community-based care readiness assessment and peer review overview
DESCRIPTION
Community-Based Care Readiness Assessment and Peer Review Overview Department of Children and Families And Florida Mental Health Institute. Mission and Purpose. - PowerPoint PPT PresentationTRANSCRIPT
1
Community-Based Care
Readiness Assessment and
Peer Review Overview
Department of Children and Families
And
Florida Mental Health Institute
2
Mission and Purpose
CBC Peer Review Quality Assurance and Technical Assistance Teams, in partnership with DCF, CBC Lead Agencies, and Community Alliances, will assist in the quality assurance review and provision of technical assistance to insure that Districts and new Lead Agencies are fully prepared to implement their Community-Based Care services.
3
Background
• 1998 – CBC Office produces Prototype Lead Agency Readiness Assessment – District 5 Start-Up– Focus on Lead Agency readiness activities and
deliverables
– Criteria centered on infrastructure development and operational implementation of programmatic plans
• Incorporated into Start-Up Deliverables for all subsequent start-up projects through 2002
• January 2003 – Prototype Peer Review Concept Implemented through FMHI Partnership Contract
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January 2003–June 2003 Prototype Peer Review Concept Implementation Steps
B. Initial Peer Reviews:District 10:
-Initial Review and Report: March 5th and 6th 2003-Final Review and Report: June 23, 2003
District 4 Duval County:-Initial Review and Report: April 22nd 23rd 2003-Final Review and Report: June 18, 2003
Background con’t
A. February 2003 – Completed Collaborative Planning and Development Workshops
Produced initial District/CBC Integrated Tool Developed Review Process and Procedures
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Senate Bill 1454 Requirements
• The Department, in consultation with the local community alliance, determines and certifies through a readiness assessment that the district is prepared to transition…service to the lead agency, and that the lead agency is ready to deliver and be accountable for such service provision.
C. Additional Review and Modification of Readiness Instruments and Process and Procedures for:
January 2003–June 2003 Prototype Peer Review Concept Implementation Steps
6
Senate Bill 1454 Requirements
• The Department, in consultation with the local community alliance, determines and certifies through a readiness assessment that the district is prepared to transition…service to the lead agency, and that the lead agency is ready to deliver and be accountable for such service provision.
Review and Modification of Readiness Instruments and Process and Procedures
Action Steps Completed:• Community Alliance members
added to Peer Team Process for all remaining Projects
• Establish process and role for Alliance member participation
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Alliance Participation
• DA and CBC CEO request local Alliance participation• Alliance Member(s) appointed by local Community Alliance to the Team• Included as member of the Team throughout the Process• Identifies for the Team the Alliance’s local priorities.• Role is as a member, but not a Team Leader:
o Only Team Leads sign final report with recommendationo Absence of consensus to the Leads’ report will result in an attached “minority opinion” report.
8
Senate Bill 1454 Requirements
• The Department, in consultation with the local community alliance, determines and certifies through a readiness assessment that the district is prepared to transition…services to the lead agency, and that the lead agency is ready to deliver and be accountable for such service provision.
Review and Modification of Readiness Instruments and Process and Procedures
Action Steps Completed:1) Readiness Assessment Tool reviewed and aligned with statutory requirements:
• A Set of Uniform Criteria reflecting national accreditation standards that evaluate:
Programmatic CompetencyFinancial CompetencyTechnical AssistanceTraining CompetencyOrganizational Competency
2) Local Criteria including community alliance priorities provide by Alliance member
9
Senate Bill 1454 Requirements
• The Department, in consultation with the local community alliance, determines and certifies through a readiness assessment that the district is prepared to transition…service to the lead agency, and that the lead agency is ready to deliver and be accountable for such service provision.
Review and Modification of Readiness Instruments and Process and Procedures
Action Step Completed:3) Readiness Assessment Instrument revised to include Criteria
for District Readiness and collaborative planning and development between District and Lead Agency, including local
priorities
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District/Lead Agency Readiness Tool Excerpt
Lead Agency Evidence Y N District/Region EvidenceY
N
The provider has worked with the district to plan start-up and transition activities which reflect partnership through joint planning, collaborative communication, mutual support, and shared vision.
The district worked with the provider to plan start-up and transition activities which reflect partnership through joint planning, collaborative communication, mutual support, and shared vision.
Written plan is evident that describes stakeholder relationship and includes providers, foster parents, and families receiving services, and a mechanism for soliciting feedback and input is included in their plan.
The district has established mechanisms for communicating issues relating to the transition to CBC to foster parents, families receiving services and existing providers/contractors.
A community stakeholder planning and program implementation group is established.
A mechanism for soliciting feedback and input is included in their plan.
The plan is submitted to the department within 120 days after the effective date of the Start-Up contract.
Meetings, correspondence, public hearings, or other such communication is evident with major stakeholder groups.
DCF approval of stakeholder plan is documented.
The district has established timeframes for the review process to ensure timely feedback consistent with the readiness review and transition schedule.
11
Senate Bill 1454 Requirements
• The Department, in consultation with the local community alliance, determines and certifies through a readiness assessment that the district is prepared to transition…service to the lead agency, and that the lead agency is ready to deliver and be accountable for such service provision.
Review and Modification of Readiness Instruments and Process and Procedures
Action Step Completed:4) Annual Schedule for Initial and Final Peer Review Team Site
Visits established and promulgated
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2003-2004 Site Visit Schedule
District 2A September 9-10, 2003
District 2B October 22-23, 2003
District 3 November 5-6, 2003
District 4 (Baker/Clay/Nassau/St.J) October 29-31, 2003
District 7 (Orange/Osceola) October 8-9, 2003
District 7 (Seminole./Brevard) January 13-15, 2004
District 8 September 24-25, 2003
District 9 July 10-11, 2003
District 11 February 4-5, 2003
District 13 September 17-18
District 14 August 13-14, 2003
District 15 July 15-16, 2003
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Senate Bill 1454 Requirements, con’t
• The Readiness Assessment shall be conducted by a joint team of district and lead agency staff with direct experience with start-up and operation of a CBC service program…with representatives from the appropriate Community Alliance.
Review and Modification of Readiness Instruments and Process and Procedures
Action Step Completed/In-Progress:5) Peer Review Team members and Lead’s recruited and
Scheduled for all 2003-2004 Start-Up projects
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Selection of Peer Reviewers
• Team Leads Identified based on:– District or Lead Agency Leadership position– willingness and availability to assist in the entire
review process
• Remaining members identified based on:– Demonstrated competency in area of need– Willingness and availability to assist in the entire
review process– Areas of expertise chosen for an individual review are
based on local request for assistance
15
Senate Bill 1454 Requirements
• The Department, in consultation with the local community alliance, determines and certifies through a readiness assessment that the district is prepared to transition…service to the lead agency, and that the lead agency is ready to deliver and be accountable for such service provision.
Other Statutory Requirements Managed through Process:• Team Exit Conference• Written and documented specific evidence of readiness on
each element of the readiness instrument.• Description of each element of readiness needing
improvement and strategies being implemented to address each.
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C B C P e e r-to -P e er B re akO u t G ro upP e e r R e v ie w M e m be rs w ith S ta ff
S m a ll G ro upS p e cif ic C o n te n t Fo cus
D is tric t D C F an d C B C K e y P e rson n e l G ro u p S e ss ion - O verview of CBC P roject - T he System of Care - H ighlights of T ransition/Im ple m entation P la n - S tatus of Rea diness Deliverables/Criteria - DCF and CB C
P e e r R e v ie w T e amDesk Review of Key Docum ents
F iscal, H R , S ystem of C are, T .O .
P e e r R e v ie w T e amO rientatio n
F o llo w -U p S ite V is it- R e vie w A c tio ns o n R e co m m e n d atio ns
- A u d it R ea d ine ss Do cum e nta tion- P rep a re F ina l R ep o rt a n d R e co m m e n da tion to D e pa rtm e n t S e c re ta ry
W ritte n R e p ort D is trib u ted
E x it C o nfe re n ce w ith C B C a n d D istric t D CF - A sse ssm e n t a n d R eco m m en d atio ns - D iscuss io n o f P o te n tia l Te ch n ica l A ss ista n ce N ee ds
P e e r Re v ie wT e a m M e m be r's M e e tingPerspectives of all Team M em bers are gathere d
-Form ulate P relim inary Assessm ent andR e com m e n da tio ns R ep o rt
Jo in t A sse ssm e nt b y P e e r Re v ie w T e am
F ollow -up an dCoordin ation o fAdditional T A
PrepareDraft an d
F ina lReports
Support T eamActiv ities
Durin gS ite V is it
Sche dulePeer V is it
Dev Agend aCoor, Logistic s
Coor .Peer T eam
Com positio n
Q A Reviewof Rea dines sDelive rable s
Prelim inaryProject Assessm ent
T A to CBCand D istric t
T eam C oordina to r'sT asks and F unctions
QUALITY ASSURANCE PEER REVIEW TEAM PROCESS
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C B C P e e r-to -P e e r M e e tin gsP e e r R ev ie w M e m b e rs w ith C B C S ta ff
D C F P e e r-to -P e e r M e e tin gsP e e r R ev ie w M em b e rs w ith D is tric t S ta ff
D is tric t D C F an d C B C K e y P e rson n e l G ro u p S e ss ion - O verview of CBC P roject - T he System of Care - H ighlights of T ransition/Im ple m entation P la n - S tatus of Rea diness Deliverables/Criteria - DCF and CB C
P e e r R e v ie w T e amDesk Review of Key Docum ents
F isca l, H R , S ystem of C are, T .O .
P e e r R e v ie w T e amO rientatio n
F o llo w -U p S ite V is it- R e vie w A c tio ns o n R e co m m e n d atio ns
- A u d it R ea d ine ss Do cum e nta tion- P rep a re F ina l R ep o rt a n d R e co m m e n da tion to D e pa rtm e n t S e c re ta ry
W ritte n R e p ort D is trib u ted
E x it C o nfe re n ce w ith C B C a n d D istric t D CF - A sse ssm e n t a n d R eco m m en d atio ns - D iscuss io n o f P o te n tia l Te ch n ica l A ss ista n ce N ee ds
P e e r Re v ie wT e a m M e m be r's M e e tingPerspectives of all Team M em bers are gathere d
-Form ulate P relim inary Assessm ent andR e com m e n da tio ns R ep o rt
Jo in t A sse ssm e nt b y P e e r Re v ie w T e am
F ollow -up an dCoordin ation o fAdditional T A
PrepareInitia l an d
F ina lReports
Support T eamActiv ities
Durin gS ite V is it
Sche dulePeer V is it
Dev Agend aCoor, Logistic s
Coor .Peer T eam
Com positio n
Q A Reviewof Rea dines sDelive rable s
Prelim inaryP roject Assessm ent
T A to CBCand D istric t
T eam C oo rdina to r 'sT asks and F unctions
QUALITY ASSURANCE PEER REVIEW TEAM PROCESS
•Assists the District and Lead Agency in a preliminary Project assessment and preparation for Team Site Visit.•Provides an external quality assurance review of Readiness deliverables
•On-site Visits•Provision of model start-up deliverables, best practice information.•Review of project deliverables and plans; feedback and technical assistance•Identify available technical assistance from other districts/projects
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C B C P e e r-to -P e e r M e e tin gsP e e r R ev ie w M e m b e rs w ith C B C S ta ff
D is tric t D C F an d C B C K e y P e rson n e l G ro u p S e ss ion - O verview of CBC P roject - T he System of Care - H ighlights of T ransition/Im ple m entation P la n - S tatus of Rea diness Deliverables/Criteria - DCF and CB C
P e e r R e v ie w T e amDesk Review of Key Docum ents
F iscal, H R , S ystem of C are, T .O .
P e e r R e v ie w T e amO rientatio n
F o llo w -U p S ite V is it- R e vie w A c tio ns o n R e co m m e n d atio ns
- A u d it R ea d ine ss Do cum e nta tion- P rep a re F ina l R ep o rt a n d R e co m m e n da tion to D e pa rtm e n t S e c re ta ry
W ritte n R e p ort D is trib u ted
E x it C o nfe re n ce w ith C B C a n d D istric t D CF - A sse ssm e n t a n d R eco m m en d atio ns - D iscuss io n o f P o te n tia l Te ch n ica l A ss ista n ce N ee ds
P e e r Re v ie wT e a m M e m be r's M e e tingPerspectives of all Team M em bers are gathere d
-Form ulate P relim inary Assessm ent andR e com m e n da tio ns R ep o rt
Jo in t A sse ssm e nt b y P e e r Re v ie w T e am
F ollow -up an dCoordin ation o fAdditional T A
PrepareInitia l an d
F ina lReports
Support T eamActiv ities
Durin gS ite V is it
Sche dulePeer V is it
Dev Agend aCoor, Logistic s
Coor .Peer T eam
Com positio n
Q A Reviewof Rea dines sDelive rable s
Prelim inaryP roject Assessm ent
T A to CBCand D istric t
T eam C oo rdina to r 'sT asks and F unctions
QUALITY ASSURANCE PEER REVIEW TEAM PROCESS
•Coordinates the recruitment of peer review team members, schedules site visit dates and associated logistics•Provides Team with project information including all desk review material•Supports team’s activities during site visit; moderates group meetings•Prepares initial and final reports•Provides follow-up and coordination of technical support to the districts as needed
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C B C P e e r-to -P e er B re akO u t G ro upP e e r R e v ie w M e m be rs w ith S ta ff
S m a ll G ro upS p e cif ic Co n te n t Fo cus
D is tric t D C F an d C B C K e y P e rson n e l G ro u p S e ss ion - O verview of CBC Project - T he System of Care - H ighlights of T ransition/Im ple m entation P la n - S tatus of Rea diness Deliverables/Criteria - DCF and CB C
P e e r R e v ie w T e amDesk Review of Key Docum ents
F iscal, H R , S ystem of C are, T .O .
P e e r R e v ie w T e amO rientatio n
F o llo w -U p S ite V is it- R e vie w A c tio ns o n R e co m m e n d atio ns
- A u d it R ea d ine ss Do cum e nta tion- P rep a re F ina l R ep o rt a n d R e co m m e n da tion to D e pa rtm e n t S e c re ta ry
W ritte n R e p ort D is trib u ted
E x it C o nfe re n ce w ith C B C a n d D istric t D CF - A sse ssm e n t a n d R eco m m en d atio ns - D iscuss io n o f P o te n tia l Te ch n ica l A ss ista n ce N ee ds
P e e r Re v ie wT e a m M e m be r's M e e tingPerspectives of all Team M em bers are gathere d
-Form ulate P relim inary Assessm ent andR e com m e n da tio ns R ep o rt
Jo in t A sse ssm e nt b y P e e r Re v ie w T e am
QUALITY ASSURANCE PEER REVIEW TEAM PROCESS
20
C B C P e e r-to -P e er B re akO u t G ro upP e e r R e v ie w M e m be rs w ith S ta ff
S m a ll G ro upS p e cif ic C o n te n t Fo cus
D is tric t D C F an d C B C K e y P e rson n e l G ro u p S e ss ion - O verview of CBC P roject - T he System of Care - H ighlights of T ransition/Im ple m entation P la n - S tatus of Rea diness Deliverables/Criteria - DCF and CB C
P e e r R e v ie w T e amD esk R ev iew o f K ey D ocum en ts
F isca l, H R , S ystem of C are, T .O .
P e e r R e v ie w T e amO rientatio n
F o llo w -U p S ite V is it- R e vie w A c tio ns o n R e co m m e n d atio ns
- A u d it R ea d ine ss Do cum e nta tion- P rep a re F ina l R ep o rt a n d R e co m m e n da tion to D e pa rtm e n t S e c re ta ry
W ritte n R e p ort D is trib u ted
E x it C o nfe re n ce w ith C B C a n d D istric t D CF - A sse ssm e n t a n d R eco m m en d atio ns - D iscuss io n o f P o te n tia l Te ch n ica l A ss ista n ce N ee ds
P e e r Re v ie wT e a m M e m be r's M e e tingPerspectives of all Team M em bers are gathere d
-Form ulate P relim inary Assessm ent andR e com m e n da tio ns R ep o rt
Jo in t A sse ssm e nt b y P e e r Re v ie w T e am
QUALITY ASSURANCE PEER REVIEW TEAM PROCESS
•District DCF and Lead Agency Budget side-by-side Comparison •Lead Agency Table of Organization •System of Care Overview •Services Implementation Plan
•Quality Assurance Plans •Interim Services Contract (Service Scope and Tasks) •Other as May be Requested by Team
21
C B C P e e r-to -P e er B re akO u t G ro upP e e r R e v ie w M e m be rs w ith S ta ff
S m a ll G ro upS p e cif ic C o n te n t Fo cus
D is tric t D C F an d C B C K e y P e rson n e l G ro u p S e ss ion - O verview of CBC P roject - T he System of Care - H ighlights of T ransition/Im ple m entation P la n - S tatus of Rea diness Deliverables/Criteria - DCF and CB C
P e e r R e v ie w T e amD esk R ev iew o f K ey D ocum en ts
F isca l, H R , S ystem of C are, T .O .
P e e r R e v ie w T e amO rientatio n
F o llo w -U p S ite V is it- R e vie w A c tio ns o n R e co m m e n d atio ns
- A u d it R ea d ine ss Do cum e nta tion- P rep a re F ina l R ep o rt a n d R e co m m e n da tion to D e pa rtm e n t S e c re ta ry
W ritte n R e p ort D is trib u ted
E x it C o nfe re n ce w ith C B C a n d D istric t D CF - A sse ssm e n t a n d R eco m m en d atio ns - D iscuss io n o f P o te n tia l Te ch n ica l A ss ista n ce N ee ds
P e e r Re v ie wT e a m M e m be r's M e e tingPerspectives of all Team M em bers are gathere d
-Form ulate P relim inary Assessm ent andR e com m e n da tio ns R ep o rt
Jo in t A sse ssm e nt b y P e e r Re v ie w T e am
QUALITY ASSURANCE PEER REVIEW TEAM PROCESS
DRAFT AGENDA
Day 1
1) 9:00 – 4:00– Meet at District HQ a) Welcome and Introductionsb) Presentation by CBC Lead Agency and District Key Personnel i. Overview of CBC Project – The System of Care ii. Highlights of Transition/Implementation Plan iii. Human Resources iv. Highlights of Budget/Financial Issues v. Highlights of IS Issues vi. Quality Assurance/Quality Improvement Plans (CBC and District) vii. Status of Readiness Deliverables/Criteria – District and CBC viii. Other as desired by CBC and District
22
C B C P e e r-to -P e er B re akO u t G ro upP e e r R e v ie w M e m be rs w ith S ta ff
S m a ll G ro upS p e cif ic C o n te n t Fo cus
D is tric t D C F an d C B C K e y P e rson n e l G ro u p S e ss ion - O verview of CBC P roject - T he System of Care - H ighlights of T ransition/Im ple m entation P la n - S tatus of Rea diness Deliverables/Criteria - DCF and CB C
P e e r R e v ie w T e amD esk R ev iew o f K ey D ocum en ts
F isca l, H R , S ystem of C are, T .O .
P e e r R e v ie w T e amO rientatio n
F o llo w -U p S ite V is it- R e vie w A c tio ns o n R e co m m e n d atio ns
- A u d it R ea d ine ss Do cum e nta tion- P rep a re F ina l R ep o rt a n d R e co m m e n da tion to D e pa rtm e n t S e c re ta ry
W ritte n R e p ort D is trib u ted
E x it C o nfe re n ce w ith C B C a n d D istric t D CF - A sse ssm e n t a n d R eco m m en d atio ns - D iscuss io n o f P o te n tia l Te ch n ica l A ss ista n ce N ee ds
P e e r Re v ie wT e a m M e m be r's M e e tingPerspectives of all Team M em bers are gathere d
-Form ulate P relim inary Assessm ent andR e com m e n da tio ns R ep o rt
Jo in t A sse ssm e nt b y P e e r Re v ie w T e am
QUALITY ASSURANCE PEER REVIEW TEAM PROCESS
Day 2
8:30 Meet at HQ or CBC Offices
8:430 – 11:00 • BreakOut Groups Meet
Topics Include:
Implementation Plan DetailsBudget and Financial managementTransition Phase-In PlanningQuality Assurance Plans
23
C B C P e e r-to -P e er B re akO u t G ro upP e e r R e v ie w M e m be rs w ith S ta ff
S m a ll G ro upS p e cif ic C o n te n t Fo cus
D is tric t D C F an d C B C K e y P e rson n e l G ro u p S e ss ion - O verview of CBC P roject - T he System of Care - H ighlights of T ransition/Im ple m entation P la n - S tatus of Rea diness Deliverables/Criteria - DCF and CB C
P e e r R e v ie w T e amD esk R ev iew o f K ey D ocum en ts
F isca l, H R , S ystem of C are, T .O .
P e e r R e v ie w T e amO rientatio n
F o llo w -U p S ite V is it- R e vie w A c tio ns o n R e co m m e n d atio ns
- A u d it R ea d ine ss Do cum e nta tion- P rep a re F ina l R ep o rt a n d R e co m m e n da tion to D e pa rtm e n t S e c re ta ry
W ritte n R e p ort D is trib u ted
E x it C o nfe re n ce w ith C B C a n d D istric t D CF - A sse ssm e n t a n d R eco m m en d atio ns - D iscuss io n o f P o te n tia l Te ch n ica l A ss ista n ce N ee ds
P e e r Re v ie wT e a m M e m be r's M e e tingPerspectives of all Team M em bers are gathere d
-Form ulate P relim inary Assessm ent andR e com m e n da tio ns R ep o rt
Jo in t A sse ssm e nt b y P e e r Re v ie w T e am
QUALITY ASSURANCE PEER REVIEW TEAM PROCESS
Day 2
8:30 Meet at HQ or CBC Offices
• 11:00 – 12:00 •Peer Team Meeting
•Initial Assessment Development
•Initial Recommendations
24
C B C P e e r-to -P e er B re akO u t G ro upP e e r R e v ie w M e m be rs w ith S ta ff
S m a ll G ro upS p e cif ic C o n te n t Fo cus
D is tric t D C F an d C B C K e y P e rson n e l G ro u p S e ss ion - O verview of CBC P roject - T he System of Care - H ighlights of T ransition/Im ple m entation P la n - S tatus of Rea diness Deliverables/Criteria - DCF and CB C
P e e r R e v ie w T e amD esk R ev iew o f K ey D ocum en ts
F isca l, H R , S ystem of C are, T .O .
P e e r R e v ie w T e amO rientatio n
F o llo w -U p S ite V is it- R e vie w A c tio ns o n R e co m m e n d atio ns
- A u d it R ea d ine ss Do cum e nta tion- P rep a re F ina l R ep o rt a n d R e co m m e n da tion to D e pa rtm e n t S e c re ta ry
W ritte n R e p ort D is trib u ted
E x it C o nfe re n ce w ith C B C a n d D istric t D CF - A sse ssm e n t a n d R eco m m en d atio ns - D iscuss io n o f P o te n tia l Te ch n ica l A ss ista n ce N ee ds
P e e r Re v ie wT e a m M e m be r's M e e tingPerspectives of all Team M em bers are gathere d
-Form ulate P relim inary Assessm ent andR e com m e n da tio ns R ep o rt
Jo in t A sse ssm e nt b y P e e r Re v ie w T e am
QUALITY ASSURANCE PEER REVIEW TEAM PROCESS
Day 2
8:30 Meet at HQ or CBC Offices
12:00 – 1:00
• Exit Conference with District and Lead Agency
25
C B C P e e r-to -P e er B re akO u t G ro upP e e r R e v ie w M e m be rs w ith S ta ff
S m a ll G ro upS p e cif ic C o n te n t Fo cus
D is tric t D C F an d C B C K e y P e rson n e l G ro u p S e ss ion - O verview of CBC P roject - T he System of Care - H ighlights of T ransition/Im ple m entation P la n - S tatus of Rea diness Deliverables/Criteria - DCF and CB C
P e e r R e v ie w T e amD esk R ev iew o f K ey D ocum en ts
F isca l, H R , S ystem of C are, T .O .
P e e r R e v ie w T e amO rientatio n
F o llo w -U p S ite V is it- R e vie w A c tio ns o n R e co m m e n d atio ns
- A u d it R ea d ine ss Do cum e nta tion- P rep a re F ina l R ep o rt a n d R e co m m e n da tion to D e pa rtm e n t S e c re ta ry
W ritte n R e p ort D is trib u ted
E x it C o nfe re n ce w ith C B C a n d D istric t D CF - A sse ssm e n t a n d R eco m m en d atio ns - D iscuss io n o f P o te n tia l Te ch n ica l A ss ista n ce N ee ds
P e e r Re v ie wT e a m M e m be r's M e e tingPerspectives of all Team M em bers are gathere d
-Form ulate P relim inary Assessm ent andR e com m e n da tio ns R ep o rt
Jo in t A sse ssm e nt b y P e e r Re v ie w T e am
QUALITY ASSURANCE PEER REVIEW TEAM PROCESS
Written Initial Team Report
• provided to District DA and lead Agency CEO within 7 calendar days
•Includes listing of•Community Priorities•Project Strengths•Areas of Assessed Need•Specific Recommendations for
improvement and strategies for achieving
26
C B C P e e r-to -P e er B re akO u t G ro upP e e r R e v ie w M e m be rs w ith S ta ff
S m a ll G ro upS p e cif ic C o n te n t Fo cus
D is tric t D C F an d C B C K e y P e rson n e l G ro u p S e ss ion - O verview of CBC P roject - T he System of Care - H ighlights of T ransition/Im ple m entation P la n - S tatus of Rea diness Deliverables/Criteria - DCF and CB C
P e e r R e v ie w T e amD esk R ev iew o f K ey D ocum en ts
F isca l, H R , S ystem of C are, T .O .
P e e r R e v ie w T e amO rientatio n
F o llo w -U p S ite V is it- R e vie w A c tio ns o n R e co m m e n d atio ns
- A u d it R ea d ine ss Do cum e nta tion- P rep a re F ina l R ep o rt a n d R e co m m e n da tion to D e pa rtm e n t S e c re ta ry
W ritte n R e p ort D is trib u ted
E x it C o nfe re n ce w ith C B C a n d D istric t D CF - A sse ssm e n t a n d R eco m m en d atio ns - D iscuss io n o f P o te n tia l Te ch n ica l A ss ista n ce N ee ds
P e e r Re v ie wT e a m M e m be r's M e e tingPerspectives of all Team M em bers are gathere d
-Form ulate P relim inary Assessm ent andR e com m e n da tio ns R ep o rt
Jo in t A sse ssm e nt b y P e e r Re v ie w T e am
QUALITY ASSURANCE PEER REVIEW TEAM PROCESS
Final Team Site Visit
•Review of Written, Completed Readiness Assessment Instrument – signed by DA and LA CEO
•Report of Document Audit by Team Coordinator
•Presentation and Written Response and discussion regarding Initial Team Recommendations
•Written Communication with supporting documentation, sign ed by Team Leads prepared and submitted to Headquarters.
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QUALITY ASSURANCE PEER REVIEW TEAM PROCESS
•Observations and Feedback from Prior Team Members:
•Observations and Feedback from Districts Reviewed: