compliance insights - straight from the faa
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Compliance Insights - Straight from the FAATRANSCRIPT
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COMPLIANCE INSIGHTS- STRAIGHT FROM THE FAA
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QuestionsQuestions
• If you have questions during the presentation, please submit them using the “Questions” feature
• Questions will be answered at the end of the webinar
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KPA – Company ProfileKPA – Company Profile
• Nationwide compliance expert on Safety, Environmental, HR
• Colorado Headquarters
• 23 Years Experience • 3000 + Clients
– Dealerships, Service, Repair
• 20 Offices Serving 41 States
• Compliance products and services
– OSHA– DOT– EPA– Workers’ Comp– Background checking– Onboarding– Harassment – Red Flags– Onsite inspections– Online and onsite
training and tracking– And many more…
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US Air TrafficUS Air Traffic
• 64 Million flights per year• More than 87,000 flights per day
– 28,537 Commercial Flights– 27,178 General Aviation– 24,548 Charter Flights– 5260 Military Flights– 2140 Cargo Flights
• 5000 airborne planes at all times
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Webinar OverviewWebinar Overview
• Who Regulates Hazmat• Why do they show up?
– Mission and Focus– ValueJet– Hazard Classes– Undeclared Hazmat– Regulatory Procedures
• The Inspection Process• Key Inspection Points
This webinar does not provide certification
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DOT MissionDOT Mission
“...ensuring a fast, safe, efficient, accessible and convenient transportation system that meets our vital national interests and enhances the quality of life of the American people, today and into the future...”
DOT’s mission is
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DOT MissionDOT Mission
“...ensuring a fast, safe, efficient, accessible and convenient transportation system that meets our vital national interests and enhances the quality of life of the American people, today and into the future...”
DOT’s mission is
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The Arms of the DOTThe Arms of the DOT
Federal Aviation Administration
Pipeline & Hazardous Material Safety Administration
Federal Maritime Administration
Federal Highway Administration
Federal Transport Administration
Federal Railroad Administration
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FAA vs TSAFAA vs TSATSA
–Airport / Airline Security–Federal Air Marshals–Cargo Security
FAA–Hazardous Material Safety
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Why do they show up?
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FAA Mission and FocusFAA Mission and Focus
Mission Ensure and Promote Aviation Safety
FocusDomestic and International Passenger and
Cargo Air Carrier Operations(The Shippers!)
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Value JetValue Jet
• ValuJet tried to avoid dealing with HazMat regs by issuing a policy that they wouldn't transport HazMat.
– Thus ValuJet personnel weren't trained to watch for HazMat.
• A vendor presented the O2 generators as non-haz.
– If ValuJet staff had been properly trained, they would have connected "oxygen generator" with the definition of "Oxidizer" Hazard Class, and refused the shipment.
• If they had known to refuse the shipment it would have saved 110 people's lives.
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Hazard ClassesHazard Classes
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Time for a Poll
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Hazmat PenaltiesHazmat Penalties
Daimler Chrysler$50,000
– 638 gram aerosol container of ZEP 40 Non-Streaking Cleaner
– 1 oz aerosol container of ZEP Stainless Steel Cleaner
– 1 qt plastic container of Zep Universal GP Cleaner to UPS
– Aerosols are classified as Flammable Gas and GP Cleaner is a Corrosive
– Ground Handling employees at UPS sort Facility discovered the shipment leaking
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Hazmat PenaltiesHazmat Penalties
Deere & Co.$72,000
– Carton containing a portable welder with a wet, non-spillable electric storage battery.
– Wet, non-spillable batteries are considered a hazardous material
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Hazmat PenaltiesHazmat Penalties
Cummins Engine Co.$289,000
– 5 separate boxes containing diesel fuel pumps and other mechanical parts and machinery containing or coated with diesel fuel
– UPS ground handling employees discovered the shipments leaking.
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Hazmat PenaltiesHazmat Penalties
Daimler Chrysler (again)$72,000
– Box containing 12, 22 oz plastic containers of liquid Mopar Tire & Wheel Cleaner
– Corrosive liquid– UPS ground handling employees discovered
the shipments leaking
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Regulatory ProceduresRegulatory Procedures
1. Go to Airports2. Pull HazMat Shipping Papers3. Visit facility and audit signer of air bill4. Call 24 hour emergency # while on site5. Audit facility programs and procedures
Inspectors have a weekly quota for audits
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The Inspection Process
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Inspection StartInspection Start
• Authority is ensured per 49 USC section 40113
• Assessments are usually unannounced• Denied access is a violation and
punishable by Civil penalty and Criminal prosecution.
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During the VisitDuring the Visit
• Greet and identify the inspector• Conduct an opening conference• Accompany the inspector during the visit• Hold a closing conference
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Greet and Identify the InspectorGreet and Identify the Inspector
• Employee Training– Direct inspector to a manager
• Verify Identity– Name of Individual– Agency Represented
• Obtain a business Card• Contact KPA or your EHS Consultant
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Conduct an Opening ConferenceConduct an Opening Conference
• Remain Friendly and Professional• Determine Purpose and Scope• Notify Inspector of Company Safety
Policies and Restricted Areas• If evidence of serious Hazards or Criminal
Activity – Contact Owner/General Manager
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During the InspectionDuring the Inspection
• Hazardous Materials Classification (172.101)– Interviews– Review MSDS
• Hazardous Materials Paperwork (172.200)– Two Year Retention– Review Information
• Package Marking and Labeling (172.300 – 172.400)– Inspection of Shipments– Process– Employee Interviews
• Haz Mat Emergency Response Info (172.600)– Review of responsible parties
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During the InspectionDuring the Inspection
• Training of Employees (172.700) Including Waste– Inspection of training records– Inspection of training materials– Employee Interviews
• Hazardous Materials Safety and Security (172.800)– Security Awareness
• Hazardous Materials Emergency Response (172.600)
• Packaging (178)– Observation of packing procedures & specs– Employee Interviews
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Hold a Closing ConferenceHold a Closing Conference
• Ask inspector to identify what was found• Formal report• Split samples and photographs• Timeline of next steps
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Report and Follow UpReport and Follow Up
• Write your own summary– Include recommendation for remediation
• Maintain Communication• Respond to the formal report
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Enforcement ProcessEnforcement Process
Hazmat Incident Investigations and Enforcement– Initial incident or finding– Letter to Violator– Response from Violator– Case to Legal Department– Notice of Proposed Penalty
This process may take up to 3 years!
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Important TakeawaysImportant Takeaways
Be Prepared• Communication• Accurate paperwork
Take Complaints Seriously• Respond quickly• Prove your due diligence
Follow Inspection Protocols• Identify Inspector• Opening Conference• Guided Inspection• Closing Conference
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Key Inspection Points
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Dangerous Goods DeclarationDangerous Goods Declaration
Read what you’re certifying:
This is to certify that the above-named materials are properly classified, described, packaged, marked and labeled and are in proper condition for transportation according to the applicable regulations of the Department of Transportation.
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Training RequirementsTraining Requirements
• General Awareness / Familiarization• Function Specific• Safety • Security Awareness• Recurrent 3 years• Modal Training
– Air– Vessel– Highway
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Title 49 CFR vs ICAOTitle 49 CFR vs ICAO
VS
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FedEx UpdateFedEx Update
Beginning 1/1/2011• Must use typed or computer generated shipping
papers for HazMat
Beginning 8/1/2011• HazMat paperwork must be submitted electronically.
Shipping by air or international?Beginning 1/10/2011• HazMat paperwork must be prepared using software
with compliance checks.
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Why ship HazMat by air?
Is it worth it?
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If you must ship by AirIf you must ship by Air
Review columns 7-9 of the HMT
800-554-9964
800-463-3339
International Shippers Must Comply with International Regulations
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Questions?Questions?
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Contact InformationContact Information
The recorded webinar will be emailed to you today
www.kpaonline.com
Becky Ross
866-356-1735