August 28, 2014 presented by… Johan HammerstromSteve Longenecker

Community IT Innovators Webinar Series

Cloud Migration Planning

Methodologies and Approaches

#ToTheCloud

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About Community IT

Community IT Innovators partners with nonprofits to help them solve their strategic & day-to-day IT challenges.

Strategic Proactive approach so you can make IT decisions that support your mission and grow with you

Collaborative Team of over 40 staff who empower you to make informed IT choices

Invested We are committed to supporting your mission, and take care of your IT network as if it were our own

Nonprofit focus Worked with over 900 nonprofits since 1993

About the Presenter

Johan Hammerstrom

President

jhammerstrom@communityit.com

@hammerstromj

Steve Longenecker

Project Manager

slongenecker@communityit.com

@CommunityIT

Agenda

• What is cloud computing?

• Varieties of clouds

• Cloud considerations

• Methodology

• Best Practices

#tothecloud

What is the cloud?

“An architecture that

provides scalable, Internet-

accessible services.”

Nicholas Carr, 2008#tothecloud

Transmission

#tothecloud

Cloud DiagramMobility

#tothecloud

Cloud Architecture

#tothecloud

Cloud Architecture

#tothecloud

Cloud Architecture

Software (SaaS) #tothecloud

Cloud Architecture

Platform (PaaS) #tothecloud

Cloud Architecture

Infrastructure (IaaS) #tothecloud

Ready to jump?

Look before

you leap

Considerations

• Security &

Privacy

• Internet Stability

• CapEx -> OpEx

• Data ownership (Terms of Service)

Data Ownership (ToS) – Box

• Box- https://app.box.com/legal_text/tos

We reserve the right, to temporarily suspend or terminate your

access to the Service at any time in our sole discretion, with or

without cause, and with or without notice, without incurring

liability of any kind. For example, we may suspend or terminate

your access to or use of the Service for: (a) the actual or suspected violation of

these Terms; (b) the use of the Services in a manner that may cause Box to have legal liability or

disrupt others' use of the Services; (c) the suspicion or detection of any malicious code, virus or

other harmful code by you or in your account; (d) scheduled downtime and recurring downtime; (e)

use of excessive storage capacity or bandwidth; or (f) unplanned technical problems and outages.

If, in Box's determination, the suspension might be indefinite and/or Box has elected to terminate

your access to the Service, Box will use commercially reasonable efforts to notify you through the

Service. You acknowledge that if your access to the Service is suspended or terminated, you may no

longer have access to the Content that is stored with the Service.

#tothecloud

Data Ownership (ToS) - Twitpic

“To clarify our ToS regarding ownership, you the

user retain all copyrights to your photos and

videos, it’s your content. Our terms state by

uploading content to Twitpic you allow us to

distribute that content on twitpic.com and our

affiliated partners. This is standard among most

user-generated content sites (including Twitter). If

you delete a photo or video from Twitpic, that

content is no longer viewable.#tothecloud

Planning

Methodology

• Don’t start with the solution

• Information Systems Inventory

• Business Process Analysis

– What business tasks

– Where is that data

– How is it being accessed

#tothecloud

Work to be Done

Internal Data

Infrastructure

User Interface

Productivity

Finance

CRM

OutlookMobile

Dynamics

Raisers Edge

EmailCalendarTasks

ExchangeGreat Plains

Gen LedgerA.PayableA.Receivable

Donor DataMailing ListsContact info

on-premisevirtual host

RE

on-premserver

New App or Business Process?

Cloud migration is an opportunity to

revise:

• Business processes

• Organizational structure

• General strategy

#tothecloud

Work to be Done

Internal Data

Infrastructure

User InterfaceOutlookMobileEmailCalendarTasks

Exchange

O365on-premserver

Exchange

Email Tasks Calendar

Lync

OutlookMobile

Productivity

Work to be Done

Internal Data

Infrastructure

User InterfaceRaiser’sEdge

RE

Salesforceon-premserver

Force

BrowserMobile

CRM

Donor DataMailing ListsContact info

Donor Data EventsMailing Lists WorkflowContact info

Cloud Migration Best Practices

• It’s not all or nothing

• New services, consider

the cloud

• Existing Services, start

with low impact apps

• Gain experience &

momentum

#tothecloud

Cloud Migration Methodology

• Gather requirements

• Develop a plan

• Identify project lead

• Start with a pilot

group

• Provide training

• Get feedback#tothecloud

Upcoming Webinar

Wednesday September 24 3:00 – 4:00 PM EST

Supporting Remote StaffChallenges and Solutions

Johanny Colindres & Abdul Musa

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