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Punjab Cities Governance Improvement Project (PCGIP)
ANNUAL PLANNING WORKSHOP‐YEAR 4September 01, 2015
City District Government Lahore
City District Government Lahore
Sequence of Presentation
1. Initiative of CDG Lahore
2. Work plan of DLIs
3. Future Plans of CDG Lahore
City District Government Lahore
CDG Lahore’s Initiative 1. Computerization of Pension Disbursement System of CDGL.
Operational
City District Government Lahore
DLI 1: RESOURCE PLANNINGSr. No.
Activities Timelines
1 Development of GIS based Assets Inventory Completed
2 Stakeholder AnalysisSeptember 2015
3 Notification of Level of Service (LOS)
4 Prioritization of Projects “Long & Short List of Projects with Cost”.
FY-2015-20165 Budgetary Analytical Revenue Estimation
6 Preparation of the Operations and Maintenance and Improvement Plan of existing assets
7 Development of Capital Investment Plan along with prioritization of ongoing and new projects
8 Finalization of medium term Integrated Development and Asset Management Plan in a single book
9 4th Lahore Planning and Coordination Committee Meeting December 2015
DLI 2: PROCUREMENT
City District Government Lahore
Sr. No.
Activities Timelines
1 Uploading Annual Procurement Plans 2015-16 on PPRA website
October 20152 Enlistment of Contractors as per Standard Operating
Procedures
3 Publication of Evaluation Reports September 2015
4 Ensure that the checklist developed is part of each Procurement File
Ongoing
5 Training Sessions of Officers and Contractors December 2015
DLI 3: INTERGOVERNMENTAL FINANCE SYSTEMSr. No.
Activities Timelines
1 Monthly Consolidation of transfersScanning of Release Orders
Ongoing
City District Government Lahore
DLI 4: REVENUE COLLECTION SYSTEM
Sr. No.
Activities Timelines
1 Revise and rationalize Schedule of Taxes. Fee and Fines
Completed
2 Surveys1. Survey for Municipal Properties including
Bus Stands2. Survey for Licensing Trades & Vocations3. Survey for Parking Stands
I. October 2015II. November 2015III. December 2015
3 Computerization of Billing & Collection System March 2016
4 Computerization of GBS June 2016
City District Government Lahore
DLI 6: PUBLIC DISCLOSURE & ACCESS TO INFORMATIONSr. No.
Activities Timelines
1 Nomination of Public Information OfficerMarch 2015
2 Website of CDG Lahorehttp://lahore.gop.pk/ Operational
3 Circulation of approved mechanismCirculated
4 Compilation of material falling under pro-active disclosure by the respective departments Ongoing
5 Uploading on the website after due approvalOctober 2015
6 Adoption of on-demand” disclosure in routine working
City District Government Lahore
Sr. No.
Requests received
Entertained Pending
1 10 09 01
DLI 7: ACCOUNTABILITY Sr. No.
Activities Timelines
1 Circulation of approved mechanism to all departments within CDGL
Ongoing2 Circulation of a letter to all concerned regarding requirements of GRM to the departments in CDGL
3 Conducting mass awareness regarding GRM (CDGL)
4 District Complaint Center (CDGL) Operational
5 Status of Complaints received and resolved after operationalization (Statistics)
Ongoing
6 Conducting periodic review of the performance of officers / officials as per responsibility matrix (CDGL)
Every Month
7 Conducting quarterly analysis of complaints to identify major trends such as type of complaints, areas / zones etc.
Every Month
City District Government Lahore
ESMFSr. No.
Activities Timelines
1 Environmental & Social screening of schemes (EEPs+ADP)
September 2015
2 Preparation of ESMPs for E2 category (EEPs) and theirApproval
December 2015
3 Preparation of IEE/EIA reports of ADP projects October 2015
4 Capacity building sessions and training for contractors
Ongoing
City District Government Lahore
CDG Lahore’s Future PlansPlans Pension (Phase-2)
Domicile Express
Citizen Inclusive Governance
Improvement of GBS
Improvement of Fish Market & Shops of CDGL
Refurbishment and Interventions at Liberty Market
e-File Management System
Illumination and Decoration of Important City Points
New Architectural Design of School Buildings
Focusing on the neglected infrastructures
Overhauling of Fire Fighting system of CDGL
City District Government Lahore
Procurement Plan 2013‐2014 353.558 Million (PKR)
59.49 26.27 148 57.5 62.298 353.558
59.49 26.27133 55.5 62
336.260 0
152 0.298 17.298
Transport Machinary andEquipment
Roads Building Utilities Total
Allocated Amount Funds Utilised Remaining Fund/Saving
City District Government Lahore
Transport , 0, 0%
Machinary & Equipment , 1, 0%Road, 416.924, 100%
Building, 0, 0%
Utilities, 0, 0%
Transport Machinary & Equipment Road Building Utilities
Procurement Plan 2014‐2015 417.924 Million (PKR)
City District Government Lahore
198.35
12.00 10.50 18.00 16.50 31.79 2.90 5.00 10.10 5.00 5.3037.488
62.56
6.50 4.40 28.50 1.00
60
2 6.76 5.16 3.53 28.76 0 0 5.93 4.98 4.97 10 15 6.5 0 0 1
75%
10%
60%
35%30%
100%
70%
0%
100% 100% 100%
20% 20%
100%
0
25%
100%
0%
20%
40%
60%
80%
100%
120%
0.00
50.00
100.00
150.00
200.00
250.00Allocated Amount Funds Utilisation Physical Progress
City District Government Lahore
DLI 2: PROCUREMENTSr. No. Activities Timelines
Impacts of DLI-2 (Procurement) on CDGs
1. Notification of Procurement Committees2. Audit observations.3. Annual Procurement Plan 2014-15.4. No. Capacity Building of Procurement
Officers/Officials5. Issuance of Incomplete Bidding Documents during
Tendering Process6. Before SOPs difficulty in Interpretation of PPRA
Rules.7. Prepared Tender Notices as per their own
understanding. 8. No Concept of Procurement checklist as PPRA
Rules to follow by Procuring Agencies in CDGL .9. Rectification of Advertisement Notices10. Notification of Grievance Redress Committee.
1. Notified on 31-03-2014.2. No of Audit Observations of CDGL W&S
Reduced due to compliance of PPRA Rules after PCGIP Initiatives in August 2014 and in August 2015.
3. Uploaded Annual Procurement Plan 2014-15 of all departments of CDGL is on PPRA Website .
4. Capacity Building of Procurement done.5. Standard Bidding Documents Used for
Tendering Process.6. Clear Understanding of PPRA Rules in
the Light of SOPs. 7. Tender Notices and Bid Documents are
defined now as per adequate SOP’s , RFQ, IFB, EOI, RFP prepared as per PPRA Rules.
8. Implementation of Procurement Checklist has been made Mandatory for all Procuring Agencies and its Ongoing
9. Advertisement Notices are Rectified Now and Publish on CDGL Websites and PPRA Site.
10. Grievance Redress Committee Notified on 28 th August, 2015.
City District Government Lahore
DLI 1: RESOURCE PLANNINGSr. No.
Activities Timelines
1 Notification of Committees for IDAMP September 2015
2 Review of IDAMP Forms in District Development Committee Meetings.
October, 2015
3 Last date for submission of IDAMP form 3 & 4 (Capital Investment & Level of Service Delivery) by District Department
November, 2015
4 Finalization and submission of IDAMP Forms December 2015
5 Compilation of IDAMP Forms and Finalization of IDAMP
February 2016
6 LPCC Meeting December 2015
City District Government Lahore
CDGL Funds Utilization of Rs. 353.553 Million Summary 2013-14
EEPs CDG Lahore 2013-14 R&M PP Schemes
Reimbursement
Total funds Utilization Pending
Payments
Sr. No EEPs Object Code Description Total Funds Utilization Rs 353.553 Million
1A-130
Transport 37.49 22 59.49 100% No Pending PaymentsGOODS
2A-131 Machinery&
Equipment 8.27 18 26.27 100% No Pending PaymentsGOODS
3A-136 Roads
/Streets 121 27 148 95% 15 Million Tender Savings
WORKS 22 Schemes
4A-133 Building
&Structures 28.5 29 57.5 97% 2.5 Million PendingWORKS
5 A-033 Utilities 0 62 62 100% No Pending Payment
6 Total Rs ( 353.553 M) 195.26 158 353.55 95% No Pending Scheme overall
7 Total 353.553 Million 17.43 carry
forward in PP 2014-15
City District Government Lahore
Pension Management SystemTotal Pensioners Active Pensioners Pensioners getting
Pension ManuallyPensioners
getting pension through PMS
13278 7500 0 All since May 2015
May-2015 June-2015 July-2015 August-2015
6981 7261 6807 7061
Month-Wise Number of Pensioners
May-2015 June-2015 July-2015 August-201574,662,453 80,394,581 78,309,250 86,679,772
Month-Wise Disbursement of Pension
City District Government Lahore
Comparison Sr. No. Description Old system PMS
1 Form Collection 8 to 10 Sec 2 to 3 Sec
2 Validity Low High
3 Sorting of Files 3 to 4 days Single Click
4 Preparation of Bank Scroll 2 to 3 days Single Click
5 Pensioner Verification 1 day Single Click
6 Form Collection verification No Thumb and Image
7 Pensioner query check 02 Hours Single Click
8 Login & Payment History No Single Click
9 Any Increases/Raises 02 Weeks 01 Day
City District Government Lahore
Year‐wise DisbursementSr. No Year Disbursement Utilized Remaining
Fund/Savings
1 2013‐2014 353.558 Million 336.12673(95%)
17.43127
2 2014‐2015 400.493(plus previous year
saving)
Execution is under process of 417.924 Million
3 2015‐2016 595 Million
4 2016‐2017 725 Million
Currency in PKR
City District Government Lahore
Execution Status FY‐2014‐15Rs in Million
Sr # Name of Work Approved Cost Funds Released Funds Utilization
Physical Progress
Remarks
1 SPECIAL REPAIR OF MALL ROAD FROM PMG OFFICE TO ZAFAR ALI ROAD CHOWK
198.35 198.354 0 20% Asphalt Base Course from Canal to Zafar Ali Road Completed Both side
2 REPAIR / IMPROVEMENT OF SHEIKHABAD CHOWK TO BUND ROAD LAHORE
12.00 0 0 10% Work in progress (Funds Awiated)
3 REPAIR / IMPROVEMENT OF ROAD KOT KAHMBOO MAIN ROAD LAHORE.
10.50 0 0 10% Work in progress (Funds Awiated)
4 SPECIAL REPAIR OF NASEER‐UD‐DIN ROAD FROM BABA GROUND TO SANDA ROAD, LAHORE
18.00 18.00 0 25% Water Bound
5 SPECIAL REPAIR OF ROAD FROM MAIN NAWAZ SHARIF HOSPITAL YAKKI GATE TO SHERANAWALA GATE LAHORE
16.50 0 0 20% Work in progress (Funds Awiated)
6 SPECIAL REPAIR OF ABDUL SATTAR ROAD IN, LAHORE
31.79 31.79 0 40% Work in progress.
7 SPECIAL REPAIR OF LINK STREET BISMILLAH NURSURY BOOTA DAHI BHALLAY WALA JIA MOUSA SHAHDARA LAHORE
2.90 0 0 35% Work in progress (Funds Awiated)
8 R&M of Footpaths and Bus Stand, Mall Road, jail Road
5.00 0 0 Bidding documents /estimates are under process
City District Government Lahore
Execution Status FY‐2014‐15Sr # Name of Work Approved
CostFunds
ReleasedFunds
Utilization Physical Progress
Remarks
9 SPECIAL REPAIR OF ROAD FROM ALIYA TOWN TO RING ROAD PP‐143, NA‐123
10.10 0 0 85% Funds Awaited
10 SPECIAL REPAIR OF ROAD IN ALI MUHAMMAD BAZAAR TAJ PURA, PP‐145, NA‐124 LAHORE.
5.00 0 0 65% Funds Awaited
11 SPECIAL REPAIR OF ROAD BAHAR SHAH ROAD .
5.00 0 0 20% Funds Awaited
12 SPECIAL REPAIR OF GHAZI ROAD FROM FEROZEPUR ROAD TO DHA BOUNDARY LAHORE PP‐155, NA‐125.
37.488 0 0 20% Funds Awaited
City District Government Lahore
Execution Status FY‐2014‐15Name of Work Approved
CostFunds
ReleasedFunds
Utilization Physical Progress
Remarks
13SPECIAL REPAIR OF ROAD START FROM 0.00 KM TO 3.31 KM ALONG CHARRAR DRAIN TOWARDS AASYIANA HOUSING SCHEME LAHORE PP‐159 & NA ‐129
62.56 0 0 10& Funds Awaited
14SPECIAL REPAIR OF ROAD FROM KAHAN BUCHER DISTRIBUTOR TO AZIZ JAHAN BEGUM TRUST,KHANA LAHORE PP‐159, NA‐129
6.50 0 0 75% Funds Awaited
15R&M OF FOOTPATHS & BUS STAND FEROZPUR ROAD LAHORE
4.40 0 0 0 Bidding documents /estimates are under
process 16REPAIR & MAINTNENACE FOR DCO
ADMINISTATION BUILDINGS INCLUDING OTHER ADJACENT ALLIED BUILDINGS (RESIDENCE QUARTERS) DISTRICT OFFICER ENTERPRISESE OFFICE, OFFICES OF WORKS & SERVICES DEVELOPMENT OF CITY DISTRICT COURTS, LAHORE.
28.50 0 0 25& Funds Awaited
17R&M OF GENERATORS OF TOWN HALL 1.00 0 0 Bidding documents /estimates are under
process City District Government Lahore
1. Pension (Phase‐2)2. Domicile Express 3. Citizen Inclusive Governance 4. Improvement of GBS5. Improvement of Fish Market & Shops of CDGL6. Refurbishment and Interventions at Liberty Market7. Refurbishment and Interventions at Local Bus Stops8. File Management System at CDGL9. Illumination and Decoration at Important City Points10. New Architectural Design of School Buildings11. Focusing on the neglected infrastructures12. Computerization of Revenue Collection System
City District Government Lahore