College and Career Readiness Dashboard (CCR) - and Development/CC2017-05-03How do I use the main data grid? ... The Grid allows you to sort data displayed within an unlimited number of columns. ... College and Career Readiness Dashboard (CCR) ...

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  • DEPARTMENT OF EDUCATION

    RESEARCH AND DEVELOPMENT

    College and Career Readiness Dashboard

    (CCR) ____________________________________________

    User Guide

  • College and Career Readiness Dashboard (CCR) Last Modified: 5/3/2017 9:51 AM

    User Guide

    2

    Contents

    Revision History .............................................................................................................. 3

    Revision History Chart ..................................................................................................... 3

    1. How do I get started? ................................................................................................. 4

    2. How do I use the CCR Dashboard? ............................................................................ 5

    3. How do I use the main data grid? ............................................................................... 9

    4. How do I download data to local files? ...................................................................... 11

    5. What are the Column Names and Description? ........................................................ 12

    6. Data Availability ........................................................................................................ 17

  • College and Career Readiness Dashboard (CCR) Last Modified: 5/3/2017 9:51 AM

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    Revision History

    Every change to this document, subsequent to initial sign-off, must be recorded in the Revision History Chart below. There are no exceptions. Note that the Project Manager must sign off on any changes to this document.

    Revision History Chart

    Date Version Description Owner

    7/17/2015 1.0 College and Career Readiness Dashboard(CCR)

    Dr. Tony Thacker

    11/13/2015 2.0 Added a section on Data Availability Dr. Tony Thacker

    08/02/2016 3.0 Updated screenshots for Phase II changes Dr. Tony Thacker

    05/02/2017 4.0 Updated screenshots in section 1, added data grid info in section 2 and updated field names in section 5.

    Dr. Tony Thacker

  • College and Career Readiness Dashboard (CCR) Last Modified: 5/3/2017 9:51 AM

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    1. How do I get started? Logging into the AIM: ALSE Identity Management Portal: Enter https://aim.alsde.edu into the

    address line of your browser. You will be presented with a screen similar to the following. Click

    the College and Career Readiness tile:

    https://aim.alsde.edu/

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    2. How do I use the CCR Dashboard? If you have the proper credentials, you should see a tile labeled CCR College and

    Career Readiness. Click the tile. You will be presented a screen similar to this:

    Select the desired Base Year, System, School & Sub Population from the drop down lists and click Submit. Note: Depending on your access level, the drop down lists may be limited to certain schools and systems. Drop down list descriptions:

    The School Year Contains three columns: o Cohort Year This is the year that the student entered the 9th grade for

    the first time (Base Cohort) o Grad Year The graduating year of the Base Cohort (4 years) o Official Cohort Identifies whether updates are still taking place for that

    year. False means data for that cohort is being updated daily via Accumulator processing. True means that processing has ended for that cohort.

    School System o LEA users will see the school system(s) to which they are assigned in the

    Education Directory (Ed Dir) o ALSDE users will see all school districts and will have a statewide option

    School o Will be filtered to the schools present in the School System selected in the

    step above

    The sub population consists of the following: o All Students o American Indian or Alaskan Native o Asian o Black of African American o Female

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    o Hispanic/Latino o Homeless o LEP o Male o Migrant o Native Hawaiian or Other Pacific Islander o Not Homeless o Not LEP o Not Migrant o Not Poverty o Not Special Ed o Not Specified (race) o Poverty o Special Ed o Two or More Races o White

    You will then be presented a screen similar to this:

    Each of the gauges represent the following according to the items selected in the drop down lists: Enrollment:

    Overall The percentage of all students meeting any Assessment benchmark of those with a matching test score.

    ACT The percentage of all students meeting any ACT benchmark of those students taking ACT test.

    IB The percentage of all students meeting any International Baccalaureate benchmark of those students taking IB courses.

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    AP The percentage of all students meeting any Advanced Placement benchmark of those taking AP courses.

    ACT Work Keys not available yet

    College Credit The percentage of all students designated as meeting college credit CCR benchmark.

    Career Tech Credential The percentage of all students designated as meeting Career Tech CCR benchmark.

    Military - The percentage of all students designated as meeting military CCR benchmark.

    Graduates:

    Overall The percentage of graduate students meeting any Assessment benchmark of those with a matching test score.

    ACT The percentage of graduate students meeting any ACT benchmark of those students taking ACT test.

    IB The percentage of graduate students meeting any International Baccalaureate benchmark of those students taking IB courses.

    AP The percentage of graduate students meeting any Advanced Placement benchmark of those taking AP courses.

    ACT Work Keys not available yet

    College Credit The percentage of graduate students designated as meeting college credit CCR benchmark.

    Career Tech Credential The percentage of graduate students designated as meeting Career Tech CCR benchmark.

    Military - The percentage of graduate students designated as meeting military CCR benchmark.

    To see the numeric value of each of the gauges, hover the cursor over the desired gauge for several seconds. The numeric percentage will be displayed. The numeric indicators beneath the gauges indicate the number of students that are in the population (the denominator) and the number of students meeting the CCR benchmark (in the case of the Assessment data). The INow In Population count is the student population selected by the drop down lists. This count is displayed at the bottom of the main grid. *Note: School year 2013-2014 is the first year the ACT was administered to all 11th grade students in the State of Alabama.

  • College and Career Readiness Dashboard (CCR) Last Modified: 5/3/2017 9:51 AM

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    Immediately under the gauges you will find a data grid containing the student level data that makes up the totals reported in the gauges. The base view of the data grid contains the following columns:

    System Code

    School Code

    SSID

    First Name

    Last Name

    ALSDE Exit Type

    Federal Exit Type

    Is Poverty

    Race

    Sex

    ACTa

    IBa

    APa

    ACT Work Keysa

    College Creditb

    Career Techb

    Militaryb

    Grade aACT, IB, AP and ACT Work Key data comes from testing information provided by the testing agencies. bCollege Credit, Career Tech and Military information comes from the INOW application and is based on user input at the local level. These fields will contain Yes/No/blank which will correspond to checked/unchecked/null values in the INOW checkbox fields.

  • College and Career Readiness Dashboard (CCR) Last Modified: 5/3/2017 9:51 AM

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    3. How do I use the main data grid? If desired, the grid can be customized by choosing which columns are displayed using the Field Chooser. Use the Select Fields button to open the field chooser. The customization window displays headers of hidden columns. To hide a column, end-users should drag its header to the customization window. To hide a grid column, drag its header to the customization window. To make a column visible, drag its header from the customization window back to the Grid's header panel. The Grid allows you to sort data displayed within an unlimited number of columns. The column's current sort order is indicated by a sort glyph () displayed at the column header's right edge. If the column isn't sorted, the sort glyph is hidden. Click the column's header to sort data against a data column or change the column's sort order. To sort data against multiple columns, click column headers with the SHIFT key pressed down. The Filter Row allows an end-user to filter data by typing text directly into the row. A filter condition can be applied automatically based on the value entered. The filter condition can be selected from the context menu, which is invoked by clicking a filter row button.

  • College and Career Readiness Dashboard (CCR) Last Modified: 5/3/2017 9:51 AM

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    A Group panel displays headers of data columns involved in data grouping. End-users can group data by dragging column headers onto it.

    Group rows are used to organize data rows into a tree when data grouping is applied. A group row contains a group expand button that enables end-users to expand and collapse the group row, as well as show or hide its child rows. Group rows can also display group summary values.

    The Pager enables end-users to navigate through Grid data. It consists of navigation buttons: "next", "last", "previous", "first", an indicator that displays the current page number, the total number of pages, and page size item allowing end-users to specify the number of items displayed on a page.

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    4. How do I download data to local files? To download the grids data to a file on your local machine, first select the columns and data desired then position the cursor over the Export to XLS button just above the data grid. A dialog box will appear asking if you would like to Save or Open the file

  • College and Career Readiness Dashboard (CCR) Last Modified: 5/3/2017 9:51 AM

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    5. What are the Column Names and Description? The following table lists the columns available to be selected via the field chooser (described above):

    Column Name Description

    CCR Create Date Date that CCR student summary record was last processed

    System Code Numeric system code that school is in

    School Code Numeric school

    SSID Students ID Number

    First Name Students first name

    Last Name Students last name

    Race Students race

    Sex Students sex

    Grade Students grade

    Date Of Birth Students date of birth

    Is Hispanic Students Hispanic indicator

    Is Homeless Students homeless indicator

    Is Immigrant Students immigrant indicator

    Is LEP Students Limited English Proficiency indicator

    Is Migrant Students migrant indicator

    Is Single Parent Students single parent indicator

    Is Special Ed Students special ed indicator

    Primary Exceptionality Students primary exceptionality (Spec Ed)

    Is Poverty Students poverty indicator

    Lunch Code Students lunch code

    ALSDE Exit Type Students exit type based on the ALSDE graduate calculation. Applies to academic year 2016 graduates and prior.

    Federal Exit Type Students exit type based on the Federal graduate calculation. Applies to academic year 2016 graduates forward.

    Exit Type Cat Students exit type category (graduate, completer, etc.)

    Current Status Students current status (Withdrawn, Dropout, Enrolled, etc.)

    Base Cohort Year Student entered 9th grade

    Official Cohort True once cohort year is closed for updates

    has CCRS AP Attainment True if INow CCRS Advanced Placement Attainment indicator is checked

    has CCRS IB Attainment True if INow CCRS International Baccalaureate Attainment indicator is checked

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    has CCRS ACT Attainment True if INow CCRS ACT Attainment indicator is checked

    has CCRS College Credit Attainment True if INow CCRS College Credit Attainment indicator is checked

    has CCRS Career Tech Credential Attainment

    True if INow CCRS Career Tech Credential Attainment indicator is checked

    has CCRS Military Attainment True if INow CCRS Military Attainment indicator is checked

    ACT Scale Scores Comp Student's ACT Composite Score

    ACT Scale Scores English Student's ACT English Score

    ACT Scale Scores Reading Student's ACT Reading Score

    ACT Scale Scores Math Student's ACT Math Score

    ACT Scale Scores Science Student's ACT Science Score

    ACT CCR True if student met any ACT benchmark

    ACT In Population True if a matching ACT record is found for student (matching SSID)

    ACT Test Date ACT testing date

    IB Biology Student's International Baccalaureate Biology score

    IB Chemistry Student's International Baccalaureate Chemistry score

    IB Computer Sc Student's International Baccalaureate ComputerSc score

    IB Dance Student's International Baccalaureate Dance score

    IB Design Tech Student's International Baccalaureate DesignTech score

    IB Economics Student's International Baccalaureate Economics score

    IB Engilish A Student's International Baccalaureate EngilishA score

    IB English A Lal Student's International Baccalaureate EnglishALal score

    IB English A Lit Student's International Baccalaureate EnglishALit score

    IB Env And Soc Student's International Baccalaureate EnvAndSoc score

    IB Film Student's International Baccalaureate Film score

    IB French AB Student's International Baccalaureate FrenchAB score

    IB French B Student's International Baccalaureate FrenchB score

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    IB Geography Student's International Baccalaureate Geography score

    IB German AB Student's International Baccalaureate GermanAB score

    IB German B Student's International Baccalaureate GermanB score

    IB History Student's International Baccalaureate History score

    IB Latin Student's International Baccalaureate Latin score

    IB Math Studies Student's International Baccalaureate Studies score

    IB Mathematics Student's International Baccalaureate Mathematics score

    IB Music Student's International Baccalaureate Music score

    IB Peace Con St Student's International Baccalaureate PeaceConSt score

    IB Philosophy Student's International Baccalaureate Philosophy score

    IB Physics Student's International Baccalaureate Physics score

    IB Politics Student's International Baccalaureate Politics score

    IB Psychology Student's International Baccalaureate Psychology score

    IB Soc Cul Anth Student's International Baccalaureate SocCulAnth score

    IB Spanish AB Student's International Baccalaureate SpanishAB score

    IB Spanish B Student's International Baccalaureate SpanishB score

    IB Sports Ex Sci Student's International Baccalaureate SportsExSci score

    IB Theatre Student's International Baccalaureate Theatre score

    IB Theory Knowl Student's International Baccalaureate TheoryKnowl score

    IB Visual Arts Stu...

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