Evaluation Trials and Studies

Coordinating Centre

Completing the budget:

how you can help

• Planning the budget for your project - overview

• AcoRD attribution: research costs, NHS (HSC) treatment and

support costs

• What’s required for the outline application

• What’s required for the full application

• Signatories

• Your host institution and partner organisations

• Reassurance

• Any questions?

In this talk:

• Check there is not a limit for the call

• Work out what you require to deliver your project successfully e.g.

staff, equipment, consumables, other direct costs (data/library

access, consultancy fees, dissemination costs), travel etc

“thorough – accurate - realistic”

• Attribute all costs to Research costs, NHS support costs, or NHS

treatment costs (AcoRD)

• Ensure that you demonstrate value for money; keep costs to a

minimum but sufficient to deliver the project

• Talk to your R&D dept as soon as possible – get expert advice

Planning the budget for your project

AcoRD attribution of costs

• Attributing the costs of health and social care Research and

Development (AcoRD)

• Guidance prepared by the Department of Health in association with

UKResearch and Development Directorates

• NI specific guidance:

http://www.publichealth.hscni.net/sites/default/files/directorates/files/

AcoRD%20guidance%20-%20FINAL.pdf

8 pages of guidance plus 2 annexes:

1. Annex A: List of common research activities attributed to

Research Costs, NHS Treatment Costs and NHS Support Costs

2. Annex B: Frequently Asked Questions for Northern Ireland

Attribution of costs Step 1

In the context of this study, is the activity a ‘service provided by, or on behalf

of, the HSC where the service treats or contributes to the care of a patient’

The activity is a patient

care cost. Is the activity

integral to the provision of

a treatment (or diagnostic)

regime?

The activity is a

Treatment cost

The activity is

a Service

Support cost

The activity is a

Research Cost

because it is not

directly contributing to

patient care

Step 2 YES

YES

NO

NO

Treatment costs further explained • Treatment costs are the patient care costs that would continue to be

incurred if the patient care service in question (and any associated

tests) continued after the end of the project i.e. the costs to the NHS of

providing this service.

• These costs are provided by usual commissioning arrangements (the

relevant Trust or similar)

• If the service in question is more expensive than usual care – this is

‘Excess Treatment Cost’

Examples:

• Supply and administration of the medicine/device/therapy under

investigation and comparators (not placebos)

• Training of clinicians to deliver the treatment

• Patient follow-up if required for clinical management of the patient

Support Costs further explained

• These are additional patient care costs associated with the project

which would end when the R&D activity ceases.

• Provided by the NI Clinical Research Network (via HSC R&D).

Examples:

– extra patient tests

– extra in patient days

– extra nursing attention.

– gaining patient consent

– processing patient records

– additional investigations, assessments, and tests to

ensure patient safety where arrangements are in place to

feed back to the clinician

What’s required for the application form

Outline stage:

• Total research costs requested (not including NHS support &

treatment costs)

• Total NHS support & treatment costs Proposed treatment costs could

be savings (negative figure)

Justification of costs section:

• Please explain how the research provides value for money.

• Please explain how the research costs requested have been calculated

and justify how they have been allocated.

• Please explain how the NHS Support and Treatment costs requested

have been calculated and justify how they have been allocated.

(Each answer is free text, 2500 characters limit)

Helpful resource: Word version of the Full application form: http://www.nets.nihr.ac.uk/funding)

Full application

Direct costs

1. Posts and salaries – Lead, co-

applicants, all other staff

2. Salary by year - including increments

3. Travel, subsistence and Conference

fees

4. Equipment

5. Consumables

6. PPI costs

7. Other direct costs (external consultancy

fees, use of research

facilities/databases/libraries,

recruitment, dissemination costs etc)

8. Patent and Legal

9. Sub-contracts

• Detailed budget – itemised year-by-year

• Totals generated from the information provided

Indirect costs

1. HEI estate and other indirect

costs

2. Commercial/Other Partner

organisation indirect costs

NHS costs

1. NHS Support Costs

2. NHS Treatment Costs

3. Usual Treatment Costs

Signatories

• Required on the full application to sign off on all costs- following

submission and after funding approved

Finance

Director/Admin

Authority for the

Contracting

Organisation

Checked financial

details, including staff

salaries and grades,

read the standard

contract and will

administer the award

NHS Costs

nominated signatory

Agree to the NHS

costs funded by own

organisation for

patients recruited to

study within same

organisation’s area

If multi-sites, only one

site required for

submission

Representative of

the R&D function of

Devolved Country

For NI, evidence that

HSC R&D approve

the NHS support

costs

• If an Higher Education Institution is the contracting

organisation, 80% of research costs will be paid.

• If an HSC/NHS organisation is host – up to 100% will be

paid.

• Partner organisation costs will be paid at up to 100%.

• All payments will be made to the contracting organisation

– to be distributed as required.

Your host institution (and partner

organisations)

Reassurance

• Costs can change in response to first stage feedback or changes in

research/healthcare landscape - explain/justify in full application

• Full application guidance notes and ACoRD guidance invaluable

• Finances will be scrutinised internally – any required corrections for

successful projects will be explained and time allowed for revisions

• In case of query, contact your R&D dept and the relevant team at

NETSCC

Public Health Research

Programme

Questions?

• Planning the budget for your project - overview • AcoRD attribution: research costs, NHS (HSC) treatment and

support costs • What’s required for the outline application • What’s required for the full application • Signatories • Your host institution and partner organisations • Reassurance • Any questions?

In this talk:

• Check there is not a limit for the call • Work out what you require to deliver your project successfully e.g.

staff, equipment, consumables, other direct costs (data/library access, consultancy fees, dissemination costs), travel etc

“thorough – accurate - realistic” • Attribute all costs to Research costs, NHS support costs, or NHS

treatment costs (AcoRD) • Ensure that you demonstrate value for money; keep costs to a

minimum but sufficient to deliver the project

• Talk to your R&D dept as soon as possible – get expert advice

Planning the budget for your project

AcoRD attribution of costs • Attributing the costs of health and social care Research and

Development (AcoRD) • Guidance prepared by the Department of Health in

association with UKResearch and Development Directorates • NI specific guidance:

http://www.publichealth.hscni.net/sites/default/files/directorates/files/AcoRD%20guidance%20-%20FINAL.pdf 8 pages of guidance plus 2 annexes: 1. Annex A: List of common research activities attributed to

Research Costs, NHS Treatment Costs and NHS Support Costs 2. Annex B: Frequently Asked Questions for Northern Ireland

Attribution of costs Step 1

In the context of this study, is the activity a ‘service provided by, or on behalf of, the HSC where the service treats or contributes to the care of a patient’

The activity is a patient care cost. Is the activity integral to the provision of a treatment (or diagnostic) regime?

The activity is a Treatment cost

The activity is a Service Support cost

The activity is a Research Cost because it is not directly contributing to patient care

Step 2 YES

YES

NO

NO

Treatment costs further explained

• Treatment costs are the patient care costs that would continue to be incurred if the patient care service in question (and any associated tests) continued after the end of the project i.e. the costs to the NHS of providing this service.

• These costs are provided by usual commissioning arrangements (the

relevant Trust or similar)

• If the service in question is more expensive than usual care – this is ‘Excess Treatment Cost’

Examples: • Supply and administration of the medicine/device/therapy under

investigation and comparators (not placebos) • Training of clinicians to deliver the treatment • Patient follow-up if required for clinical management of the patient

Support Costs further explained

• These are additional patient care costs associated with the project which would end when the R&D activity ceases.

• Provided by the NI Clinical Research Network (via HSC

R&D). Examples:

– extra patient tests – extra in patient days – extra nursing attention. – gaining patient consent – processing patient records – additional investigations, assessments, and tests to ensure patient safety

where arrangements are in place to feed back to the clinician

What’s required for the application form Outline stage: • Total research costs requested (not including NHS support & treatment

costs) • Total NHS support & treatment costs Proposed treatment costs could be

savings (negative figure) Justification of costs section: • Please explain how the research provides value for money. • Please explain how the research costs requested have been calculated

and justify how they have been allocated. • Please explain how the NHS Support and Treatment costs requested have

been calculated and justify how they have been allocated. (Each answer is free text, 2500 characters limit)

Helpful resource: Word version of the Full application form: http://www.nets.nihr.ac.uk/funding)

Full application

Direct costs

1. Posts and salaries – Lead, co-applicants, all other staff

2. Salary by year - including increments

3. Travel, subsistence and Conference fees

4. Equipment

5. Consumables

6. PPI costs

7. Other direct costs (external consultancy fees, use of research facilities/databases/libraries, recruitment, dissemination costs etc)

8. Patent and Legal

9. Sub-contracts

• Detailed budget – itemised year-by-year • Totals generated from the information provided

Indirect costs 1. HEI estate and other indirect costs 2. Commercial/Other Partner

organisation indirect costs

NHS costs 1. NHS Support Costs 2. NHS Treatment Costs 3. Usual Treatment Costs

Signatories

• Required on the full application to sign off on all costs- following submission and after funding approved

Finance Director/Admin Authority for the Contracting Organisation Checked financial details, including staff salaries and grades, read the standard contract and will administer the award

NHS Costs nominated signatory Agree to the NHS costs funded by own organisation for patients recruited to study within same organisation’s area If multi-sites, only one site required for submission

Representative of the R&D function of Devolved Country For NI, evidence that HSC R&D approve the NHS support costs

• If an Higher Education Institution is the contracting organisation, 80% of research costs will be paid.

• If an HSC/NHS organisation is host – up to 100% will be paid.

• Partner organisation costs will be paid at up to 100%.

• All payments will be made to the contracting organisation – to be distributed as required.

Your host institution (and partner organisations)

Reassurance • Costs can change in response to first stage feedback or

changes in research/healthcare landscape - explain/justify in full application

• Full application guidance notes and ACoRD guidance

invaluable • Finances will be scrutinised internally – any required

corrections for successful projects will be explained and time allowed for revisions

• In case of query, contact your R&D dept and the relevant

team at NETSCC

Public Health Research

Programme

Questions?

Evaluation Trials and Studies

Coordinating Centre

Completing the budget:

how you can help

• Planning the budget for your project - overview

• AcoRD attribution: research costs, NHS (HSC) treatment and

support costs

• What’s required for the outline application

• What’s required for the full application

• Signatories

• Your host institution and partner organisations

• Reassurance

• Any questions?

In this talk:

• Check there is not a limit for the call

• Work out what you require to deliver your project successfully e.g.

staff, equipment, consumables, other direct costs (data/library

access, consultancy fees, dissemination costs), travel etc

“thorough – accurate - realistic”

• Attribute all costs to Research costs, NHS support costs, or NHS

treatment costs (AcoRD)

• Ensure that you demonstrate value for money; keep costs to a

minimum but sufficient to deliver the project

• Talk to your R&D dept as soon as possible – get expert advice

Planning the budget for your project

AcoRD attribution of costs

• Attributing the costs of health and social care Research and

Development (AcoRD)

• Guidance prepared by the Department of Health in association with

UKResearch and Development Directorates

• NI specific guidance:

http://www.publichealth.hscni.net/sites/default/files/directorates/files/

AcoRD%20guidance%20-%20FINAL.pdf

8 pages of guidance plus 2 annexes:

1. Annex A: List of common research activities attributed to

Research Costs, NHS Treatment Costs and NHS Support Costs

2. Annex B: Frequently Asked Questions for Northern Ireland

Attribution of costs Step 1

In the context of this study, is the activity a ‘service provided by, or on behalf

of, the HSC where the service treats or contributes to the care of a patient’

The activity is a patient

care cost. Is the activity

integral to the provision of

a treatment (or diagnostic)

regime?

The activity is a

Treatment cost

The activity is

a Service

Support cost

The activity is a

Research Cost

because it is not

directly contributing to

patient care

Step 2 YES

YES

NO

NO

Treatment costs further explained • Treatment costs are the patient care costs that would continue to be

incurred if the patient care service in question (and any associated

tests) continued after the end of the project i.e. the costs to the NHS of

providing this service.

• These costs are provided by usual commissioning arrangements (the

relevant Trust or similar)

• If the service in question is more expensive than usual care – this is

‘Excess Treatment Cost’

Examples:

• Supply and administration of the medicine/device/therapy under

investigation and comparators (not placebos)

• Training of clinicians to deliver the treatment

• Patient follow-up if required for clinical management of the patient

Support Costs further explained

• These are additional patient care costs associated with the project

which would end when the R&D activity ceases.

• Provided by the NI Clinical Research Network (via HSC R&D).

Examples:

– extra patient tests

– extra in patient days

– extra nursing attention.

– gaining patient consent

– processing patient records

– additional investigations, assessments, and tests to

ensure patient safety where arrangements are in place to

feed back to the clinician

What’s required for the application form

Outline stage:

• Total research costs requested (not including NHS support &

treatment costs)

• Total NHS support & treatment costs Proposed treatment costs could

be savings (negative figure)

Justification of costs section:

• Please explain how the research provides value for money.

• Please explain how the research costs requested have been calculated

and justify how they have been allocated.

• Please explain how the NHS Support and Treatment costs requested

have been calculated and justify how they have been allocated.

(Each answer is free text, 2500 characters limit)

Helpful resource: Word version of the Full application form: http://www.nets.nihr.ac.uk/funding)

Full application

Direct costs

1. Posts and salaries – Lead, co-

applicants, all other staff

2. Salary by year - including increments

3. Travel, subsistence and Conference

fees

4. Equipment

5. Consumables

6. PPI costs

7. Other direct costs (external consultancy

fees, use of research

facilities/databases/libraries,

recruitment, dissemination costs etc)

8. Patent and Legal

9. Sub-contracts

• Detailed budget – itemised year-by-year

• Totals generated from the information provided

Indirect costs

1. HEI estate and other indirect

costs

2. Commercial/Other Partner

organisation indirect costs

NHS costs

1. NHS Support Costs

2. NHS Treatment Costs

3. Usual Treatment Costs

Signatories

• Required on the full application to sign off on all costs- following

submission and after funding approved

Finance

Director/Admin

Authority for the

Contracting

Organisation

Checked financial

details, including staff

salaries and grades,

read the standard

contract and will

administer the award

NHS Costs

nominated signatory

Agree to the NHS

costs funded by own

organisation for

patients recruited to

study within same

organisation’s area

If multi-sites, only one

site required for

submission

Representative of

the R&D function of

Devolved Country

For NI, evidence that

HSC R&D approve

the NHS support

costs

• If an Higher Education Institution is the contracting

organisation, 80% of research costs will be paid.

• If an HSC/NHS organisation is host – up to 100% will be

paid.

• Partner organisation costs will be paid at up to 100%.

• All payments will be made to the contracting organisation

– to be distributed as required.

Your host institution (and partner

organisations)

Reassurance

• Costs can change in response to first stage feedback or changes in

research/healthcare landscape - explain/justify in full application

• Full application guidance notes and ACoRD guidance invaluable

• Finances will be scrutinised internally – any required corrections for

successful projects will be explained and time allowed for revisions

• In case of query, contact your R&D dept and the relevant team at

NETSCC

Public Health Research

Programme

Questions?