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CITY OF HANNIBAL

OFFICIAL PUBLIC HEARING

Tuesday, August 4, 2020

6:15 p.m. Council Chambers

CALL TO ORDER

EDIE GRAUPMAN – DPW MGMT ASSISTANT

Re: Voluntary Annexation - Ben Hickman A-One & Two Family 9506County Road 410

PUBLIC COMMENTS

ADJOURNMENT

Meetings are open to the public, however, if you would like to view the meeting, you may do so using the following instructions: City Council meetings will be videotaped to be shown live on the City of Hannibal YouTube page. Although the meeting will be shown live, residents will also be able to watch the meeting on the YouTube page after the meeting. The instructions to watch the meetings online follow: 1. Type in www.youtube.com in the web browser 2. Type in City of Hannibal in the “Search” bar and hit Enter and hit the magnifying glass on the right side of the search bar 3. Click on “City of Hannibal” or the city of Hannibal crest 4. During the City Council meeting, there will be a red Thumbnail with the word “Live” on it. 5. Click on the Thumbnail to watch the meeting 6. The meeting may be viewed on the website in its entirety after the meeting

http://www.youtube.com/

CITY OF HANNIBAL




CALL TO ORDER


Re: Voluntary Annexation – City of Hannibal B- Multiple Family

1200 Clark Street

PUBLIC COMMENTS

ADJOURNMENT



CITY OF HANNIBAL




CALL TO ORDER


Re: Voluntary Annexation – Descendants of Robinson Family & Those Buried in the Robinson Cemetery

RD-Rural Robinson Cemetery

PUBLIC COMMENTS

ADJOURNMENT



City of Hannibal

OFFICIAL COUNCIL AGENDA

Tuesday, August 4, 2020 Council Chambers

7:00 p.m.

ROLL CALL

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

APPROVAL OF MINUTES

Closed Session Council Minutes – May 5, 2020 Regularly Scheduled Council Meeting – July 21, 2020

APPROVAL OF PAYROLL AND CLAIMS Second Half – July, 2020

JOHN LYNG – 625 GRAND AVEVNUE Re: Hannibal Board of Public Works Charter Compliance & Council Oversight



JAMES R. HARK – MAYOR Re: Approval of Appointment

HANNIBAL LIBRARY BOARD Sarah North – reappointment for a term to expire June, 2023 J’Nelle Lee – reappointment for a term to expire June, 2023 Roy Hark – reappointment for a term to expire June, 2023

ANDY DORIAN – DIRECTOR, CENTRAL SERVICES Re: Bid Award Approval, Sale of 2001 Cat Wheel Loader

Altorfer - $22,500

ARON LEE – ASST DIRECTOR – CENTRAL SERVICES - PARKS Re: Purchase Approval, 2020 Ford F-350, One-Ton 4x4 Truck

Tom Boland Ford - $54,075

KAREN BURDITT – DIRECTOR OF FINANCE Re: Request, Set Public Hearing – 2020 Ad Valorem Property Tax Rates

Tuesday, August 18, 2020 – 6:45 p.m.

Re: Approval, Bond Interest & Principal Payments 2018 Series - $218,894.59

Re: Approval, Marion County Coronavirus Aid, Relief and Economic Security Acts (CARES) Relief Funding Request

$324,613

Re: Capitalization Policy (Resolution No. 2289-20, to follow)

GAIL BRYANT, DIRECTOR – HCVB Re: Approval, Declaration & Disposal of Surplus Property

• Copier/Printer• Desks (3)

EDIE GRAUPMAN – DPW MGMT ASSISTANT Re: Voluntary Annexation – City of Hannibal

B-Multiple Family – 1200 Clark Street(Bill No. 20-020, to follow)

Meetings are open to the public, however, if you would like to view the meeting, you may do so using the following instructions:

City Council meetings will be videotaped to be shown live on the City of Hannibal YouTube page.

Although the meeting will be shown live, residents will also be able to watch the meeting on the YouTube page after the meeting.

The instructions to watch the meetings online follow:

1. Type in www.youtube.com in the web browser 2. Type in City of Hannibal in the “Search” bar and hit Enter and hit the magnifying glass on the right side of the search bar 3. Click on “City of Hannibal” or the city of Hannibal crest 4. During the City Council meeting, there will be a red Thumbnail with the word “Live” on it. 5. Click on the Thumbnail to watch the meeting 6. The meeting may be viewed on the website in its entirety after the meeting


Re: Voluntary Annexation – Descendants of the Robinson Family & Those buried in the Robinson Cemetery

RD-Rural District (Bill No. 20-021, to follow)

Re: Re: Acceptance & Acquisition of Donated Property – Settlement Agreement and

Release & General Warranty Deed 201 Summit Street – Gina Coffey

(Resolution No. 2281-20, to follow)

Re: Acceptance & Acquisition of Donated Property – Settlement Agreement and Release & General Warranty Deed

1808 Spruce Street – Joseph Richardson (Resolution No. 2282-20, to follow)

Re: Acceptance & Acquisition of Donated Property – Settlement Agreement and Release

& General Warranty Deed 1233 Market Street – Joseph Richardson



2004 Settles – Joseph Richardson (Resolution No. 2284-20, to follow)


& General Warranty Deed 317 South Griffith Street – Joseph Richardson



315 South Griffith Street – Joseph Richardson (Resolution No. 2286-20, to follow)


& General Warranty Deed 309 South Griffith Street – Joseph Richardson



2011 West Gordon Street – Joseph Richardson (Resolution No. 2288-20, to follow)

RESOLUTION NO. 2281-20

A RESOLUTION OF THE CITY OF HANNIBAL AUTHORIZING THE MAYOR TO ACCEPT AND EXECUTE A GENERAL

WARRANTY DEED AND SETTLEMENT AGREEMENT AND RELEASE FOR THE ACCEPTANCE OF DONATED PROPERTY,

KNOWN AS 201 SUMMIT STREET, FROM GINA COFFEY



WARRANTY DEED AND SETTLEMENT AGREEMENT AND RELEASE FOR DONATED PROPERTY, KNOWN AS 1808 SPRUCE

STREET TO THE CITY FROM JOSEPH RICHARDSON


A RESOLUTION OF THE CITY OF HANNIBAL AUTHORIZING THE MAYOR TO ACCEPT AND EXECUTE A GENERAL WARRANTY DEED AND

SETTLEMENT AGREEMENT AND RELEASE FOR THE ACCEPTANCE OF DONATED PROPERTY, KNOWN AS 1233 MARKET STREET TO THE CITY FROM JOSEPH

RICHARDSON






KNOWN AS 2004 SETTLES TO THE CITY FROM JOSEPH RICHARDSON




KNOWN AS 317 SOUTH GRIFFITH FROM JOSEPH RICHARDSON



WARRANTY DEED AND SETLEMENT AGREEMENT AND RELEASE FOR THE ACCEPTANCE OF DONATED PROPERTY,









KNOWN AS 2011 WEST GORDON FROM JOSEPH RICHARDSON


A RESOLUTION OF THE CITY OF HANNIBAL AUTHORIZING AND APPROVING A CAPITALIZATION POLICY FOR ACCOUNTING OF FIXED ASSETS TO BE

EFFECTIVE FISCAL YEAR 2020

BILL NO. 20-019

AN ORDINANCE RATIFYING AND REAFFIRMING THE CITY OF HANNIBAL’S, PROCEDURE TO DISCLOSE POTENTIAL

CONFLICTS OF INTEREST AND SUBSTANTIAL INTERESTS FOR CERTAIN MUNICIPAL OFFICIALS AND EMPLOYEES AS

REQUIRED, BIENNIALLY, BY MISSOURI STATE STATUES 105.483 & 105.485

Second & Final Reading

BILL NO. 20-020

AN ORDINANCE OF THE CITY OF HANNIBAL ANNEXING PROPERTY LOCATED AT 1200 CLARK STREET INTO THE CITY

OF HANNIBAL, MARION COUNTY, MISSOURI

First Reading

BILL NO. 20-021

AN ORDINANCE OF THE CITY OF HANNIBAL ANNEXING PROPERTY LOCATED EAST OF 1200 CLARK STREET, KNOWN

AS ROBINSON CEMETERY, INTO THE CITY OF HANNIBAL, MARION COUNTY, MISSOURI

First Reading

CLOSED SESSION In Accordance with RSMo. 610.021

(2) – Real Estate Negotiations

ADJOURNMENT

NOTICE OF PUBLIC HEARING

Notice is given that a public hearing will be held by the Hannibal Planning and Zoning at 4:00 p.m. on July 16, 2020 and the City Council will conduct a public hearing at 6:15 p.m. on August 4, 2020 at City Hall in Hannibal, Missouri, 320 Broadway, 2nd Floor Council Chambers, concerning the matter of the proposed annexation into the City of Hannibal of the following described real estate in Marion County, Missouri to wit:

All that part of the Northeast Quarter (NE1/4) of Section 12, Township 57, Range 5 West lying South and West of the right of wat of Burlington Northern Railroad, South and East of Clear Creek, East of Missouri State Highway 168, and North of Marion County Road #254, together with all land accruing thereto by reason of the abandonment of the Todd Spring Road; EXCEPTING THEREFROM a tract of 8 acres, more or less, described in Warranty Deed from Harold Lewis Lefever and wife to Elmo Sanders and wife, dated March 21, 1969, recorded in Book 529, Page 505, Land records, Marion County, Missouri.

Property: 9506County Road 410, Hannibal, Missouri 63401


A tract of land lying in the Northwest Quarter (NW1/4) of the Southeast Quarter (SE1/4) of Section Thirty-Two (32), Township Fifty-Seven (57) North, Range Four (4) West, Marion County, Missouri, and being more fully described as follows:

Beginning at point on the center line (1/4-section line) of said Section 32 a distance of 1685 feet North of the South line of said Section (said point also marks the Southwest corner of “Robinson Cemetery”); thence North along the said center line of said Section 32 a distance of 96.50 feet to a point on said center line; thence North 84* 13’ East 60.00 feet parallel with the South line of said “Robinson Cemetery” to a point; thence South 05* 57’ East 96.00 feet to a point on the South line of said “Robinson Cemetery” 70.00 feet Northeasterly from the Southwest corner of said cemetery; thence South 84* 13’ West 70.00 feet along the South line of said cemetery to the point of beginning, containing 0.14 acres, less any portion now being used to said Cemetery. Subject to easement’s as now of record.

Note: Grantor herein grants to grantees an easement over a portion of the property known as “Robinson Cemetery” for the purpose of the constructing and maintenance of a road and/or water line and the necessary appurtenances to the herein described property.

Property: 1200 Clark Street, Hannibal, Missouri 63401


A tract of land known as the Lee Robinson Cemetery in Section Thirty-Two (32) in Township Fifty-Seven (57), Range Four (4) West in Marion County, Missouri, and containing Two and Ninety-Four Hundredths (2.94) acres, and more particularly described as flows:

Beginning at a point on the center line of said Section Thirty-Two (32), a distance of Eighteen hundred Eighty-five (1885) feet North of the South line of said Section Thirty-Two (32); thence run North at Eighty-Six (86) degrees, Thirty (30) minutes East, a distance of Seven Hundred (700) feet; thence South One Hundred Seventy-Two (172) feet; thence Westerly a distance of Seven Hundred (700) feet to a point on the center line of said Section Sixteen Hundred Eighty-Five (1685) feet North of the South line of said Section thence North on said center line a distance of Two Hundred (200) feet to the point of beginning.

Property: Robinson Cemetery, Hannibal, MO 63401 (not yet addressed-will be done when annexed)

Andrew Dorian Director of Central Services City of Hannibal 320 Broadway Hannibal, MO 63401 Ph: 573-221-0154 Fax: 573 221-0707 Email: [email protected] TO: City Clerk, City Manager, City Council and Mayor FROM: Andrew Dorian DATE: 7/28/20 RE: Sale of City Owned Wheel Loader The City of Hannibal recently opened bids for the sale of the Street Department’s used 2001 Cat Wheel Loader. We received 1 bid from Altorfer in the amount of $22,500. The Department of Public recommends approval of the $22,500 bid from Altorfer for the sale of the wheel loader.

MEMORANDUM TO: Mayor Hark and Members of the City Council FROM: Karen Burditt, Director of Finance DATE: August 4, 2020 SUBJECT: Set Public Hearing We ask Council to set a Public Hearing for the Property Tax Levy at 6:45 PM on Tuesday August 18, 2020 prior to the City Council meeting. The subject of the meeting will be the ad valorem tax rate for property in the City. Thank you, Karen Burditt Karen Burditt Director of Finance

City of Hannibal 320 Broadway, Hannibal, MO 63401 P 573.221.0111 F 573.221.8191

www.hannibal-mo.gov

http://www.hannibal-mo.gov/

City of Hannibal 320 Broadway

Hannibal, Missouri 63401

MEMORANDUM

TO: Mayor Hark and Members of the City Council FROM: Karen Burditt, Director of Finance DATE: August 4, 2020 SUBJECT: Bond Payments due September 1, 2020 The 2018 Series payment is due on September 1, 2020 in the amounts as follows: Principal Interest Less Cash Fund Total 2018 Riverfront $60,000.00 $94,438.13 (22.35) Parks $154,415.78 2018 HVCB Bldg $45,000.00 $19,488.14 (9.33) Tourism $ 64,478.81 Total $105,000.00 $113,926.27 (31.68) $218,894.59 September 1 payment of principal and interest is due for the Series 2018 Bond which was used for the Riverfront renovation and the Hannibal Visitor Center. The Trustee of the Bonds will require payment prior to the bondholder’s due date. We propose payment by wire transfer on August 24, 2020. Below is a recap of the Series 2018 bond and the balance after this payment:

Paid to Balance Due Closes

Bond Title Purpose

REFI or Original Principal

Date: Principal and

Interest Remaining (Ends) 2018 Riverfront $5,425,000 $460,887.61 $5,305,000 9/1/2038 2018 HVCB Bldg $1,155,000 $156,005.70 $1,070,000 9/1/2038

Totals $6,580,000 $616,893.31 $6,375,000

We ask for your voice vote to allow payment of these funds. Thank You Karen



MEMORANDUM

TO: Mayor Hark and Members of the City Council FROM: Karen Burditt, Director of Finance DATE: August 4, 2020 SUBJECT: CARES ACT for front-line workers On May 5, 2020 Marion County received $3,347,138 from the Missouri State Treasurer for distribution of CARES Act funds. The City has already submitted and were approved for $13,086.58 in reimbursement of COVID-19 related expenses. We will continue to track additional expenses and will submit for reimbursement later. The CARES Act also allows for reimbursement of front-line workers pay with benefits beginning March 1, 2020. I calculated the total gross pay with benefits beginning with April 1 and the total was almost $1,200,000. This total is allowed per the CARES Act guidelines and we could submit for reimbursement this total plus the pay from March. We are very early in this pandemic and we do not know what the future may be and the impact on our County. City Manager Lisa Peck and I have discussed this and feel that a scaled back request would be a more appropriate request this time, as the County currently has a total of $800,000 allotted for all public entities and non-profit organizations countywide. I have calculated an adjusted Regular Wage, totaling $649,226. We suggest applying for 50% of this amount. These wages are only for front-line police and firefighters that worked in the field. We removed all office personal, administration, training officers, detectives, and active duty. We did not include any benefits for special pay such as uniform pay, holiday payout, all overtime or out-of-rank pay. I then deducted out of the regular wages all vacation, sick, personal, and workmen’s compensation pay. The $324,613 request is only front-line active working hours. I ask for the council’s approval to request Marion County CARES Act funding in the amount of $324,613. Karen Burditt



FIRE - Wages POLICE -Wages Wk Ending Reg Adj Reg Gross Benefits Reg Adj Reg Gross Benefits

4/9/2020 @60% 33,211 30,050 34,309 19,078 25,412 25,303 27,768 13,822

23-Apr 55,352 50,535 60,255 17,322 41,027 41,027 45,154 12,980 7-May 55,352 51,424 61,494 33,044 40,909 38,591 42,408 23,363

21-May 55,352 48,495 60,105 32,638 40,620 36,028 42,708 22,340 4-Jun 55,352 47,662 57,439 42,218 39,252 36,450 44,178 29,755

18-Jun 50,735 45,771 57,422 31,546 36,428 31,838 42,370 22,243 2-Jul 55,734 50,323 55,734 38,668 38,529 32,631 42,692 21,991

16-Jul 55,734 47,090 59,518 32,152 38,234 36,009 43,212 22,137 TOTAL 416,820 371,349 300,412 277,877 446,276 246,666 330,490 168,632

Total Gross pay with benefits 1,192,064

Removed uniform pay, holiday payout, and light duty workers. Did not include Community Service Officers. For Adjusted Regular Wage, removed Vacation, sick, personal, and workers comp time. The total Adjusted Regular Wage is only the time worked with on overtime or benefits. We are requesting 50% of the Adjusted Regular Wage and not the full Gross wages plus benefits

Fire 371,349 Police 277,877 649,226 at 50% 324,613



MEMORANDUM

TO: Mayor Hark and Members of the City Council FROM: Karen Burditt, Director of Finance DATE: July 7, 2020 SUBJECT: Capitalization Policy I am presenting a Capitalization Policy to clarify what items will be capitalized and depreciated. It has been the City’s practice in the past to capitalize any asset over $1,000 with a useful life past the current year (non-consumables). Wade Stables had suggested to me in the past that the City should increase this limit to at least $2,500. I also spoke to our new auditors at Williams Keepers, the new auditing firm, and they also agreed that we should set the limit at $2,500. I have also check with other cities similar in size to Hannibal. At this time, we are updating our asset list for depreciation and moving to a system managed by the City. I was unable to find that the City had a specific policy on capitalization and felt this would be a good time to implement the attached policy and increase the limit from $1,000 to $2,500. Since our fiscal year 2020 depreciation has not been calculated and recorded, I would like to use this amount of $2,500. I recommend and ask the Council to approve the following Resolution to approve the Capitalization Policy as presented Thank You Karen cc: Lisa Peck, City Manager

Hannibal Convention & Visitors Bureau 925 Grand Avenue

Hannibal, Missouri 63401 573.221.2477

VisitHannibal.com

MEMORANDUM

DATE: July 28, 2020 TO: Mayor James Hark and Members of City Council CC: Lisa Peck, City Manager FROM: Gail Bryant, Director of Conventions & Tourism REGARDS: Declaration of Surplus Property DECLARATION OF SURPLUS PROPERTY The Hannibal Convention & Visitors Bureau (HCVB) would like to request council

approval to declare the following items as surplus property.

The items are:

• Desks (2-3); and

• Old copier/printer.

The HCVB recommends approval of the items listed above declared as surplus property.

Gail Bryant, CTIS Director

Megan Rapp, CTIS Assistant Director

MEMORANDUMTo: Mayor and City Council

From: Edie Graupman, DPW Management Assistant

Re: Memo for 1200 Clark Street

Date: July 24, 2020

The City of Hannibal has petitioned for annexation of 1200 Clark Street into Hannibal. The City is requesting B-Multiple Family Zoning, which is consistent with the adjacent zoning in the area.

The City purchased this property from the Marion County Trustee thru a tax sale and we simply need to bring the property into the City limits.

All public notices were published in the paper and all letters were mailed out to residents that live within 185 feet within a timely manner so that all residents were notified of the annexations and their public hearings. Department Heads within the City were notified of the annexation and there were no objections. Mark Bross, the City’s acting Engineer had no objections to this annexation.

Planning and Zoning held a Public Hearing on Thursday, July 16, 2020. There were no objections from any audience members that were present on the annexation. A positive recommendation was given from the Planning and Zoning Commission to move forward with the annexation to Council.

MEMORANDUM To: Mayor and City Council From: Edie Graupman, DPW Management Assistant Re: Memo for The Robinson Cemetery Date: July 24, 2020

The Descendants of the Robinson Family and Those Buried in the Robinson Cemetery have petitioned for annexation of property located East of 1200 Clark Street, better known as Robinson Cemetery into Hannibal. The Descendants of the Robinson Family and Those Buried in the Robinson Cemetery are requesting District RD-Rural Zoning, which is consistent with the Article XIV, Section 31-639 (6) of the Code of Ordinances. The Robinson Cemetery borders City limits. If annexed into the City limits, the group that is currently maintaining the cemetery will still maintain it, the City will only be a presence for items such as police and fire response in the event of an emergency. All public notices were published in the paper and all letters were mailed out to residents that live within 185 feet within a timely manner so that all residents were notified of the annexations and their public hearings. Department Heads within the City were notified of the annexation and there were no objections. Mark Bross, the City’s acting Engineer had no objections to this annexation. Planning and Zoning held a Public Hearing on Thursday, July 16, 2020. There were no objections from any audience members that were present on the annexation. A positive

recommendation was given from the Planning and Zoning Commission to move forward with the annexation to Council.


From: Edie Graupman, Mgmt. Asst. for the Dept. of Public Works

Re: Acceptance of Donated Property

Date: July 24, 2020

Gina Coffey, the property owner of 201 Summit wishes to donate her property to the City.

Ms. Coffey has not lived in the home for several years as it is becoming an unsafe structure for occupancy. She does not have the funds for a renovation of the property and has approached the City to see if she can sign it over with our new property acquisition project. The City would accept the property provided Ms. Coffey signed a settlement agreement release and a general warrant deed giving the property over to the City.

The property owner is in agreement and has signed all the necessary paperwork.


From: Edie Graupman, Mgmt. Asst. for the Dept. of Public Works

Re: Acceptance of Donated Property

Date: July 24, 2020

Joseph Richardson has several properties wishes to donate to the City.

All of Mr. Richardson’s properties are vacant lots that had a property on them at one time or another that have been demolished either by blight or by fire. Mr. Richardson has approached the City to see if he can sign over all his properties with our new property acquisition project. The City would accept the properties provided Mr. Richardson signed a settlement agreement release and a general warrant deed giving the property over to the City on each property.

The properties in questioned are as follows…

1808 Spruce 1233 Market 2004 Settles 317 South Griffith 315 South Griffith 309 South Griffith 2011 West Gordon

All of Mr. Richardson’s properties are close to property already owned by the City. These properties fit with the goal of future development opportunities through infill development on combined lots.

The property owner is in agreement and has signed all the necessary paperwork.

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