city of san diego memorandum elevatol' servicing all food services at qualcomm stadium, upon fwther

Download CITY OF SAN DIEGO MEMORANDUM elevatol' servicing all food services at Qualcomm Stadium, Upon fwther

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  • DATE:

    TO:

    FROM:

    SUBJECT:

    May 29,2012

    CITY OF SAN DIEGO MEMORANDUM

    Mike McSweeney, Stadium Manager

    Jeffrey B. Baer, Purchasing Agent

    Sole Source Request for Sole Source Modernization of 42 Year old Service Elevator@ Qualcomm Stadium~ Amendment No. 1, Increase in Value

    Your Sole Source Request for the above subject with KONE Elevators was approved. In order for a Purchase Order to be issued, your department has to submit a purchase requisition .. In the internal header notes of the requisition, please reference Sole Source Case Number 2519. For questions, please contact Downs Prior at x55298.

    Jeffi:eyB. Baer Purchasing Agent

    JB/ks

    cc: Roy Nail, Assistant Manager, Qualcomm Stadium

  • DATE:

    TO:

    FROM:

    SUBJECT:

    Negotiated Total:

    Dept. Est. Total:

    Vendor:

    Expiration Date:

    Recommendation:

    5/29/2012

    Jeffrey Baer

    CITY OF SAN DIEGO MEMORANDUM

    Downs Prior ~ _,_, ...... __ _ Sole Source Request- KONE Elevators for Sole Source Modemization of 42 Year old Service Elevator @ Qualcomm Stadium ~ Amendment No. 1, Increase in Value

    $125,000.00

    $125,000.00

    KONE Elevators

    One~ Time Purchase

    Approved

    *** *** **********Amendment No. 1 *** * * ** ** * * * ** ** * * * 5/29/12 ~Increase in value from $104,000 to $125,000 fot· additional Scope tasks required

    for the project completion.

    The service elevator at Qualcomm Stadium is critical to carrying stadium/vendor staff and food service/supplies to all food venues and vendors on all levels of the stadium, including the private/corporate suites. Qualcomm Stadimn (City) is contractually obligated to provided these services to the major stadium tenants (Chargres, SDSU), but also for contacted special events (i.e. concerts, CIF playoffs, special sporting events, etc.). Failure to comply with this contractual requirement may result .in financial penalties to the City which could be substancial.

    It has been determined that even with it's past and onging regular maintenance, the 42 year old original equipment elevator has far exceeded it's life cycle limits regarding reliability and operational safety. Many of the parts required to keep the elevator in an exceptable safe/reliable operational mode, are no longer being manufactured or are available from supply sources. This has been confirmed with the original eqtiipment manufacturer, and KONE, the elevator company who has serviced/maintained the elevator for many years.

    With the potential for a catastrophic failure which would effect current contracted stadium events, and the future events under contract for 2012, a complete modernization of the service elevator is needed expeditiously. Due to the lead time for the required parts/components, and that the project must be complete by Aprill, 2012, this project must begin immediately to meet the City's critical sclwdule need.

    Cnse Numbel' 2519

  • CITY OF SAN DIEGO MEMORANDUM

    KONE Inc, is a company who specializes in elevator construction, modernization, repair, and maintenance, and has the background and experience to accomplish the City's requirements on the Qualcomm service elevator. They have been providing repair/maintenance service on this unit for m~my years and are most familiar with it's problems and requirements for modemization. ·

    It is hereby recommended that this sole source be approved for KONE Inc. to modernize the Qualcomm service elevator as they provide the City a "best value" cost effective/schedule supporting solution to meet the City's urgent need.

    Refer to Sole Source # 2519 for this project.

    Cnsc Nmnbc•· 2519

  • DATE:

    TO~

    FROM:

    May22, 2012

    Tl:UC CITY OF SAN DIEGO MAYOR JERRY SANDERS

    M E.MORANDUM

    Jeffrey B. Barer, Directot, Purchasing and Contracting Department r.::-·:)

    Mlke McSweeney, Qualoomm Stadium Manager 9 SUBJECT: Sole Somce # 2519: Amendment N0.1 Modetnization of42 Year Old .Setvioe

    Elevatol'/Qllalcomm Stadimn

    Th(;} attnched Sole Source # 2519 was approved for $104,000 with Kone for modemization of the se1'vice elevatol' servicing all food services at Qualcomm Stadium, Upon fwther review of tasks required to modernize the 42 year old freight elevato1', additiontil wo11( is required,

    This Amendment No. lrequests an inc1•ease from $104,000. to $125,000 to fund the additional work n:quired to modernize. the service freight elevator.

    If you have any questioi1s, please oori.tact me- :at 619-641 ~3126,

    Mike McSweeney .Stadium Manager

  • DATE:

    TO~

    FROM:

    May22, 2012

    Tl:UC CITY OF SAN DIEGO MAYOR JERRY SANDERS

    M E.MORANDUM

    Jeffrey B. Barer, Directot, Purchasing and Contracting Department r.::-·:)

    Mlke McSweeney, Qualoomm Stadium Manager 9 SUBJECT: Sole Somce # 2519: Amendment N0.1 Modetnization of42 Year Old .Setvioe

    Elevatol'/Qllalcomm Stadimn

    Th(;} attnched Sole Source # 2519 was approved for $104,000 with Kone for modemization of the se1'vice elevatol' servicing all food services at Qualcomm Stadium, Upon fwther review of tasks required to modernize the 42 year old freight elevato1', additiontil wo11( is required,

    This Amendment No. lrequests an inc1•ease from $104,000. to $125,000 to fund the additional work n:quired to modernize. the service freight elevator.

    If you have any questioi1s, please oori.tact me- :at 619-641 ~3126,

    Mike McSweeney .Stadium Manager

  • DATE:

    TO:

    FROM:

    11/17/2011

    Wally Hlll

    Downs Pt.lot

    CITY OF SAN DIEGO MEMORANDUM

    SUBJECT: S special 'sporting eve11ts~ etc.). Faitw•lil to comply with this oot1tractual l'equh'eJXJ.ent nt'W·resuH h1 :fln~mcial pe:n.ulties to the Ctty which oon.ld 'b0 substnncial.

    rt has been determined that even with it's past and' ongit1g 1:~gulai' 111Ethrtenalwe, the 42 year old . odgl11.e1J e·quiplmmt eJ.evatOl' has far eXoeedCJd it's life cycle limits 1'ega1'di11g 1'0Jiabflity and . ope1'ational safety. Many ofthe pm·ts requited to keep· th

  • i ,,

    I'',,,,

    CJTY OF SAN' DIEGO MlllMORANDUM

    rt is· hereby rooo111111ended tlurt fhis sol.e som·ce be appt·oved for KONE: 1110. to niodemize the Qualcomm seTvioe elevator as they provide the City a 11hest value'' cost effective/schedule S1.1:PPOlting solution. to 111eet the City's ntgent need.

    Refe:r.to Sol~ :Sou.rce # 2519 for thls prqject.

    Coso Ntuuhe.l' 251~

  • '•

    City of San Diego CONTRACTOR'S NAME:-"I""(O~N'-'-'E"'--""-IN.!.-"C"'-.-----------------­ ADDRESS: 12150 TECH CENTER DRIVE, POWAY CA 92064 TELEPHONE NO.: 858-679-2400 FAX N0.:._,8=5~8-=61=9-"-2'-'"'41=0 _______ _ CITY CONTACT: ROY NAIL, 9449 FRIARS ROAD, SAN DIEGO, CA 92108-1718

    Email: rnail@sandiego.gov, Phone No.: 619-641-3101, Fax No.: 619-283-0460 BD/LS/DS

    CONTRACT COPY DOCUMENTS

    FOR

    FREIGHT ELEVATOR MODERNIZATION QUALCOMM STADIUM

    VOLUME 1 OF2

    BID NO. : ___________ ----'l=('--"-1=2-=-5c;..65=-4::....;-S=L=S"--.:....1 ______ _ SAP NO. (WBS/IO/CC): _______ -=B=---=11=1=-34.:....__ _______ _ SOLE SOURCE CASE NUMBER: ____ -.!2=5~19~---------- CLIENT DEP ARTMENT: ______ ----'1"'-"6=1!:::...5 ----------- COUNCIL DISTRICT: _______ ----'6~----------- PROJECT TYPE: _________ _____e:B:::..:G=-------------

    THIS CONTRACT IS SUBJECT TO THE FOLLOWING:

    > THE CITY'S SUBCONTRACTING PARTICIPATION REQUIREMENTS FOR SLBE PROGRAM.

  • ((((((((((((((((((( ~1r1rlr~1rl()~ )))))))))))))))))))

    The 2010 edition of the City of San Diego Standard Specifications for Public Works Construction ("The WHITEBOOK") now contains the following distinct Contract Documents:

    1) Equal Opportunity Contracting Program Requirements- This Contract Document sets forth the standard requirements for the City's equal opportunity contracting program. When additional requirements by the funding source e.g., federal or state agencies are physically included in the contract d~Hf · ·, · renee and there is a discrepancy, the funding source requirements shall g\~e d otherwise in the Special Provisions.

    2) City Supplement - The City Supplement shall be used in conjunction with the Standard Specifications for Public Works Construction ("The GREENBOOK"), 2009 Edition. The specifications contained in City Supplement take precedence over the specifications contained in The GREENBOOK, 2009 Edition.

    Certain parts of the City Supplement have been highlighted in yellow for the convenience of the users only and shall not affect the interpretation of the Contract.

    To obtain The GREENBOOK contact the publisher at: http://www.bnibooks.com

    The WHITEBOOK is available only in electronic fonnat under Engineering Documents and References at: http://www.sandiego.gov/engineering-cip/

  • TABLE OF CONTENTS

    DESCRIPTION PAGE NUMBER

    1. REQUIRED DOCUMENTS SCHEDULE ................................................................................. 4- 5

    2. SPECIAL NOTICE SLBE AND ELBE PROGRAM ............................................................... 6 - 12

    3. INVITATION TO BID(S) ....................................................................................................... 13- 15

    4. INSTRUCTION TO BIDDER(S) .................... ;, .........

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