Collection Development Policy - Kathryn A. Martin Library Collection Development Policy will be evaluated every ... resources with the assistance of COLT, subject librarians, and ... Presentation

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<ul><li><p>1</p><p>CollectionDevelopmentPolicy</p><p>ApprovedbytheCollectionTeam(COLT)andLibraryStaffonMay17,2016</p></li><li><p>2</p><p>TableofContents:COLLECTIONDEVELOPMENTBASICSTATEMENTCOLLECTIONDEVELOPMENTRESPONSIBILITIESSELECTIONCRITERIA</p><p>BudgetsforCollectionDevelopmentTextbooksGiftsOpenAccessAcquiringneweresources,serials,andstandingorders</p><p>POLICIESREGARDINGSPECIALFORMATSElectronicResourcesMultimediaResourcesAudiobooksWebsites</p><p>COLLECTIONEVALUATIONANDDESELECTIONPRESERVATIONREPLACEMENTOFLOSTORDAMAGEDITEMSSPECIFICCOLLECTIONAREAS</p><p>Archives&amp;SpecialCollectionsAwardMaterialsBestsellerCollectionChildren'sLiteratureCollectiondCommonsCollectionGovernmentDocumentsMapCollectionReferenceCollection</p></li><li><p>3</p><p>COLLECTIONDEVELOPMENTBASICSTATEMENTThiscollectiondevelopmentpolicystatestheprinciplesandguidelinesusedbytheUniversityofMinnesotaDuluth(UMD)KathrynA.MartinLibraryintheselection,acquisition,evaluation,andmaintenanceoflibrarymaterials.ItwillguidetheactionsoflibrarystaffandcommunicatetheLibrary'spoliciestofaculty,administrators,students,staff,andothers.</p><p>ThiscollectiondevelopmentpolicyisbasedontheLibrary'smission:</p><p>TheKathrynA.MartinLibrary'smissionistoenhance</p><p>learningandresearchbyprovidinginformationresources</p><p>andservices,uptodatetechnologies,andknowledgeable</p><p>staffinawelcomingenvironment.</p><p>Further,theLibrarywillcontinuetoimprovethecollectionandtheaccessibilitytotheKathrynA.MartinLibraryanditsresources.Todothis,theLibrarywillpurchaseinformationresourceselectronicallywhenavailable.ThecollectiondevelopmentpolicyisconsistentwiththeLibrary'scommitmenttoadvancinginformationliteracyanddevelopinglifelonglearningskillsinitsusers.</p><p>TheprimarygoalofcollectiondevelopmentistobuildacollectionofinformationresourcesthatsupportstheundergraduateandgraduateprogramsatUMD.Prioritywillbegiventotheundergraduatecurricula,followedbythegraduatecurricula.Sincethisisnotaresearchcollection,withcomprehensivenessasanaim,facultyresearchneedswillbesupportedaslongastherearesufficientresources.</p><p>TheLibrarywillattempttohavetheprimaryfindingtool,referencesources,andjournalsforeachdiscipline.Wheneverpossible,theLibrarygivesprioritytoelectronicformatswhenacquiringmaterials.</p><p>Becauseperiodicals,standingorders,andelectronicresourcesinvolveanongoingcommitmentandpricescanchangeovertime,theiracquisitionrequiresmoreconsiderationthanthatofbooks.TheLibrarypreferstoacquireperiodicalsinelectronicformats,eitherindividuallyorindatabases.Thesetypesofresourceswillundergoregularevaluation. </p><p>TheCollectionDevelopmentPolicywillbeevaluatedeverythreeyears.IfsignificantchangesneedtobeamendedbetweenevaluationstheCollectionTeammaychoosetoupdatetheoriginalpolicyorcreateanaddendum. </p></li><li><p>4</p><p>COLLECTIONDEVELOPMENTRESPONSIBILITIESTheLibraryisresponsibleforthedevelopmentoftheLibraryscollections:</p><p> LibraryAdministrationisresponsiblefordeterminingthecollectiondevelopmentbudget.</p><p> TheCollectionTeam(COLT)isresponsibleforbudgetallocationsandoverallcollectiondevelopmentpolicies.COLTmakesdecisionsonmajorpurchases,andassesses,evaluates,reports,andadvisesonselectionpractices.</p><p> TheElectronicResourcesLibrariancoordinatesandmanageselectronicresourceswiththeassistanceofCOLT,subjectlibrarians,andtechnicalservicesstaff.</p><p> SubjectLibrariansareresponsibleformaterialselectionintheirassignedsubjectarea(s).Inconsultationwithfaculty,theywillselectinformationresourcesandassistwiththeongoingevaluationofsubscriptionsandlicenses.</p><p> TheDirectorofArchivesandSpecialCollectionsisresponsibleformaterialsselectionforArchivesandSpecialCollections.</p></li><li><p>5</p><p>SELECTIONCRITERIATheLibraryadherestothefollowingcriteriainselectinglibrarymaterials.Othercriteriaaffectspecificformatsand/orcollectionsandwillbeaddedinappropriatecategories:</p><p> Relevancetothecurriculum Qualityofcontent Appropriatenesstousers Timelinessandlastingvalueofthematerial Reputationoftheauthor,issuingbody,and/orpublisher Byand/oraboutUMDfacultyorstaff Demandand/orpotentialaudience Price/relativecostofmaterialinrelationtothebudgetandotheravailable</p><p>material Presentation(styleandclarity) Relevancetofacultyresearch Aestheticconsiderationsliterary,artistic,orsocialvalueincludingappealtothe</p><p>imagination Suitabilityofcontenttoform Strengthofpresentholdingsinthesameorsimilarsubject FrequencyofILLrequestsformaterialonsameorsimilarsubjects Duplicatesarepurchasedunderunusualcircumstancesonly Primacyisgiventocurrentoverretrospective Materialsinforeignlanguagesaregenerallycollectedonlyinrelationtoforeign</p><p>languageclasses Thenumberofusers(1simultaneoustounlimited)foraneBookisdeterminedby</p><p>theselectorbasedonneedand/orcost TheLibrarydoesnotpurchasebooksthathaveaccesscodeswhichlimitcontent</p><p>toonlyoneuser.Ifthetextissufficientwithouttheuseoftheaccesscodeitmaybepurchased.</p><p> TheLibrarydoesnotpurchase: Blurays Software Outdatedtechnology(VHS,vinylrecords,cassettes,etc.) Microfilm(withtheexceptionofnewspapersandotherpreservation</p><p>needs)</p><p>TheLibraryrecognizestheUniversity'scommitmenttodiversityandwillincorporatethatvalueincollectinglibrarymaterials.</p></li><li><p>6</p><p>MaterialsintheKathrynA.MartinLibraryscollectionsare,withrareexception,availabletoallUniversityofMinnesotaaffiliatedusersasdeterminedbyAlmasTermsofUse(TOU)andcollectionattributes.OurprimaryusersareUMDstudents,faculty,andstaffaswellaswalkincommunityusers.</p><p>BudgetsforCollectionDevelopmentTherearethreeprimarytypesofexpendituresthatcontributetotheLibraryscollectiondevelopment:books/media,electronicresources,andserials/standingorders.Thebooks/mediabudgetisannuallyallocatedbysubjectareaforpurchasingbooks,ebooks,DVDs,streamingvideos,andmore.ThisbudgetisdistributedbasedonaformulawhichisevaluatedannuallybyCOLT.Fromthere,thefollowingfactors(andothersasdeterminedbyCOLT)willbeweightedandwilldeterminethefinalallocation:baseallocation,undergraduateandgraduatecredithours,numberoffaculty,averagepriceofbooks,numberoflibraryloans,andthepercentageofoureresourcesbudgetwhichsupporttheresearchneedsofthecollegethedepartmentisin.ThelibrarywillestablishtheformulaforallocationsbyMayofeachyearallocationswillbeprovidedinJulyofeachyeartodepartmentheads.Theelectronicresourcesandserials/standingordersbudgetsaredeterminedfromtheallocationtheLibraryreceives.Thesetwobudgetsarenotbrokendownbysubjectareaduetocrossdisciplinaryuseoftheseresources.Theseallocationsareusedtopurchaseandsubscribetoprintandonlinejournals,standingorders,databases,electronicresourcecollections,andmore.</p><p>TextbooksTheLibrarywillpurchasecoursematerials,includingtextbooksandlabmanuals,onanasneededbasisdeterminedbythesubjectlibrarian.Ifcoursematerialsaregiftedordonatedtothelibrarytheywillbeevaluatedbythesubjectlibrarianforpossibleadditiontothecollection.UsersmustcheckwithaCirculationDesksupervisorattheKathrynA.MartinLibrarytoreviewtheLibrarysreplacementcriteriabeforepurchasingreplacementitems.</p><p>GiftsTheKathrynA.MartinLibraryacceptsdonationsofbooksandotherlibraryrelatedmaterialsasawayofenhancingitsresources.Materialsgiventothelibrarywillbeevaluatedbythesameselectioncriteriaaspurchasedmaterials,especiallythose</p></li><li><p>7</p><p>concernedwithrelevancetocurriculum,currency,qualityofcontent,andstrengthofexistingcollections.Otherfactorstakenintoaccountare:</p><p> Spacelimitations Costofprocessing Conditionofthematerials</p><p>TheLibraryreservestherighttodeclineadonation.Ifaccepted,uponreceiptdonationsbecomethepropertyofthelibrary.Thelibraryholdstherighttodetermineretention,location,circulation,anddispositionofthegift.Thoseitemsnotaddedtothelibrarycollectionmaybeofferedtoanotherlibrary,donatedtoaworthycause,discarded,orsold.TheKathrynA.MartinLibraryadherestoallfederalandstateregulationsgoverningdonationsandisprohibitedbyconflictofinterestfromprovidingestimatesofmonetaryvalueforanydonation.Theappraisalofagiftsvaluefortaxorotherpurposesistheresponsibilityofthedonorandshouldbedonebeforethedonationismade.Donationsoflibrarymaterialswillbeacknowledgedwithaletterwhichindicatesthenumberofitemsdonated.Itdoesnotprovideanitemizedlist.</p><p>OpenAccessTheLibrarywillprovideaccesstousefulopenaccessjournals,books,andothermaterialsasneededorasrequestedbyfacultyand/orlibrarianstosupporteducationalandresearchgoalsoffacultyandstudents.TheLibrarysupportsthecreationanddisseminationofopenaccessmaterialsproducedbyUniversityofMinnesotaDuluthfaculty,staff,andstudentsbasedontheUniversityofMinnesotaOpenAccesstoScholarlyArticlespolicy.</p><p>Acquiringneweresources,serials,andstandingordersWhenasubjectlibrarian,inconsultationwiththefaculty,decidestoaddaneresource,serial,standingorder,oronetimepurchase(suchasastreamingvideo)withhostingfee,theywillfollowamultiyeartimelineandevaluation.Forthefirstandsecondyearofthesubscriptiontheitemwillbefinancedthroughtheallocationforthesubjectarea(s)fundswillbetransferredfromthebookbudget(s)totheserialsoreresourcesbudget.Priortothethirdyearrenewal,theitemwillundergoanevaluationbasedontheLibrarysGuidelinesforEresourceReview.ThesubjectlibrarianwillworkwithCOLT(andthefaculty/departmentasneeded)todetermineiftheitemisworthrenewing.Ifitisevaluatedanditisdetermineditisnotworthrenewing,thesubjectlibrariancanworkwiththedepartmenttofindalternativematerials.Ifitisevaluatedanditisdeterminedthatitisworthrenewing,thefundswillbepermanentlytransferredfromtheoverallbook</p><p>http://policy.umn.edu/research/scholarlyarticleshttp://policy.umn.edu/research/scholarlyarticleshttps://drive.google.com/open?id=0B2NyhDC6JnuJYS1lMU9Kb1ZhWjg</p></li><li><p>8</p><p>budgetallocation(insteadoftheindividualdepartment'sshare)tothegeneralfundoferesourcesorserials/standingorders.Possiblereasonstoconsideraneweresource,serial,orstandingorder:</p><p> Facultyrequest Shiftindepartmentalfocus Interlibraryloanstatistics Costand/orpackagedeal</p><p>Whenthelibraryhasasurplusoffundsduetocancellationsoralargerallocation,theadditionalfundscanbeusedtoacquirebooks,serials,standingorders,and/orelectronicresources.Intheeventofextrafunds,COLTwilldeterminehowtousethesefunds.</p></li><li><p>9</p><p>POLICIESREGARDINGSPECIALFORMATS</p><p>ElectronicResourcesPrioritywillbegiventodigitalformatsthataddvalueoverprintversions,includinggreatercurrency,greaterfunctionality(linkingtothelibrarycatalogforexample),greateraccess,improvedusefeatures,andmorerapiddelivery.</p><p>Inadditiontoselectioncriteriamentionedabove,additionalissuesneedtobetakenintoaccountwhenconsideringthepurchaseofelectronicresources.Theseinclude:</p><p> Pricing Possibilityofconsortiaagreements Licensingagreements Contractrequirements Easeofuse Needforhardwareandsoftwaretoaccess Authorizationrequirements Needfordocumentationandtroubleshooting Needforstaffandusertraining Specialfeatures(e.g.emailingresults) Usefulnessofproducerguidesandtutorials.</p><p>Electronicresourcesalsoneedtobeconsideredintermsofaccessoptions.Onlineaccessisthepreferredformatformostelectronicpublications.Otheroptionsinclude:</p><p> Networked/Remote Networked/LocalStandalone Circulationtopatrons(usuallyinCDROMformat) Commercialmediatedservicesforfeerecovery</p><p>Generally,theLibrarydoesnotcollectcoursewareandinstructionalprogramsnoracquiresitelicensestosoftwareorcoursewareforthepurposeofdistributiontousers.</p><p>MultimediaResourcesSelectionofmultimediaresources(soundrecordings,videorecordings,kits,CDs,etc.)requiresconsiderationofsuitabilityoftheformat,thequalityofproduction,accessibilityforpersonswithdisabilities,andavailabilityofequipmentinadditiontothegeneralselectioncriterialistedabove.</p><p>AsadvancesinmediaformattechnologybecomepartofthemainstreamandastheequipmentandmaterialsarewithintheLibrary'sbudgetandaresupportedbycampusclassroomservices,theseformatswillbecomethepreferredformatsforlibrary</p></li><li><p>10</p><p>acquisitions.Atthistime,streamingvideoformatwillbethepreferredvideoformatforvideomaterialacquisitionshowever,DVDisthepreferredphysicalformat.Itwillbedeterminedonacasebycasebasiswhetherthefilm(DVDorstreaming)willbepurchasedwithorwithouteducationaland/orpublicperformancerights.Thisdecisionismadebythesubjectlibrarianinconsultationwiththerequestor.</p><p>MediaformatsarealwaysevolvingandtheLibrarywillneverhaveallitsmultimediainthemostpreferredformat.Iffundsareavailableandlegalrequirementsmet,multimediamaterialsmaybetransferredfromoneformattoanother.</p><p>AudiobooksTheLibrarydoesnotpurchaseaudiobookswiththeexceptionofspecificrequestsfromfacultyorlibrariansforcurriculumorresearch.TheLibrarywillacceptaudiobooksasgiftsinCDformat.</p><p>WebsitesSelectioncriteriaapplytowebsitesaddedtoMNCATDiscoveryandthedatabasespagesuchasthewebsiteforDuluthNewsTribune.</p></li><li><p>11</p><p>COLLECTIONEVALUATIONANDDESELECTIONThecollectionisevaluatedperiodically.Typically,physicalmaterialsareevaluatedwhenspaceproblemsdevelopandusuallyresultsindeselectionandweedingofmaterials.</p><p>Inthepast,materialsweretransferredtooffsitestorageattheMinnesotaLibrariesAccessCenter(MLAC).However,MLACnolongeracceptsmaterials.</p><p>Evaluationcriteriausedfordeselectionoftangiblelibrarymaterialsinclude:</p><p> Significancetothecurriculum Currencyofthematerial Ageandconditionofitemsinthecollection Comparisonofthecollectionwithacceptedcorecollectionlists FrequencyofrequestsintheLibraryorthroughinterlibraryloan Usagestatistics Availabilityofthetitleinotherlibraries Offsitestorageoptions Availabilityofcomparableresourcesinthecollectionoronline</p><p>Electronicresources,standingorders,andserialswillbereviewedwhenupforrenewalbytheReferenceTeamandCOLTbyconsideringqualitystandards,quantitativeusagestatistics,curriculumreview,userneed,existenceandqualitiesofalternatives,andcostfactors.GuidelinesforEresourceReviewforevaluatinghavebeencreated.</p><p>Individualjournaltitlesmaybeaddedtothecollectionbyasubjectlibrarian,inconsultationwithdepartmentalfaculty,ifajournalorjournalsofequalvalueiscancelled.</p><p>Decisionstowithdrawmultimediamaterialsmaybebasedontheobsolescenceoftheequipmentneededtousethem.</p><p>https://drive.google.com/open?id=0B2NyhDC6JnuJYS1lMU9Kb1ZhWjg</p></li><li><p>12</p><p>PRESERVATIONTheKathrynA.MartinLibraryiscommittedtomaintainingresourcesinusableconditionandtothatendhasconservationandpreservationprocedures.TheKathrynA.MartinLibrarywillmaintainandpreserveitemsconsistentwiththeiruseandsignificancetothecollection.Preservationincludesactionstakentoprevent,limit,orstopdeteriorationoflibrarymaterialsinallformats,topreventtheirtheftorloss,andtoimprovetheircondition.</p><p>Preservationactivitiesincludeselectionofthemostappropriateformatforacquiring,conservingandrepairingthecollections,controllingtheenvironment,andestablishingconditionsofuse.</p><p>Thedecisiontobuyahardboundorapaperboundeditionrestswiththesubjectlibrarian.</p><p>TheLibrarynolongerbindsprintperiodicals.</p><p>TheLibrarymakesminorrepairsandcontractswithaprofessionalbinderyforrebindingdamagedbooks.Whenbooksaredamagedbeyondrepair,theyarewithdrawnfromthecollection.Iftheyarestillindemand,replacementcopieswillbepurchasedwhenpossible.</p><p>Longtermaccesstoselectednewspaperswillbeassuredthroughmicrofilmacquisitionoronlinearchives.</p></li><li><p>13</p><p>REPLACEMENTOFLOSTORDAMAGEDITEMSLostmaterialswillbeconsideredforreplacementbysubjectlibrariansbasedonthefollowingcriteria:</p><p> Availabilityoffunds.ThesemiannualLostreportwillindicateiftheuserpaidfortheitemattheLibrary,wasbilledthroughStudentAccountsReceivableorAccountsReceivableServices,orthechargeswerewaived.</p><p> Significancetothecurriculum. Appropriatenessforthecollection,i.e.,theitemmeetscurrentselectioncriteria</p><p>formaterialsinthesubjectareas. Usage. Availabilityinotherformatsinthelibrary. Availabilityofthetitleintheregion. Availabilityofcomparableresourc...</p></li></ul>

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