community and date of birth certificate services-user...

MEESEVA USER MANUAL

FOR

COMMUNITY AND DATE OF BIRTH CERTIFICATE

Contents

Procedure for Processing the Request at TAHASILDAR End: - ...................................................................... 4

Procedure for Processing the Request at MRI End: - .................................................................................... 9

Procedure for Processing the Request at Dy.Tahasildar End: - .................................................................. 16

Procedure for Processing the Request at TAHSILDAR End: - .................................................................... 20

List of Figures

Figure 1: Community and DOB Certificate Requests (MeeSeva) Requests Process link under Application

Processing ..................................................................................................................................................... 4

Figure 2: Select Application in MRO Login .................................................................................................... 5

Figure 3: Bulk Requests forward option in Tahasildar login ......................................................................... 6

Figure 4: Request forwarded successfully message ..................................................................................... 6

Figure 5: Select application in MRO Login .................................................................................................... 7

Figure 6: Request Details Page...................................................................................................................... 8

Figure 7: Forwarding Application in MRO Login ........................................................................................... 9

Figure 8: Community and DOB Certificate Requests (MeeSeva) Requests Process link under Application

Processing ..................................................................................................................................................... 9

Figure 9: Select Application in MRI Login.................................................................................................... 10

Figure 10: Select application in MRI Login .................................................................................................. 10

Figure 11: Request Details in MRI Login ..................................................................................................... 12

Figure 12: MRI transfer screen.................................................................................................................... 13

Figure 13: checklist submission in MRI login .............................................................................................. 14

Figure 14: checklist uploaded successfully message in MRI login .............................................................. 15

Figure 15: Forward to Dy. Tahsildar in MRI Login ....................................................................................... 15

Figure 16: Application Transfer Message in MRI Login ............................................................................... 16

Figure 17: Community and Date of Birth Certificate (MeeSeva) Requests Process link under Application

Processing ................................................................................................................................................... 16

Figure 18: Selecting application in Dy. Tahsildar Login ............................................................................... 17

Figure 19: Selecting application in Dy. Tahasildar Login ............................................................................. 17

Figure 20: checklist submission in Dy, Tahasildar login .............................................................................. 18

Figure 21: checklist Updated successfully message in Dy, Tahasildar login ............................................... 19

Figure 22: Forwarding Application in Dy. Tahsildar Login .......................................................................... 19

Figure 23: Forwarding Application Message in Dy. Tahsildar Login ........................................................... 20

Figure 24: Community and Date of Birth Certificate (MeeSeva) Requests Process link under Application

Processing ................................................................................................................................................... 21

Figure 25: Selecting application in Tahsildar Login ..................................................................................... 22

Figure 26: Selecting application in Tahsildar Login ..................................................................................... 22

Figure 27: Documents and Check lists in MRO Login .................................................................................. 23

Figure 28: Action taken in RDO Login ......................................................................................................... 24

Figure 29: Community and Date of Birth Certificate .................................................................................. 25

COMMUNITY AND DATE OF BIRTH CERTIFICATE

USER MANUAL-DEPARTMENT END

Community and Date of birth certificate requests is applied by the citizen through the MeeSeva

centers. This request can be accessed by the Tahasildhar and processed. The processing steps and screens

are provided below.

Procedure for Processing the Request at TAHASILDAR End: -

♦ Select “Community and DOB Certificate Requests (MeeSeva)” from Application Processing, like

shown in the below screen 1.

Figure 1: Community and DOB Certificate Requests (MeeSeva) Requests Process link under

Application Processing

♦ Select from Date, to Date, Status, select service and click on Get Details Button as depicted in figure

2.

Figure 2: Select Application in MRO Login

♦ Here there is facility for MRO to forward applications in two ways.

1. Forward Applications in Bulk

2. Forward Application Individually

1. Forward Applications in Bulk

♦ Click on Bulk requests forward button, forward Bulk applications to MRI for Field Verification

Select the list of applications and select concern MRI and click on forward to MRI option as

depicted in figure 3.

Figure 3: Bulk Requests forward option in Tahasildar login

♦ On successful Forward a message displays Like Request(s) Forwarded Successfully as depicted in

figure 4.

Figure 4: Request forwarded successfully message

2. Forward Application Individually

♦ Select the Request which has to be processed as depicted in figure 5.

Figure 5: Select application in MRO Login

Request Details page will be displayed as depicted in below figure 6.

Figure 6: Request Details Page

♦ Verify the Application and down load all Documents. And select concern MRI from Drop down,

and forward the application with his remarks to MRI as depicted in below figure 7.

Figure 7: Forwarding Application in MRO Login

Procedure for Processing the Request at MRI End: -



Figure 8: Community and DOB Certificate Requests (MeeSeva) Requests Process link under


♦ Select from Date, to Date, Status, select service and click on Get Details Button as depicted in figure

9.

Figure 9: Select Application in MRI Login


Figure 10: Select application in MRI Login

♦ Request Details page will be displayed as depicted in below figure 11.

Figure 11: Request Details in MRI Login

Note: If the application not belongs to MRI Area, Select transfer to Other MRI and Select Concern

MRI from drop down and Enter Remarks and Click on MRI Transfer Button as depicted in below

figure 12.

Figure 12: MRI transfer screen

♦ A facility is there to download Check list and Uploaded documents .After Field verification

Upload checklist, and forward the application with remarks to Dy. Tahasildar as depicted in below

figure.

♦ Note: - Here there is facility for MRI to Upload Checklist in two ways.

Step 1: Click on check list and enter the Checklist fields and Remarks of VRO and MRI then click

on submit button.

Step 2:- Physical copy of Check list should be signed by MRI and VRO at field verification and

upload the same into system.

Step 1: - click on check list and enter all remarks (VRO and MRI) and click on submit button as

depicted in below figure 13.

Figure 13: checklist submission in MRI login

♦ On successful submission a message displays like VRO and MRI checklist Updated successfully

as depicted in below figure 14.

Figure 14: checklist uploaded successfully message in MRI login

Step 2:-

♦ Scan and upload the check list into system. After Updating the Checklist either online or manual,

forward the application with his remarks to Dy. Tahasildar as depicted in below figure 15.

Figure 15: Forward to Dy. Tahsildar in MRI Login

♦ Click on Forward to Dy. Tahsildar a Message will be Displays like Request is Forwarded to Dy.

Tahsildar as depicted in below figure 16.

Figure 16: Application Transfer Message in MRI Login

Procedure for Processing the Request at Dy. Tahasildar End: -



Figure 17: Community and Date of Birth Certificate (MeeSeva) Requests Process link under


♦ Select from Date, to Date, Status, select service, and click on Get Details Button as depicted in figure

18.

Figure 18: Selecting application in Dy. Tahsildar Login


Figure 19: Selecting application in Dy. Tahasildar Login

♦ Verify the Application and down MRI check list. And Uplate the Check list, and Forward the

request To Tahsildar with His remarks as depicted in below figure.

♦ Note: - Here there is facility for Dy, Tahasildar to Upload Checklist in two ways.

♦ Step 1: Click on check list and enter the Checklist fields and Remarks then click on submit button.

♦ Step 2:- down load the check list which is uploaded by MRI and enter remarks and Scan the

check list and upload into system.

Step 1: click on check list and enter all remarks and click on submit button as depicted in below

figure 20.

Figure 20: checklist submission in Dy, Tahasildar login

♦ On successful submission a message displays like Deputy Tahasildar checklist Updated

successfully as depicted in below figure 21.

Figure 21: checklist Updated successfully message in Dy, Tahasildar login

Step 2:-

♦ Down load the check list which is uploaded by MRI and enter remarks and Scan the check list and

upload into system.

♦ After Updating the Checklist either online or manual, forward the application with his remarks to

Tahasildar as depicted in below figure 22.

Figure 22: Forwarding Application in Dy. Tahsildar Login

♦ Click on Forward to Tahsildar a Message will be Displays like Request is Forwarded to Tahsildar as

depicted in below figure 23.

Figure 23: Forwarding Application Message in Dy. Tahsildar Login

Procedure for Processing the Request at TAHSILDAR End: -

♦ Note: - Here Process can be done in two ways.

♦ Type1: - If Tahsildar is competent authority, Tahsildar only approve the Application

♦ Type2: - If Tahsildar is not competent authority, Tahsildar will forward the application to RDO/Sub

Collector

Note: Here we are Processing Type 1:



Figure 24: Community and Date of Birth Certificate (MeeSeva) Requests Process link under


♦ Select from Date, to Date, Status, select service, and click on Get Details Button as depicted in figure

25.

Figure 25: Selecting application in Tahsildar Login


Figure 26: Selecting application in Tahsildar Login

♦ Download all attached Documents and Check lists of MRI and Deputy Tahsildars from “Documents

Attached” panel by click on links. And upload check list Like shown in the below screen 27.

Note: Incase of Checklist updated in online either by MRI or Dy Tahsildar,MRO has to follow the

below procedure .Here MRO has to download the check list which is submitted by MRI and Dy.

Tahasildar and take physical signatures of MRI and Dy, Tahasildar on check list and upload the

same into system.

Figure 27: Documents and Check lists in MRO Login

♦ Now Tahsildar can take action (either Accept/Reject). Like shown in the below screen.

Note: - Based on Tahsildar action (either Accept/Reject), status (either Approved/Rejected) is generated.

♦ If Tahsildar wants to accept the request by clicking on the “Accept” Radio button. After selecting

the Radio button (“Accept”), Tahsildar enter “Remarks” and click on “Sign” button Like shown in

the below screen 28.

Figure 28: Action taken in RDO Login

♦ click on “Sign” button “Community and Date of Birth” is generated depends up on citizen request.

Like shown in the below screen 29.

Figure 29: Community and Date of Birth Certificate

Once the Application is approved, the citizen will receive Message like “Your Request for

Community and Date of Birth Certificate Request has been Accepted Vide Application No:

CNDXXXXXX Transaction No TTCNDXXXXXX please collects your Certificate at MeeSeva-

XXXXXXXX”

Note 1: - Here Competent Authority has an option to take print of approved certificate and sign

with Ink Pen for office copy

♦ Once the request is approved by Department, and then Community and Date of Birth Certificate will

be dispatched through courier to the citizen’s address if Delivery Type is Post local/ post Non Local.

♦ If Delivery Type Is Manual, then citizen collect the Community and Date of Birth Certificate from

franchisee where he/she applied for the Certificate