2010

Coastbase Terminal information booklet Revision 01 – Valid through Desember 2010

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Innhold

1. Purpose ............................................................................................................................................ 3

1.1. Introduction ............................................................................................................................. 3

2. Terminal information and services .................................................................................................. 4

2.1. General .................................................................................................................................... 4

2.2. General site rules ..................................................................................................................... 4

2.3. Infrastructure .......................................................................................................................... 6

2.4. Pilots ........................................................................................................................................ 8

2.5. Pre – load/Discharge conference ............................................................................................ 8

2.6. Inspections .............................................................................................................................. 8

2.7. Ship/Shore safe access ............................................................................................................ 8

2.8. Access to terminal ................................................................................................................... 9

2.9. HSE ........................................................................................................................................... 9

2.10. Agency ................................................................................................................................. 9

2.11. General Cargo/Supplies ..................................................................................................... 10

2.12. Bunker ............................................................................................................................... 10

2.13. Slop/Dirty ballast ............................................................................................................... 10

2.14. Fresh Water ....................................................................................................................... 10

2.15. Garbage ............................................................................................................................. 11

3. Communication ......................................................................................................................... 11

3.1. Communication procedures .................................................................................................. 11

4. PRE-ARRIVAL EXCHANGE INFORMATION ...................................................................................... 12

4.1. ISPS ........................................................................................................................................ 12

4.2. Tanker to Terminal ................................................................................................................ 13

APPENDIX 01 Terminal contact, useful telephone numbers and VHF channels .......................... 14

Emergency Numbers ......................................................................................................................... 14

Coastbase Nordland .......................................................................................................................... 14

Emergency Channel ........................................................................................................................... 14

Pilot .................................................................................................................................................... 14

Harbor authorities ............................................................................................................................. 15

Ship Agent ......................................................................................................................................... 15

Acute pollution .................................................................................................................................. 15

Local TAXI .......................................................................................................................................... 15

APPENDIX 02 BERTH INFORMATION General Limitations ............................................................ 15

APPENDIX 03 TERMINAL GENERAL LAYOUT .................................................................................... 16

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APPENDIX 03 MOORING .................................................................................................................. 17

1. Purpose

The purpose of this booklet is to assist tanker operation and other operations taking place at

Coastbase terminal.

Unless othervise is stated, the limitations and recommendations found in this booklet is intended

for tankers only.

The booklet also provides guidelines for rare occasion and exception of loading the same

vessel/tenker at is current location with oil products for delivery at another terminal/costal

depot.

1.1. Introduction

This booklet contains general information and safety regulations for vessels using the

facilities at the terminal.

Responsibility for the safe conduct of operations while your ship is at the terminal rests

jointly with you, as Master of the ship, and with the responsible Terminal Representative.

We wish therefore, before operations start, to seek your full co-operations and

understanding on the safety requirements set out in the ship to shore safety checklist which

are based on safe practices that are widely accepted by the oil and tanker industries.

Failure to comply with Ship to Shore Safety Checklist and these regulations will involve

cessation of cargo operations and/or removal from berth, pending complete investigation

and receipt of written assurance from the Master that effective control has been

established. A vessel will be held responsible for any cost and delays arising from non-

compliance with the relevant safety procedures.

It is the Master’s responsibility to ensure that all officers and crew are informed of and

understands the contents of these safety regulations.

The Contents of this booklet is in addition to, and does not supersede or replace any

information contained in the national and/or local harbors regulations, the latest edition of

internal safety guide for oil tankers and terminal (ISGOTT) or safety regulations which the

appropriate authority may issue.

The information contained herein is believed to be corrected at the time of issue, however

no responsibility can be accepted by Coastbase, its principals or agents for the accuracy of

anything contained herein, or contained within any supplemental publication.

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2. Terminal information and services

2.1. General The terminal is located near the town of Sandnessjøen.

ISPS approved terminal

Customs cleared area

2.2. General site rules

All work at the site requires a work permit (AT). This includes also a safety induction for the site

All personnel on the site shall be equipped with a identification card, given by Coastbase. Vistors are

to be equipped with visitor cards.

Personal cars are not accepted at the site, without special vehicle card. This is to be placed clearly

visible.

Safety precautions, such as fences, warning signs and barrier tape must be observed and left intact

The possession, bringing to work and/or the use of alcohol and drugs on site is prohibited.

Only designated operators who are qualified and trained may operate machinery and equipment.

Follow the instructions given by the yard supervisors and safety personnel at all times.

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Do not use any obviously damaged or uncertified equipment.

Drivers on site for brief periods to be escorted at all times unless inducted.

If you are not sure then ask.

PPE:

• Standard PPE at Quay-side

• Safety helmet

• Hi-viz clothing (jacket minimum) Safety Shoes boots

• Suitable work clothing

• Safety Glasses

• Gloves

Specific PPE is to be used when required:

• Life jackets

• Safety harness

• Stop chute

• Eye, respiratory and hearing protection

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2.3. Infrastructure

The quayside can receive vessels up to 200 m length, 11.5 m drafts and an air draft of 43 m. Due to

the lifting and transport equipment available on site this facility is able to receive and handle large

shipments. The storage area is over 100,000 m2 (and can be extended if required). There are also

possibilities to provide sheltered storage to allow our clients to have cost-effective storage solutions

for their assets and equipment at one single location.

Equipment:

1 * 100 mt Fantuzzi crane @ 43 mtr.

1 * 80 mt mobile crane @

1 * 200 mt mobile crane @

Coastbase Nordland offers a complete solution for customers demanding a cost effective storage on

a single location.

2000 m2 office building

Warehouses including bonded warehouse

100 000 m2 outdoor storage areas

Deepwater quay areas

Waste handling - Nordmiljø AS

Construction and mechanical engineering industry - RUUKKI

Construction and mechanical engineering industry - Svetek

Quay infrastructure

50 m concrete quay /10t point pressure

Additional 30m dolphins on North side

Additional 15 m dolphins south side

11,5 m depth – lowest tide

SWL 100t bollards onshore

SWL 50t bollards on quay-side

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2.4. Pilots Pilotage is compulsory for all the vessels above 500 tons displacement, or if under the command of a

foreign captain/officer that does not hold a waterway certificate (farledsbevis) for the local waters.

Vessels en-route to and from the Coastbase terminal must comply with all regulations regarding use

of pilot within Norwegian territorial waters. A copy of these regultaons can be obtained from the

pilots on requests.

Pilots boards in Åsvær –

2.5. Pre – load/Discharge conference A pre-load conference shall be held between the terminal representative and the ship’s cargo officer.

To aid the overall safe management of the operation, an inspection based on the latest ISGOTT

version of “Ship/Shore safety checklist” is carried out before any loading or discharging. Repetitive

checks will be undertaken at intervals agreed during the pre-transfer conference.

Material safety sheets (MSDS) are available from the terminal on request.

2.6. Inspections Norway is a signatory to the Memorandum for Port State Control and in addition to terminal

inspections; Masters can expect governmental inspections to be undertaken aimed at confirming

that ship meets relevant international standards.

2.7. Ship/Shore safe access 12 m gangway is available.

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For different size the vessel has to provide its own gangway; Safety net is mandatory.

2.8. Access to terminal Unauthorized persons are prohibited from entering the berth or boarding the vessel. All

unauthorized persons will be denied access to the terminal

Vessel crew or visitors that appear to be under the influence of alcohol and/or drugs will be

prohibited from entering the terminal facilities. Vessels are expected to undertake their own

precautions in respect of intoxicated persons appearing on deck

2.9. HSE

HSE is a high priority at Coastbase Nordland.

No work will not be conducted without a pre-job risk assessment and a safety discussion appropriate

for the level of risk. All persons will be trained and competent in the work they conduct. Personal

protection equipment will be worn as per risk assessment and minimum site requirements.

Emergency response plans, have been developed from a review of potential emergency scenarios.

Everyone has the obligation to stop work that is unsafe.

CON's security concept comprises physical barriers against crime. The HSE Manager is responsible for

both the security- and the safety arrangements at the base. Additional security support is provided

by a licensed security service company.

These services include:

Gate control outside ordinary working hours and during week-ends Patrolling guards outside

ordinary working hours

Manned switch-board 24 hours a day

The HSE unit issues entrance- and parking permits to visitors. They also administer the locking system

for the facilities at the base.

2.10. Agency

Coastbase can arrange for agency services by MO Shipping Agency as.

- Clearance of ships calling Sandnessjøen and nearby ports, taking care of everything like Safe Sea et,

custom documents, ISPS, pilot and tug booking.

- Handle crew change, spare parts, provision, repairs and all requests.

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- Repair and installation of computers. Data recovery. Installation and wiring of Maris ECDIS or Max

Sea electronic sea charts. We supply hardware and software. Any platform, Windows, UNIX and

Linux.

- Custom Clearance. We´re online with the Norwegian Customs and do imports, exports, transits to

ships and transits through third country. The advantage of this is that spares arriving to our ships end

up there without interruption or delay.

Phone: +47 751 29930

Fax: +47 751 36832

AH mob: +47 952 22323

2.11. General Cargo/Supplies Supplies or ship provisions may be transported on to the berth of the terminal when it’s not in

violation with the safety regulations.

No transport of goods or supplies shall take place during cargo operations due to the safety zone

requirement.

Ships crane may be used for lifting ship supplies and equipment. However no lifting of any equipment

that may ignite sparks such as drums, steel, pipes etc may take place during cargo operations.

2.12. Bunker Not available

Bunker from trucks can be arranged.

2.13. Slop/Dirty ballast Disposal of dirty ballast water and/or slops to harbor waters and any pollution of the coastal waters

will result in heavy fines.

2.14. Fresh Water Fresh water is available at the berth. 4” hose, 100 m³ hour.

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2.15. Garbage No garbage or other materials, neither liguid nor solid, shall be discharged over board from a vessel,

but shall be retained in suitable receptacles (suitable container) on board or arrangements made for

disposal ashore.

There are made arrangements for vessels to deliver garbage at Coastbase. Container placed at the

quay-side is to be used for general waste.

Special or chemical waste has to be made arrangements for.

3. Communication VHF, channel 12 is the primary contact for mooring and other operations on the base.

For other communication phones are to be used.

Communication between the responsible officer and the terminal representative should be

continuously manned by persons who immediately can contact their supervisor.

The necessary information, concerning the selected system of communication and/or telephone

number to be used, should be stated in the appropriate form.

This form should be signed by both ship and shore representatives.

3.1. Communication procedures To ensure the safe control of operations at all times, it should be the responsibility of both parties to

establish, agree in writing and maintain a reliable communication system. Before loading or

discharging commence, the system should be adequately tested. A secondary stand-by system

should be established and agreed. Allowance should be made for the time required for action in

response to signals.

These systems should include signals for:

Identification of vessel, berth and cargo

Stand by

Start loading or start discharging

Slow down

Stop loading or stop discharging

Emergency stop

Any other necessary signals should be agreed and understood.

Terminal contact detail , useful telephone numbers and VHF channels - See appendix 01

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4. PRE-ARRIVAL EXCHANGE INFORMATION

4.1. ISPS The International Ship and Port Facility Security code (ISPS) was initiated as a result of the September

11. Attacks in 2001. New regulations to prevent acts of terrorism at sea were adopted comprise

security measures both for ship and for port facilities.

Requirements for ships:

In advance of calling Coastbase Terminal, the following information is required;

1. Information on the latest 10 ports of arrival

2. A copy of the ship’s "International Ship Security Certificate" (ISSC) on first call

3. The ship’s "Continuous Synopsis Record” (CSR)

4. Passenger list

5. Crew list

6. In case of crew changes; list of new crew

7. List of visitors on board during the port stay

8. Detailed list of companies expected to deliver commodities and/or services during the

ship’s stay

The CoastBase Terminal requires as minimum information on add. 4, 5, 6, 7 and 8, 24 hours in

advance by e-mail to: post@coastbase.no

Maritime security point of contact;

Bjørn Inge Aune,

bjau@coastbase.no or Tel +47 99 01 10 01 (24 hr duty number ).

Requirements for crew, who wishes to go ashore, must bring:

Shore pass issued/stamped by the ship’s agent or by Coastbase.

Personal identification documents with photo.

Declaration of Security (DoS) is required when;

The ship is operating at another security level than the port facility or another ship it is interfacing

with

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There has been a security threat or a security incident involving the ship or involving the port facility

applicable.

The ship has called at a port, which is not required to have and implement an approved Port Facility

Security Plan (PFSP), or the ship has conducted Ship to Ship transfers not required to have and

implement an approved Ship Security Plan (SSP)

A ship requesting a DOS must, before calling at port, apply to CoastBase - post@coastbase.no

containing the necessary information/documentation in accordance with the foregoing.

4.2. Tanker to Terminal Wherever possible, the following information should be sendt at least 12 hours prior to arrival or

upon sailing from last port:

CODES:

AA- Name of vessel and IMO no. (International marine organization)

CC- Overall length an beam of vessel and draught on arrival

DD- Estimated time of arrival at pilot boarding area

EE- Vessel’s displacement on arrival and departure

FF- Vessel ready to unload(/load if applicable) upon arrival

GG- Maximum draught expected during and upon completion of cargo handling

HH- Any defects that could adversely affect safe operations or delay commencement of cargo

handling.

II- Ship’s manifold details, including type, size, number. Also products to be handled at each

manifold, numbered from forward.

JJ- Advance information on proposed cargo handling operations, including grades, sequence

quantities and rate restrictions.

KK- On products likely to contain H”S, measured cargo tank atmosphere in each tank.

LL- On heated cargoes, average temperature.

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APPENDIX 01 Terminal contact, useful telephone numbers and

VHF channels

Emergency Numbers

Fire brigade Police Ambulance

Telephone Telephone Telephone

110 112 113

Coastbase Nordland

Security officer/PFSO Base Manager Mooring Contact point

Telephone E-mail Telephone E-mail Telephone VHF E-mail

+47 990 11 001 bjau@coastbase.no +47 95493727 oystein@coastbase.no 913 31 813 12 Firmapost@tuvkranogmaskin.no

Emergency Channel

VHF 16

Pilot

Sandnessjøen, Pilot VHF Telephone

13 +47 07847

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Harbor authorities

Harbor authorities

VHF Telephone E-mail

12 +47 75075700 (24/7) post@ath-havnevesen.no

Ship Agent

Mo shipping Telephone E-Mail

+47 952 22323 agent@moshipping.no

Acute pollution

NAVCO

Telephone Telephone

+47 33034800 +47 22422331

Local TAXI

Sandnessjøen Taxi Telephone +47 750 40 212

APPENDIX 02 BERTH INFORMATION

General Limitations

Maximum vessel size

DWT

Displacement, ton

LOA,m 200 m

Max draft,m 11 m (11,5)

Berth Data

Depth at lowest tide, LAT 11,5 m

Length of quay, Concrete 50 m

Dolphins 45 m

Total length of quay 95 m

Fender at berth corners YES

Fender Capacity Truck tires, capacity not established

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APPENDIX 03 TERMINAL GENERAL LAYOUT

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APPENDIX 03 MOORING

Mooring plan is to be sent and agreed with the terminal if possible 12 hours ahead for berthing.

Plan will include:

Information/drawing showing witch pollards to use

Communication to be used

Contact point for mooring se appendix 01

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