cms overview

7/29/2019 Cms Overview

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Content Management

System (CMS)

- An overview


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Project Organisation

Technical Group Metadata Group Training Group

Reference Group

Project Sponsor

Alan McMeekin


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CMS Overview

To implement a content management infrastructure

that captures, manages, leverages and distributes

content in a collaborative fashion that minimizesthe need for web authors to have significant

technical skills in web design, implementation and

publishing

Content Management SystemProject CharterVersion No. 0.4


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CMS Objectives

Devolve content creation throughout the institution regardless of

contributors skills

Provide security, governance and approval processes over content

published on the web Enable the creation, management, and usage of standardised metadata

Continue to support a diverse array of existing technology platforms

Consolidate the current technology environment wherever possible

Improve the quality of Monash web sites through the implementation

of standards across presentation, metadata, governance, discovery, and

navigation


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Web Authors

Context Diagram

Content

ManagementSystem

Intranet

Servers

Extranet

Servers

Web ContentWeb Pages

Web Surfers

Students, Staff

Interested Parties

Services Provided :-

Ease of editing

Collaborative Authoring

Standard templates

Backup and Archiving Routing and Approval processes

Version Control

Metadata Management

Directory and

Security

Services

Template

Designers

Approvers

Template

Approved Page


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Web Authors

Technical Architecture

Intranet

Servers

Extranet

Servers

Web Surfers

Students, StaffInterested Parties

Sun Fire V480 Server :-

900 Mhz

2 CPU (moving to 4)

4Gb Memory

2 * 73 Gb drives

LDAP

Directory and

Security

Services

Template

Designers

Approvers

Storage Area

Network

TCP/IP

Network

TCP/IP

Network

HTML

XMLPages

Future

2nd Production Machine

Future

Development

Machine

Oracle Metadata Store

Web

Masters


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A workflow with MetadataAuthorCreates

Content

CMS applies

Metadata

Approver checksWork

Metadata sent to the

Search EngineAvailable on the web

CMS publishes to

the web servers

Approved

Not Approved


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Content Creation

Aim:

Simplify the processes of placing content on the web and obtaining

approval to do so

Use templates to capture the content and to present it Use workflow to simplify the upload, approve and publish processes

Embed Teamsite buttons in standard Microsoft applications if required


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Processes

Aim:

Implement approval workflows and enable security such that only

approved persons can publish to sites that are of importance to Monash


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Metadata

Aims:

Implement automated gathering of metadata with the ability of the

authors and editors to correct if necessary

Appropriately store and manage metadata Provide metadata to the search engine


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Platforms/Environment

Continue to support a diverse array of existing technology platforms

Consolidate the current technology environment wherever possible

Aims: Implement processes that automate the capture of content from a variety of

editing tools and simplify the presentation of that content

Enable the embedding of sophisticated content on web pages without requiring

sophisticated web presentation skills from the author


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Quality

Aim: Improve the quality of Monash

web sites

The implementation of standards across presentation,

metadata, governance, and navigation will enhance quality

Ease of use will remove some of the barriers to quality

The dimensions of quality in this instance are accuracy,

availability, discoverability, relevance, and timeliness of

information


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Quality - Actions

Accuracy: Enable an approval process to confirm the accuracy of the

information

Availability: Ensure that the information is published, backed up,

versioned, and restorable through automated Teamsite processes Discoverability: Ensure that the information can be located through

effective use of metadata driven searches

Relevance: Enable a process to ensure relevance through the use of

approval processes

Timeliness of information: Simplify and automate the publication ofweb site information and enable removal of information through the

use of automated sunset processes.


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Implementation of TeamSite

Methods of content authoring

Use of standard content entry templates for

html pages known as data capture templatesUse of web authoring applications for non-

templated html pages

Use of Front-Office and TeamSite Briefcase fornon-html pages


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Front-Office and TeamSite briefcase

Front-Office is a TeamSite add-in to

Microsoft Office that enables .doc, .ppt and

.xls to be uploaded to the website directlyfrom the desktop

TeamSite Briefcase is a TeamSite add-in to

Windows Explorer enabling any file typeto uploaded to the website directly from the

desktop

cms overview

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