Collections Management Museums

EMu 4.0

EMu 4.0.01

(And The Future!)

Bernard MarshallChief Technology Officer

KE Software

Collections Management Museums

EMu 4.0

Overview

• EMu 4.0.01 (24 July 2009)• EMu 4.0.02• EMu 4.0.03

Collections Management Museums

EMu 4.0

Statistics Module 4.0.01

• New module designed to hold calculated statistical values.• Simple record design comprising:

User-defined hierarchical key Value (floating point number) Date and Date Range Time and Time Range

• Pivot report used to interpret statistics stored.

Collections Management Museums

EMu 4.0

Collections Management Museums

EMu 4.0

Statistics Module 4.0.01

• Automated tasks populate values hourly, daily, weekly and monthly.

• System Administrators may add customised tasks.• Statistical values may be added manually.• Default statistics include:

Operation – Table – User (Daily, Weekly, Monthly) Records – Table (Daily, Weekly) Web – Operations (Daily, Weekly) Logins – User (Monthly) Sessions (Hourly)

Collections Management Museums

EMu 4.0

Collections Management Museums

EMu 4.0

Common geo-referencing tab 4.0.01

• Common mapping co-ordinate fields across clients.• Designed in conjunction with user base (NH-SIG).• Implemented in Sites and Collection Events modules.• Lat/Long conversion precision defined by user base (NH-SIG).• Automatic centroid calculation.• Common fields allows for easier data interchange.

Collections Management Museums

EMu 4.0

Collections Management Museums

EMu 4.0

Record Recall 4.0.01

• Applies changes to recall a record to an earlier version.• Auditing module used to “rewind” data.• User left in “Edit” mode to cancel or apply changes.• Batch facility allows multiple records to be recalled to a given

date and time.• New audit records created when recall applied.• daRecall operational privilege required.• Registry entry available to force fields to be “skipped”:

User|user|Table|table|Recall Skip Columns|column;…

Group|group|Table|table|Recall Skip Columns|column;…

Group|Default|Table|table|Recall Skip Columns|column;…

Collections Management Museums

EMu 4.0

Collections Management Museums

EMu 4.0

Collections Management Museums

EMu 4.0

• Create multiple copies of an existing record.• XML template description:

Allows fields and text to be copied into other fields. Prompts user to enter a value for a field. Provides support for incrementing fields.

• XML: same format as used for Import and Report data.• Starting IRN can be supplied to reserve a batch of numbers.• Wizard used to guide user through creation process.• Report produced detailing records created.

Record Templates 4.0.01

Collections Management Museums

EMu 4.0

Record Templates 4.0.01

• Multiple templates can be created, with security used to limit user access.

• New operational privilege, daTemplates, required to create Record Templates.

• Useful for: Creation of parts records from a parent record. Creation of preparation records for a specimen record. Reserving a block of IRNs or Registration Numbers.

Collections Management Museums

EMu 4.0

Collections Management Museums

EMu 4.0

Collections Management Museums

EMu 4.0

• Groups module extended to include: Task management Multimedia attachments Notes

• Administration fields added: Description Purpose Status

• Tailored tabs and reports for Static, Query and Terms groups.

Groups Module 4.0.01

Collections Management Museums

EMu 4.0

Collections Management Museums

EMu 4.0

XML Import pre-processing 4.0.01

• Extends Import tool to allow restructure of input XML. • XSLT used to transform XML.• Processed XML can be imported or saved in a file.• Wizard used to walk through transformation process.• XSLT file can be:

Local file Pre-defined (stored on server)

Input XML XSLT Import XMLSave to file

Import

Collections Management Museums

EMu 4.0

Collections Management Museums

EMu 4.0

Collections Management Museums

EMu 4.0

Common Taxonomy tabs 4.0.01

• Improved support for distinction between ICBN and ICZN.• Four new nomenclature tabs:

Legitimacy - records legitimate / illegitimate names (ICBN) Availability - records available / unavailable names (ICZN) Validity - records valid / accepted name of a taxon (ICBN /

ICZN)• New tab displaying taxonomic hierarchy.• Link to parent taxon.

Collections Management Museums

EMu 4.0

Collections Management Museums

EMu 4.0

Hierarchy Tree View 4.0.01• Show parent/child relationship as a tree view.

Collections Management Museums

EMu 4.0

Copy Special 4.0.01

• Specify delimiter to use between rows in a table.• Specify paragraph delimiter.• Allows pasting into Excel without “□” character.

Collections Management Museums

EMu 4.0

Image Display 4.0.01

• Extended to allow images for empty/non-empty fields:User|user|Table|table|Image Display|column|NULL|image;audio;hint

Group|group|Table|table|Image Display|column|NULL|image;audio;hint

Group|Default|Table|table|Image Display|column|NULL|image;audio;hint

• Use of NULL and NOT NULL value.

Collections Management Museums

EMu 4.0

Image Resolution 4.0.01

• Allows image resolution (dpi) to be stored in generated images:System|Setting|Multimedia|Metadata|Set|Property|format|Resolution|x:ySystem|Setting|Multimedia|Metadata|Set|Property|format|Resolution Unit|unit

• Images can be displayed using Crystal Reports Picture Object.

• Specify the percentage image quality retained for derived images with lossy formats.

• Default of 100% implies no loss of quality.• Quality value specified in Resolutions Registry entry.

Image Quality 4.0.01

Collections Management Museums

EMu 4.0

System Identification 4.0.01

• User name and service added to Status bar.• Useful when running multiple services (e.g. test vs live).

Exact match Lookup List 4.0.01

• Data entered must match Lookup List entry exactly:User|user|Table|table|Lookup Exact|column|true

Group|group|Table|table|Lookup Exact|column|true

Group|Default|Table|table|Lookup Exact|column|true

Collections Management Museums

EMu 4.0

Font Selection 4.0.01• User can select font used within EMu.• Full support for “Big Fonts”.

Collections Management Museums

EMu 4.0

Multimedia components upgrade 4.0.01

• Upgrade of audio/video components complete.• Full support for Microsoft DirectShow filters (avi, mp3, mpeg,

wmv, etc.).

Crystal upgrade 4.0.01

• Crystal Report viewer upgraded to Version XI Release 2.• Support for English, French, German, Italian, Spanish and

Swedish.

Collections Management Museums

EMu 4.0

System Tuning 4.0.01

• Range indexes tuned monthly: Data examined to provide optimal range searching.

• Search indexes tuned weekly: Indexing information kept on a per record basis. Information used to generate a configuration based on the

actual data distribution rather than an “averaged” distribution.

Results in smaller indexes without loss of speed.

Collections Management Museums

EMu 4.0

EMu 4.0.02

• Append values to lists when using Import tool: Support for XML and CSV updates.

• New References tab for Conservation module: Discussion on EMuUsers.org.

• Support for right to left languages (e.g. Arabic).

Collections Management Museums

EMu 4.0

EMu 4.0.03

• Modifying metadata in images: Support for EXIF, IPTC and XMP.

• Drag and drop multiple documents.• Drag and drop zone to add to Multimedia Repository.• Multimedia web service.