www.cleartrial.com

ClearTrial: Your Partner for Greater

Efficiency in Clinical Operations and

Outsourcing

Fast & Easy Proposal

Development

Maximized Margin

ContributionCost Control

Fast & Easy Creation

of Detailed RFPs

Improved Project

Status Tracking

Cash-neutral

Payment Schedules

Reduced Change Orders

& Fast Reforecasting

Flexibility to Support All

Outsourcing Models

Detailed Plans for Internal & Supplier

Resources & Responsibilities

Streamlined Negotiations &

Contract Closure

Strategic Collaboration

Fast & Accurate

Cost Accruals

Steps to Clinical Operations & Outsourcing Efficiency

• Common platform to execute cost and risk-sharing

strategies

• Activity-based costing methodology provides fast, accurate

planning

• Single source of data delivers consistency and enables better

communications

• Shared, task-based performance metrics offer common

language for measuring performance

• 3rd-party industry intelligence for costs and resource demand

provides “neutral ground” putting focus on value and

relationships

Strategic Collaboration

• Accurate FTE forecasts streamline study planning and

execution

• Responsibilities report clearly defines who is doing what

• By task

• By location

• By provider (incl sponsor responsibilities)

Detailed Plans for Internal & Supplier Resources and

Responsibilities

Resource Demand by Date Report

• 3rd-party, neutral industry intelligence on hours and costs

allows focus on clinical assumptions and study

achievability

• Detailed clinical, cost, and resource documentation for

generating comprehensive RFPs and obtaining consistent

bid responses

• Milestone payment schedules and cash flow charts enable

easier negotiation of payment terms

• Ability to store preferred provider billing rates focuses

negotiations on hours

Streamlined Negotiations & Contract Closure

Cash Flow Chart

• Customizable milestone payment schedule allows

development of cash-neutral payment schedule based on

• Visibility to a service provider’s monthly cost for tasks

assigned to them

• Ability to roll up, by service provider (for multiple service

providers), their total costs over time

• Knowledge of the milestones on which payments will be

made

• Knowledge of the payment terms (i.e. net 30, net 60 etc.)

• Cash flow chart provides visibility to easily make

adjustments

Cash-neutral Payment Schedules

Customize Milestone Payments

• Ability to make global and task-level assignments by

service provider and location provides easy support for

• Full-service outsourcing

• Geographically aligned outsourcing

• Functional Service Provider outsourcing

• Hybrid models (sponsor/service provider shared)

• Staff augmentation/contractors

Flexibility to Support All Outsourcing Models

Task Assignments

• Quickly and easily manage change orders by

• Automatically generating detailed documentation for unit

costs, scope, responsibilities and milestones

• Leveraging a consistent platform for negotiating change

orders

• Easily identifying subtle or hidden effects of changes to the

study approach

• Unique clinical reforecasting functionality provides visibility

to the impact of operational adjustments before they are

implemented

Reduced Change Orders & Fast Reforecasting

Clinical Assumptions Report

• Consistent, repeatable process showing accrued liability,

integrated with the financial forecast

• Automatically calculate cost accruals based on actual work

performed

• Get accurate accruals updates when projects change

• Achieve greater accuracy from unit-based costs, leveraging

study assumptions and ClearTrial’s industry intelligence

Fast & Accurate Cost Accruals

Accrual Report

• Dashboard view of studies that are underway, with early

warnings to budget overruns and underperforming projects

• Easily compare planned against actual progress

• Quickly obtain schedule and cost performance as well as

percent complete

• Get detailed analyses of project trends, including time to

complete and estimated cost at complete

• Identify projects that are at risk, even when other

performance criteria are within tolerance

• Rapidly drill down to the task level to pinpoint root causes

for project variances

Improved Project Status Tracking

Project Status Dashboard

• Negotiate the most cost-effective, achievable study with

service providers

• 3rd-party industry intelligence provides independent

comparison for bid costs, resource, and timeline forecasts

• Assumptions Report ensures that bids match the study

requirements

• Fixed Unit Price Report helps identify proposal items that are

outside of standard ranges

• Detailed, task-level Responsibilities Report clarifies roles and

responsibilities to minimize change orders

Cost Control for Sponsors

Fixed Unit Price Report

• ClearTrial RFP capabilities

• Automatically generate and update detailed RFP documents

that reflect your clinical assumptions

• Create multiple study scenarios for generating RFPs that

reflect your objectives

• Ensure that your requirements and key milestones are

reflected in bids

• Develop bid grids for an apple-to-apples comparison of

vendor proposals without re-keying data

• Build more accurate RFPs based on activity-based resource

planning

• Obtain greater consistency in bids from different providers

Fast & Easy Creation of Detailed RFPs

Responsibilities Report

• Control internal costs and maximize margins by

• Conducting fast and accurate study costing with 3rd-party

industry intelligence

• Generating detailed monthly budgets and cash flow

• Automatically generating accruals forecasts based on when

work will be performed

• Obtaining detailed supporting documentation for proposals as

well as change orders

• Gaining visibility to staffing requirements over the life of the

study

Maximized Margin Contribution for Service Providers

Monthly Budget Report

• Accelerate proposal development and turnaround time

• Develop multiple proposals without adding non-billable hours

• Get 3rd-party market intelligence on hours and costs for over

150 therapeutic indications

• Engage prospects earlier with collaborative scenario planning

• Get a single, secure repository for sharing standard operating

practices, client rate cards and more across your global team

• Allow more people in your organization to accurately,

quickly, and consistently cost studies

• Gain visibility to staffing requirements over the life of the

study

• Obtain country-dependent billing rates and cost drivers

Fast & Easy Proposal Development

Comparing Different Proposal Scenarios