BETTER ORGANIZATIONTHROUGH TECHNOLOGY

Dave Garcia-GomezCollege of Education Technology

Prerequisites

To demo some of the apps during this presentation, use the following links to access the tools with login credentials, and a copy of the presentation:

Presentation: http://bit.ly/1rnMMxx

Tools List: http://bit.ly/1moHxGt

Overview Cloud: Pros and Cons File Sharing and Storage Document Applications Notes Web and Social Media Tools Google Apps Additional Tools

Agenda

Purpose of this training is to demonstrate powerful tools that you can leverage for day to day tasks.

Demo of just a small subset of tools of what is available.

Goal is to expose you to existing tool, and you choose what you like to use.

Overview

Cloud services live on the net

Some tools interface with applications on your computer

Deciding whether to use the cloud for a service depends on many factors

Cloud Services

Availability

Free Services

Updates

Maintenance Free

Cloud Services – Pros and Cons

Privacy

Data Sensitivity

Security

Protection

PROS CONS

Online Storage Drives

2+ GB Free Available on Web Sync with Computer Clients available on Mac, PC, Linux, and Mobile

Drives

Dropboxhttp://www.dropbox.com

15 GB Free Available on Web Files available for Office for Web

Drives

Microsoft OneDrivehttps://onedrive.live.com

15 GB Free Available on Web Files available for Google Docs

Drives

Google Drivehttps://drive.google.com/drive

5 GB Free Available on Web for PC Files directly available on Ipad, Ipod, Iphone

and Mac

Drives

Apple iCloudhttps://www.icloud.com/

25+ GB Free Available on Web Files directly available on Mac, PC, Linux and

Mobile

Drives

COE Cloudhttps://coecloud.fullerton.edu

App for Mac and Windows Quickly Share Files by

Dragging and Dropping Creates Short Links

Drives Apps

CloudApphttps://getcloudapp.com/

App for Mac and Windows Quickly Share Files by

Dragging and Dropping Creates Short Links

Droplrhttps://droplr.com

Office Document Applications

Microsoft Office Suite on Web Limited Functionality Requires a Live ID Connects to OneDrive

Office Applications

Office for Webhttps://office.com

Similar to Microsoft Office Suite Limited Functionality Requires a Google ID Connects to Google Drive

Office Applications

Google Docshttps://docs.google.com

Compatible with Microsoft Office Suite Internal Storage Drive Task Manager

Office Applications

Zoho Docshttps://www.zoho.com/docs/

Notes Management

Online Notes Management Mobile apps available

Notes

Evernotehttp://evernote.com/

Online Notes Management Windows application can connect to web Must use web for storage to be able to use the

web application.

Notes

Microsoft OneNote for Webhttps://office.com

Online Notes Management Board Structure Collaborate with Multiple Users Share Notes through Web Links

Notes

Trelliohttps://trello.com

Online Notes Management Similar Board Structure New Application / Limited Functionality

Notes

Google Keephttps://keep.google.com/

Web and Social Media Tools

Create and Share Online Public or Private Must Have Facebook Account Most Popular Social Media Site in US

Web and Social Media Tools

Facebook Groupshttps://www.facebook.com/

Create and Share Online Public or Private Must Have Google Account Integrates with other Google Products

Web and Social Media Tools

Google Plus Communitieshttps://plus.google.com

Simultaneously Post all your Social Media Posts Schedule Post Anytime Integrates with Social Media Accounts

Web and Social Media Tools

Bufferhttp://bufferapp.com/

Twitter Analysis Analyze and Build Reports on Followers Search Tweets and Bios for Relevant Terms

Web and Social Media Tools

Followerwonk http://followerwonk.com/

News Stream Customize Multiple News Sources into One

Stream Connectivity with Mobile App

Web and Social Media Tools

Feedly http://feedly.com

Google Applications

Skype Style Application No Client Needed Full Functionality

Google Applications

Google Hangoutshttps://plus.google.com/hangouts

Quickly Make Forms Dump to Google Sheets or Keep in Forms Share via Email or Embed in Website

Google Applications

Google Formshttps://docs.google.com/forms

Manage Calendars Online Event Reminders via Email Embed Calendars in Websites Integrate with Mail Clients and Mobile

Google Applications

Google Calendarshttps://www.google.com/calendar

Moodle Equivalent Example of Good Design

Google Applications (Optional)

Google Classroomhttp://www.google.com/edu/classroom/

Other Stuff and Things(Honorable Mentions)

LastPass - https://lastpass.com/ Password management tool

Skitch - https://evernote.com/skitch/ Screenshot and annotation tool

Quicksilvers - http://qsapp.com/ Productivity tool for Mac

Stuff …

Survey Monkey - https://www.surveymonkey.com/ High function online survey builder and data collection tool

Dark Room - http://jjafuller.com/dark-room Full screen, distraction free writing tool.

TextExpander – http://www.smilesoftware.com/TextExpander/index.html

Productivity tool

… and Things