Communications/SecretaryBreakout Session

Kimberly (Kim) L. Hull, PHR VA SHRM Secretary Central Virginia SHRM Chapter

C. Denise Henderson, PHR, GPHR VA SHRM Technology Director Dulles SHRM Chapter

Provide a forum for open discussion Share best practices from each chapter Understand SHRM expectations Identify what the Virginia State Council can

provide for you Set goals for 2011

What type of communications does your chapter do?

What have you found to be the most successful way to communicate with your members?

What do you feel are your chapters’ best practices for communication and marketing?

Have you utilized communication to the local community through media (print, TV or radio)? Has this been effective?

Does your chapter have a website?

How do you store your chapter’s data? (original bylaws, minutes, etc.)

Newsletter - e-version, print

Website

Mailings – postcards, invitations

Distribution lists – email, listsrvs

Social media

Minutes

Badges

Document storage

Additional responsibilities

Chapter Volunteer Resources

http://www.shrm.org/Communities/VolunteerResources/ResourcesforChapters/Pages/default.aspx

Be sure to use the correct authorized SHRM logos. They can be found at

http://www.shrm.org/Communities/VolunteerResources/graphicsguide/Pages/default.aspx

E-blasts are available to 100% chapters. (Chapters which 100% of their local members are also members of SHRM.)

E-blasts are also available for Super Mega chapters.

http://www.shrm.org/Communities/VolunteerResources/ResourcesforChapters/Pages/CHAPRcommunic.aspx

You can request addresses by zip code from your regional area coordinator (Crystal).

SHRM Newsletter Article #3“Managing Smart: Teaching Line Managers how to Supervise” Managing Smart is a unique service available to members of SHRM. Every quarter, a new collection of articles is provided that can help your company's line managers supervise their staffs effectively—and legally.

This online newsletter features authoritative advice from SHRM about communicating with, training, rewarding and motivating employees, complying with employment laws and many, many other hands-on duties managers face on a daily basis. Past issues are archived, so you have access to all the articles since 2000.Best of all, as a member of SHRM, you are authorized to distribute copies, excerpts or e-mails of the newsletter for educational purposes internally within your organization. Topics of articles include performance appraisals, wage and hour regulations, motivating employees, diversity, retention, and many others. Each document is also available in MS-Word, which you can download and drop into your company newsletter. To access this service on behalf of your company, you must be a member of SHRM. If you are not a member, and would like to learn more about the benefits of SHRM, please visit our membership information section.

Read more about Managing Smart at http://www.shrm.org/TemplatesTools/Samples/SupervisoryNewsletter/Pages/default.aspx

www.novashrm.org – has a .pdf style newsletter, can be emailed, also available online

www.dullesshrm.org – has tried several styles – word, .pdf, online, email, etc.

www.hrshrm.org - has articles online

www.richmondshrm.org – has articles online, interesting layout

This is not a complete list of companies that offer low-cost or free web space.

AngelFire: http://angelfire.lycos.com/

BraveNet: http://www.bravenet.com/

DotEasy: http://www.doteasy.com/

FortuneCity: http://www.fortunecity.com/

FreeServers: http://www.freeservers.com/

InfoTeam Internet Solutions: http://www.infoteam.com/nonprofit/

NetFirms: http://www.netfirms.com/

Shenandoah Valley www.svshrm.org Roanoke Valley – www.rvshrm.org Southside – www.ssvashrm.org Hampton Roads – www.hrshrm.org Richmond – www.richmondshrm.org

How can the State Council assist chapters in 2011?

What types of communication can the State Council provide for chapters?

How can SHRM assist chapters with communication and marketing?

Main Site: www.shrmva.org

You can find our vision, guiding principles and mission of the Virginia SHRM State Council

Virginia Human Resources Today magazine

State Council Members Virginia SHRM Chapters And lots of other resources!

Post ½ day or longer chapter events. Go to: http://shrmva.org/chapterevents.aspx

Media ideas or help setting up website or social media groups

Have questions? You can reach out to a Council Officer or Director. http://shrmva.org/councilleadership.aspx

Follow us on our Twitter feed at: Twitter.com/shrmva

Link to us at LinkedIn: Virginia SHRM State Council

Link to our subgroup in LinkedIn: Virginia SHRM Student Chapters

Friend us on Facebook at: Facebook.com/shrmva

SHRM Affiliate Program for Excellence (SHAPE)

SHAPE focuses more on strategic objectives

Use SHAPE workbook for goal setting and tracking activities

Report due by January 31, 2012

Award levels changed to Bronze, Silver, Gold, and Platinum

Financial support payments will still be awarded

For more information: http://www.shrm.org/Communities/VolunteerResources/Pages/default.aspx

Are you ready to start setting some goals for your Communications or Secretary leadership goal?

What can we do to help you set challenging and realistic goals?