college and career readiness training fall 2015 1
TRANSCRIPT
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College and Career Readiness Training
Fall 2015
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Seating charts are mandatory!!
• A seating chart MUST be used for every CCR assessment that is administered by a staff member
• Seating charts MUST be submitted MONTHLY• Please send one batch per month.
• EXCEPTION:• ASVAB – Does not require a seating chart since it is administered
by the military• Industry Certifications – Will not require a seating chart when
administered by an industry member who is NOT a staff member at your school.
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CCR Training Verification Form• MUST be completed by any staff member administering
and/or assisting with College/Career Readiness assessments.
• Staff members will mark each of the CCR trainings that they have completed and submit the form to the JCPS Testing Unit.
• Updated forms may be submitted as the staff member completes additional trainings throughout the year.
• The CCR Training Verification Form will be available on the Testing Unit website.
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College/Career Readiness Rate
KDE:OAA:DSR: jb:7/17/2015
College Ready:
Must meet benchmarks on one of the
following:
College Ready
The ACT
ACT Compass
KYOTE
Bonus: College AND Career Ready must meet at least one from each area
College Ready AcademicCareer Ready
Technical
The ACT or ACT Compass or KYOTE
KOSSA
Industry Certificates
NOTES: (1) By meeting the College Ready Academic definition, the student does not have to take the additional tests of ASVAB or Work Keys for the bonus area. (2) For accountability purposes, the bonus shall not allow the readiness percentage to exceed 100 percent.
Career Ready: Must meet benchmarks for one requirement in
Career Academic area and must meet one requirement in
Career Technical area
Career Ready Academic
Career Ready Technical
Armed Services Vocational Aptitude
Battery (ASVAB)
ACT WorkKeys (Applied Math,
Locating information, and Reading
for Information)
Kentucky Occupational Skills
Standards Assessment
(KOSSA)
Industry Certificates
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CCR Status
•Tracking of CCR status is available on the JCPS CCR dashboard.• https://portal.jefferson.kyschools.us/bi/slc/CCR/Pages/Default.aspx• If you do not have access to this please contact:
• Jimmy Genslinger: [email protected]
College-Career Ready Dashboard
Data Management, Planning, & Program Evaluation
Jimmy Genslinger: 485-3591 (Designer)[email protected]
How to Access (Internet Explorer suggested)
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Go to JCPS homepage (http://www.jefferson.k12.ky.us) and click on About Us District Data.
How to Access (Internet Explorer Suggested)
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Next scroll to the bottom and click on College/Career Ready Dashboard…
CCR Home Page
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• UNOFFICIAL State Report…but very close to final results• Students now entering senior year College AND Career Ready
College/Career Tracking Reports
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• Student College-Career Tracking Report is your student’s status at a glance• The Student Career Tracking & Student College Tracking Reports offer more detail
into those specific areas• Color coding allows you to quickly see what areas your students need additional
instruction
ACT-PLAN-EXPLORE Tracking
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Collegiate Entry-Level Transcript
• 1st page of report is your school’s prior year senior roster
• Click on a student’s name, and the above one-page report will be created
• Click on the blue disk to select a host of downloadable options, including PDF13
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Tips & Tricks
1. Each report has a School Year filter to see prior year’s data
2. Clicking on the title of the report will take the report “full screen” and allow you to see more things at once
3. Most reports are multiple pages, clicking the single arrows will take you to the next page; while clicking on the arrows with a bar will take you to the beginning or end of the report
4. You can adjust the size of the report with this drop-down box
5. Use the search box to select for a specific student by typing in all or part of their name
6. Most reports have an “Excel – Friendly Version” link, clicking on this link will strip away all the formatting that tends to create problems in Excel and provides a nicer downloaded report
7. Any of the columns that have the up/down arrows after the name of the column means the report is sortable by that column; clicking it once sorts is A to Z; clicking it a second time sorts it Z to A.
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College-Career Ready Dashboard
Contact
Data Management, Planning, & Program Evaluation
Jimmy Genslinger: 485-3591 (Designer)[email protected]
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College ReadyThe ACTACT CompassKYOTE
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The ACT• Reading = 20• English = 18• Mathematics = 19
ACT Compass• Reading = 85• English (Writing Skills) = 74• Mathematics (Algebra) = 36
KYOTE• College Ready Math= 22• College Algebra = 14• English (Writing) = 6• Reading = 20
College ReadyCPE Benchmarks
1 point
College Placement Tests
College Entrance Exam
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College/Career Readiness Rate
• Based on grade 12 students (graduates or completers with G-Codes in IC) • Includes best score on English, Mathematics and Reading from all The
ACT State and National Administrations in Kentucky• Data reviewed by schools and districts prior to fall reporting
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Demonstrating College Readiness
4 Year Graduates Will Take
• The ACT – Junior year – Grade 11 (required)• ACT Compass or KYOTE – Senior year
– Grade 12 (optional)
Early Graduates May Take
• The ACT once in high school• If benchmarks are not met on the
ACT, Early Graduates may take • Compass • KYOTE
703 KAR 5:240 Assigned grade level determines state administered tests.
http://education.ky.gov/educational/AL/earlygrad/Pages/default.aspx
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The ACT
• All grade 11 students and any approved early graduates. Exceptions are: Alternate K-PREP, Foreign Exchange and First Year EL. • Any student retained in grade 11 should complete The ACT
assessment again.• Administered to all high school juniors in March.• Confirm that high schools have determined test site establishment
and accommodations procedures. • ACT online pilot available.• Follow The ACT calculator policy.
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The ACT
Initial Test Day March 1
Makeup Day March 15
Accommodations/ACT Online
(pilot) Window March 1-15
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ACT Accommodations Affect Accountability
• Used in Growth calculation
• Used in College/Career Readiness
ACT-Approved Accommodations = College Reportable Score
State Allowed Accommodations = Non Reportable College Score
• Used in Growth calculation• Not used in College/Career
Readiness (even if benchmarks met)
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ACT TESTING STAFF Training
November 2015 Attend or Access TrainingTest Coordinator (TC)• Back-Up Test Coordinator• Test Accommodations Coordinator• Technical Coordinator• DACs
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The ACT
ACT Customer Service800-553-6244
General Questions ext. 2800Accommodated Testing ext. 1788
www.act.org/aap/state/contact.html
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COMPASS®College Placement Assessment for Seniors
http://compass.act.org/eCompass
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The Future of Compass
• On June 11, 2015 ACT announced the phase-out of all Compass products by December 2016.• The current eCompass system will continue to be used in the 2015-16
school year.• KDE will work with our postsecondary partners to determine what is
next.• KYOTE continues to be available in all subject areas.
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Commonly Asked Questions• Will Compass scores count toward CCR for students taking Compass for dual credit
at a college, even though Compass will no longer be available when they become graduates?• Yes
• How long will scores be available in Compass?• eCompass through December 2016• Compass 5.0 through December 2015
• What is the replacement for Compass?• KDE will work with postsecondary institutions in the next year to determine
replacement options• How can we know who is eligible to test?• Tracking in the JCPS CCR Dashboard• CIITS or IC Ad Hoc Report
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ACT Compass
• College placement test administered through KDE and available to grade 12 students who have not met the CPE benchmarks on the ACT.• College Ready Status – JCPS CCR Dashboard• Compass Training Series and Update• Open August 3, 2015 – July 15, 2016• Follow The ACT calculator policy.
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Collaboration with Postsecondary
• Postsecondary institutions who have entered into agreements with KDE have instant access to student scores. • Representatives may access student scores only if the student has
shown an ‘academic interest’ in the institution.
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Collaboration with Postsecondary
• Testing at high school and postsecondary allowed• Two Compass tests per eligible subject (KDE System)• Follow guidelines at college/university for Compass testing
• Score report for postsecondary• Electronic access at admission office• Paper copy from high school
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Second Administration
Seniors may take each eligible assessment
twice.
• Students receive intervention• First ACT Compass administration• Students who did not meet
benchmarks complete an additional intervention (MINIMUM FIVE DAYS)
• Second ACT Compass administration
Steps:
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RemindersStudents may test only TWICE with KDE’s Compass
• Offenders of this rule• 1st Offense—Written Warning to DAC• 2nd Offense
• Testing system turned OFF for school• Appropriate Practice/Use Form completed and returned to KDE
before system reactivated• 3rd Offense
• Testing allegation• Removal of individual(s) from system
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Incorrect SSID
Testing under an incorrect SSID may be corrected by:• Editing the student record to enter the correct SSID, if no other tests have
occurred.• Merging the two student records, if tests have occurred under both SSIDs.
KDE can assist with this process. Send an e-mail with the:• Student Name• DOB• Correct SSID• Incorrect SSID• Tests taken under incorrect SSID
Students must test using their name and SSID as it appears in Infinite Campus
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Improving Writing Skills Scores (English)Give Writing Skills assessment first or by itself.
(Use practice PDF file on Compass website.)
Thoroughly cover directions with students.
Highlight each sentence.
Re-read passage from the beginning.
Get better results on Writing Skills
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COMPASS®
Computer Adaptive
Accommodations (No Special Forms)
Test Irregularity
ReportInterventions
Seating Charts
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ACT Compass Testing DatesNo testing window restrictions
August 3, 2015
July 15, 2016
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COMPASS / KYOTE Accommodations DO NOT Affect Accountability
• Students taking COMPASS or KYOTE may receive any accommodation that is listed on a current IEP, PSP or 504 Plan
• These accommodations DO NOT affect accountability
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COMPASS & College Readiness
•College Readiness will include scores meeting the benchmarks from:• KDE’s COMPASS• KCTCS’ COMPASS• Other Colleges’ scores added during Data
Review•All Kentucky public colleges and
universities can access KDE COMPASS scores.
Submit a copy of these scores to Jimmy Genslinger so that they can be added to the CCR Dashboard
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Training for COMPASS® Administrators
• ALL STAFF:
• Annual Administration Code and Inclusion of Special Populations Regulations
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Training for COMPASS® Administrators
• New staff must complete the New Administration Training• Online COMPASS® Training Series available from the JCPS Testing Unit website.
MUST COMPLETE ALL
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Training for COMPASS® Administrators
• Previously trained staff must view the COMPASS® Update Training (approximately 30 minutes)
COMPLETE UPDATE
TRAINING ONLY
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Staff IDs
Each school PRINCIPAL MUST complete the Compass School or District Change Form and email it to Ryan Goepper.
• This form MUST be returned even if there are no changes from the previous year.
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Changing Passwords• All staff should change passwords each school year.• http://compass.act.org/eCompass
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Forgotten PasswordExisting staff who have forgotten their passwords must contact:
ACT Compass Support
(800) 645-1992
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Administrator Tests
• These tests are designed to assist administrators in becoming familiar with the online test. • These are live items and are not to be shared with anyone or used to
prepare for the Compass tests.• ONLY Test Administrators are allowed to view these tests.• Using Administrator Tests• 11111 and any combination of five numbers• Once the number/name combination is used, keep using the same combination • NOT for students • Check with Ryan to see if your school has an administrator test login registered.
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Test Irregularity Spreadsheet
• Use to report test sessions that experienced technical difficulties and should be removed from the system.• Compass Irregularity Report template can be found on the JCPS
Testing Unit website.• Submit Irregularity Reports to Ryan Goepper via email on a monthly
basis.• Test sessions reported will be checked by KDE and an e-mail will be
returned to the school and DAC.
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ACT Compass Contact Information
KDE
• Intervention Information• April Pieper (NGL)
(502) 564-2106
ACT
• ACT Compass® Technical Support• (800) 645-1992
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KYOTE
• Kentucky Online Testing placement exams for grade 12 students who have not met the CPE ACT benchmarks in English, reading or mathematics.• Trainings are available in August on the KDE website.• Program details are available from the user manual and the training
sessions.• Irregularity Report Spreadsheet• Follow KDE calculator policy.
KDE:OAA:DSR: jb:7/17/2015
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KYOTE USER’S GUIDE• Step by step approach • Create class and student accounts• Administer exam• Access results
• BAC’s must grant access to Erica Thompson, Jimmy Genslinger and Joe Prather so data can be added to the JCPS Dashboard
• Information • Preparing computers for exams• Calculator policies• Testing frequency policies• Passing scores
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KYOTE
• Mathematics ACT (18 and below) College Readiness Exam
• Purpose:Students to be placed in entry level mathematics credit bearing courses
• Included in CCR calculation
• Mathematics ACT (19-21) • College Algebra Exam
• Purpose:Students to be placed in College Algebra as require by their college major
• Included in CCR calculation
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KYOTE MATHEMATICS TESTING FREQUENCY
• Testing frequency is based upon your school schedule.
• Trimester schools may test once per trimester.• Trimester 1 – 8/12/15 – 11/6/15• Trimester 2 – 11/9/15 – 2/12/16• Trimester 3 – 2/13/16 – 5/25/16
• Semester schools may test once per semester.• Semester 1 – 8/12/15 – 12/18/15• Semester 2 – 1/4/16 – 5/25/16
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KYOTE MATHEMATICS TESTING FREQUENCY (page 5 KYOTE User’s Guide)
1. MATHEMATICS COLLEGE READINESS EXAM – This is the primary test seniors take (seniors who did not meet the ACT CPE benchmark of 19).Administration – • Must be taken at the end of the trimester or semester or after an intervention of at least two months.• Students who are within 2 points of passing the exam (20 or 21 on Mathematics College Readiness Exam) should
be given the opportunity to retake the exam within one week. This process can be repeated each semester or trimester of their senior year.
2. MATHEMATICS COLLEGE ALGEBRA EXAM– Only if students need a higher ACT benchmark (above a 19) for a college course they want to take. Math placement exam – Contact KY college for specific admission/major requirements.
• Must be taken at the end of the trimester or semester or after an intervention of at least two months.• Students who are within 2 points of passing the exam (12 or 13 on Mathematics College Algebra Exam) should
be given the opportunity to retake the exam within one week. This process can be repeated each semester or trimester of their senior year.
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KYOTE READINGTESTING FREQUENCY (page 5 KYOTE User’s Guide)
READING– Administration - Take at the end of a trimester or a semester or after an intervention of at least two months.Student may take only one time regardless of score.
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KYOTE READINGTESTING FREQUENCY (page 5 KYOTE User’s Guide)
Writing Administration - Take at the end of a trimester or a semester or after an intervention of at least two months.
Your school MUST have a staff member who is trained to score KYOTE Writing exams before you may administer them.
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KYOTE Placement Accounts
It is strongly recommended that schools create a placement account for each student:• Log on to www.kyote.org. • Click on Register under Students. Enter the student’s
• e-mail address, • first name, last name and• unique SSID- ten digit KDE Infinite Campus student number . It is essential that
this number be entered correctly. There is no way to change it once the account is created.
• For the complete process of setting up placement accounts consult the KYOTE User’s Guide
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KYOTE Data
• Critical information for matching is correct name and SSID.• Incorrect SSID numbers CANNOT be corrected in the KYOTE system.• You will need to correct this during data review in order to receive
credit.
• KYOTE will return the student scores to KDE for inclusion in College Readiness.
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KYOTE
Steve Newman(859) [email protected]
Paul Eakin(859) [email protected]
Available through University of Kentucky and Northern Kentucky University
Contact Information:
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REMINDER
•Every A1 AND Non-A1 school SHOULD be administering COMPASS and/or KYOTE to support students in becoming college-ready
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Career Ready
ASVABACT WorkKeysKOSSAIndustry Certificates
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College/Career Readiness RateCollege Ready:
Must meet benchmarks on one of the
following:
College Ready
The ACT
ACT Compass
KYOTE
Career Ready: Must meet benchmarks for one requirement in
Career Academic area and must meet one requirement in
Career Technical areaCareer Ready
AcademicCareer Ready
TechnicalArmed Services
Vocational Aptitude Battery (ASVAB)
ACT WorkKeys (Applied Math,
Locating information, and Reading
for Information)
Kentucky Occupational Skills
Standards Assessment
(KOSSA)
Industry Certificates
Bonus: College AND Career Ready must meet at least one from each area
College Ready Academic Career Ready Technical
The ACT or ACT Compass or KYOTE
KOSSA
Industry Certificates
NOTES: (1) By meeting the College Ready Academic definition, the student does not have to take the additional tests of ASVAB or Work Keys for the bonus area. (2) For accountability purposes, the bonus shall not allow the readiness percentage to exceed 100 percent.
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Opportunities to Demonstrate Career Readiness
• Career Measures – Throughout high school• Career academic (ASVAB or WorkKeys)• Career technical (KOSSA or Industry certificates)
• While the tests are optional, students must have these measures to be CCR.• Unless CTE Preparatory Student, ASVAB and WorkKeys does not
increase your CCR.
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Preparatory Students
Student who has completed two career and technical education credits in a preparatory program and is enrolled in the third credit course(s) in the same career pathway.
What If…A student is enrolled in welding for 2 credits and takes nursing for another credit. Is this student considered a Preparatory Student?
No. Student must be enrolled in third credit of the same career pathway.
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Career ReadyACADEMIC TECHNICAL
• ACT WorkKeys = Silver or Above Applied Math Locating Information Reading for Information
---OR---• ASVAB = 50
Armed Services Vocational Aptitude Battery
• KOSSA Multiple-Choice = 70 Constructed-Response = 75
---OR---• Industry Certificate
Certification based on industry standards
1 point
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ASVAB
• Armed Services Vocational Aptitude Battery• Available year-round through local Military Entrance Processing
Station (MEPS)• Districts are responsible for entering data into TEDS.• Contact:
Gene Phelan, Program Manager(502) 582-5921, Ext. 2241
Score = 50
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ACT WorkKeys
• Job Skills Assessment• Administered: • Computer Based (Dec. 1, 2015 – Mar. 31, 2016) • Paper/Pencil (Jan. 25, 2016 – Feb. 8, 2016)
• Available through KDE to all schools directly through ACT, Inc.• Student data should be entered into TEDS.• Contact:Angie Fischer
(502) 564-3472 ext. [email protected]
Silver or Higher
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KOSSA
• Kentucky Occupational Skill Standards Assessment• Administered February 1 – March 31• KDE Contact: • Pamela Moore• (502) 564-3472 ext. 4215
[email protected] • Data is entered by KDE into TEDS.
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Industry Certificates
• KDE accepted Industry Certificates listed on KDE Website.
• Career and Tech Staff—KDE contact or local TEDS Coordinator• Contact:Joe Morgan
Office of Career and Technical Education(502) 564-4286, ext. 4230
http://education.ky.gov/cte/kossa/pages/validkossalist.aspx
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College AND Career ReadyThe ACT KOSSAACT Compass Industry CertificateKYOTE
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College & Career Ready
College Ready
Academic
The ACT and/or
ACT COMPASS and/or
KYOTE
Career Ready
Technical
KOSSA or
Industry Certificate
0.5 point
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• What is required when a CCR assessment is administered?• What item will you send in to the JCPS Testing Unit monthly?
SEATING CHARTS!
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College/Career Readiness JCPS CONTACTS
• Testing Unit• Erica Thompson • Ryan Goepper
• CCR Dashboard• Jimmy Genslinger
• Career Technical Education• Ken Talley• Jennifer Truax• Jennifer McCombs