city of santa monica essential functions job …...work hours / hours per week shifts are typically...

City of Santa Monica Graffiti Removal Technician – February, 2015

Essential Functions Job Analysis © Shaw HR Consulting, Inc

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CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401

ESSENTIAL FUNCTIONS JOB ANALYSIS

Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift

Introduction An essential functions job analysis (EFJA) describes the classification/position and not the work of an individual person. It is a critical tool to use when determining if or how a candidate’s or employee’s work restrictions may impact the traditional physical/mental/emotional demands of the position. The EFJA assists the parties to determine where discussions relating to reasonable accommodation need to begin. It is intended to be a straightforward document providing the reader with the following: 1) core purpose for the position, 2) essential functions which are critical or fundamental to the successful performance of the position, 3) work environment and conditions where the essential functions are performed, 4) listing of skills and abilities that an individual must possess to perform the essential functions, and 5) the mental and emotional demands required to successfully perform the essential functions. EFJAs are also key documents to provide to physicians to ensure that they understand the position and can identify specific work restrictions or activities that may not be safe for an individual to perform.

JOB TITLE DEPARTMENT GRAFFITI REMOVAL TECHNICIAN PUBLIC WORKS / FACILITIES MAINTENANCE

I. Classification/Position Summary: Provides graffiti removal services to the public, private and commercial property owners.

Type of Employment Full Time; Hourly

Work Hours / Hours per Week Shifts are typically 7:00 a.m. to 4:30 p.m. or 5:00 a.m. to 2:30 p.m.; working a 9 day – 80 hours per two-week schedule

Days of the Week Monday through Friday

Overtime /Holidays Required No

Paid / Unpaid Breaks Two paid 15-minute breaks and one unpaid 30-minute meal break, taken at assigned times, although times may vary slightly depending on assignments, workload and staffing levels

Work Pace / Pressure Medium Pace / Medium Pressure

Position represented by a Collective Bargaining Agreement?

Yes; International Brotherhood of Teamsters

NOTES: N/A



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II. Essential Functions of Classification/Positions: Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The following functions have been determined to be essential only after carefully evaluating them and determining: the function is the primary reason for which the position was established; removing the function would fundamentally change the position, or eliminate the need for the position; there is a lack of qualified employees available to perform such a function; and for some functions, there are severe consequences if the position is not required to perform the function and the function requires specialized expertise. Essential Functions will be reviewed for each incumbent and the above criteria will be evaluated to ensure that a particular function remains essential for a particular candidate or employee in need of accommodation.

Essential Job Functions and Duties Actual assignment hours may vary. This document is based on 9 hours per day and 80 hours every two weeks.

# Description of Essential Function Percent of Shift / Notes

1

GRAFFITI / UNAUTHORIZED SIGNAGE REMOVAL: Removes graffiti from City, public, private and commercial properties using appropriate solvents; removes non-approved signs and posters from City property; performs other related duties, as assigned. It was clarified that incumbent typically works alone and at times in teams of two; receives work through Government Outreach email, voicemail from publicized graffiti phone line, patrolling streets and calls from City employees; removes graffiti from parks, pier, beach areas, City buildings and other structures and on outside fences of private residences; may remove from inside residence property if already working on location, the graffiti faces the public, and the resident requests the removal; work is prioritized with gang related graffiti first and then by severity; public complaints are typically addressed within 24 business hours. Incumbent is responsible for designated area of the City, but may be assigned to assist in other areas by the Lead Painter; removes graffiti with razor blades, pole scrapers or by applying graffiti removal chemicals and wiping down affected areas; may paint primer and paint over graffiti without removal. Incumbent will call an outside contractor if further removal is needed by ice blasting or pressure washing the surface. It was further clarified in interviews that incumbent assesses situation; secures the area to ensure public safety; diagnoses approach to address issue(s); prepares list of materials needed; collaborates with supervisor via phone to call in any required additional help, contractors or materials; conducts repairs until completion of assigned job location. Further clarification was given that incumbent will remove physical graffiti consisting of, but not limited to, garage sale signs, advertisements, missing pets posters, concert/festival announcements and any other unauthorized signs, posters or stickers placed on public property. Incumbent will notify authorities if graffiti is excessive and a fine will be issued to the owner of the phone number on the graffiti.

33% to 78% of the shift, concurrent with essential functions #2,3,4,5,6,7,9,10



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2

PAINTING: Paints over graffiti using appropriate paint; matches and mixes paints; determines the appropriate paint color, materials, equipment and supplies needed to complete job; performs other related duties, as assigned. It was clarified in interviews that incumbent will carry four basic colors for painting; applies primer first; mixes paints for tinting color; utilizes fandex to attempt matching structure color; may procure additional paint colors and supplies from contracted vendor; prepares area with drop cloths; ensures work site safety via coning and taping off work area; prepares painting surface with primer; paints structure utilizing paint rollers, brushes and sprayer; recycles paint no longer needed; stores paint for certain commonly vandalized facilities and structures; cleans up work site when finished painting; displays wet paint signs if in a public area.

11% to 78% of the shift, concurrent with essential functions #1,3,4,5,6,7,9

3

EQUIPMENT USAGE AND MAINTENANCE: It was clarified in interviews that incumbent uses a City-owned truck to travel to work sites; stocks truck with necessary paint brushes, rollers, sprayers, drop cloths, paint pans, basic paint colors, etc.; utilizes razor blades, pole scrapers, pressure washer and various ladders; 2 way radio / cell phone; utilizes dollies and carts as necessary to move supplies. It was further clarified in interviews that incumbent is responsible to visually inspect all equipment at the beginning and end of shift, report any required maintenance and repair needs, and ensure equipment is cleaned as necessary at the end of each shift. Incumbent also checks fluids and lights in assigned City-owned vehicles, cleans vehicle at the end of each shift; as well as maintaining appropriate gasoline levels.

Up to 94% of the shift, concurrent with all other essential functions

4

REPORTS / RECORDS / LOGS: Distributes and retrieves waivers from members of the community who submit graffiti removal request; prepares and maintains paper and electronic records of service provided; performs other related duties, as assigned. It was clarified in interviews that incumbent logs, electronically through Government Outreach, a narrative of all worked performed and time required to complete the work; documents communication with parties requesting graffiti removal; distributes and retrieves waivers for release and consent to remove graffiti on private property; completes a vehicle safety checklist each day; may prioritize and distribute work orders as directed by Supervisor; reconciles manifests and invoices of ordered supplies; accesses City-provided email; applies SDS labels and ensures visibility; keeps log of supplies used for Air Quality Management District.

8% to 17% of the shift, concurrent with essential functions 1,2,3,5,8



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5

CUSTOMER SERVICE: Organizes and conducts community neighborhood clean-up meetings; provides information to the public regarding graffiti removal services offered by the City; performs other related duties, as assigned. It was clarified in interviews that incumbent rarely organizes and conducts community neighborhood clean-up meetings, as indicated in the job description. Incumbent does interact with public by setting up booths at festivals to inform citizens of graffiti removal services and to recruit volunteers. It was further clarified that incumbent conducts meetings telephonically with concerned citizens; arranges for a time to best complete removal of graffiti; works with owners to configure paint color selection; performs a courtesy call when project is finished to those reporting the vandalism; sends out Go request from Government Outreach website to give citizens an opportunity to provide feedback and comment on graffiti removal services.

Up to 22% of the shift, concurrent with essential functions #1,2,4,7,10

6

JOB SITE / TRAFFIC SAFETY: Follows applicable safety rules and regulations; performs other related duties, as assigned. It was clarified in interviews that incumbent follows appropriate safety rules and regulations while conducting work in the City; drives safely; uses strobe light on truck when applicable or flashlight ; utilizes graffiti removal solvents approved by the City; stays alert of wind direction for painting; displays wet paint and surface caution signs; may use caution tape to delineate foot traffic. It was clarified in interviews that incumbent is responsible to follow all traffic safety rules and procedures; may set up traffic control/flow devices, using cones and/or signs as required to delineate traffic around a work site; follows applicable health and safety rules and regulations; maintains awareness of pedestrians, drivers, coworkers and others in work areas; reports all safety issues to Crew Leader. It was further clarified in interviews that incumbent is responsible for visually inspecting work site at the end of each shift to ensure proper clean-up of site and complete collection of all equipment, tools and supplies.

Zero to 12% of the shift, as needed for project support

7

COMMUNICATION / COLLABORATION: It was clarified in interviews that incumbent provides general and specific information to the citizens; may be asked to provide directions around the general area; may be asked to communicate about work order status and answer questions concerning graffiti removal; interacts with the public on a regular basis via telephone, email and in person; may assist with managing a booth at City festivals; directs concerns to supervisor; maintains positive public relations by representing the City of Santa Monica at all times in a positive manner through words, actions and appearance.

100% of the shift, concurrent with all other essential functions



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8 MEETINGS / TRAININGS: It was clarified in interviews that incumbent attends brief staff meetings each morning to assign and overview work; participates in tailgate safety meetings once per week; meets with Santa Monica citizens about graffiti removal needs and services; may attend vendor trainings, if requested by supervisor. It was further clarified in interviews that incumbent attends Trukspect safety trainings every six weeks on various subjects (i.e. safe/defensive driving, proper lifting techniques, blood borne pathogens/biohazards, tools of the trade, etc.); may complete on-line training sessions as required by supervisor.

Up to 4 hours monthly, as required

9

MENTORING: It was clarified in interviews that incumbent leads, mentors and trains trade interns; leads and trains hired independent contractors to assist with work; may act as graffiti supervisor in the absence of the Crew Leader.

Up to 100% of the shift, concurrent with all other essential functions

10

DRIVING: It was clarified in interviews that incumbent regularly drives City-owned vehicles to perform duties at assigned work location(s), patrolling assigned City area for new unreported graffiti; may procure paint and supplies from contracted retail establishment; may operate forklift at maintenance yard. It was further clarified in interviews that incumbent must exhibit solid judgment, regularly and reliably follow all traffic and safety rules, remain nimble and prepared, exhibit good reaction skills and be able to safely and professionally maneuver vehicles within a busy, urban city environment filled with pedestrians, skateboarders, bicyclists, etc.

22% to 44% of the shift, concurrent with essential functions #1,2,3,5,6

III. No Marginal/Non-essential Job Functions / Duties IV. Physical Demands:

Activity Performed

Frequency /Range

Maximum (at one time)

Functions Affected Notes/Examples

Weight Bearing

Standing

Occasional to Frequent

5 Minutes

1,2,3,4,5,6,7,8,9 Preparing area for painting; assessing work site; removing graffiti with pole scraper; applying graffiti removal solvent; painting; working information tent; performing vehicle inspection; stocking truck supplies; training trade interns and independent contractors; using pressure washer; communicating with citizens, coworkers and supervisors; attending morning meetings; directing traffic; cleaning paint supplies. Most instances of standing are broken up with walking.



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Activity Performed

Frequency /Range



Walking


30 Minutes

1,2,3,4,5,6,9 Painting large areas; setting up and retrieving cones from vehicle; scraping graffiti; setting up and cleaning up work area; performing vehicle inspection; patrolling parks, alleyways, promenade and beaches; loading vehicle supplies and equipment; around maintenance yard; directing traffic

Walking on uneven terrain


30 Minutes

1,2,3,4,5,6,9 Painting large areas; setting up and retrieving cones from vehicle; scraping graffiti; setting up and cleaning up work area; performing vehicle inspection; patrolling parks, alleyways, promenade and beaches; walking on rooftops; loading vehicle supplies and equipment; setting up traffic counter; from truck to work area; around maintenance yard. Surfaces include sand, dirt, grass, gravel, soft ground, broken asphalt and cement.

Running

Never * N/A N/A * Emergencies only

Jumping

Infrequent to Seldom

Seconds 1,3 Jumping off back of truck; climbing over fences to access graffiti; getting in and out of truck; roof elevation changes

Climbing ladder, stairs, stools

Occasional 3 Minutes

1,2,3 Using A-frame, 16 foot extension and roof ladders for repair work; climbing over fences; in and out of truck; using stairs in multi-story City buildings; using step stools; using parking structure stairs; accessing roofs

Balancing above ground


10 Minutes

1,2,3 Using A-frame, 16 foot extension and roof ladders for repair work; climbing over fences; in and out of truck; stairs in multi-story City buildings; step stools; parking structure stairs

Bending at the waist


3 Minutes 1,2,3,4,6 Preparing area for painting; assessing work site; removing graffiti with scraper; applying graffiti removal solvent; painting low areas; dipping paint brush/roller into paint; stocking truck supplies; cleaning up trash and debris off the ground; procuring supplies; using pressure washer; reading work order on table while standing; cleaning paint supplies. Incumbent will bend repetitively throughout shift for seconds at a time with sustained bends up to 3 minutes at a time.



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Activity Performed

Frequency /Range



Twisting at waist side to side


Seconds Repetitively

1,2,3,4,5,6,7,8,9,10 Preparing area for painting; assessing work site; removing graffiti with pole scraper; applying graffiti removal solvent; painting; working information tent; stocking truck supplies; using pressure washer; communicating with citizens, coworkers and supervisors; retrieving equipment and supplies from yard and vehicle; directing traffic; getting in and out of truck; using forklift; scanning to ensure safety in area and watch traffic

Stooping slight bend at knees


4 Minutes

1,2,3,4,6 Preparing area for painting; assessing work site; removing graffiti with scraper; applying graffiti removal solvent; painting; stocking truck supplies; using pressure washer; cleaning paint supplies; retrieving equipment and supplies from yard and vehicle

Squatting

Seldom to Occasional

4 Minutes

1,2,3,4 Preparing area for painting; assessing work site; removing graffiti with scraper; applying graffiti removal solvent; painting; stocking truck supplies; using pressure washer; cleaning paint supplies; retrieving equipment and supplies from yard and vehicle

Seated / Non-Weight Bearing

Sitting


60 Minutes

1,2,4,8,10 Driving to assigned work sites; patrolling streets for graffiti; completing paperwork; computer work; attending meetings or trainings; painting and scraping low areas; using forklift

Driving


60 Minutes 3,10 Driving to assigned work sites; patrolling streets for graffiti; using forklift

Kneeling one or both knees


4 Minutes

1,2,3,4 Preparing area for painting; assessing work site; removing graffiti with scraper; applying graffiti removal solvent; painting; stocking truck supplies; using pressure washer; cleaning paint supplies; retrieving equipment and supplies from yard and vehicle

Crawling on hands and knees


Seconds 1,2 Painting baseboards and lower areas; removing graffiti in low areas

Lying Down back, side or stomach

Never N/A N/A N/A

Arm Movement



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Activity Performed

Frequency /Range



Pushing

Seldom to Frequent

15 Minutes

1,2,3,10 Loading and unloading equipment from truck bed; using slide shelf on truck bed; manipulating painting equipment; scraping graffiti; using dollies and carts; moving supplies around shop; maneuvering supplies; opening and closing doors/drawers

Pulling

Seldom to Frequent

15 Minutes

1,2,3,10 Loading and unloading equipment from truck bed; using slide shelf on truck bed; manipulating painting equipment; scraping graffiti; using dollies and carts; moving supplies around shop; maneuvering supplies; opening and closing doors/drawers

Reaching – above shoulder level


5 Minutes

1,2,3,5,7 Preparing area for painting; assessing work site; removing graffiti with pole scraper; applying graffiti removal solvent; painting; working information tent; stocking truck supplies; using pressure washer; cleaning vehicle; communicating with citizens, coworkers and supervisors; retrieving equipment and supplies from yard and vehicle; directing traffic

Reaching – at shoulder level


15 Minutes 1,2,3,5,7,10 Preparing area for painting; assessing work site; removing graffiti with pole scraper; applying graffiti removal solvent; painting; working information tent; stocking truck supplies; using pressure washer; cleaning vehicle; communicating with citizens, coworkers and supervisors; retrieving equipment and supplies from yard and vehicle; directing traffic; driving

Reaching – below shoulder level


45 Minutes 1,2,3,4,5,6,7,8,9,10 Preparing area for painting; assessing work site; removing graffiti with scraper; applying graffiti removal solvent; painting; working information tent; performing vehicle inspection; stocking truck supplies; training trade interns and independent contractors; using pressure washer; communicating with citizens, coworkers and supervisors; attending morning meetings; directing traffic; cleaning paint supplies; performing computer and paperwork; driving

Steering

Seldom to Frequent

60 Minutes 1,2,10 Driving to assigned work sites; patrolling streets for graffiti; using forklift; steering carts/dollies

Neck Movement



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Activity Performed

Frequency /Range



Extension of the neck looking upward


5 Minutes

1,2,3,5,10 Preparing area for painting; assessing work site; removing graffiti with pole scraper; inspecting buildings while patrolling; applying graffiti removal solvent; painting; stocking truck supplies; using pressure washer; cleaning vehicle; retrieving equipment and supplies from yard and vehicle

Flexion of the neck

looking downward


20 Minutes 1,2,3,4,5,6,7,8,9,10 Preparing area for painting; assessing work site; removing graffiti with scraper; applying graffiti removal solvent; painting; working information tent; performing vehicle inspection; stocking truck supplies; training trade interns and independent contractors; using pressure washer; communicating with citizens, coworkers and supervisors; attending morning meetings; directing traffic; cleaning paint supplies; performing computer and paperwork; driving

Twisting of the neck side to side



1,2,3,4,5,6,7,8,9,10 Preparing area for painting; assessing work site; removing graffiti with pole scraper; applying graffiti removal solvent; painting; working information tent; stocking truck supplies; using pressure washer; inspecting for graffiti while patrolling; communicating with citizens, coworkers and supervisors; retrieving equipment and supplies from yard and vehicle; directing traffic; getting in and out of truck; using forklift; scanning to ensure safety in area and watch traffic

Hand Activities

Activity Dominant Hand

Non Dominant

Hand


Functions Affected

Notes/Examples

Fine Manipulation



15 Minutes 1,2,3,4,5,6 Using paint brushes and rollers; completing paperwork; 2 way radio / cell phone; using telephone buttons; using office equipment; stringing caution tape; handwriting in log books; using scrapers; using computer mouse

Keyboarding / Typing



30 Minutes

4,5 Computer usage; completing on-line work orders; using email



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Activity Dominant Hand

Non Dominant

Hand


Functions Affected

Notes/Examples

Simple Grasp



15 Minutes 1,2,3,4,5,6 Using paint brushes and rollers; completing paperwork; 2 way radio / cell phone; using office equipment; stringing caution tape; handwriting in log books; using scrapers; using computer mouse; using traffic control signs

Up & Down Flexion of Wrist




1,2,3,4,5,6 Using paint brushes and rollers; completing paperwork; 2 way radio / cell phone; using office equipment; handwriting in log books; using scrapers; using computer mouse; traffic control duties

Side to Side Motion of Wrist




1,2,3,4,5,6 Using paint brushes and rollers; completing paperwork; 2 way radio / cell phone; handwriting in log books; using scrapers; using computer mouse; cleaning duties; wiping surfaces; applying graffiti solvents; traffic control duties

Turning / Rotation of Wrist or Hand



Seconds 1,2,10 Turning key in ignition; opening doors; replacing paint roller; attaching roller or scraper to pole; accessing locked areas

Gross Manipulation



2 Minutes 1,2,3 Carrying and moving supplies/equipment; manipulating 25-foot paint pole; carrying paint buckets; bales of towels; opening/closing truck tail gate; stocking supplies on shelves; carrying ladders; retrieving equipment and supplies from yard and vehicle; opening building doors; climbing over fences

Powerful Grasp/ Tight Grasp



2 Minutes 1,2,3 Carrying and moving supplies/equipment; manipulating 25-foot paint pole; carrying paint buckets; bales of towels; opening/closing truck tail gate; stocking supplies on shelves; carrying ladders; retrieving equipment and supplies from yard and vehicle; climbing over fences

V. Lift/Carry Weight Requirements:

Weight Lifted (lbs.)

Frequency (Range)

Height Lifted

Distance Carried

Notes/Examples Functions Affected

1 to 10

Frequent to Continuous

Above Shoulder

300 Yards Paint brushes and rollers; small office supplies; keys; 2 way radio / cell phone; paint scraper and pole; one traffic cone; empty bucket; cans of solvent; 1-gallon paint bucket; drop cloth; step stool; pressure washer gun; caution and wet paint signs

1,2,3,4,5,6,7,8,9



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11 to 25


To Chest 100 Yards Ladders (4-foot and 10-foot); truck tailgate; stack of traffic cones; partial 5-gallon buckets of paint; large drop cloths

1,2,3

26 to 50


To Waist 10 Yards 5-gallon paint bucket (48#); pressure washer; extension ladder

1,2,3

51 to 75

N/A N/A N/A N/A N/A

75 plus

N/A N/A N/A N/A N/A

NOTES: It was clarified in interviews that the heaviest item typically lifted alone by an employee is typically under 50 pounds.

VI. Equipment or Machinery Operated:

Item Description Frequency of Use Item Description Frequency of Use

Painting supplies (i.e. brushes, rollers, drip pan, etc.)

Seldom to Continuous Pressure Washer / Sprayer Infrequent to Occasional

Ladders of various sizes Occasional to Frequent

Forklift Infrequent to Occasional

Carts / Dollies Infrequent to Occasional

2 way radio / Cell phone Occasional to Frequent

Computer and associated peripherals (i.e. printer, scanner)

Seldom to Occasional Flashlight / Light bar Infrequent to Occasional

Hand tools (i.e. screwdriver, pliers, etc.)

Infrequent to Seldom City Vehicle Occasional to Frequent

Razor blades / Scrapers

Seldom to Frequent N/A N/A

VII. Environmental Exposures:

Brief Description: Work is partially performed indoors in warehouses, offices, and storage areas, public restrooms, tunnels and

City parking structures. Flooring of work environment generally consists of linoleum, concrete, carpet or tile. Work is also regularly performed outdoors typically on private properties, parkways, alleys, medians, easements, rooftops and other locations within the City limits. Incumbents are exposed to seasonal outdoor weather conditions, which are typically not extreme / severe in the City of Santa Monica as well as slippery surfaces such as grass, wet pavement, sloping hills, gravel, sand, wood chips, etc.

Work Environment/ Situations/Exposures

Frequency of Exposures

Example of Environment / Exposure

Indoors Occasional to Frequent Restrooms; tunnels; parking structures; maintenance yard offices; paint supply store



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Outdoors Occasional to Continuous Majority of workday is performed outdoors; walking to and from truck and work-sites; performing graffiti removal and painting on City structures; patrolling

Contact with Customers, End Users, General Public

Seldom to Occasional Co-workers; general public; vendors/contractors; City officials and Police

Smells/Scents – e.g., fragrances, synthetic odors, toiletries, food smells

Frequent to Continuous Bodily odors; perfumes/colognes; outdoor plant life; paint; paint thinner; primer; exhaust; cleaning solvents; gasoline; feces/urine

Traffic – e.g., to be in traffic to perform an essential function

Occasional to Continuous Driving to and from assigned work sites; patrolling City for graffiti; procuring paint supplies

Extreme Changes in temperature, humidity, or moisture

Infrequent to Seldom Working on roofs and parking garages. Incumbent will work in outdoor seasonal weather conditions such as rain; fog in morning; heat in afternoon, but typically there are no extreme temperature changes in the City of Santa Monica;

Fumes/smoke – e.g., chemicals, exhaust, vapor

Occasional to Frequent Vehicle exhaust; paint; primer; paint thinner; cleaning solvents; graffiti remover

Excessive Noise – e.g. large crowds, sirens, machinery

Frequent to Continuous Construction and emergency vehicles; traffic noise; sirens; landscaping noise

Working at heights – e.g., scaffolding, ladders

Occasional to Frequent Ladders; parking structures; roofs; climbing fences

Lighting – e.g., fluorescent, natural, direct sunlight

Frequent to Continuous Direct and indirect sunlight outdoors; fluorescents indoors; vehicle head lights on dark mornings; using flashlight or light bar

Working with Biohazards – e.g., body fluids, blood

Infrequent to Seldom While working in City public restrooms, incumbent may be exposed to feces, urine, blood and vomit, etc.

Dust, Wind, and/or Pollen Seldom to Occasional Seasonal weather conditions only

Vibration – e.g., power tools, jackhammer

Infrequent to Seldom Pressure washer / sprayer

Toxic Substances – e.g., corrosives, carcinogens, poisons

Infrequent to Seldom Paint; thinner; primer; lacquer

Electrical Hazards – e.g., live electrical wires

Never N/A

Explosive Hazards – e.g., bomb threats, chemicals

Infrequent to Occasional Paint thinner

Confined Spaces – e.g., attics, manholes

Infrequent to Occasional Restroom stalls

Mechanical Hazards – e.g., running machinery, conveyor belt

Never N/A

Near / With Heavy Machinery – e.g., tractor, forklift

Infrequent to Occasional Forklifts

Other – e.g., unique aspects of work environment

Never N/A



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VIII. Communication / Sensory Demands:

Sensory Demand / Method Frequency

(Range) Functions Affected

Notes/Examples

Smell: Ability to sense odors, to make an assessment / judgment of a

situation e.g. smell for dangerous gases, smoke, fires, spoiled food, vapors, dampness, waste, decomposing animals.


1,2,3

Emergency situations; to be able to smell fire or foreign substance to alert other personnel; dangerous gases; use of paint/paint thinner; cleaning solvents

Sight: Ability to distinguish objects e.g. to work safely in open areas with

obstacles, to operate vehicles, machinery or equipment, avoid stationary objects, deduce space and apply spatial reasoning.

Continuous

1,2,3,4,5,6,7,8,9,10

See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; driving and patrolling; see and match paint colors; reading warning labels; maintaining safety in traffic-filled work sites; traffic control duties

Hearing: Ability to actively listen; oral comprehension, to perceive and

react to sonic communication or noise e.g. to receive instruction, to communicate via radio, cell phone or telephone.


1,2,3,4,5,6,7,8,9,10

Hear in the normal audio range with or without correction; exposure to noise; ability to survey traffic noise to be aware of potential issues; equipment/tool usage; making phone calls; interacting with citizens and coworkers

Speaking: Ability to orally communicate information and ideas verbally

so others will understand e.g. to verbally engage with customer base, to give instruction, to advise, to warn or to instruct.


1,2,3,4,5,6,7,8,9,10

To assist co-workers; responding to phone calls; making phone calls; interacting with citizens; perform training of interns

Reading: Ability to understand written sentences and paragraphs in work

related documents and related materials e.g. labels, equipment safety instructions, manuals, work orders.


1,2,3,4,5,6,7,8,9,10

Printed material; computer data; forms; emails and handwritten notes and messages; reading work orders; SDS sheets; Government Outreach; work orders

Writing: Ability to communicate by way of written materials, to

communicate information and ideas in writing, to document e.g. work orders, noting files, signing off on documents, create letters.


1,2,3,4,5,8

Handwriting; computer work order reports; AQMD log book; taking notes in meetings or trainings



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Math: Ability to understand and apply mathematics, to compute /

rationalize a series of numeric variables to come to an accurate conclusion e.g. measuring materials, estimating project cost, time management.


1,2,3,4,10

Simple calculation checks on data entry being verified; purchasing estimates; calculating square footage and paint needed; calculating ratios to mix/match paint colors; mileage computation

IX. Personal Protective Equipment / Safety Training and Devices:

Personal Protective Equipment and Safety Training and Devices: It was clarified in interviews that the following safety equipment is provided to incumbent: safety goggles; ear plugs/muffs; hard hat; rubber, leather, latex, or nitrile gloves; rain gear; dust/particle masks; respirator; knee pads; work boots; safety cones and tape; caution signs; wet paint signs; fluorescent vests; lanyard; 2 way radio / cell phone. It was also clarified in interviews that the incumbent has regular access to first aid kits and fire extinguishers. Eye wash stations and regular showers are available at maintenance yard. Incumbent participates in all Trukspect trainings for position as required by the City.

X. Required Qualifications:

Education/Training/Experience:

High school graduation or equivalent; two years of recent, paid work experience performing painting and/or graffiti removal.

Knowledge of:

Basic surface preparation techniques for paint application; solvents used to remove graffiti; appropriate painting techniques and methods; painting materials, tools and equipment; South Coast Air Quality Management District regulations regarding the use of graffiti removal solvents; safety work practices and procedures; basic mathematics; effective customer service techniques.

Ability to:

Train employees; work on ladders at various heights; climb, lift and carry heavy objects; repair/restore graffiti damaged property; operate painting equipment, hand and power tools; perform tasks requiring manual dexterity; perform physical labor for sustained periods; lift and carry heavy objects; follow oral and written instructions; calculate square footage; communicate effectively both orally and in writing; provide effective customer service; establish and maintain effective and cooperative working relationships with City employees and the general public.

Skill in: Reading, writing and communicating in English at an appropriate level; proper application of various paints, oils, stains and solvents; the use of a computer and applicable software applications and tracking equipment.

Licenses / Certifications:

Possession of a valid Class C driver license.

Supervision Received:

Works under the general supervision of the Painter Crew Leader, arranging and performing routine assignments alone; detailed instructions are frequently provided and work is regularly reviewed.

Supervision Exercised: Coordinates and monitors the work activities of Trade Interns and as-needed staff, as assigned.

Working Conditions:

Work is regularly performed outside in seasonal climate and weather conditions. Job requires traveling to various sites in the City. Work requires exposure to dust, dirt, paint fumes, chemicals and oily conditions, odors or combustible substances. Slippery surfaces, high elevations, cramped positions, noise and vibrations are frequent factors. Moving objects, potential burns, are occasional factors. Irregular work hours and meeting deadlines are conditions frequently encountered. Physical demands include continuous arm movements, standing, bending, climbing and reaching.



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XI. Work Functions / Functional Manifestations:

Mental / Psychological Demand

Required (Yes / No)

Functions Affected Notes / Example

UNDERSTAND AND FOLLOW DIRECTIONS – with little or no direction

YES

1,2,3,4,5,6,7,8,9,10

Ability to understand written or oral instructions and follow directions with little or no additional direction or supervision. Ability to ask simple questions or request assistance and identify when assistance is needed; ability to recognize potential hazards and follow appropriate precautions.

MEMORY

YES

1,2,3,4,5,6,7,8,9,10

Ability to remember locations and work procedures; ability to perform activities of a routine nature; ability to understand and remember detailed instructions; remember colors of City structures

REGULAR AND RELIABLE ATTENDANCE

YES

1,2,3,4,5,6,7,8,9,10 Ability to perform activities within a schedule, maintain

regular attendance and be punctual; ability to complete a normal work day and / or work week and perform at a consistent pace to meet productivity expectations.

PROBLEM SOLVING

YES

1,2,3,4,5,6,7,8,9,10

Ability to set realistic goals or make plans independently of others; ability to respond appropriately to changes in the work conditions; ability to make independent decisions or judgments based on appropriate information

ABILITY TO PERFORM COMPLEX AND VARIED TASKS

YES

1,2,3,4,5,6,7,8,9,10

Ability to synthesize, coordinate and analyze data; ability to perform jobs requiring precise attainment of set limits, tolerances or standards; ability to perform a variety of duties, often changing from one task to another of different nature without loss of efficiency or composure

ABILITY TO DEVELOP AND MAINTAIN POSITIVE WORK RELATIONSHIPS

YES

1,2,3,4,5,6,7,8,9,10

Ability to get along with co-workers or peers; ability to get along with diverse groups of people and customers/clients; monitor and adjust personal behaviors to support positive work environment for company/organization ; ability to interact appropriately with people; ability to respond appropriately to evaluation or criticism.

SUPERVISE/LEAD AND INFLUENCE OTHERS

YES

1,2,3,4,5,6,7,8,9,10

Ability to negotiate with, instruct, or supervise people; ability to convince or direct others; ability to perform work activities requiring negotiating with, explaining or persuading. Interact with City inspectors; lead trade interns and independent contractors; address issues with the public.



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XII. Participants:

The following persons were interviewed as subject matter experts on the classification/position. Their signatures signify their agreement that to their best knowledge the document represents the current and traditional physical, mental and emotional demands of the classification/position and not of any one particular assignment or incumbent.

Name Job Title Signature Date

Elio Mauro

Graffiti Removal Technician

Victor Lopez

Facilities Supervisor

Rick Raygosa

Paint Crew Leader

Devin Starnes

Facilities Maintenance Manager

Christina Winting

Human Resource Manager



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XIII. Methods of Gathering Information:

Observation of Duties: NO

Referred to an Existing Job Description: YES Interview of Participants: YES; 9/25/14

In order to develop this Essential Functions Job Analysis, the Consultant noted below objectively gathered information which was identified and contributed by the above employer participants. It is the employers and participants noted above whom are ultimately responsible for confirming the accuracy of all information outlined in this report. Any changes made to this document will require the organization to obtain new signatures to again confirm changes are correct across the classification. It is recommended this document be reviewed periodically for accuracy prior to its intended use.

Consultant Completing EFJA: Ryan Long, Consultant Essential Function Job Analysis Development Shaw HR Consulting, Inc. 107 N. Reino Road #414 Newbury Park, CA 91320 Phone: 805.498.9400 Fax: 805.464.3535 [email protected]

mailto:[email protected]

city of santa monica essential functions job …...work hours / hours per week shifts are typically...

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