civil pcso general meeting 10-10-2014 r1

1October 2014RESTRICTEDShell Projects & Technology

Civil, Structural and Offshore PCSO

Civil Engineering Team

Monthly Meeting

10 October 2014

Chairman: Keith Mash

Secretary: Volunteer

2RESTRICTEDShell Projects & Technology

Agenda

HSSE

� Sakhalin Inspections

� Travel Requirements - Global Rules for all Staff and Contractors

� Fountain Update & Health Check

Quality

�Quality Update

� Single point of Access

Performance

� Shell People Survey Update

� IPR

�MOR

Miscellaneous

Actions and close

Shell Projects & Technology

Sakhalin Inspections

+

Travel Requirements

HSSE & GOAL ZERO

Alex Shackleton


SAFETY MOMENT – SAKHALIN INSPECTIONS

� High Risk Country, First time travel, remote location

� Totalling 6 Flights, 2 Train trips, 2 helicopter flights and numerous taxis

� Total Distance and time spent travelling; approx 21,000km, 70 Hours

� Language barrier, lack of Shell approved transport in country. High Risk

� Lack of clarity of travel mode from Yuzhno to PAB platform

� Hotel mess up in Seoul

� Offshore Location

�Minimal communication

� Limited Space

� Rectify by;

� SMS/email with Line

� Contact with CWT on all

� travel changes

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OFFSHORE PLATFORM INSPECTION

� HSSE required training for Offshore Visit

� BOSIET

� Basic Offshore Safety induction and Emergency Training – 2/3 day F2F training

� Includes safety induction, helicopter safety, sea survival, first aid, firefighting and self rescue. Survival suits for cold water and EBS usage

� HUET

� Emergency escape - Helicopter on water

� Huet Video

� SKYSCAPE

� Norwegian Escape Chute – Rapid escape

� Skyscape Video



� Piltun Astokhaskoye B – (PAB) Offshore Oil and Gas platform

� Commissioned 2007; approx 12km offshore Sakhalin Island

� Largest of the 3 platform as part of Sakhalin 2 project – 121m total height

� 70,000 barrels of Oil p/d and 2.8 million m3 of associated gas

� Located in Harsh conditions (within artic influence)

� Affected by sea Ice during winter months

� Ice pressure can amount to 30,000 tonnes!

� Topsides can move independently to the

legs to prevent damage during

earthquakes up to 8.0 on the Richter

scale (1 in 3000 years)

� Topsides approx 28,000 tonnes

� Capable of supporting 100 Permanent

and 40 temporary staff in all weather

conditions



� Inspection activities involved;

� Visual inspection on Drilling Module, Flareboom and all piping supports for

GAS system, Utilities, Safety systems and Oil Systems

� Involved following lines around the entire platform (70m x 70m) across 5+

levels and included lots of climbing of stairs and Ladders

� Required permits for multiple areas (Camera) and involved ingress to all

areas of the platform. General condition was good!

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8

� Significant small corrosion and paint degradation, however mostly non-critical.

Seawater intake and drilling module significantly effected.

�Open areas, ice/snow build up/lots of rain.

� Areas underneath non-insulated pipelines

� Painting application limited by humidity/temp

� Constant painting campaigns

�Over 1000 supports inspected!

� 12hr shifts/Room Sharing/Excellent food!

� Cold, often windy/wet/bad access in areas

9RESTRICTEDShell Projects & TechnologyShell Projects & Technology 9

TRAVEL POLICY

Global Rules for all Staff and

Contractors


TRAVEL POLICY – OVERSEAS TRAVEL

� Travel Risk Assessment (TRA) and Journey Management Plan (JMP)

� TRA is REQUIRED when travel is to a country for the first time OR if it is a HIGH risk

Country; Applicable to all Staff and Contractors

Poland? Andorra? Martinique? Hong Kong?

UAE? Vatican City? South Africa? Malta?

Guadeloupe? Russia? Iceland? Oman?

� JMP is REQUIRED when the road transport portion is longer than 4.5 hours OR in a high

risk environment; Applicable to Staff and Contractors

Internal travel within Nigerian Delta? Car travel to Penis Refinery from Den Hague?

Car travel between Hotel In KB (Brunei) to BLNG? Travel from Basrah airport to Office?

� TRAs/JMPs MUST be approved by Line Manager and uploaded PRIOR to travel;

� TRA UPLOAD LOCATION

� Examples and Templates for TRAs and JMPs

� If in Doubt Use the JMP Assessment Tool!



� List of High Risk Countries;

� Before travel ALWAYS check the following links;

�Go to Travel Alert Website for latest updates for each country

� Check Country Travel Briefs for Health, Safety and Security Risks

� Research Road Safety Information

and Personal Health whilst on various modes

of travel

� High Risk countries include all countries

that are NOT Group A Listed

Global Shell Travel HSSE Homepage

SHELL GLOBAL TRAVEL POLICY



� Always follow the lifesaving rules. If unable to utilise Shell approved vendors

(Taxi, Ferry, Hotel) It is YOUR responsibility to intervene in unsafe situations.

� Example; A taxi driver is speeding, talking on Mobile, not wearing their

seatbelt and does not speak much English. What would you do?

� Remember! Better to be late/miss the meeting due to intervention in unsafe

circumstances than to risk an accident!

Life Saving Rules – Applicable to Travel


Huib Van Everdingen

FOUNTAIN UPDATE & HEALTH CHECK

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INSIGHT BROWSER PROGRESS

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SeptemberAugust October

4 red / 4 orange 2 red / 3 orange 0 red / 7 orange


INSIGHT BROWSER UPDATE FLOOR WARDEN

15Footer

Q: What are the steps required for

Shell staff members to update floor

warden in Insight Browser.

A: Update desk location in HR Online

Q: What are the steps required for

Contractor staff members to update

floor warden in Insight Browser.

A: Go through this process


INSIGHT BROWSER – SMILEY METRICS

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Empl

oyee

/Con

trac

tor

Shel

l Em

ploy

ee

Indi

vidu

al

Supe

rvis

or

HSS

E Pa

sspo

rt H

olde

r

Tech

nica

l Aut

hori

ty

Cont

ract

Hol

der

Com

pute

r U

ser

Busi

ness

Tra

velle

rKeith Mash

Bhattacharya, Nilanjana

Bhusari, Nilesh �

Ho, Woh Lin

Janardhanan, Suraj

Lal, Anant �

Maheshwari, Naman �

Narang, Chandan

Sarathi, Partha �

Chilukuri, Ajit Krishna

Dube, Rajesh �

Jain, Shikha

Kadayam, Viswanath

Mathews, Mithin �

Meshram, Abhijeet

Singh, Himanshu

Shackleton, Alex

Van Everdingen, Huib �


QUALITY & CI

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QUALITY UPDATE

� Quality Focal Point and Records Management Handover

� Alex handover to Nilanjana ongoing

� Dummy audits required to facilitate handover (3 number by year end)

� Suraj/Partha to attend

� PCSO had no OFI/major findings

� Self assessment Competency Matrix to be circulated for updating

� Interview/discussions to confirm gaps

� Upcoming Quality Training – Approval Required

� Project Quality Fundamentals – 1 day F2F

� 15/16/18 December 2014 (All Staff to Enrol)

� Search; Project Quality Fundamentals – India


QUALITY UPDATE

� Highlight awareness for team members for the BMS and PS08

� https://eu015-

sp.shell.com/sites/IPMS/Lists/IPMS%20Images/Standards%20and%20G

uides.htm

� https://eu002-sp.shell.com/sites/EPM/ptbms/default.aspx

— Important Links for Quality Assurance

19

Quality Team Communication (QTC).msg


CI INITIATIVE - PRE DG3 - RISK CENTERED DDP’S (DRAFT)


PERFORMANCE

SPS Status

IPR

MOR

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SHELL PEOPLE SURVEY 2014 – PCSO:

� Status of Survey – Positive response from PCSO but room to do more.

� Sensing sessions with staff complete

� Sensing sessions with TL’s complete

� Information being consolidated by HR for action/implementation

� Emerging themes

� Communication, communication, communication

� Responsiveness and decision making

� HR Policies and awareness

�Ownership and intervention (do the right thing)

�Quality

� Continuous Improvement

� Focus areas to be cascaded when complete

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PERFORMANCE - GENERAL

� Year end TE Target 76%

� To date

� 77% to date, 0.7% Missing Time + 3.3% Early Works

� Target for rebooking of Early Work 10th October

� No communications received from Staff indicating issues with Booking

� Expectation from GM is Early Works = 0% in October figures

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INDIVIDUAL PERFORMANCE REVIEW

� Resources HR Online Home > Individual Performance Review

� Brief Guide to the Individual Performance Review

� Full Guide to the Individual Performance Review

� SMART Goals document

� Diversity & Inclusion in Goal Setting and Appraisal Discussions

� IPR Timeline

� Learning Online Resources for Leadership Development

� Outcomes

� IPR Outcomes (IPRO statements)

� Pay and Performance Bonus

� HR Online Home > My Pay > Global Pay Policies

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INDIVIDUAL PERFORMANCE REVIEW

� Actions

� All Staff to provide 2-5 highlights pertaining to this years delivery.

� Suggest 1-2 slides per person.

� Bullet points concise and to the point on your contribution, the ADDED VALUE

and where YOUR input specifically influenced the outcome.

�What differentiates YOU?

� Provide a list of projects they have worked + contact details of focal point.

� They will be contacted to provide performance feedback

MOR Overview

Note the M in MoR

It’s a Big

M

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MANAGED OPEN RESOURCING - OVERVIEW

� Resources http://sww.shell.com/hr/business_hr/pt/gspm/mor/MOR_PT_main.html

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MATCHING PANELS & POST MATCHING PANEL ALLOCATION PROCESS

GUIDELINES

Matching Panels & Post Matching Panel Allocation Process

� MOR Matching Panel (MMP) guidelines consist off:

� Composition, Role and Success

� Front End Activities

� Rules

� Behaviours

� Post Matching Panel allocation process

� Useful MOR web links:

� MOR Matching Panel Guidelines

� MOR Matching Panel Members

� Overview of GSPMs

MOR Matching Panel Composition, Role

� Composition

� GDH, RDL’s (can be TA1’s) who have global/regional responsibilities

and appropriate seniority. GSPM acts as chair.

� Appropriate participation by each business (P&T, DS, UI, UA),

representing business needs (including JVs, NOCs, etc.).

� Main Role

� Select candidates for roles with an RDS –wide mindset; approve

progression of candidates to roles posted at higher than their current

SG level.

� Resolve resourcing conflicts and maximize success rate for Critical

broadcasts.

� Drive D&I considerations.

� Review Unfilled positions (focus on Critical) and Unplaced candidates,

to optimize overall resourcing outcomes.

MOR Matching Panel Front end Activities

� Panel members seek to understand: specific scope/challenges of position &

organisation.

� Panel members assure that candidates ranked (by the job holder) are

capable to deliver and that progression cases are supported by the panel.

� Panel members are aware of the candidates’ development needs (GSPM can

assist).

� Each panel member is responsible for maintaining contacts with

sites/assets/projects in the areas of the business they represent

� Job holders are responsible for ranking the candidates against business

requirements taking into account potential progressions and development

needs of the candidates.

MOR Matching Panel Critical Positions

� For Critical Positions

� Each Critical position will be ‘assigned’ by GSPM to a panel member

based on business representation

� Panel members liaise with job holders and/or HRiB on Critical

positions to fully understand business need

� Panel members identify and pro-actively shoulder tap people for

Critical positions

MOR Matching Panel Rules

� Panel members cannot delegate to other/ less senior leaders without consultation of the GSPM

� The Panel acknowledges business ranking and personal preferences as much as possible. Business priority (criticality) takes precedence over candidate preference.

� The Panel can decide to match a candidate to lower preference job, with good arguments, in order to optimize resourcing outcomes

� Progression discussion will be supported in the panel by CEP/performance/SG data provided by GSPM. The panel members will focus on competency proficiency.

� If the panel does not support a progression the GSPM will inform the Job holder and agree appropriate action

� The Panel cannot revoke or undo “‘99’s” (ie “not suitable” ) rankings but can challenge the Job holder

� Panel members cannot change criticality ranking without consultation with the business

� Panel members will destroy matching panel information no later than 2 weeks after the matching panel session or ensure that data is stored in a data privacy compliant way

MOR Matching Panel Behaviours

� The panel works with an RDS- wide mindset

� The Panel balances priorities in- and across-businesses

� Panel members understand the criticalities of the positions and strive to maximise the success rate of Critical positions

� The panel tries to maximise the overall success rate of the MOR. Critical positions take priority.

� Panel members attend matching panels as matter of priority

� Resource conflicts are pro-actively worked before, during or after the Matching panel. The GSPM leads and involves the business line where appropriate.

� Panel members will receive data on positions, ranking, preferences before and/or during the meeting. Panel members act discretely and comply with data privacy rules.

� The GDH and RDLs continuously maintain contacts with assets, projects, functions, applicants as to stay abreast of potential upcoming MOR demand/supply needs

� Panel membership & responsibilities continue throughout the year, and are not contained to the MOR panel meetings only.

MOR Matching Panel Guidelines on webhttp://sww.shell.com/hr/business_hr/pt/gspm/mor/MOR_PT_main.html

Matching panel members on webhttp://sww.shell.com/hr/business_hr/pt/gspm/mor/MOR%20matching%20panels

%20Sep%202010.html#ProjectEng

GSPMs on webhttp://sww.shell.com/hr/business_hr/pt/gspm/mor/MOR_PT_main.html

Miscellaneous

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JETTY TOPSIDES WORKSHOP 2014

� Background

� The Jetty Topsides Workshop is a bi-yearly workshop organised by Shell and

hosted by one of the Shell supported sites.

� The workshops aim is to share learnings, experience, best practice with respect

to inspection and maintenance amongst the different sites as well as from the

vendors related to these Jetty Topsides.

� The Jetty Topsides mainly include Marine Loading Arms, Fenders, QRH’s,

Berthing Aid Systems.

� Theme 2014 - Jetty Upgrades

� Change in vessel size (bigger/smaller size vessels, influencing required

berthing depth (dredging), jetty foundation, jetty expansion, additional/revised

mooring equipment, loading arm envelopes).

� Life time extension (rejuvenation/overhaul)

� Upgrade to internal/external safety & technical Standards (incl. new

developments)

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JETTY TOPSIDES WORKSHOP 2014

� Venue

�Workshop: Hilton Hotel Mumbai

� Site visit: Hazira LNG & Port

� Organizing Committee

� Bhajanpreet Singh (Hazira LNG) / Ketan Nayak (Hazira LNG)

� Kevin Laenen (PTE/ECSO) / Jos van Eekeren (PTE/ECSO)

� Huib van Everdingen (PTE/PCSO)

� PCSO representation

� Biju

�Nishant

� Abhijeet

� Huib

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AWAY DAY

� Date: 24th November 2014; Venue: JW Marriot

Theme: TEAM BUILDING

Addressing Shell People Survey ResultsThe Big Picture, Motivation, Communication

Tentative itinerary: � 8:30 am – 9:30 am: Ice – breaking with

Team iDiscoveri� Coffee Break� 10:00 am – 12:30 pm: Experiential

Activity � Lunch� 1:30 pm – 3:30 pm: Learning Style Index

Exercise � Coffee Break � 4 pm – 6 pm: Closure Activity (High

Charge Positive End) � Proceed to early Drinks and Dinner!

ACTION FROM TEAM: Please provide addresses (respond to mail)for transportation can be arranged to and fro the venue.


Feedback on meeting.

ACTIONS & CLOSE

civil pcso general meeting 10-10-2014 r1

Documents

gas platform

entire platform

pab platform hotel

time travel

helicopter safety

visual inspection

travel mode

safety systems