions

Rare Insignific-ant

1 More than one Race officer. 1 Race Com-mittee

Insufficient support for starter with too many responsibilities and possible sub-sequent neglect of duties

Possible Minor 2 Ship to Shore communication.

Two persons on Start boat.

No Racing

1 Principal Race Officer (PRO)

In Absence.

Starting Panel.

Appointment of unqualified or insuffi-cient competence coaches and volun-teers resulting in poor instruction

Rare Minor 2 Use of Qualified Training Officers 1 Training Of-ficer

Insufficient supervision of juniors Possible Minor 2 Maintain Supervision while Training Class is in progress. Add Training Assistant.

1 Training Of-ficer and Par-ents.

Poor promotion of emergency proced-ures

Unlikely Moderate 3 Emergency numbers on display. Exit and Egress signs noted includ-ing Fire Extinguishers.

2 RMO,

Class Cap-tions

Every Mem-ber

Lack of trained or qualified first aid officers resulting in poor injury treat-ment

Possible Major 4 List of Qualified First Aid Officers and Nurses maintained. Plus Emergency Numbers.

2 Noted and Listed Mem-bers

Maintained in Canteen.

Poor communication to emergency Rare Major 4 Correct and precise telephone 2 Caller/ Telephone


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service/s re location and access to Club resulting in delay of emergency treatment

communication to appropriate Emergency operator.

Canteen Co-Ord/

Duty Class member.

is located at Canteen.

Lack of first aid equipment readily available to treat injuries or acci-dents

Possible Minor 2 First Aid Kit is at Eye level next to Phone and Canteen Duty Class.

Checked each Race Day.

1 Canteen Co-Coordinator / RMO

Poor induction and communication to officials of duties and responsibil-ities resulting in possible neglect of tasks

Rare Insignific-ant

1 Published in the Sailing Club Year Book. “Club Rules and General In-formation” including Duties, before and after racing.

1 Duty Class and Class Captain.

Poor food management and hand-ling in canteen may breach regula-tions.

Possible Moderate 3 Food Handling with Gloves and Tongs. Food wrapped and or covered. No Cooking in Canteen.

1 Canteen Co-Ord. And Committee

Insufficient supervision on beach leading to accident and injury

Possible Moderate 3 Club Rules published in annual Sailing Year book. I.e. No Swim-ming

1 Beach Mar-shall

Required. Training n Try Sail Day

UTR publishes libellous statements resulting in legal action

Possible Major 4 Editorials are vetted by Editor.

Warning notification also noted.

2 UTR Editor


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Pre and Post Sailing RisksInherent Residual Person/

Persons


Severity Risk Level


Responsible Comment

Injury/damage caused in launching rescue boats

Possible Moderate 3 Regular inspection of trolleys.

Ramp is cleaned each month. Es-tablish written procedure

1 Class Cap-tain

And Duty Class

Injury/damage caused by broken rope/fitting on trolleys

Possible Moderate 3 Weekly rope inspection 2 CHO and president

Injury/damage from retrieval and cleaning rescue boats

Possible Moderate 3 Proper allocation of tasks by Class Captain. Written Procedure.

1 Class Cap-tain.

And Duty Class

Injury from slippery boat ramp Likely Moderate 3 Gurney Boat Ramp.

Monthly.

1 Class Cap-tain

And Duty Class

Injury /damage retrieving and putting buoys in boat

Unlikely Minor 2 Ensure buoys correctly stowed, from boat to shore.

1 Principal Race Officer Duty Class.

Injury/damage from Club boat rig-ging- placing and retrieving from ceiling storage

Likely Minor 2 Poles for the job to be used at all times.

1 Member/ Owners.


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Injury/damage from boats being placed on/retrieved from racks

Unlikely Minor 2 Minimum 3 people at all times. 1 Owners/

members.

Training Of-fice (wa)

Injury boarding or disembarking from rescue boats

Possible Minor 2 Instruction and assistance for novice and Children

1 Operator.

Injury to members/parents and pub-lic colliding with empty rescue boat trolleys

Rare Insignific-ant

1 Club Rules. Locate trolleys out of thoroughfares.

No trolleys below walk way.

1 Owner/Mem-ber

Beach Mar-shall

Training Of-ficer (wa)

Injury/damage from falling rigging/boats overturning in rigging area

Unlikely Minor 2 Caution in Windy Conditions.

Assistance should always be sort.

1 Owner

Injury/damage caused by gear left in rigging area

Rare Insignific-ant

1 Check before launching boats 1 Class Cap-tain

Injury from nails/splinters/no rail on walkway

Possible Minor 2 Nails replaced with Screws. Main-tenance and working bees

No running on Walkway and

Proper footwear. Club rules.

1 CHO

Safety Officer

Injury/damage caused in cleaning boats

Rare Insignific-ant

1 Establish and advise minimum number of persons required to clean/hold boats

1 Class Cap-tain/Duty Class/Owner


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Loss of gear from rigging area while sailing

Possible Minor 2 Gear to be stored and locked in Vehicle. Safety Box in Club.

1 Canteen Manager

Personal safety.

Injury while launching and retrieving boats from water

Likely Minor 2 Minimised with the use of Dollies. In Absence establish minimum number of people per boat rule.

1 Duty Class and or boat Owner.

Injury/damage from moving vehicles in park

Rare Minor 2 Established 5klm speed limit. 1 Safety officer

Injuries from any sharp objects on beach

Possible Minor 2 Footwear must be worn.

Beach to be inspected each week.

1 Safety Of-ficer, Training Officer, Duty Class Cap-tain

Injury/damage from erecting /remov-ing flag pole on walkway

Rare Insignific-ant

1 Lift Pole required to stow Flag Pole

Use of light Alumina pole.

1 Duty Class

Injury/damage caused retrieving/ stacking and rigging training boats

Possible Minor 2 TO and Assistants to emphasise 3 person minimum.

1 Training Of-ficer

Failure to realise lack of or incorrect safety equipment on training boats

Possible Minor 2 TO carries out pre launch safety check

1 Training Of-ficer

See Club


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Rules.

Pre and Post Sailing Inherent Residual Person/

Persons


Severity Risk Level


Responsible Comment

Failure to realise, or lack of, or incor-rect safety equipment on other boats.

Unlikely Minor 2 Possible Protest. Club Rules. AYF safety Regulation. Sailor’s respons-ibility.

1 Class Cap-tain

Owner is ul-timately re-sponsible

Injury from or damage /Loss of gear from training boats due to failure to clean satisfactorily

Likely Minor 2 Oversee boat condition before each is replaced on racks and be-fore relaunch.

1 TO and Spiral Class

Training Boat Main. Officer.

Injury/burns from petrol Unlikely Minor 2 Only Rescue boat driver to handle petrol

1 TO,PRO PRO


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On Water RisksResidual Person/

Persons


Severity Risk Level

Treatment Risk

Level

Responsible Comment

Collision of boats during race result-ing in personal injury

Possible Minor 2 Clear pre race instructions. YA Sailing Rules. Limited number of entries. Education re: racing rules

1 COM. TO. YA. Race Committee

YA hosts Rules night.

Simulator also on line

Fire/explosion on rescue craft result-ing in personal injury to crew

Unlikely Major 4 Maintain motors and fuel systems

Maintain fire equipment

3 Authorised boat driver

(ABO)

Prior to regatta

Seasickness results in ineffective rescue capabilities

Rare Minor 2 Replace crew ASAP 1 ABO Club is on a river.

Hypothermia contracted by sailors and race officials

Possibly Moderate 3 Prior warning to skippers and crew. Hot Showers after race.

Appropriate Sailing Gear.

1 Skippers or guardians.

Difficulty in attending to medical Rare Major 4 First Aid equipment both on 2 Support Medical


53

emergency/injury resulting in ex-acerbation of injury

Board and in Club House.

Time lapse on Emergency Callout arriving at Club. Radio Distress Call, Mobile and phone available.

Crew. First aid person/s.

Services close by.

Collision of boat with submerged ob-ject/other obstacle resulting in per-sonal injury

Possible Rare 1 Rescue and first aid 1 Rescue crew and first aid person

Centre-board on craft is re-tractable.

Unforeseen severe weather changes resulting in sailors and offi-cials being exposed during events

Likely Major 4 Maintain weather watch.

Advise sailors

Race can be abandoned.

2 Skippers are Responsible.

Support Craft to as-sist.

Mechanical breakdowns/gear failure resulting in not providing effective rescue capabilities

Possible Major 4 Two Support craft on the water.

Additional two craft on standby. Sydney Water Police

2 PRO

Starting Panel

Sunstroke/sunburn/dehydration caused to sailors/officials

Likely Moderate 3 Sunscreen Available. Emergency water on Support Boats.

2 Rescue boat driver

Slip, Slop and Slap

Participants in danger of collisions with shipping traffic

Possible Moderate 3 Verbal instructions re river cats and other large passenger boats.

30 mtr distance required from Ferry’s

1 PRO, Sup-port Craft

Min, to No Shipping traffic.


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Dangerous conditions resulting in capsizing and personal injury

Possible Moderate 3 Storm Warning. Race Abandon-ment.

2 PRO.

Race Com-mittee.

Maintain Weather Watch

Injury to officials, sailors and others from rescue boat propellers

Possible Major 4 Support Craft are fitted with Pro-peller Guards

2 COM.

Safety Of-ficer.

On Water Residual


Severity Risk

Level

Treatment Risk

Level

Responsible Comment

Lack of safety/rescue equipment by event organisers

Unlikely Minor 2 AYF Regulations.

Club Regulations. Support Craft Checklist. Stocks within the Club.

1 Members.

PRO. Start-ing Panel

Personal injury to swimmers where collision with dinghies/ rescue boats

Rare Minor 2 No Swimming off the clubhouse 1 All Members.

COM,TO,CORMO,

Any person on Duty.

Collision with PWCs and other craft resulting in personal injury

Possible Major 4 Rescue boat assists, Waterways and Water Police Patrol area.

2 Power Boat Drivers.

Reporting dangerous n Excessive Speed to


55

30mtr exclusion zone to Ferry and PWC.

RMS.

Insufficient supervision of training for juniors results in accident or injury

Unlikely Minor 2 Training is conducted am only due to lighter weather conditions, generally. Two support craft.

1 TO and TO assistant.

Training is conducted in front of Clubhouse.

Failure to conduct pre and post event boat number counts results in missing personnel

Rare Minor 2 Sign on Entries to be matched to finishers.

1 Finishing Panel

Training is conducted with viewing in front of Club House

Collisions between craft of different classes in multi class events

Likely Moderate 3 Racing Rules apply. Training in racing rules. Differential Start Times.

1 COMM.

Skippers.

Race Com-mittee

Personal injury to sailors competing/participating in boats of poor repair or insufficient capability

Unlikely Moderate 3 Safety inspection each race day.

Annual Inspection.

Min Insurance a Requirement in-cluding Public Liability with Stat Dec. requiring Vessel to be in Good order.

1 Class Cap-tain

Spiral Class.


56

Personal injury to self/others result-ing from inexperienced sailors parti-cipating beyond their capabilities

Unlikely Minor 2 Training 1 Class Cap-tain.

Skippers/Guardians

Loss of communication resulting in not providing affective rescue ser-vice

Rare Moderate 3 Regular check ins by rescue boats during races. Two Boat policy.

1 Boat Maint.

Officer.

COM

Injury caused in collisions due to mark placements

Possible Minor 2 Correct mark placements 1 Starter

PRO

Start placement causes injury in col-lisions

Possible Moderate 3 Correct start placement and or adjustment per fleet size.

1 Starter

PRO

Injury caused by rescue boats being inappropriately manned

Unlikely Minor 2 Adequate training of boat officials.

2 man policy

1 PRO


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