clean vehicles & services procurement in practice

#eMSF2016@eMobilityForum

4th E-MOBILITY STAKEHOLDER FORUM

Clean Vehicles & Services

Procurement in Practice

Public tender structure – selectedcriteria and conditions

Brussels, 25th & 26th May 2016

Janusz Bosakirski MZA Warsaw

4th E-MOBILITY STAKEHOLDER FORUM - Brussels, May 25 – 26, 2016

o Tender structure - content

o Tender evaluation criteria

o Quality requirements

o Service requirements

o Performance requirements

o Road test procedure for BEB

o Brainstorming objectives


Agenda

4

Based on his own experience, taking into account the

recommendations of UITP, MZA Ltd has prepared

specifications for an open public tender for:

Delivery of 10 pcs, brand new, electric city buses

Tender n#: 2/NT/WM/14

CPV code: 34121100-2;

34121400-5


5

UITP Tender Structure -

content

The tender document should

contain the following distinct

structure, in detail accepted by

the operator and the vehicle

manufacturer


6


criteria


7

„The second edition of the UITP

recommendations, given in this document, is the

outcome of a joint analysis between operators,

manufacturers and organising authorities,

carried out under the supervision of UITP.”

„Nothing in these recommendations can

supersede EU directives, local laws, local

agreements or protocols (see also Annex III for

references to the most important European laws).

Both suppliers and purchasers retain full freedom

whether to follow the recommendations or not.”


foreword


The criteria and weights:

Total offer price (*) - 90,0 %

Technical parameters - 08,0 % 0

Ecology - 02,0 %

(*) this value is typically 70 – 80%

MZA OPEN TENDER – evaluation criteria


MZA OPEN TENDER – evaluation criteria

The criteria and weights:

Technical parameters - 8%

- a driver closed-cab 1%

- the windscreen divided into 3 parts 1%

- sheating of the side walls vertically split along

the entire length of the strip of windows 1%

- made a complete corrosion protection 1%

- homologation of non-flammability of materials

used for bus interior 1%

- energy of batteries 250 kWh 2% (200kWh = 0%)

- AC for CO2,with heat pump function 1%

Ecology – consumption of electric energy(*) - 02% 02%(*) at that time there were no procedures for measuring consumption of electricity


MZA OPEN TENDER – warranty conditions

WARRANTIES of QUALITY:

- „Bumper to bumper” 300.000 km / 3 years, whichever occurs first,

- Main structure and chassis (defects / corrosion) - 10 years

- On lacquer - 5 years

- For corrosion protection of chassis - 5 years

- Perforation elements of outer sheats - 7 years,

- All internal electronics (computers. LCD, CCTV etc.) - 5 years

- For traction batteries - energy capacity at least 80% - 10 years

- On battery chargers - 3 years.



WARRANTIES of DELIVERY - PENALTIES:

for withdrawal from the Contract by the Contractor

…..- 10% of the total gross value of the Contract;

for the delay in delivery of buses, in the amount of:

- 1’000 PLN for each of the first 14 days of delay

- 2’000 PLN for each of the 15 to 30 day delay

- 5’000 PLN for 31 day and each subsequent day of delay,

for delay in delivery of electronic devices or bus for test purpose in

the amount of 1’000 PLN for each day of delay,

for the delay in the delivery of documentation in the amount of

50’000 PLN



EXPLOITATION GUARANTEES & PENALTIES:

for rate of technical availability less than 80% - penalty is

…..3’329.13 PLN per day and the bus out of order;

for not delivered substitute bus (in case of mass defects at

…..least 10% of fleet) penalty is 3’329.13 PLN per day and the

…..bus.



SERVICE GUARANTEES - Warranty:


guarantee the delivery of spare parts and materials not later

…than within 2 working days,

guarantee organise a deposit

….warehouse of spare parts and

….materials active in continuous

operation (7/24),

guarantee of repair within 5 working days from the date of

…notification (10 days only for requiring repair of assy / unit).


SERVICE GUARANTEES - PENALTIES:

in the case of exceeding the agreed deadline of delivery of requested

spare part - penalty is 3’329.13 PLN per part and day(s) of delay

in the case of exceeding the agreed deadline

of repair, maintenance or service - penalty is

3’329.13 PLN per day and the bus out of order;

in the case of unsuccessful warranty

repair - penalty is 5’548.56 PLN per day

and the bus out of order


MZA OPEN TENDER – offer

OFFER - the subject and prices:

„We offer the contract execution, in whole accepting the terms and conditions

specified / defined in the Terms of Tender, for a total gross price: ...... .........

PLN (in words ..................... .... PLN);

Description UnitsNet price

[PLN]

VAT

[PLN]

Gross price

[PLN]

the unit price of the bus 10

unit price of basic charger

unit price of quick charger

unit price of dual function charger

the total value of the contract,

i.e. buses and chargers togethertotal


MZA OPEN TENDER - results

The firts electric buses in Warsaw

We received two valid offer from the companies:

BYD Europe and Solaris Bus & Coach S.A.

As a result of, a rather complicated, procedure (appeal, cancellation,

appeal and court) was selected the offer of Solaris.

In 2015, MZA Ltd. signed the Contract for the delivery of 10 electric

buses made by SOLARIS

4th E-MOBILITY STAKEHOLDER FORUM - Brussels, May, 25 – 26, 2016

MZA ROAD TEST procedure

The performed test program of

„Energy consumption of

electrical driven regular buses”,

consisted of a combination of

existng UITP SORT guidelines

and developed for this test own

procedures.

as a way to verify the declared of energy consumption


UITP SORT 2 CYCLES - details


Energy measurment in

Solaris Urbino E12


Ec – the total electrical energy consumed by the bus is the sum of

the power collect from the battery Ez and the energy Eo a

regenerating during the recuperation process was calculated

according to the formula:

Ec = Ez + η * Eo

where:

Ez - electric energy collect from the battery [VAs];

Eo - regenerative electric energy fed back into the battery [VAs];

η - energy efficiency of battery charging, the value specified by

the manufacturer of the battery, if data is missing, the value of

80% is taking into account, and this information is giving in the

test report.

Measurement of electric energy

- approved calculating formulas


Test results

The electricity consumption at the distance of 100 km

Base cycle – SORT 2 Eb = 86,3 [kWh/100km]

Declared value 84,0 [kWh/100km]

Calculated parameters of base cycles

Base cycleAverage

distance [m]Average time [s]

Average

speed [km/h]

SORT 2 919,57 178,56 18,58

MZA ROAD TEST procedure


how buyer has to enforce its

…..requirements from the seller

- functionality

- quality

- good price

how buyer has to protect its

…..interest in the concluded contract

- penalties

Brainstorming objectives


whether it is the balance of

….„power” between the buyer and the

….seller

if the buyer has sufficient

….professional support from.„outside” -

….who should support him:

- EU organisations

- UITP

- manufacturers

- …



Do we know what is the

key to success?



… info, info, and yet more info …

For the preparation of the presentation, been used

MZA own materials, as well as those presented by

manufacturers or project authors at conferences and

official meetings as well as on websites.

I do hope not missed any entity.

All the authors thank you for the opportunity to use

these materials.



Thank you

+ 48 22 568 79 36

+ 48 660 668 569

[email protected]

[email protected]

http://www.mza.waw.pl/


Janusz BosakirskiWarsaw Municipal Bus Co. Ltd.

Member of the UITP Bus Committee

http://www.mza.waw.pl/



cleaner air:3 ways to purchase or procure it

Jos Streng, City of Rotterdam

Look at trips made and corresponding emissions caused by:

1. The fleet of duty vehicles you buy2. The transport services you buy3. Delivery of goods and services you buy

and realize that, as a buyer, you can influence all of these.

3 ways to clear the air

The fleet of duty vehicles you buy(and operate!)

o Number of vehicles, locations and categorieso Mileage and fuel consumptiono Best Driver Game (energy & emission awareness)o Fleet Management Systemo Electrificationo Towards TaaS

Examples

o Rotterdam Tests Electric Drivingo Personal Protection Itemso Case study postal services

Daily distance histograms 2010-2011Light duty vans – 60% can be electrified

Kilometers per average weekday

Rotterdam Region

Passenger cars 13,0 million 21,0 miljoen

Vans/trucks 1,5 million 2,5 miljoen

kilometers per year

Passenger cars 4.400 millon 6.900 miljoen

Vans-trucks 500 million 800 miljoen

Road length (excluding residential)

Rotterdam Region

1200 km 2600 km

The transport services you buy

o Social Transport

o Taxi Services

o Moving

Examples

o Amsterdam Taxi Covenant

o Rotterdam Social TransportCompetitive dialogue: suppliers surpass expectationson percentage of emission free trips

o Amsterdam moving services contract

Delivery of goods&services you buy

o Transport and delivery intensive goodso Frequent delivererso 7SqE (and other inner city areas)o Procurement policyo Promoting Low Footprint Purchasing and Procurement

Examples

o Rotterdam Flowers and Gifts Contracto Quantifying delivery related emission in

Sustainability Certificates - Ecostarso 7 Square Endeavour spatial clustering

A Joint Forum for buses, trucks, vans and cars only makessense if we discuss what unites us (and what divides us)

o If we compete for the same financial resources…….…..let’s coordinate our appeals

o If we are trying to speed up development (and pull downprices) of the same technology (or components)……………..let’s coordinate our efforts

One more thing on energy efficiency


Thank you

Jos [email protected]

+31 6 51890672

4th European Electromobility

Stakeholder Forum

Brussels 2016

Clean Vehicles &

Services

Procurement in

Practice

Tim Anderson

Energy Saving Trust

I-CVUE

I-C…who?

A broad consortium of organisations:

1. Project coordination

2. Fleet mentoring

3. Analysis of European boundary

conditions

4. Online tool for fleets and policy

makers

5. Evaluation and monitoring

6. Communications

6 Work packages, 1 goal

Inform

Mentor

Communicate

Advise

1000 more EVs

Fleet Mentoring

The journey:

2

1

3

4

1 2

34

Fleet Mentoring

Mentoring Model

Bridging the chasm

Fleet Mentoring

Building the case for procurement

0203

01

• Vehicle profiles / duty cycles that appear to work

• Vehicles where there is an appropriate alternative

Identify the vehicle opportunity

• Carry out whole life cost analysis vs ICE

• Factor in grants and tax benefits

Understand the costs & benefits • Ensure drivers are

educated, informed and enthusiastic!

• Consider specific efficient driver training to improve range

Driver acceptance

• How and where to re-charge

• Duty cycle and route optimisation

Operational considerations

04

1. Analyse vehicle duty cycles –

mileage, utilisation, storage, rest

periods

2. Match vehicles to meet business

requirements

3. Consider organisation culture and

policies

4. Anticipate the pitfalls – right vehicle

for the job

Fleet Mentoring

01 Identify the vehicle opportunity

Fleet mentoring

02 Understand the costs

Source: Go Ultra Low Fleet Guide 2016

Fleet mentoring

Understand the benefits02

Source: Go Ultra Low Fleet Guide 2016

Fleet mentoring

Operational considerations03

1. How and where will vehicles be

recharged? (depot, home, public)

2. Determine charging requirements: rapid,

fast, slow

3. Examine route optimisation

4. Use of telematics to optimise duty cycles

and efficiency

5. Financing vehicles – outright purchase

or lease?

Fleet mentoring

Driver acceptance04

1. Consider incentives beyond tax

2. Ensure a positive driver experience

3. Provide EV driver training to

minimise range anxiety

4. Obtain regular feedback from

drivers

5. Ensure expectations are managed

e.g. PHEVs for high mileage driving

For more information:

Tim Anderson

Work Package Leader WP2

++44 7507 786448

[email protected]



Electrification of public transport

Ulf Gustafsson

With the help of electric

propulsion we can..

reduce CO2 emissions and at the same time improve

energy efficiency

improve the air quality

reduce disturbing noise from traffic.

attract new passengers for public transport.

build affordable public transport

be an important tool when cities want to increasedensity

Market uptake. Example Sweden

87 % of the public procured buses In Sweden are using renewable fuelsSource: Sveriges bussföretag

Facilitators in Sweden.

This has been made possible of two reasons PTA´s in Sweden has a strong commitment to use fossil free fuels

Fossil free fuels has significant tax reductions.

0

2.000

4.000

6.000

8.000

10.000

12.000

14.000

16.000

18.000

20.000

Diesel Biogas HVO Hybrid ,HVO

Plug-in,HVO

Full Electric

Ta

x r

eli

ef €

/bu

s/y

ea

r

Energy tax Carbondioxide tax

Based on

Energy consumption 46 kWh/10 Km

Driving distance 60 000 Km/yearTo promote the market for

electric buses, the Swedish

government has decided to

introduce a grant for

electric buses.

Details not decided

EU Directive

EU Directive 2009/33/EC, (option3) is representing an excellent tool for “the promotion of clean and energy-efficient road transport vehicles”

The costs for noise is not included in the directive.

Volvo

Hybrid

Volvo

Biogas

Volvo

Diesel

k€ 225

Electric

Particulates

Nox

CO2

Energy

-147 k€

+39 k€

-160 k€

Plug-inHybrid

-95 k€

BiogasDiesel

Sort for hybrids

and electric buses

to be resolved

City initiatives

LEZ was first introduced in Sweden 1993.

Planed new initiatives will influence the

pace of market entrance.

London, Ultra Low Emission Zone

Paris, Region Urban Travel Plan

(RATP aims for 80% electric in Paris

by 2025)

Amsterdam, City authorities plan

to have 100% battery electric buses

by 2025

Hamburg. only zero emission buses

from 2020,

Charging

The bus can be charged I a number of different ways and there are pro and cons

with all of them.

Compromises that has to be conceded:

Passenger capacity Vs. Battery weight

Driver/bus utilization Vs. Charging time

Cost for fast charging stations Vs. Battery cost

To ensure interoperability between

vehicle and chargers a number

OEM´s have agreed

an open common interface.

The agreement includes an

Automatic Conductive Charging Interface

Bus stop

It is not only about

the bus.

There is a huge

potential to

make the bus ride

more popular!

Challenge

We believe that future city buses will have electrical propulsion.

The only question is

at what pace this will

happened.

The challenge is how

the city can utilize

the advantages with

low noise and no

local exhaust

emissions?

ZeEUSHybrid buses in live traffic on line 73 i Stockholm.

Images from the royal wedding I Stockholm this summer, in witch the electric hybrid buses

was used for to transport guests.

ZeEUS. EU funded project, Coordinator UITP

Demonstrations in 10 cities

40+ companies participating

10


Thank you

clean vehicles & services procurement in practice

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