CLOSTNETFinancial and Reporting Issues

Liz FrenchNottingham University

elizabeth.french@nottingham.ac.uk+44 115 951 3667

Budget

Living & mobility(A)

Travel Allowance (B)

Career Exploratory Allowance ( C )

Participation expenses of eligible researchers (D)

Research/training/ transfer of knowledge (E)

Organisation of international conferences, workshops and events (F)

Management (G)

Overheads (H)

Living Allowance€34,500 per year x country co-efficient

Mobility€500 per month x country co-efficient (no family)€800 per month x country co-efficient (with family)

Living + mobility allowance = annual salary

Living & mobility allowances cover TOTAL salary costs (includes employers social security contribution)

Living & Mobility Allowance (A)

Country Co-efficient Living Allowance

Mobility Allowance

Total

UK 1.092 €37,674 €546 €873.60

€44226 €48157.20

Germany 1.015 €35,017.50 €507.50 €812

€41107.50 €44761.50

Finland 1.12 €38,640 €560 €896

€45360 €49392

Slovenia 0.808 €27,876 €404 €646.40

€32724 €35632.80

Italy 1.039 €35,845.50 €519.50 €831.20

€42079.50 €45819.90

France 1.044 €36,018 €522 €835.20

€42282 €46040.40

Netherlands 1.012 €34,914 €506 €809.60

€40986 €44629.20

Living & Mobility Allowance (A)

Travel Allowance (B)• Depends on the distance, as the crow flies, between

place of residence of the researcher and the host organisation (ie how far they have moved)– If the researcher has moved in the last 12 months the

location of origin is the capital city of the country of his/her nationality

• NOT for travel to conferences/meetings• Paid directly to the fellow (should not be taxed)• No receipts or explanation of how the money is spent

are required• An annual allowance for each 12 month period (paid in

month 1, 13, 25)

Travel Allowance (B)

Career Exploratory Allowance (C)

• Payment of €2000 • Paid once the fellow has been in post for 12

months• Paid directly to the fellow (should not be

taxed)• No receipts/explanation of how the funds are

spent is required

Participation expenses of eligible researchers (D)

• €600 per researcher month, managed by the host institution– Consumables– Travel to conferences/meeting– Registration at meetings– Small, necessary equipment

Research/training/ transfer of knowledge (E)

• €600 per researcher month, managed by the host organisation– Execution of the training project• Publication of vacancies• Training activities• Teaching material

– Co-ordination between partners• Travel to CLOSTNET meetings• Secondments of researchers

Organisation of international conferences, workshops and events (F)

• €300 per external researcher (external = people from outside the participating organisations)– Organisational expenses (keynote speakers etc

etc)– Participation fees

Management (G)

• Managed by Nottingham University– Implementation of the project– Report preparation– Audit certificates (Certificate on Financial

Statements) >€375,000 • All partners, except Zavod

Overheads (H)

• 10% of columns A-G

General Finance

• Can not claim VAT (includes VAT on travel expenses)

• Exchange rate is either– Rate on the day costs were incurred– Rate applicable on the first day of the month

following the end of reporting period

• Use European Central Bank rate

ReportingReport 12

monthsMid-term review

24 months

36 months

48 months

After final payment

Progress report

X X X

Periodic report

X X

Form C X X

Summary Financial

report

X X

CFS X X

Final report X

Distribution report

X

Register to ECAS/SESAM

http://webgate.ec.europa.eu/sesam/index.do

Project number 237942