Clean Yellow Fleets for Blue Skies

WRAP Workshop1/27/2005

Overview

Clean Air Fleets – “Decentralized” Program Allows fleet operators to submit applications to

RAQC and purchase fuel and hardware to their specifications

Clean Yellow Fleets for Blue Skies – “Centralized” Program

RFP process allows districts to purchase fuel and hardware from selected vendor(s)

Clean Air Fleets Overview

“Decentralized” program RAQC provided funding, fleets secured

equipment, and fuel $95,000 total funding

DOCs, engine preheat systems, biodiesel fuel (B20)

DOCs must be on EPA’s Verified Technology List Public and private HDDV fleets eligible (20%

private match and no public match)

CAF Lessons Learned

Small program provided critical experience for larger project

Introduced stakeholders and developed processes

Resource needs for decentralized program are higher

One-on-One outreach Management & administration Installation inspections are required for every

equipment installation in decentralized program

CAF Lessons Learned – Cont.

Price control is difficult in decentralized program (range $750 - $2,000)

Private sector interested in fuel but not equipment

Public sector interested in fuel and retrofit equipment

Introduction to Clean Yellow Fleets for Blue Skies

During initial survey RAQC was introduced to MATES group by one school district

Participating districts from MATES include: Adams 12 Adams 14 Adams 50 Aurora Boulder Cherry Creek Colo. Springs 11 Colo. Springs 20

Denver Douglas Englewood Jefferson Littleton Mapleton St. Vrain Thompson

Grant Funding

Funding Amount

EPA Clean School Bus U.S.A. Grant $400,000

Congestion Mitigation/Air Quality Grant

$950,000

Total $1,350,000

Equipment Budget

Oxidation Catalysts $650,000

Engine Preheat Systems $450,000

Biodiesel Fuel $200,000

Total $1,300,000

Equipment/Fuel Purchase Process

Vendor workshop February 13, 2004 Forum to present and display different types of

fuels and technology 14 vendors in attendance 16 school districts in attendance

Forum for districts to ask questions about technology and fuel

Increased everybody’s understanding and awareness of the process

RFP Process

Used Denver Public Schools’ contracting process DPS developed three RFPs for fuel, DOCs, and

preheat systems Developed a scoring committee with all districts

represented One vendor selected by evaluation committee to

provide both DOCs and preheats: ISS using Donaldson and Wabasto technologies

DPS cancelled biodiesel bid Each district will bid out own fuel

based on guidelines

RFP Benefits

Reduced pricing through RFP process: Secured DOCs $750 uninstalled, $830 installed

per unit Estimated price $1,200 prior to RFP

Secured Engine preheat systems at $1,245 on low end per unit Estimated price $1,500 prior to RFP

Better understanding of equipment, fuel and vendors

Lessons Learned

Need leader(s) at the fleet level RAQC able to leverage resources more effectively

with 16 fleets Management resource requirements similar to

CAF program Still requires continuous outreach and education

Some difficulty in managing large group of schools

Districts have different needs RFP process involved too many districts Districts are married to their fuel providers

Lessons Learned – Cont.

Price control allows for more cost-effective program

Gained a better understanding of the technology and fuel – this is critical

Pre-1991 MY buses present some problems since there is no verified technology for them

Public sector more open to efforts

Contact Information

Steve McCannonProgram ManagerRegional Air Quality Council(303) 629-5450 x230

Sara O’KeefeProgram ManagerRegional Air Quality Council(303) 629-5450 x220