Collection Development Policy, ISACS October 2014

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Harvard-Westlake Upper School, Mudd Library Collection Development Policy.

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  • 1. CollectionDevelopmentTHE BLENDED COLLECTIONS OF THE21ST CENTURY LIBRARY

2. Case Study:Harvard-Westlake SchoolCollection Development PolicyI. Program ObjectivesII. Responsibility for SelectionIII. Selection CriteriaIV. Selection ProcessV. GiftsVI. Weeding/De-selectionVII. Intellectual FreedomVIII. Challenges to Library MaterialAppendix A: Sample Letter to ComplainantAppendix B: Statement of Concern about Library ResourcesAppendix C:The American Library Associations Library Bill of Rights 3. I. Program ObjectivesThe objective of the libraries at the Harvard-Westlake School is toprovide access to a collection of materials that enriches and supports the curriculum presents a variety of points of view and meets the wide-ranging needs and interests of the Harvard-WestlakeSchool community.II. Responsibility for SelectionThe librarians will work in concert with the faculty to guide decision making inday-to-day selections; however, final responsibility for selection of materials forthe library lies with the librarians under the direction of the Head Librarians. 4. III. Selection CriteriaThe intellectual content of the material, the characteristics of theintended users, and the philosophy, mission, and goals of Harvard-Westlake School are considered when evaluating material for inclusionin the library collection. No material is excluded from consideration onthe basis of the authors race, nationality, political, social or religiousbeliefs. Materials dealing with controversial views or issues are judgedas entire works, not as isolated passages. Generally, material is selectedon the basis of its strengths, rather than rejected for its weaknesses.The following specific criteria shall serve as a guide in the selectionprocess: 5. Educational significance Contribution the material makes to the curriculum and to the interest ofstudents Validity, currency, and appropriateness of material * Accuracy and impartiality Cost * Favorable reviews from professional selection sources Reputation and significance of the author, producer, and/or publisher Contribution the material may make to the breadth of representativeviewpoints on issues Artistic quality and/or literary style Quality and variety of format * Readability * Ease of use and access * High degree of user appeal * Degree to which the material will enrich the collection as a whole. 6. The library collection includes the following formats:BooksMagazinesNewspapersOnline subscription databasesElectronic booksAudio booksDVDsDigital camera equipment.Inclusion of additional formats and emerging technologies is evaluated on anongoing basis. 7. IV. Selection ProcessMaterial is selected for the collection in a number of ways: Requests and suggestions are sought from members of the faculty and studentbody throughout the year. The librarians coordinate trips to local book stores. During these sessions,members of the faculty select material they would like added to the collection intheir subject areas. Throughout the year, the librarians consult professional journals, literature fromprofessional organizations, and other review sources recognized for theirexpertise. Material is selected from publishers known to produce quality material of highinterest and/or appeal to the student body.V. GiftsGift materials are accepted at the discretion of the library staff and evaluated using thesame criteria as purchased materials. Disposition of any materials not selected forinclusion in the library collection is at the discretion of the Head Librarians.Monetary gifts are accepted on a case by case basis after careful consideration of anyspecial restrictions or limitations on said funds. 8. Weeding/De-selectionCollection development is an ongoing process of continuous review, evaluation, andweeding (CREW). The systematic removal of worn, damaged, out-dated, and/orsuperseded material, as well as material that is no longer appropriate, pertinent tothe curriculum, or of interest to users, is the responsibility of the librarians under thedirection of the Head Librarians. Replacement of any lost, worn, or damaged materialstill of educational value is an important part of maintaining a vibrant, relevant librarycollection. While the criteria used for selecting materials are also used whenevaluating material for possible removal, the library staff uses the CREW method andthe MUSTY (misleading, ugly, superseded, trivial, your collection has no use for it)guidelines to identify items targeted for de-selection. No item is removed without athorough evaluation of its place in the collection as a whole.Disposition of withdrawn items is at the discretion of the librarians under thedirection of the Head Librarians. 9. VII. Intellectual FreedomRecognizing that an atmosphere of free inquiry and exposure to a wide rangeof viewpoints is essential to the education of students in order for them tothoughtfully participate in a democratic society, libraries subscribe to theAmerican Library Associations Library Bill of Rights (See Appendix C).Occasionally, however, objections or challenges to materials may be made.Objections to materials are an important part of the democratic process andshould be treated as legitimate avenues of communication in education.However, challenges to the inclusion of materials are only considered on theunderstanding that no parents or guardians have the right to determineinstructional or recreational resources for students other than their own. 10. VIII. Challenges to Library MaterialThe procedure concerning challenged material is outlined below. The procedure is intendedto provide a thorough and thoughtful review of the material in question and to decide onappropriate action within the context of the principles of intellectual freedom, students rightto access materials, and the professional responsibility and integrity of the school faculty.Material shall not be removed from the library before completion of the process in itsentirety. All challenges to library material shall be reported to the library staff, whether received byphone, letter, personal conversation, e-mail, or other form of communication. The campus Head Librarian in concert with the school administration will contact thecomplainant to discuss the complaint and attempt to resolve the issue informally byexplaining the philosophy and goals of the Harvard-Westlake School and the library, aswell as the material selection process and criteria (See: Appendix A). If the complaint cannot be resolved informally, the complainant shall be given a packet ofmaterials consisting of the Harvard-Westlake School Library Collection Development Policyand the procedure for handling challenged materials. Included in this packet is theStatement of Concern About Library Resources form (See: Appendix B) which shall becompleted and returned before further consideration/action will be given to thechallenge. 11. If the Statement of Concern About Library Resources is not received by the HeadLibrarian within two weeks of the date indicated on the letter to complainant, thematter shall be considered closed. If the request is returned, the reasons forselection of the specific work shall be re-examined by the appropriate facultyand/or staff. While no challenged material shall be removed from the library before thechallenged materials process has been completed in its entirety, access tochallenged material may be denied to the child or children of the parent(s) orguardian(s) making the challenge, if they so desire. Upon receipt of a completed Statement of Concern About Library Resources form,the Head Librarian in concert with the school administration will appoint acommittee to consider the complaint. The Re-consideration Committee shall consist of: the Head Librarians from eachcampus, one of whom will act as chair; a member of the campuss school librarystaff; two faculty members, one of whom has subject area expertise for thematerial in question; a dean; and the Head of School. 12. The Re-consideration Committee shall meet to review the material anddetermine if it meets the principles of selection in the Harvard-WestlakeSchool Library Collection Development Policy. The committee shall completea report on the material containing their recommendations on the matter. Inresponse to the material challenge, the Head Librarian shall explain thelibrarys selection policy, selection philosophy, present the guidelines usedfor selection of the specific challenged material, cite authorities used inmaking the selection, and make recommendations. The Head Librarian in concert with the school administration shall notify thecomplainant of the decision. Once a title has been through the complete re-consideration process and adetermination has been made regarding the disposition of the material, saidmaterial will not be subject to further re-consideration requests. 13. Appendix: ASample Letter to ComplainantDate:Dear:We appreciate your concern over the use of ___________________________________ atHarvard-Westlake School. We have developed procedures for selecting materials, but realizethat not everyone will agree with every selection made.To help you understand the selection philosophy and process, please find enclosed:Harvard-Westlake School Library Collection Development PolicyProcedures for handling challenged materialThe American Library Associations Library Bill of Rights and interpretationsShould you still have concerns about a selected title after you have reviewed these enclosures,please complete and return the Statement of Concern About Library Resources form. You maybe assured of prompt attention to your request. If we have not heard from you within twoweeks from the date of this letter, we will assume that you no longer wish to file a formalcomplaint.Sincerely, 14. Appendix C: The American Library Associations Library Bill of RightsThe American Library Association affirms that all libraries are forums for information andideas, and that the following basic policies should guide their services.I. Books and other library resources should be provided for the interest, information, andenlightenment of all people of the community the library serves. Materials should not beexcluded because of the origin, background, or views of those contributing to their creation.II. Libraries should provide materials and information presenting all points of view on currentand historical issues. Materials should not be proscribed or removed because of partisan ordoctrinal disapproval.III. Libraries should challenge censorship in the fulfillment of their responsibility to provideinformation and enlightenment.IV. Libraries should cooperate with all persons and groups concerned with resisting abridgmentof free expression and free access to ideas.V. A persons right to use a library should not be denied or abridged because of origin, age,background, or views.VI. Libraries which make exhibit spaces and meeting rooms available to the public they serveshould make such facilities available on an equitable basis, regardless of the beliefs oraffiliations of individuals or groups requesting their use. 15. The Blended CollectionThe CDP should generally be format neutralBudgeting considerations:Print book budget procedures dont often translate to ebook acquisitionAnnual subscriptions or fees often replace one-time purchaseCreative purchase possibilities are becoming more available:PDA, Pay-per-use, 12-month accessBe careful with ethical use of materials: management of digital formats doesntalways fall under the same rules as print.Collect your resources: Ebooks and the School Library Program (Leverkus andAcedo, 2013) has chapter on Developing an Ebook Collection, and Building andManaging E-Book Collections (Kaplan, ed., 2012) is also useful. 16. Speaking Truth to PowerThe library collection of the 21st century is blended, containing any and allformats that help our students. We must educate our community about thepractical realities of the digital landscape today.How often have you heard: Every book ever published is in your pocketright now?See AISL Independent Ideas blog post of November 25, 2013:http://aislnews.org/?p=713 Do administrators, parents, & faculty confidently assert that print booksare dead tree technology, out of date as soon as they are published?See AISL Independent Ideas blog post of January 31, 2014:The Format Wars or Cushing Revisited: http://aislnews.org/?p=979 17. Stay informed:Aggregators, newsfeeds 18. OvertoYou HOW IS YOUR COLLECTION BLENDED? WHAT WORKS WELL? BIGGEST CHALLENGE? WHAT IS ONE THING YOU CAN DO TO INCREASEADMINISTRATIVE SUPPORT FOR YOUR PROGRAM?