Collection development: selection Context, criteria on selection and electronic Resources

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COLLECTION DEVELOPMENT

Selection ContextTypes of Library and Collection Variation Criteria in SelectionElectronic Resources

Jennifer J. Laluna, RLMaster of Library and Information ScienceUniversity of the Philippines

COLLECTION DEVELOPMENT CONCEPT AND TERMS

strength and weakness information needs

FACTORS EFFECTING COLLECTION DEVELOPMENT

identified need rather than abstract standards of quality and quantity.

responsive to the total community need. -INTRODUCTI0Nto identified communitys needs rather than quality. complete knowledge of and participation on cooperative programs at the local, regional, and national and international level.consider all information formats for inclusion in the collection

2. complete knowledge of and participation on cooperative programs at the local, regional, national and international level.

SELECTION TERMS AND DEFFINITIONS

-heart of the collection process-deciding which materials to be acquire for a library collectionright book for the right reader at the right time.

INTRODUCTI0N3BASES OF COLLECTIONStandard developed by professional association, accrediting agencies, i.e. PAARL Standards DepEd IFLA Guidelines CHEDPAASCU ISOPACUCOA

IMPORTANCEevaluate and measure collection and library performanceconsidered authority and their credibility often are effective means for getting library supportthey provide a framework for comparison of same type of libraries

CONTEXT OF SELECTIONThey provide the minimums for volumes, or collection levels which become target goals for libraries.

Consider the following:the needs, wants , use, demands of library user community which is considered as a BASE LINE CRITERION.

Librarys mission and goals ( clear understanding)

CONTEXT OF SELECTIONconsider the needsBetter to determined by a needs assessment rather than ad hoc, item-by-item basis

Librarys mission and goals ( clear understanding)This is a basic necessity to establish the types and kinds of library resources and services that libraries should be offering to their users.

5Designators which Indicate the Depth of a collection:

Out of Scope Level (Zero) -no interest or mission in a specific classification range.

B. Minimal Level (One)- very basic to the subject.

Intention: User may recognize basic issues and ideas.

C. Basic Information Level (Two)Supports introductory Level Wider selection of materials such as: (Books for College Libraries) BCL Magazines for libraries.

CONTEXT OF SELECTIONBecause the selection process is naturally at the heart of the collect ion development process, 6Intention: to keep the collection current.

D. Instructional Support Level (Three)Supports undergraduateindependent and most graduate level instruction, but not post graduate level research.

Intention: to provide an in-depth understanding of a subject and to prepare the user to be able to do research.

CONTEXT OF SELECTIONE. Research Level (Four)Support the acquisition of major published source materials required for dissertation and independent research.

IncludesGray Literature least 65% of available periodicals titles.Intention : Support research need

F. Comprehensive Level (Five)

This designates a collection to have everything on the topic no matter what the language, age, level, or format.

Intention is tocontain everything of value of subject.

CONTEXT OF SELECTIONTYPES OF LIBRARY; VARIATION IN COLLECTIONPUBLIC LIBRARIESSelection Characteristics Diversity Growth of collection is minimal (limited space) Selection TeamMembers of the community - Decisions to purchase and acquire.Electronic acquisition team - Technical Experts from the community Librarian - interpret the expressed needs other community Depth of Collections in Print Materials (strong emphasis)Recreational needsInformative materialsChildrens materialsGenre fiction (wars and mystery) How Manual Books survival skills (immigrants)

10Depth of Collections in Non-PrintMovies Graphic/manga (Japanese comics, animation)Audio and Video recordings. Library Holdings (Electronics Resources)Mp3 files, Mp 4 DVDs, BluerayAudio books (vision impairments, learning new language)E-books for 2 percent TYPES OF LIBRARY; VARIATION IN COLLECTIONWeb 2.0 technologies are leading us into an age of recommendations rather than just information.

Audio books are popular with individuals learning in English as a second language to those who have vision impairments and are frequently purchased by public libraries. Again, it comes back to the librarians crucial need to know the requirements and preferences of the users as the library becomes no longer just a provider of selected materials but a prime source for the recommendation of the best materials 11TYPES OF LIBRARY; VARIATION IN COLLECTIONACADEMIC LIBRARIES Focus on academic program;Main objective is to support the curriculum Depend heavily on standing and blanket ordering.

SELECTION TEAMSDean/PrincipalFacultyLevel/subject coordinatorsLibrarian

Depth of selectionBest sellers (from more of an academic or programmatic perspective)Great Books (Select some book of permanent value regardless of whether or not they will be widely used.)

blanket ordering =agreement between library and vendor for the automatic supply of one or more copies of all titles 12

PUBLIC LIBRARY OF TRECE MARTIREZ

Web Resources Scholarly Web Scholarly ArticlesScholarly JournalsSerials (remain the largest percentage of a librarys e-resources during the lifetime) E-books (only represented 5% percent) Online video , youtube (bandwith)streaming video (workable model for groups of education libraries) (Farrelly, 2008) TYPES OF LIBRARY; VARIATION IN COLLECTION20TYPES OF LIBRARY; VARIATION IN COLLECTIONSCHOOL LIBRARY /SCHOOL LIBRARY MEDIA CENTERDominates Curriculum supportDiverse environmental settings; Need for a very current collections Assessment activities are regular part of the program.

SPECIAL LIBRARY supported, and administered by business firmprivate corporationassociationgovernment agency to meetinformation needs of its members or staff in pursuing the goals of the organization. (ALA)

The members and employee of the organization have special needs most often related to special subject areas, and a special librarys collection will be restricted to these major subject areas.

21TYPES of SPECIAL LIBRARIES

1. Corporate /IndustrialBusiness industriesbanks advertising agenciesinsurance companies chemical companies aerospace corporations pharmaceutical companies

TYPES OF LIBRARY; VARIATION IN COLLECTION2. Government(Serves various department and agencies of government) technical cultural agriculturalscientific3. Institutionalmuseums associations hospital academic prisons

TYPES OF LIBRARY; SPECIAL LIBRARYDepth of Collection Support the information services (with an emphasis on ) current information

Retrospetive materialsBooks , journals, resource reportsPatents (inventions)News Clippings (Business/Corporate Libraries)Gray Literature (Business/Corporate Libraries)Supports research needs of scholars

TYPES OF LIBRARY; SPECIAL LIBRARYGray literatureprinted works such as thesis, dissertation, internal documents, conference proceedings, not available through market because never commercially published

24TYPES OF LIBRARY; SPECIAL LIBRARY3 MAJOR COMPONENTS OF COLLECTIONS

Published Informationnewspaper clippings pamphlets trade cataloguesgovernment documents, etc., statistical compilations sales literature financial statements

are perhaps the richest of the library sources and the maximum funds are provided for subscriptions to periodicals.

252. Internal Generation Informationresearch reports technical memorandalaboratory note booksworking paperscorrespondence newsletterscompany and competitive advertising etc.

3. Information available from sources, outside the organization.Periodicals, E-resources (15% to 60%)

TYPES OF LIBRARY; SPECIAL LIBRARYCRITERIA IN SELECTIONGeneral Criteria

Authority (Authorship, Publisher, Sources of information)What is the reputation of the publisher?What is the reputation and/or significance of the author What do the book reviews say about them?

2. Scope (Purpose, Coverage, Up-to-dateness)source coverage; recent up-to-date materialsrecency

Format (Arrangement, Binding, Materials used, Paper Quality)What is the quality of the binding and the paper with the arrangement ? How readable is the print?

7. Subject Matter (relevance to the subject matter to the curriculum)What subject do you need to collect in to build up your collection?How suitable is the subject, style, and reading level of an item for your user community? 8. Special Features (ease of use, illustrations, utility)Does the book have important illustrations or other features that would make it valuable? Presentation style or writing quality.

9. Cost (Worthiness, value for money)10. Availability for purchase - is the material still in print or is it easily obtain from a secondhand dealer at a reasonable price?

CRITERIA IN SELECTION28CRITERIA IN SELECTIONFiction Some questions to ask to help in the evaluation of works of fiction:ThemeIntended audienceIs it true to life? Sensational? Exaggerated? Distorted?Has it vitality and consistency in character depiction? Valid psychology? Insight into human nature?Is dramatic interest sustained?Does it stimulate? Provoke thought? Satisfy? Amuse?

CRITERIA IN SELECTIONSerialsSerials titles should be selected to meet the reading interests and information needs of the librarys user community and should also complement the other library collections.Indexing and Abstracting ServiceAvailability of the materials in other format acquired by the library

Mircoform a generic term that includes microfilms and microfiche

Points for considerationImage magnification

Microform This is a format not liked much by so many people because of the perception that it is very difficult to use. But this is the format that libraries resort to so that they can save storage space. It is also a good format for materials that are seldom used. It is also good alternative format for rare and archival materials.

302. Format (microfilm, reel form, or fiche are the most well known)

3. Finish (silver halide, diazo, or vesicular) which effects price and durability4. Polarity (negative versus positive exposure)5. Enlarged image must be readable, and should reproduce well for it to be useful.

Multimedia (CD-ROMs, DVD ROMs, DVDs, VCDs Computer Software) 1. Programming Factors to include questions like: a) Will the medium be used in formal instructional situation?b) Is it only for recreational use?2. Content Factors to include question like:1) What is the primary purpose of the item?2) Is the length of the program appropriate?3) Is the topic a fad?CRITERIA IN SELECTIONTechnical Factors to include questions like:

1) Are the visuals in proper focus2) Does the background audio material contribute to the overall impact3) Is there a good synchronization of visuals and audioFormat Factors to include question like:

1) If damage occurs, can it be repaired, or must one buy a replacement copy , or does it require maintenance 2) What equipment is needed to use?

CRITERIA IN SELECTION34Video RecordingsPoints to Consider:How well are the sound and picture synchronized?How accurately does the video depict real-life events? What message does the video intend to convey?How does your librarys video collection complement the selection of commercial video store present within the area?

CRITERIA IN SELECTIONGraphic Materials(Maps, Globs, Technical Drawing, Design, Blueprint)Points to consider:ScaleType of projectionThe information representedThe amount of detail and its accuracyThe use of color and symbols

CRITERIA IN SELECTIONAudio Recordings/Audio BookPoints of consider:How will you audio collection support your librarys goal?Will your audio collection focus on all or only certain genres?How well does the reader project his/her voiceHow durable is the productWhat is the overall quality of the recording?

CRITERIA IN SELECTIONModels , realias and dioramas(Cost and storage are some of the limiting factors in including these formats in the collection)Some question to considerAre objects less than life size reproduced in an appropriate scale?Is the scale sufficient to illustrate the necessary details?is the distortion so great as to create a false impression?Are the colors accurate?Are the objects durable enough to withstand the type of handling they will receiveCRITERIA IN SELECTION38ELECTRONIC RESOURCESBenefits of having e-resourcesease of searching remote access to resourcesconsolidation of many volumes and years into one searchable fileinclusion of video and sounduse by several people simultaneouslyeasy export of information reduced cost for binding , storage, and stack maintenancehyperlinksELECTRONIC RESOURCESDisadvantages

Difficulty reading computer screens:limitations of computer monitorread information in the screen

Often not included in indexing and abstracting services Format that a large proportion of e-journal use

ArchivingIf archive is guaranteed, physical storage can be savedPerishable citation - once online, if websites change URLs citations disappear

Aggregator services or e-journal management services where suppliers like EBSCO provide access to and manage a large selection of e-serials on the librarys behalf. this kind of service can be more convenient for a library because it removes the need to negotiate a set of individual licenses and prices with a number of different journal publishers. It also means these journals can be accessed from one site instead of multiple sites. 40Electronic serials supplied directly by the publishers or via aggregators service.Aggregator services or e-journal management services where suppliers like EBSCO provide access to and manage a large selection of e-serials on the librarys behalf.

Issues to consider in availing services of aggregators:Which serials are available in full text?What back issues are available?

How are additions and deletions notified to the customer?

What is the payment model an annual subscription to the database , or is access contingent upon a subscription to the print or electronic journal?

Should the titles in the database be added to the library OPAC?

Where the service and OPAC are Web-based , should links be established?

ELECTRONIC RESOURCESEvaluation and Selection of Criteria for Electronic Resources1. ContentInclusion of retrospec...

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