clearing parcels for construction: relocation and … · 2018. 11. 9. · possession vs. clear for...
TRANSCRIPT
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CLEARING PARCELS FOR CONSTRUCTION: RELOCATIONAND DEMO NEEDS
Doug Stutzman, ROW-DIVMelissa Sevilla, ROW-DIVGreg Polasek, ROW-DIV
October 17, 2018
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Agenda
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Safety Minute
Relocation
Demolition
Clearing Right of Way for Utility Relocations
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Safety Minute
Personal Protective Equipment (PPE)
Hard Hat
ANSI Shirt
Steel Toe Boots
Safety Glasses/Goggles
Ear Plugs
Gloves
Sunscreen
Insect Spray
Breathing Mask
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Possession vs. Clear for Construction
Possession
Acquire parcel by deed, Special Commissioner Award or Possession and Use Agreement (PUA)
PUA is a new strategy being utilized to reduce the timeline by allowing the department to use the property for utility relocations and construction
Possession does not always mean that we are ready to work on the parcel
Clear for Construction
All work complete on parcel (e.g., Relocation and Demo)
Shovel Ready
Ready to Let (RTL) definition
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Relocation
Uniform Relocation Assistance and Real Property Acquisition Polices Act of 1970
Federal law where rules and regulations are followed when it comes to providing relocation payments and advisory assistance for displacees who are displaced by highway construction
Displacees are given at least thirty (30) days to vacate property after possession
Displacees sign Release of Property relinquishing all right to property, real or personal left on the site and hand over keys to department
Department secures property
Department can post signs to notify public that property belongs to the State of Texas and violators will be prosecuted
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Demolition
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FM 457 Proposed Corkscrew BridgeSargent, TX
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Existing Swing Bridge
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Acquisition Area
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Demo 2-Story Residential Structure
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Demo 2-Story Residential Structure
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Demo Well House and Plug Water Well
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Prior to Demo
Asbestos Testing
ROW Project Delivery issues Purchase Order
Asbestos Inspection Report
Time (Approximately 2 weeks) to inspection site and prepare report
No asbestos-containing building materials found in well house
Residential structure found to have asbestos-containing building materials
Asbestos Abatement Specification Report
Time (Approximately 2 - 4 weeks) to prepare scope of work for removal of asbestos-containing building materials in residential structure
10-Day Notification
Texas Department of State Health Services notification required prior to any demolition or asbestos abatement
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Asbestos Inspection Report (Well House)
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Asbestos Inspection Report (Residential Structure)
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Asbestos Inspection Diagram
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Asbestos Abatement Specification Report
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Scope of Work for Asbestos Abatement
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2-Story Residential Structure Demolition Completed
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Progress of Demolition (Well House)
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Progress of Demolition (Well House)
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Well House Demolition Completed and Water Well Secured
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Plugging Report
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Demo Time Needed and Costs
2-Story Residential Structure
Time (Approximately 4 weeks) for removal of asbestos-containing building materials and demolition
Abatement and Demolition Cost ($17,828.00)
Well House and Water Well
Time (Approximately 2 weeks) to demolish well house and plug 500 foot water well
Demolition Cost of Well House ($6,564.00)
Cost to Plug Water Well ($10,500.00)
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Clearing Right of Way for Utility Relocations Memo
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Purpose of Memo
TxDOT implemented business process improvements of acquiring right of way early enough to allow utilities a years’ time to relocate prior to letting.
This has resulted in the need for Districts to be able to clear brush and trees from the right of way so utilities can be timely relocated.
To support the action ROW procured 8 demolition and disposal contracts totaling $42 million to remove brush and trees from the ROW for utilities to help the project meet the ‘Ready to Let’ definition.
Benefit to TxDOT is for expediting the utility relocation for utilities in the ROW under a Utility Installation Request (UIR) or Permit.
If there is no benefit to TxDOT, cost of clearing the ROW is reimbursable to the utility company if the utility adjustment is eligible for reimbursement.
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Stakeholders and Scoping Meeting
Stakeholders
ROW Project Delivery Project Manager
District Project Engineer
District Utility Coordinator
District Environmental Specialist
District Surveyor
Demolition Contractor
Scoping Meeting
ROW Project Delivery and District determine scope of work prior to clearing work being done
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Tailgate Meeting
Separated clearing vegetation into its own PO line item Miscellaneous debris removal, i.e., trash, trees, shrubs, above ground pools, etc. Does not include debris as a result of demolition
Currently included in line item 1 for clearing right of way parcel(s) services
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Roles and Responsibilities of Stakeholders
ROW Project Delivery Project Manager
Manage and Oversee clearing work being done
District Utility Coordinator
Identify Clearing Limits
District Environmental Specialist
Identify Avoidance Areas
Securing Areas with Fencing
District Surveyor
Locating set Monuments along proposed right of way line
Staking proposed right of way line as needed
Demolition Contractor
Securing Avoidance Areas with Fencing
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Avoidance Area Map
Separated clearing vegetation into its own PO line item Miscellaneous debris removal, i.e., trash, trees, shrubs, above ground pools, etc. Does not include debris as a result of demolition
Currently included in line item 1 for clearing right of way parcel(s) services
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Avoidance Area Map
Separated clearing vegetation into its own PO line item Miscellaneous debris removal, i.e., trash, trees, shrubs, above ground pools, etc. Does not include debris as a result of demolition
Currently included in line item 1 for clearing right of way parcel(s) services
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Prior to Clearing Right of Way
Notify Landowners and/or Tenants to replace fence along proposed right of way line in order to secure livestock
Provide demolition contractor property owner contact information
Provide demolition contractor local utility company contact information
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Marking Tree
Separated clearing vegetation into its own PO line item Miscellaneous debris removal, i.e., trash, trees, shrubs, above ground pools, etc. Does not include debris as a result of demolition
Currently included in line item 1 for clearing right of way parcel(s) services
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Bird Eggs
Separated clearing vegetation into its own PO line item Miscellaneous debris removal, i.e., trash, trees, shrubs, above ground pools, etc. Does not include debris as a result of demolition
Currently included in line item 1 for clearing right of way parcel(s) services
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Unexpected Delays affecting Project Schedule
Migratory Birds
Animal Rehabilitation or Texas AgriLife contacted to assist with relocation of eggs
Wait for eggs to hatch
Mama bird and babies will hopefully leave nest on their own.
Unmarked Graves
Cease Demolition Process
TxDOT Archaeology team contacted to perform an onsite full inspection
Cattle Getting Loose on Highway
Broken Water Lines
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Barko 930 Mulcher
Separated clearing vegetation into its own PO line item Miscellaneous debris removal, i.e., trash, trees, shrubs, above ground pools, etc. Does not include debris as a result of demolition
Currently included in line item 1 for clearing right of way parcel(s) services
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Clearing Video
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Clearing Completed
Separated clearing vegetation into its own PO line item Miscellaneous debris removal, i.e., trash, trees, shrubs, above ground pools, etc. Does not include debris as a result of demolition
Currently included in line item 1 for clearing right of way parcel(s) services
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Clearing Completed
Separated clearing vegetation into its own PO line item Miscellaneous debris removal, i.e., trash, trees, shrubs, above ground pools, etc. Does not include debris as a result of demolition
Currently included in line item 1 for clearing right of way parcel(s) services
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Post Clearing, Clearing Time Needed and Cost
Revisit site with stakeholders especially utility coordinator and environmental specialist to ensure all clearing has been completed
Time (Approximately 4 – 5 months) to clear 4.7 miles of right of way
Clearing Cost ($337,750.00)
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Summary
Advanced planning with ROW Project Delivery and District on upcoming projects.
– Cost for demo and clearing the right of way needs to be considered when estimating the costs associated with a project
– Allow time for relocation and/or demo in project schedule
– Availability of ROW Clearing Contracts
Worst-Case Scenario with relocation and demo on project
TxDOT’s success is measured by scheduling and delivering RTL projects
Goal to drive on road 1 day quicker
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Thank You!
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