city of eugene certification project case study. why did eugene get certified? can’t do fund...
TRANSCRIPT
City of Eugene
Certification Project Case Study
Why Did Eugene Get Certified?
• Can’t do fund exchange
• ODOT's Local Agency Program
• More project control– Doesn’t have to be the “ODOT Way”– Could use City’s policies, procedures and
processes after ODOT reviewed for compliance with ODOT/FHWA scheme.
Eugene Conditional Certification
• Design
• Consultant Selection
• Advertise, Bid & Award
• Construction Administration
Current Test Projects• Roosevelt Blvd Pavement Preservation
Current Test Projects
• North Game Farm Rd
Current Test Projects
• Chad Drive Extension
Current Test Projects
• West Bank Trail
Getting Started
Design (PE) Phase
• Receive written authorization from ODOT to proceed with design.
• Continue environmental documentation outlined in the Part 3 of the Prospectus
• ODOT Reviews & Approvals of Design
• Final PS&E
ODOT Reviews
• Design Approval (60%)– LAG Manual Section C, Chapter 10– Prospectus/Design Report
• Advanced PS&E (95%)– Verify environmental clearance– Right of Way Certification– Obtain civil rights requirements– Verify design exceptions & public interest findings
Design Standards
Master Certification Agreement outlines the standards to be used.
– Public Improvement Design Standards (PIDS) Manual
– AASHTO– Oregon-APWA
Specifications & Amendments
– LAG Manual, Section C, Chapters 9, 10, 11
Design Exceptions
• Any deviations from City, AASHTO or other required standards must be documented and approved
• City Approval by City Engineer for City standard only or City funded only
• City & ODOT Approval for AASHTO standard on federally-funded project
DesignRoosevelt Blvd Pavement Preservation
Design Roosevelt Blvd Pavement Preservation
• ADA Ramps
Consultant Selection
• Procedures:Use City’s Public Contracting RegulationsLAG Manual Section C, Chapter 12 with
Appendices
Consultant Selection• From the LAG Manual, need to include:
Civil Rights (Title VI) information about filing complaints regarding discrimination
Lobbying Prohibition
Consultant Selection
Example:
Roosevelt Blvd Archeological Services (PA
Memo)
Advertise, Bid & Award
• Non-Certified Agency projects are advertised by ODOT (or another local agency certified in advertising, bid and award).– LAG Manual Section B, Chapter 15– ODOT’s Office of Project Letting– ODOT’s Project Delivery Guidebook
Advertise, Bid & Award
• Certified Agency projects are advertised by the local agency.– Use City procedures for advertising, bidding
and contract award. (3 week minimum advertisement period)
– Use ODOT Civil Rights Office to provide for DBE, EEO and OJT requirements.
– Allow 6 weeks for authorization from FHWA to proceed with advertisement.
Pre-Advertisement Timelines
• Environmental Clearance (min. 3-4 weeks prior to advertisement)
• ODOT/FHWA Construction Authorization (allow 4-6 weeks prior to advertisement)
• ODOT PS&E Completeness Checklist
Advertise Bid & Award Roosevelt Blvd Pavement Preservation
• Received authorization July 24, 2008.• Project began advertisement August 5,
opened bids August 29.• Issued one addendum to clarify a
materials specification and a payment specification, and revise some bid quantities. The bid opening was postponed in order to issue the addendum.
Construction
• Non-Certified Agencies– LAG Manual Section B, Chapter 16– ODOT holds the construction contract
• Local agency staff can assign a project manager to work under ODOT oversight
• Local agency may hire a consultant to be the project manager with ODOT oversight
Construction
• Certified Agencies– LAG Manual Section C, Chapter 16– City holds the construction contract and is
responsible for all aspects of contract administration and construction engineering.
Construction• Eugene Certified Construction Contract
Administration– Eugene Project Manager’s Manual– Eugene Inspection Manual– Eugene Field Tested Materials Acceptance
Guide– Oregon Standard Specifications for
Construction (with Eugene Amendments)
Changes
ODOT approval is needed for changes affecting:• Environmental mitigation, classification or
commitments• Scope of work• State facilities• DBE goals, requirements and/or aspirational
targets• Traffic mobility on the state system• AASHTO requirements, such that the change is
below the minimum AASHTO standards
ConstructionN Game Farm Road
• Jurisdictions of multiple agencies overlapping.
• Overlapping projects (ODOT & City of Eugene)
ConstructionN Game Farm Road
• Simplified documentation using City process.
• Daily Inspection Reports documenting daily quantities and quality of work.
ConstructionN Game Farm Road
• Reimbursed for contractor progress payments within 10 days.
• At least one documentation review by Region RAS during the work.
Certification“Pros and Cons”
• Have not found there to be any “cons” in certification.
• Immediate and significant benefits– Design – Consultant selection – Advertise, bid and award
• Realized benefits in all areas due to simplified documentation