city council voting meeting meeting

Alexa Scholl, Mayor Pro TemSteve Blair, CouncilmanPhil Goode, Councilman

Cathey Rusing, CouncilmemberSteve Sischka, CouncilmanClark Tenney, Councilman

CITY COUNCIL VOTINGMEETING MEETING

VOTING MEETING AGENDA

1. CALL TO ORDER

2. INTRODUCTIONS / ANNOUNCEMENTS

3. INVOCATIONRabbi Julie Kozlow with Temple Brith Shalom

4. PLEDGE OF ALLEGIANCECouncilman Goode

5. ROLL CALL

6. CONSENT AGENDA

Items listed on the Consent Agenda may be enacted by one motion and one vote. If discussion isrequired by members of the governing body, the item will be removed from the Consent Agendaand will be considered separately.

TUESDAY, MAY 25, 2021, 3:00 PM201 S. Cortez StreetPrescott, AZ 86303

City Council Chambers

Greg Mengarelli, Mayor

The following Agenda will be considered by the Prescott City Council Voting Meeting at its Voting Meetingpursuant to the Prescott City Charter, Article II, Section 13. Notice of the meeting is given pursuant to ArizonaRevised Statutes, Section 38-431.02. One or more members of the Council may be attending the meeting throughthe use of a technological device.

Viewing & ParticipationThis meeting may be viewed on Channel 64, Facebook Live or on the City's website: Live PrescottCity Council VideosOr via Zoom by registering in advance:Zoom Registration LinkPublic comments to be read by the Clerk may be submitted through the City website: Speaker RequestForm

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https://prescott.12milesout.com/live-video

https://us02web.zoom.us/webinar/register/WN_zVmbgKTtTlO0bsh5D6eEsA

http://www.prescott-az.gov/city-management/leadership/speaker-request-form/

Recommended Action: MOVE to approve Consent Agenda Items 6.A. through 6.F.

A. Approval of Minutes from the May 11, 2021 Study Session, the May 11, 2021 VotingMeeting, the May 11, 2021 Executive Session, and the May 18, 2021 Budget Workshop.

B. Approval of Renewal for Off-Track Pari-Mutuel Wagering Permit at Matt's Saloon.Location: 112 S. Montezuma Street.

C. Approval of City Contract No. 2021-167 with Yavapai Regional Medical Center for a BaseHospital & Provider Agreement. Funding is Available in the Fire Department General Fund.

D. Approval of RVP21-003, a Revision of Plat for Phases II and III of Walden RanchSubdivision.

E. Approval of RVP21-010, a Revision of Plat for The Preserve at Prescott Removing Lot 16R.

F. Approval of City Contract No. 2021-160 for the Acceptance of a Federal AviationAdministration (FAA) Grant in the Amount of $864,736 for Expenses Related to the NewPassenger Terminal at Prescott Regional Airport - Ernest A. Love Field.

7. CONSENT ORDINANCE Recommended Action: MOVE to adopt Consent Ordinance Item 7.A.

A. Adoption of Ordinance No. 2021-1759 Authorizing the Purchase and Acceptance of RealProperty from Manzanita Village Cohousing HOA, Inc. for a City Water Main ExtensionProject.AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF PRESCOTT, YAVAPAICOUNTY, ARIZONA, AUTHORIZING THE PURCHASE OF REAL PROPERTY FROMMANZANITA VILLAGE COHOUSING HOA, INC., FOR A CITY WATER MAIN EXTENSIONPROJECT AND AUTHORIZING THE MAYOR AND STAFF TO EXECUTE ANY AND ALLDOCUMENTS TO EFFECTUATE SAID PURCHASE.

8. LIQUOR LICENSES

A. Public Hearing and Consideration for a New Series 12 Restaurant Liquor License Applicationfrom Rexford Jason Moffett, Applicant, for Red, White & Brew. Location: 200 E GurleyStreet.

Recommended Action: 1) MOVE to close the public hearing; and 2) MOVE toapprove/deny/make no recommendation for Liquor License No. 147897 for a new Series 12Restaurant liquor license for Red, White & Brew. Location: 200 E Gurley Street.

9. REGULAR AGENDA

A. Public Hearing Regarding the City of Prescott Draft 2021 CDBG Annual Action Plan to 1)

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Accept CDBG Entitlement Funds from the US Department of Housing & UrbanDevelopment (HUD) in the Amount of $251,857; 2) Approve the 2021 CDBG AnnualAction Plan & Authorize Staff Submittal to HUD; and 3) Close the Public Hearing.

Recommended Action: 1) MOVE to accept CDBG Entitlement Funds in the Amount of$251,857 from HUD; 2) MOVE to approve the 2021 CDBG Annual Action Plan andauthorize staff submittal to HUD, and 3) MOVE to close the Public Hearing.

B. Approval of City Contract No. 2021-108 with Technology Construction, Inc., for the StateRoute 69, 16 Inch Water Pipeline Project in the Amount of $907,694.00; and Approval ofCity Contract No. 2019-236A1, an Amendment to City Contract No. 2019-236 with Entellus,Inc. for Post Design Services in the amount of $23,291.50. Funding is Available in theWater Fund.

Recommended Action: 1) MOVE to approve City Contract No. 2021-108; and 2) MOVE toapprove City Contract No. 2019-236A1.

C. Approval of City Contract No. 2021-173 with Granite Basin Engineering, Inc. for the PennAvenue/Eastwood Drive Improvements Project, in the Amount of $254,592.00. Funding isAvailable in the Streets, Water, and Wastewater Funds.

Recommended Action: MOVE to approve City Contract No. 2021-173.

D. Adoption of Ordinance No. 2021-1760 Authorizing the Sale of Real Property to YavapaiHumane Society.

AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF PRESCOTT, YAVAPAICOUNTY, ARIZONA, AUTHORIZING THE SALE OF REAL PROPERTY TO YAVAPAIHUMANE SOCIETY; AND AUTHORIZING THE MAYOR AND STAFF TO EXECUTE ANY ANDALL DOCUMENTS TO EFFECTUATE SAID SALE

Recommended Action: MOVE to adopt Ordinance No. 2021-1760

E. Approval of City Contract No. 2020-143A2, an Amendment to City Contract No. 2020-143with Willdan Engineering for Ongoing Building Support Services in the Amount of $85,000.Funding is Available Through the General Fund with Partial Cost Recovery.

Recommended Action: MOVE to approve City Contract No. 2020-143A2

F. Approval of COVID-19 Vaccine Administration Reimbursement for Spectrum HealthcareGroup and Dignity Health - Yavapai Regional Medical Center in the Amount of $200,000.

Recommended Action: MOVE to approve reimbursement of $100,000 to SpectrumHealthcare Group and $100,000 to Dignity Health - Yavapai Regional Medical Center.

G. Legislative Update.

Recommended Action: This item is for discussion only, no formal action will be taken.

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10. ADJOURNMENT

EXECUTIVE SESSION

Upon a public majority vote of a quorum of the City Council, the Council may hold an executive session, which will notbe open to the public, regarding any item listed on the agenda but only for the following purposes:

(1) Discussion or consideration of personnel matters (A.R.S. §38-431.03(A)(1));(2) Discussion or consideration of records exempt by law (A.R.S. §38-431.03(A)(2));(3) Discussion or consultation for legal advice with the city’s attorneys (A.R.S. §38-431.03(A)(3));(4) Discussion or consultation with the city’s attorneys regarding the city’s position regarding contracts that are

the subject of negotiations, in pending or contemplated litigation, or in settlement discussions conducted inorder to avoid litigation (A.R.S. § 38-431.03(A)(4));

(5) Discussion or consultation with designated representatives of the city to consider its position and instruct itsrepresentatives regarding negotiations with employee organizations (A.R.S. §38-431.03(A)(5));

(6) Discussion, consultation or consideration for negotiations by the city or its designated representatives withmembers of a tribal council, or its designated representatives, of an Indian reservation located within oradjacent to the city (A.R.S. §38-431.03(A)(6);

(7) Discussion or consultation with designated representatives of the city to consider its position and instruct itsrepresentatives regarding negotiations for the purchase, sale or lease of real property (A.R.S. §38-431.03(A)(7)).

THE CITY OF PRESCOTT ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITHDISABILITIES. With 72 hours advanced notice, special assistance can be provided for sight and/or hearing-impairedpersons at this meeting. Reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 777-1272 to request an accommodation to participate in thispublic meeting. Prescott TDD number is (928) 445-6811. Additionally, free public relay service is available from ArizonaRelay Service at 1-800-367-8939 and more information at www.azrelay.org

Confidentiality

Arizona statute precludes any person receiving executive session information from disclosing that information except asallowed by law. A.R.S. §38-431.03(F). Each violation of this statute is subject to a civil penalty not to exceed $500, pluscourt costs and attorneys’ fees. This penalty is assessed against the person who violates this statute or who knowinglyaids, agrees to aid or attempts to aid another person in violating this article. The city is precluded from expending anypublic monies to employ or retain legal counsel to provide legal services or representation to the public body or any of itsofficers in any legal action commenced for violation of the statute unless City Council takes a legal action at a properlynoticed open meeting to approve of such expenditures prior to incurring any such obligation or indebtedness. A.R.S. §38-431.07(A)(B).

CERTIFICATION OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Prescott City Hall on_____________ at _____________m. in accordance with the statement filed by the Prescott City Council withthe City Clerk

_____________________________________ Sarah M. Siep, City Clerk

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6.A

COUNCIL AGENDA MEMO

MEETING TYPE/DATE: VOTING MEETING 05-25-21

DEPARTMENT: City Clerk

AGENDA ITEM: Approval of Minutes from the May 11, 2021 Study Session, the May 11, 2021Voting Meeting, the May 11, 2021 Executive Session, and the May 18, 2021 Budget Workshop.

ITEM SUMMARY

Attached for approval are the City Council minutes for the May 11, 2021 Study Session, the May 11,2021 Voting Meeting, the May 11, 2021 Executive Session and the May 18, 2021 Budget Workshop. BACKGROUND

N/A FINANCIAL IMPACT

There is no fiscal impact on this item. Recommended Action:

ATTACHMENTS

1.May 11, 2021 Study Session Minutes.docx2.May 11, 2021 Voting Meeting Minutes.docx3.May 11, 2021 Executive Session Minutes.docx4.May 18, 2021 Workshop Minutes.docx

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/931372/05.11.21_Study_Session_Minutes.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/931373/05.11.21_Voting_Meeting_Minutes.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/931375/05.11.21_Executive_Session_Minutes.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/931115/05.18.21_Workshop_Minutes.pdf

CITY COUNCIL STUDYSESSION MEETING

STUDY SESSION MINUTES

TUESDAY, MAY 11, 2021, 2:00 PM201 S. Cortez StreetPrescott, AZ 86303Council Chambers


Alexa Scholl, Mayor Pro Tem Cathey Rusing, CouncilmemberSteve Blair, Councilman Steve Sischka, Councilman

Phil Goode, Councilman Clark Tenney, Councilman

MINUTES OF THE STUDY SESSION OF THE PRESCOTT CITY COUNCIL STUDY SESSION HELD ON

MAY 11, 2021, IN THE 201 S. CORTEZ STREET PRESCOTT, AZ 86303 COUNCIL CHAMBERS.

1. CALL TO ORDERMayor Mengarelli called the meeting to order at 2:00 p.m.

2. ROLL CALLGreg Mengarelli Alexa Scholl Steve Blair Phil Goode Cathey Rusing Steve Sischka Clark Tenney

Mayor

Mayor Pro Tem

Councilman

Councilman

Councilmember

Councilman

Councilman

3. DISCUSSION

A. Tourism Recovery and Marketing Plan

Tourism & Economic Initiatives Manager Ann Steward Tourism began a presentation to Council regarding the city's Strategic Plan Recovery program conducted with Coraggio Group and the Arizona

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Office of Tourism (AOT) over the last year. 2020 was a devastating year for tourism, Prescott

was fortunate but there are some things to be planned for.

Windsocks - used to determine what the next steps in our recovery plan should be and what focuses should be:* Public Health* Economic Indicators* Travel Intent* Local Information

Priorities:* Flexibility* Boom - when the wind is blowing in the right direction and there is a surplus of funds or increase in budget* Business as Usual - should be focuses no matter what* Bust - when things are bad (recession, pandemic, catastrophe, etc)* How do you react during this time - determine what you must do, should do and what would be nice to do. Strategies, resources and teams are created from this* Marketing Strategies* Destination Strategies* Organizational and collaboration strategies* Monitoring and communications* Team Members - tourism department and marketing firm* Resources Include - Tourism Advisory Committee, research & data, AOT, Chamber of Commerce, Prescott Downtown Partnership, Industry Partners* Create a communication plan

Heather Hermann with Front Burner Media continued the presentation with specific information

regarding marketing Prescott.

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Trends:* Public Health - cases are decreasing/vaccinations are ongoing and comfort level is returning* Economic - unemployment is slowly decreasing and that is causing a trend of a different type of visitor in Arizona and across the country* Travel - air travel is gaining momentum and returning to pre-pandemic rate* Word on the Street - important to be aware of how Prescott is perceived outside of the area. There are two identities, one is the city and the other is the destination to visit* Marketing with our assets (particularly the outdoors)

- Billboard placed in Denver with 150,000 impressions per month from February through April- Banner at Denver International Airport with 180,000 impressions per month- Grand Canyon Journal- Creative Partnerships: by working with partners around the state can create a unique destination

experience (Discover Salt River, Visit Cottonwood and Experience Williams for example)

- BizBash & Meetings Today banner ads more than 100,000 impressions from November to December

- Uber Media- Sparklight GeoFencing with more than 1.1 million impressions- Continuing to work with ongoing partners like Trip Advisory, AAA Publications and Media

& Influencers

Councilman Goode asked how they define “impressions”.

Ms. Hermann commented that it is how many people viewed the item. Can be tracked on a

mobile device, billboards are informed through a report.

This item was for discussion only, no formal action was taken.

B. Presentation Regarding Right-of-Way & Easement Acquisitions and Abandonments.

Public Works Director Craig Dotseth provided a presentation to Council regarding rights-of-way

easement acquisitions and abandonments.

Why:* Roadway or utility expansions* Utility replacements or relocations* Property owner requests

How:* Acquired by purchase/donation/exchange/plat* Abandoned by city ordinance* Property owner participation

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Councilman Sischka asked if the right-of-way on Willow Creek Road that has since been

abandoned was donated to the city.

Mr. Dotseth confirmed that it was donated. He continued that as developments go in the developers

would sometimes like to improve surrounding areas in a specific way as it relates to landscaping and

roadway and they request rights-of-way from the city in order to accomplish that. Abandoning them

removes city liability and responsibility for maintaining easements and utilities.

Councilmember Rusing commented that in older neighborhoods there are portions of city property

that residents have to maintain otherwise a letter is received, and asked if there is any kind of program

for the resident to request abandonment of those rights-of-way.

Mr. Dotseth responded that areas between curb, gutter and sidewalk serve water and sewer uses and the

city must maintain right-of-way access to maintain those utilities, as well as operations and management

of the street and so that is a different situation.

Councilman Tenney asked if there are criteria for determination of when the city will pay for the

expense related to abandonment. He also asked if there is ever a situation where there are a series

of property owners and one does not want to do the abandonment.

Real Estate Administrator Don Hersch responded that there is a standardized process for this and it

depends whether the city initiates or the property owner does as far as who will then pay for the

abandonment. He added that the city does not do partial abandonments.

Councilman Blair commented that staff needs to look at properties along Park and Mt. Vernon where

the sidewalk is the responsibility of the homeowner but it belongs to the city of Prescott. There

should be some understanding as to why the homeowner should have to remove cinders from

sidewalks and take care of trees, people need clarification on that.

Mr. Paladini responded that there is an ordinance from the 1800s that requires the property owner to

take care of the sidewalk area in front of their property in certain historic areas, but when it comes to

health and safety standards the city will get involved. The cost to the city would be astronomical for

doing that and it is not uncommon to have the adjoining property owner be responsible for that.

Mr. Dotseth further stated that much of what Councilman Blair is referring to is in the City Code.


4. ADJOURNMENTThere being no further business to discuss, Mayor Mengarelli adjourned the meeting at 2:48

p.m.

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_________________________________GREG MENGARELLI, Mayor

ATTEST:

_________________________________SARAH M. SIEP, City Clerk

CERTIFICATION

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Study Session

of the City Council Study Session of the City of Prescott, Arizona held on May 11, 2021. I further certify

the meeting was duly called and held and that a quorum was present.

Dated this ______ day of __________________, 2021.

AFFIXCITYSEAL

_________________________________Sarah M. Siep, City Clerk

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CITY COUNCIL VOTINGMEETING MEETING

VOTING MEETING MINUTES

TUESDAY, MAY 11, 2021, 3:00 PM201 S. Cortez StreetPrescott, AZ 86303





MINUTES OF THE VOTING MEETING OF THE PRESCOTT CITY COUNCIL VOTING MEETING HELD

ON MAY 11, 2021, IN THE 201 S. CORTEZ STREET PRESCOTT, AZ 86303 CITY COUNCIL CHAMBERS.


2. INTRODUCTIONS / ANNOUNCEMENTSMayor Pro Tem Scholl welcomed former Councilwoman Mary Anne Suttles to the meeting

and encouraged everyone to thank all first responders this week.

3. INVOCATIONPastor Kendra Hobson with St. Luke Ebony Christian Church

4. PLEDGE OF ALLEGIANCE

Mayor Mengarelli

5. ROLL CALLGreg Mengarelli

Alexa Scholl

Steve Blair

Phil Goode

Mayor

Mayor Pro Tem

Councilman

Councilman

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Cathey Rusing Councilmember

Steve Sischka Councilman

Clark Tenney Councilman

6. PROCLAMATIONSA. Salvation Army Week: May 10th - 16th

Councilman Tenney presented the Proclamation

B. EMS Week: May 16th - 22nd

Councilman Blair presented the Proclamation

C. Mental Health Awareness Month: May 2021Mayor Mengarelli presented the Proclamation

7. CONSENT AGENDA

Items listed on the Consent Agenda may be enacted by one motion and one vote. If

discussion is required by members of the governing body, the item will be removed from

the Consent Agenda and will be considered separately.

MOTION BY MAYOR PRO TEM SCHOLL TO APPROVE CONSENT AGENDA ITEMS 7.A. THROUGH 7.E.; SECONDED BY COUNCILMAN SISCHKA: PASSED [7 – 0].

A. Approval of Minutes from the April 27, 2021 Executive Session, and the April 27, 2021

Voting Meeting.

B. Approval of City Contract No. 2019-078A2, an Amendment to City Contract No. 2019-

078 with Matrix New World Engineering for Continued Services Related to

Comprehensive Agreement No. 1, in the Amount of $42,891.00. Funding is Available in

the Water Fund.

C. Approval of City Contract No. 2021-094A2, an Amendment to City Contract No. 2021-

094 with Capital Improvements LLC for the FY20 Miscellaneous Concrete Repairs &

Demerse/Morell Storm Drain Project in the Amount of $55,000. Funding is Available in

the Streets Fund.

D. Approval of City Contract No. 2019-030A1, an Amendment to City Contract No. 2019-

030, with Terracon Consultants, Inc. in the Amount of $70,000 for On-Call Professional

Services. Funding is Available in the Streets Fund.

E. Approval for the Fire Department to Apply for Various Fiscal Year 2022 Grant Funding Opportunities.

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F. Approval of City Contract No. 2021-172 with the Launch Pad Teen Center in the Amount

of $50,000 and Acceptance of Low Bid of $98,793.21 from Ridgeline Builders for the Construction of Four New Bathrooms at The Launch Pad Teen Center as Part of the

Approved 2020 CDBG Annual Action Plan. The City of Prescott CDBG portion will be $50,000.

This Item was pulled from the Consent Agenda for further discussion.

Councilman Goode expressed his concerns regarding the complicated nature of the CDBG Application

process and stated that he feels that only the organizations that understand the process are repetitive applicants and end up becoming dependent upon those awards. The Launch Pad Center came forward 4-5 years ago when they were trying to put together programs and they continue to expand, he asked if

these bathrooms are in addition to facilities that already exist.

Planning Director George Worley responded that it is a partial replacement of existing bathrooms

and an addition of two more restrooms, will ensure that everything is up to code as well.

Councilman Goode commented that it is important to provide benchmark and measurements for

applying organizations to ensure they are performing as was expected of them and need balance

between things for all low-moderate income programs.

CDBG Citizens Advisory Committee Chair Mary Anne Suttles echoed Councilman Goode's comments

and responded that the process does tend to have the same applicants but staff has worked very hard to

get more people to apply than have in the past.

Councilman Tenney added that the issue doesn't lie in the system of how the Committee is looking at

things but rather in the number of applicants themselves.

MOTION BY MAYOR PRO TEM SCHOLL TO APPROVE CONSENT AGENDA ITEM 7.F.; SECONDED BY COUNCILMAN SISCHKA: PASSED [7 – 0].

8. CONSENT ORDINANCE

MOTION BY COUNCILMAN SISCHKA TO ADOPT CONSENT ORDINANCE ITEMS 8.A. AND 8.B.; SECONDED BY COUNCILMAN BLAIR: PASSED [7 – 0].

A. Adoption of Ordinance No. 2021-1756 Authorizing the Purchase and Acceptance of

Various Easements and Real Property for the City's Sundog Trunk Main Phase C2 Capital

Improvement Project.

B. Adoption of Ordinance No. 2021-1758 Authorizing the Purchase and Acceptance of Real Property for the City's Sundog Ranch Road Lift Station.

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9. REGULAR AGENDA

A. Approval of City Contract No. 2021-166 with Earth Resources, LLC for the Streets

Division Snow Equipment Facility Grading Project in the Amount of $530,830. Funding

is Available in the Streets Fund.

Public Works Director Craig Dotseth provided a presentation to Council regarding the project which includes demo of existing sludge beds, work on roadway access, fence changes/additions and completion of a finished pad for Phase 2 of the project. All removed material will be crushed and sold or used for other projects. Existing snow equipment facility presents a number of safety issues and is not conducive to the work staff needs to do, this project will remedy that and will help with the movement of the streets operations.

Councilman Goode asked if the cost of this project is just for the foundation of the storage facility and

asked how much the total cost of the facility will be and what security will be. He feels it is important

for us to make a decision on how much this facility will cost the city.

Mr. Dotseth said this project will cover all of the previous items listed and added that fence and

security are already in place. At this time there is not an estimate on the total cost of the project as it

will take place over several fiscal years.

Councilman Goode said he can’t vote for funding for the first step of this without knowing the total cost

of the facility.

Mayor Mengarelli asked if there is any idea on timing for the completion of the project or the

vertical coming out of the ground.

Mr. Dotseth commented that it will be done in phases, beginning with the simple structure in FY22 to

hold up pieces of equipment and the catwalk structure next to the platforms which is estimated at $1

million. Down the road the overhead structures would go in and unsure on the timing or costs after

the decommissioning of the treatment plant after FY23.

Councilmember Rusing commented that she supports Public Works and their efforts to maintain our

infrastructure and increase safety, however, she drove by the site this morning and it appears the sludge

beds aren’t very deep. She asked if staff has considered filling them in and just pouring slab over it. She

also asked what the square footage is for the sludge beds and what the cost is per square foot.

Mr. Dotseth said that would not be allowed per ADEQ standards, and added that there is not a price per

square foot. All phases of this project have to be done with the remediation of the site.

Councilman Tenney asked if a future council decided not to build the shelter structure what the advantage to doing this now is.

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Mr. Dotseth responded that doing this allows staff to create a safe area for storage, expand storage

of equipment but it doesn’t have to have the cover on the top if future Council didn’t want to.

Councilman Goode stated that he is confused why the full project wasn’t presented in advance

for Council to understand the full scope of this.

Councilman Blair stated he is not here to micromanage anyone, and he is tired of the shoe stringing

of everything that has been done over the years. This is something we need to do right and long range

planning does need to be done as well.

Councilmember Rusing asked if the new facility will be large enough to store all snow equipment and

future.

Mr. Dotseth confirmed.

MOTION BY COUNCILMAN SISCHKA TO APPROVE ITEM 9.A.; SECONDED BY COUNCILMAN BLAIR: PASSED [6 – 1] COUNCILMAN GOODE DISSENTING.

B. Public Hearing Regarding the City of Prescott Draft 2021 CDBG Annual Action Plan to1) Accept CDBG Entitlement Funds from the US Department of Housing & Urban

Development (HUD) in the Amount of $248,199; and 2) Hold the First of Two Public

Hearings.

Planning Director George Worley provided a presentation to Council on behalf of Michelle Chavez

regarding HUD funding in the amount of $248,199 for the upcoming CDBG plan year. This amount is

a bit higher than usual and does fluctuate year to year depending on federal funding. The Annual Action

Plan is incorporated into the City Budget for the plan year.

Mayor Pro Tem Scholl asked what the “match” column is for on the spreadsheet presented by staff, and

added that the Launch Pad is brining nearly $300,000 for their project which is a big deal.

Mr. Worley responded that applicants are encouraged to provide a match of some kind to complete the

projects.

Councilman Tenney added that the CDBG CAC Committee has thoughtful discussion regarding where

the funds should go, and not everyone that applies receives funds nor does every applicant receive the

amount they ask for.

Councilman Goode stated that Furthering Fair Housing Grants were given during the Obama Administration, and funds given mandated that a certain number of race/color/ethnicity had to be moved into communities in order to keep those funds. He expressed his concern that there may be additional requirements of a similar nature for the CDBG funds.

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Mr. Worley responded that staff works with and monitors federal requirements that may impact the

allocations to ensure there are no issues. No new changes since the 1990s with CDBG grants.

Additionally the city is monitored and audited locally every two years to ensure that everything is

being done within HUD standards.

MOTION BY MAYOR PRO TEM SCHOLL TO ACCEPT ITEM 9.B.; SECONDED BY COUNCILMAN SISCHKA: PASSED [7 - 0].

MOTION BY MAYOR PRO TEM SCHOLL TO CLOSE THE PUBLIC HEARING; SECONDED BY COUNCILMAN SISCHKA: PASSED [7 – 0].

C. Legislative Update.

Assistant to the City Manager Tyler Goodman provided a presentation to Council regarding the

ongoing legislative session.

General Update:* No final word on the budget. House is continuing to work on the proposed $1.5 billion income tax cut by creating a 2.5% flat tax bracket phased in over three (3) years* Cut translates to a $225 million loss to cities and towns with more than $1.7 million hit to Prescott annually once fully implemented; shared income tax is 16.5% of general fund budget and public safety expenditures make up 72% of general budget* Progress is delayed on agreement to "hold cities harmless" by increasing the percentage of

overall state income tax revenue shared with cities and towns.

Preserve Local Funding:* HB2668 (Homeless Grants) - Awaiting Senate Rules and amendments are forthcoming* SB1146 (Motor Vehicle Dealers TPT Exemption) - Awaiting Conference Committee

Miscellaneous:* HB2682 (Tobacco Bill) - Going to House for concurrence and a final vote

Mayor Mengarelli asked if he has heard any specific numbers that may impact the city of Prescott.

Mr. Goodman responded that to hold cities harmless the percentage increase would have to be

approximately 19%, however he has not heard a specific amount and discussions have varied. Many legislators are not on board at all, some are partially so it is very up in the air right now. At this point

the session is over 100 days and there is an incentive for them to finish the budget but it doesn’t seem there is any process specific.

Mayor Mengarelli added that he will be signing a letter requesting a meeting with the Governor and that

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any budget would hold cities harmless. He will be reaching out to Karen Fann as well.

Councilman Tenney asked where the budget funds would come from if cities were held harmless. There

is a systematic disinvestment in public works in the state of Arizona over the years and that concerns

him.

Mr. Goodman said he hasn’t heard, but he is sure that other stakeholders are going in and trying

to figure that out too.

Councilman Goode asked if HB2682 preempts charter cities.

City Attorney Jon Paladini said likely not because Charter Cities after the Tucson case showed that

charter cities are independent with regard to elections and buying and selling of real estate almost

exclusively. The city does not specifically regulate tobacco sales at this time anyway. But as time

goes on charter cities have more limited independence.


10. ADJOURNMENTQuote: "Most people are as happy as they make their minds up to be." - Abraham Lincoln

There being no further business to discuss, Mayor Mengarelli adjourned the meeting at 4:03

p.m.


ATTEST:


CERTIFICATION

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Voting

Meeting of the City Council Voting Meeting of the City of Prescott, Arizona held on May 11, 2021. I

further certify the meeting was duly called and held and that a quorum was present.

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Dated this ______ day of __________________, 2021.

AFFIXCITYSEAL

_________________________________

Sarah M. Siep, City Clerk

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CITY COUNCIL EXECUTIVESESSION MEETING

EXECUTIVE SESSION MINUTES

TUESDAY, MAY 11, 2021, 4:00 PM201 S Cortez StreetPrescott, AZ 86303





MINUTES OF THE EXECUTIVE SESSION OF THE PRESCOTT CITY COUNCIL EXECUTIVE SESSION HELD ON MAY 11, 2021, IN THE 201 S CORTEZ STREET PRESCOTT, AZ 86303 CITY COUNCILCHAMBERS.

1. Call to OrderMayor Mengarelli called the meeting to order at 4:08 p.m.

2. Roll CallGreg Mengarelli Alexa Scholl Steve Blair Phil Goode Cathey Rusing Steve Sischka Clark Tenney

Mayor

Mayor Pro Tem

Councilman

Councilman

Councilmember

Councilman

Councilman

3. Call to Enter Executive Session

MOTION BY MAYOR PRO TEM SCHOLL TO CONVENE EXECUTIVE SESSION; SECONDED BY COUNCILMAN SISCHKA: PASSED [7 – 0].

4. LEGAL MATTERSDiscussion or consultation for legal advice with the city attorney; discussion or consultation

with the city attorney to consider its position and provide direction regarding contracts that

are the subject of negotiations; discussions or consultations with designated

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representatives in order to consider its position and give direction regarding negotiations

for the purchase, sale or lease of real property. ARS 38/-431.03 (A)(3)(4) and (7).

A. City Property SaleB. Purchase of 201 N Montezuma StreetC. AED Negotiations & Open Space Acquisitions

5. Adjournment

There being no further business to discuss, Mayor Mengarelli adjourned the meeting at 5:52

p.m.


ATTEST:


CERTIFICATION

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Executive

Session of the City Council Executive Session of the City of Prescott, Arizona held on May 11, 2021. I

further certify the meeting was duly called and held and that a quorum was present.

Dated this ______ day of __________________, 2021.

AFFIXCITYSEAL


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CITY COUNCIL WORKSHOPMEETING MEETING

WORKSHOP MEETING MINUTES

TUESDAY, MAY 18, 2021, 1:00 PM201 S Cortez StreetPrescott, AZ 86303Council Chambers




MINUTES OF THE WORKSHOP MEETING OF THE PRESCOTT CITY COUNCIL WORKSHOP MEETING

HELD ON MAY 18, 2021, IN THE 201 S CORTEZ STREET PRESCOTT, AZ 86303 COUNCIL CHAMBERS.


2. PLEDGE OF ALLEGIANCE

Mayor Pro Tem Scholl

3. ROLL CALLGreg Mengarelli Mayor

Alexa Scholl Mayor Pro Tem

Steve Blair Councilman – arrived at 1:16 pm

Phil Goode Councilman

Cathey Rusing Councilmember

Steve Sischka Councilman

Clark Tenney Councilman

4. DISCUSSION

A. FY22 Budget Workshop1

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Finance Director Mark Woodfill provided a presentation to Council regarding the FY22 Budget. The budget process lasts many months before getting to the Workshop, then the budget hearing and consideration for adoption will be in June. 165 page budget is posted on the City website along with the 5 year capital plan. Today will be a review of the total budget, and comparison of FY20/FY21/FY22. The budget is structured to maintain levels of service within the city.

Budget Summary:* Approved Class and Compensation Plan is included* Needed Positions included in the Budget

- 3 long time temporary positions will be made permanent- 7.25 new positions added

* Training and other operating budgets previously frozen have been released* Anticipated American Rescue Plan Funding included* $98.9 Capital Budget is structured to include projects that can be achieved during the fiscal

year and address needs that have been deferred, including vehicle replacements and facility

repairs

Compensation Survey Results:* On average city lags the market pay by 7-10%* Approximate cost to implement is $1.5 million which is included in the budget - market adjustment rate or 2% COLA whichever is higher

- Below 2% = 224 employees- 2% to 5% = 74 employees- 5% to 8% = 87 employees- 8% to 10% = 69 employees- Above 10% = 33 employees

* Three Converted Positions (temp to permanent)- Human Resources Specialist- Administrative Services Specialist (PD)- GIS Technician (IT)

* New Positions- Airport Operations Supervisor- Administrative Specialist (City Manager - .25)- IT Specialist- Public Works: Equipment Operator, Administrative Specialist- Fire: Captain, Engineer, Firefighter

Fire Chief Dennis Light addressed Council regarding the three requested positions which are

designed to help improve response times and unit service. Over last 6-8 years added capacity

of development has lead to a need for this. Commissioning of an alternative response unit

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will be developed with these new positions to manage EMS calls and would like to

have staffed on or about Oct. 1st.

Councilman Goode commented that there has been discussion around doing something like

this for years with an alternative response unit. He asked if the communications center has

improved the manner in which they are routing and addressing calls and if the firefighter will

be required to be a paramedic as well.

Chief Light responded that the city of Prescott standard is firefighter/paramedic in order to

to address the most calls. He added that there have been improvements in the dispatching

that response is enhanced from what it once was. Units all have a cad-to-cad communication

system which has helped as well.

Councilman Goode also asked if there will eventually be a new station in North Prescott

to address all the development going on out there.

Chief Light responded that this will be covered in Capital Improvements today which would

be a phased moved of Station 73 to focus on that area. Relocation will not add people but

address demand in that area.

Councilmember Rusing asked about how much land would be needed for a future fire

station in that area.

Chief Light responded that it depends on the land layout and access to roads. Siting a fire

station is a 50 year process, location need is most important to look at first. Facilities will

need to be a part of that conversation as well.

Councilman Tenney commented that much of this is important because of improved

response times, and asked why we aren’t where we should be.

Chief Light responded that much of it is the geography of the area, and road layout is an

issue as well. Travel time currently is approximately eight minutes 44 seconds, and in 2020 it

was nine minutes. The times have varied over the years but are always above the six minute

goal.

City Manager Michael Lamar added that this low acuity truck has been part of the discussion

for quite some time and if this works in the future we can show that this is a big part of all

call volume and could impact how funds are spent for equipment in the future which would

be beneficial as well.

Mr. Woodfill continued the presentation, these additions would put staff levels where they

were in 2005 at approximately 518. Another issue that staff is going to begin addressing is

the city's fleet of vehicles and equipment. There are approximately 400 pieces of fleet in our

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inventory at this time, with 129 being at least ten years old. Vehicle replacement will be a

phased approach to help lower those numbers and improve our inventory.

Proposed FY22 Budget:* $228,444,604 which is a 3.8% increase over FY20* General Operations $102,416,801* PSPRS $14,780,000* Capital Budget $98,747,803* Contingency $12,500,000* Revenue stream

- General Merchandise & Food Sales 40%- Motor Vehicle Sales & Repair 15%- Construction 10%- Restaurants & Bars 6%- Hotels 3%

March was a big month for auto sales with a 43% increase from 2020, construction is down

currently and has fluctuated over the last year. Overall however, the city is up approximately

12% this year.

Revenues Projected:* Sales Tax $39,610,500* PSPRS Dedicated Tax $14,780,000* Bed Tax $900,000* Property Tax $1,874,215* Franchise Tax $1,720,000* Intergovernmental $18,754,611* Licenses & Permits $1,104,030* Governmental Service Charges $4,694,614* Fines & Forfeitures $324,100* Utility Services $39,068,028* Solid Waste Services $9,281,820* Airport Services $1,984,357* Golf Course Services $3,302,314* Internal Service $6,554,937* Other $1,429,040

Total Expenditures are up approximately 4% from last year* Police 37.4%* Fire 27.3%* Recreation Services 9.6%* PSPRS Unfunded Liability Payment 8.1%

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* General Government 6.7%* Library 6.4%* Community Development 4.5%

PSPRS Payments:* FY18 $6,000,000 (30% funded)* FY19 $12,650,000* FY20 $13,603,928* FY21 $14,450,000 projected (70% funded)* FY22 $14,780,000 projected

Bed Tax Fund Comparison:* FY20 $1,457,404* FY21 $914,227* FY22 $1,187,372

Councilman Sischka commented that there is a dramatic change in Tourism funds.

Mayor Pro Tem asked what was done with the funding from events that were cancelled last

year.

Community Outreach Manager John Heiney responded that there has been an update to the

way the employees in the department are payed and will be half from bed tax and half from

salary. He added that event organizers were given the option to be reimbursed or to have

their funds rolled over to current year events.

Mr. Lamar added that the city is also giving a significant amount to the annual Courthouse

lighting event, so that more business did not have to do that. Request will go through TAC

and will come back before Council.

Budgeted Fund Balances FY22:* General Fund $14,371,407* Streets Fund $7,362,547* Bed Tax Fund $241,892* Water, Wastewater & Solid Waste $30,259,508* Grants, Trust, Government Impact Fees & Internal Services $9,036,941

Councilman Goode commented that PSPRS missed their expected rate of return by

approximately 6% last year and asked how that will impact the smoothing this year. Feels we

should have more of a level payment expectation.

Mr. Woodfill commented that the smoothing takes place because there is supposed to be

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some variation during years of more versus less on the return rates. This continues to be

something that staff looks at it as the end of the tax approaches and it must be determined

how the public would like to handle that.

Airport Director Robin Sobotta provided a presentation to Council regarding capital

projects at Prescott Regional Airport.

FY22 City Funded Projects:* Pavement Preservation Program $598,449* Modular Building Relocation $200,000* New Vehicles & Equipment $85,400* Vehicle Replacements $60,000* Airport Master Lock & Badging System $50,000

FY22 Grant Funded Projects:* Taxiway C Realignment, RIM & Hotspot Mitigation $11,000,000 (can be done in one or two phases)* Perimeter Security Upgrades $1,670,130* Runway 3L/21R Lighting/Signage $950,000* Runway 3R/21L Extension $500,000* Runway 3L/21R PAPIs $195,000* West Ramp Rehabilitation $85,000* Totals $15,638,979

- FAA $11,235,000- ADOT $2,929,117- General Fund/Airport $1,474,862

* Taxiway D Rehabilitation $160,000

Airport Capital 5 Year Plan:* T-Shade/Hangar Acquisition or Construction* Pavement Preservation Program* New Vehicles & Equipment* Bottleneck Hangar Complex Improvements* Fuel System* Airport Master Lock and Badging System* Perimeter Vehicle Service Roadway Completion* Landside Expansion/Parking* Vehicle Replacements* T-Hangar Taxilanes and Ramp Expansion* Clubhouse Drive Extension Study* Runway 3R/21L Extension* Taxiway-D Rehabilitation

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* South Ramp and Perimeter Road Rehabilitation* ARFF, Airport Ops & Maintenance, and Snow Removal Equipment Storage* West Ramp Rehabilitation* North Ramp Rehabilitation* Airport Pavement Maintenance System (ADOT)* ARFF Index B Truck* Replacement Airline Terminal* New Vehicles and Equipment* Runway 12-30 Lighting and Signage Improvements* Taxiway E&F Rehabilitation* Some of these proposed projects have the potential for grant funding

Councilman Goode asked if acquiring the property surrounding the airport could be funded

through grants as well.

Dr. Sobotta said yes, there are a few different categories that would fall under so it

is certainly an option.

FY22 Capital By Department:* City Manager $4,250,000

- Center for the Future $2,400,000- Granite Creek Corridor Master Plan Implementation $1,570,000- Prescott North & Granite Creek Area Plans $280,000

* Community Development $625,055- CDBG Grants $301,055- Vehicle Replacements $66,000 additional expenses in FY23-27- Scanning Project (ongoing) $60,000

* Facilities Maintenance $2,765,800- New City Hall $2,400,000 (split amongst departments)- Parking Lots Replacement/Refurbished $210,000- Vehicle Replacements $105,000 additional expenses in FY23-27 as well- Fire Station Restroom Remodel $35,000- Apparatus Bay Floor Refurbishment Station 71 $15,800

* Fire $1,812,156- Fire Drill Ground Improvements $928,140 with additional funding FY23-27 as well;

water table is very close to surface and underground enhancements will be needed over a number of years

- Vehicle Replacements $719,206 additional expenses FY23-27 as well

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Councilman Goode asked if the expenses over the next several fiscal years is just for

replacement of trucks that have reached lifecycle.

Chief Light confirmed, two ladder trucks are very expensive replacements. Drop dead on fire

apparatus is 20 years maximum.

- Battery Operated PPV Fans $45,000- ARFF Testing Equipment $35,000- Hydraulic Extrication Tool $26,000- Mobile Data Computer $23,200- SCBA Voice Amplification Devices $20,610- EMS Simulation Manikin $15,000

* Information Technology $1,735,000

- IT Server Farm Consolidation $1,600,000 the hope is that the expense will end up

being less than this but have budgeted high to be on the safe side.

IT Director Nate Keegan addressed the seven server farms that currently serve the various

city locations. This new centralized farm would be located at the Virginia Street Campus, but

will be a modular facility that can be moved.

Councilman Goode asked about the efficiencies of the new city hall.

Mr. Keegan responded that there will be some new efficiencies including everyone

being located in one area and people all similar this will prevent the need for future

staffing needs/use existing staff more efficiently.

- Vehicle Replacements $50,000 additional expenses during FY23-27- North Prescott Radio Repeater Site at Melville Airport $$50,000- Library Camera Update $35,000

* Parking Garage $556,000

- NE Stair Replacement $436,000- Security Camera Replacement $120,000

* Police $1,637,680- Vehicle Replacement $1,186,000 additional FY23-27 expenses- Police Facility Enhancement and Renovations $210,000 and will take place over next

several fiscal years with additional expenses in FY23-27- Ballistic Vests and Helmets for SWAT $166,000- Optical Sights and Handgun Upgrade $35,000 with additional expenses in FY23-27- Police Officer Workstation and Furniture $26,680 with additional expenses in FY23-27

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- High Resolution Night Vision Weapon Sight $14,000

* Regional Communications $610,000

- Replacement Consoles for Dispatch $300,000- Zetron System Upgrade & CAD Integration $260,000- Generator/Cement Pad Replacement $50,000

* Recreation Services-Golf Course $592,000- Irrigation Improvements $425,000 with additional expenses in FY23-27- Antelope Hills New Parking Area $70,000- Golf Course Equipment $67,000 with additional expenses in FY23-27- Vehicle Replacement $30,000 with additional expenses in FY23-27

* Recreation Services $6,677,000- Open Space Acquisitions $4,400,000_ Goldwater Lake Expansion $1,420,000

Mr. Lamar said this is an ecotourism opportunity that we need to move forward on.

- Adult Center Ramada $200,000- Trail Fencing 180,000- Pavement Preservation $100,000 with additional expenses in FY23-27- Peavine to Glassford Hill Trail Connection Grant $81,000- Vehicle Replacements $80,000 with additional expenses in FY23-27- Equipment Replacement $42,000 with additional expenses in FY23-27- Roof Renovations on Park Facilities $38,000- Pickleball Court Surfacing $35,000- Watson Lake Ramada Roof Replacement $21,000- Playground Component Replacement $20,000 with additional expenses in FY23-27- Goldwater Lake Ramada Refurbishment $20,000- Pioneer Park Landscaping and Erosion Control $15,000- Park Amenities $15,000 with additional expenses in FY23-27- Camp Ground Upgrades & Replacements $10,000

Public Works Director Craig Dotseth continued the presentation on Public Works Capital

Projects.

Types of Streets Capital Projects:* Preservation and Rehabilitation Projects - improvements to extend the life of roadway pavement and upgrade ADA access to improve operating conditions* Circulation Projects - new roadway, sidewalks, bicycle facilities and expansions of existing

infrastructure

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* Roadway Reconstruction Projects - major improvements to existing roadways including curbs, gutters and sidewalks to provide quality transportation systems* Drainage Projects - stormwater related projects to improve drainage flows to provide a

reasonably safe environment from flooding and to meet FEMA and other regulatory

requirements

Preservation & Rehabilitation Projects:$8,500,000 FY22 Budget will include a number of neighborhoods and areas throughout the

community

Circulation Projects:$815,000 FY22 Budget will include Prescott Library sidewalk & parking improvements,

intersection signalization & synchronization and sidewalk repairs & replacements

Reconstruction Projects:$4,500,000 FY22 Budget will include Penn/Eastwood Total Replacement and Miller Valley

Road

Drainage Improvement Projects:IN FY22 expect $133,000 FEMA Cooperative Technical Partners Grant Funds $825,000

Yavapai Flood Control District Grant Funding and will expended $175,000 to include

citywide drainage improvements (Penn/Eastwood Detention Basin), and citywide

floodplain mapping

Water Capital Projects:* Water Production Projects - installation, rehabilitation and replacement of wells, tanks and pump stations to ensure an adequate and reliable water supply to meet the city's needs* Water Distribution Projects - replacement of water pipelines and components due to age, condition and maintenance history to improve water quality and reliability of the water system; upsizing of water pipelines and components to increase capacity* Water Quality Projects - TMDL and stormwater related projects to address water

quality and drainage system management associated with regulatory requirements

Water Production Projects:$25,014,500 FY22 Budget for intermediate and booster pump station (airport area), Zone 41

Pump Station Tank and Pipeline (Mingus area), Zone 56 Tank Pipeline and dump station (Lowe’s area), CV Production Well No. 3 Rehabilitation (Chino Valley), Zone 30 Pump

Station (secondary feed for redundancy, southern portion of the city completion) and Zone 52 Water Main to NW Regional Tank (Williamson Valley Rd, Longview area)

Water Distribution Projects:$4,2020,000 FY22 Budget for Main Line Replacements (Rocky Dells and Juniper

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Vista/Karen), Zone 24/27 Pipeline and Downtown Water Main Replacement

Staff is looking into different technologies for historic system and to help make the

project successful but the mainlines need to be updated.

Water Quality Projects:$375,000 FY22 Budget for Watson Lake Improvements (aeration and fish) and

Granite Creek Corridor Enhancements.

Councilman Blair asked what we are going to do to keep the public informed on what

the actual causes are.

Mr. Dotseth responded that we will pull the facts and science from the TMDL Reports and

continue to share that information with the public. It is important to continue to look at and

address the causes.

Wastewater Capital Projects:* Collection Projects - rehabilitation, replacement and upsizing of mains, lift station improvements and lift station removals to assure the wastewater system capacity meets the city's needs and regulatory requirements* Treatment Projects - rehabilitation, modernization and expansion of treatment facilities,

centralization of treatment facilities for improved efficiencies

Collection Projects:$7,742,300 FY22 Budget for Sundog Trunk Main Phase C, Willow Creek Trunk Main

Extension, Ruger Road Sewer Main Extension, Montezuma Trunk Main Upsizing (pavement

improvements as well)

Treatment Projects:$675,000 FY22 Budget for Centralization – Effluent Tank, Pipeline and SR89 Widening

(Dells)

Councilmember Rusing asked how big the tank will be in Watson Lake area.

Mr. Dotseth responded that it will likely be a a couple million gallon tank. Have ability to

tuck in where there is existing hill and won’t be visible from the road

Councilman Goode asked about expanding the narrows in the Dells through Highway 89 with

the fact that capacity for traffic through that area will likely be reached soon. He feels this

should be a project that is very well planned and timed.

Mr. Dotseth responded that the city has the ability to get counts in the area, going back a

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period of two weeks and pull information from any specific time period. Part of the

centralization of wastewater projects are stepping stones to fix utilities in that area to

begin consideration for widening in the area. He added that the SR69 project will wrap up

before construction is beginning in that area.

Upcoming Budget Process Steps:* May 25 – Workshop Scheduled if needed* June 8 – Tentative Budget Adoption/publishing of tentative budget* June 22 - Public hearing on budget and alternative expenditure limitation, adoption of final budget by Council* July 13 – Adopt property tax levies

Councilmember Rusing asked about street light fee and how much it generates.

Mr. Woodfill said it is used to defray the cost of maintaining streetlights and is approximately

50 cents per month.

Mr. Dotseth added that Public Works operates and maintains the historic lights in downtown

and the remainder are done by APS, we fund electricity and maintenance of the lights.

Councilman Tenney asked staff to address the difference between revenues and expenditures.

Mr. Woodfill responded that there is an operating and non-operating revenue and some of the

expenditures are over a period of time and accumulation of fund balance for capital projects.

The city does not always achieve the capital that is listed and therefore it rolls over, good to

focus on operating expenses and revenues. These types of spreads are common.

Councilman Goode requested a short additional meeting next week for public comment and

analysis of line items.

Council consensus to schedule an additional Budget Workshop May 25.


5. ADJOURNMENTThere being no further business to discuss, Mayor Mengarelli adjourned the meeting at 3:22

p.m.


ATTEST:12

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CERTIFICATION

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Workshop

Meeting of the City Council Workshop Meeting of the City of Prescott, Arizona held on May 18, 2021.

I further certify the meeting was duly called and held and that a quorum was present.

Dated this ______ day of __________________, 2021.

AFFIXCITYSEAL


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6.B

COUNCIL AGENDA MEMO



AGENDA ITEM: Approval of Renewal for Off-Track Pari-Mutuel Wagering Permit at Matt'sSaloon. Location: 112 S. Montezuma Street.

ITEM SUMMARY

The following permit renewal is presented for Council consideration: A. Turf ParadiseMatt's Saloon at 112 S. Montezuma StreetApplicant - David Johnson, AgentPermit Effective - June 1, 2021 through May 31, 2024 The application location has been reviewed by the Police Department and the Arizona Department ofGaming and no incidences regarding off-track betting have been reported at this location in the pastthree years. BACKGROUND

Matt's Saloon has held an off-track pari-mutuel wagering permit for sixteen (16) years. State lawrequires that the permit be approved by the local governing authority. The current permit for TurfParadise was approved in May 2018 and expires May 31, 2021. As indicated in the attached letter, theyare requesting a renewal of that permit for a new term from June 1, 2021 through May 31, 2024. FINANCIAL IMPACT

None at this time. Recommended Action:

ATTACHMENTS

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1.Turf Paradise Renewal Request - 2021.pdf

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/931154/Turf_Paradise_Renewal_Request_-_2021.pdf

Turf Paradise Race Course ● 1501 West Bell Road ● Phoenix, Arizona 85023 602-942-1101 ● Fax: 602-942-8659

May 6, 2021

Sarah Siep City Clerk City of Prescott P.O. Box 2059 Prescott, AZ. 86302 Dear Sarah, Turf Paradise is hereby requesting to renew its Off-Track Pari-Mutuel Wagering Permit for Matt’s Saloon, located at 112 S. Montezuma St. Prescott, Arizona Turf Paradise is currently in the process of renewing its Permit to Operate Additional Wagering Facilities with the Arizona Department of Racing. The term of the permit applied for is from June 1, 2021 through May 31, 2024. Therefore, we ask that the term of the license for Matt’s Saloon be valid until that date. A copy of the Permit to Operate Additional Wagering Facilities will be forwarded to you upon receipt.

Applicant: David Johnson, Agent Matt’s Saloon 112 S. Montezuma St. Prescott, AZ. 86301

Thank you for your attention to this matter. If you have any questions or concerns please contact me at (602) 375-6431.

David Johnson

Vice President

Turf Paradise

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6.C

COUNCIL AGENDA MEMO


DEPARTMENT: Fire

AGENDA ITEM: Approval of City Contract No. 2021-167 with Yavapai Regional MedicalCenter for a Base Hospital & Provider Agreement. Funding is Available in the Fire DepartmentGeneral Fund.

ITEM SUMMARY

Approval of a Base Hospital Agreement with Yavapai Regional Medical Center (YRMC) that allowsPrescott Fire Department (PFD) paramedics to operate under the medical direction, control, andadministrative oversight of YRMC. BACKGROUND

State Statutes require that the Arizona Department of Health Services (ADHS) regulate EmergencyMedical Services (EMS). One regulation is to ensure that providers of Paramedic level care (AdvancedLife Support), have an agreement with a Base Hospital for medical control, direction, andadministrative oversight of all providers. For more than 30 years, the City of Prescott has had anagreement with Yavapai Regional Medical Center (YRMC). The attached agreement sets out theexpectations for the Provider Agency (City of Prescott Fire Department) and the Base Hospital(YRMC). YRMC has provided a revised agreement that meets all the current rules and statutes. The document hasbeen reviewed and approved by the City Attorney’s Office and contains some minor changes to theprevious agreement. The Base Hospital changes were made to mirror current state guidelines, and toensure that both parties obligations are set forth as outlined by ADHS regulations and statutes. The Citychanges were to ensure that the parties named and the liability coverage’s listed meet City requirements. A new agreement is not required to be formally approved by the parties each calendar year-- theexisting Agreement remains in force and is reviewed annually, and updated when necessary. Due tochanges in legislative language that affected the Agreement, YRMC initiated minor changes inDecember 2012. Upon City review of those changes, additional adjustments were necessary within the

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insurance section of the Agreement. These need not be made retroactively; however YRMC, whichpartners with multiple agencies within the Prescott Basin via similar base hospital agreements, hasrequested that to align all of these agreements a uniform effective date be specified, in this present case,January 1, 2014, which is the date indicated in Paragraph 4. FINANCIAL IMPACT

Funding is available in the Fire Department’s FY202 General Fund budget and future funding will besought through the annual budgetary process. Recommended Action:

ATTACHMENTS

1.City Contract No. 2021-167; YRMC Base Hospital Agreement.pdf

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/925098/YRMC_Base_Hospital_Agreement_Final_05-06-2021.pdf

BASE HOSPITAL AGREEMENT OPTION 3 ALS / BLS

THIS AGREEMENT is made and entered into as of the date last signed below by and between the City of Prescott, a municipal corporation of the State of Arizona, acting through the Prescott Fire Department, ("Agency"), and YAVAPAI COMMUNITY HOSPITAL ASSOCIATION, dba YAVAPAI REGIONAL MEDICAL CENTER, which owns and operates Yavapai Regional Medical Center-West located at 1003 Willow Creek Road, Prescott, AZ and Yavapai Regional Medical Center-East located at 7700 E. Florentine Road, Prescott Valley, AZ 86314 ("YRMC").

RECITALS:

A. Agency provides Basic Life Support and Advanced Life Support emergency medical and transportation services.

B. YRMC is a health care facility licensed under the laws of the State of Arizona and is authorized to provide emergency medical direction to the Agency pursuant to Arizona Department of Health Sciences (“AZDHS”) regulations and Arizona statutes.

C. The provision of a base hospital by YRMC for administrative and on-line medical direction for Agency’s Basic Life Support and Advanced Life Support personnel will benefit patients needing emergency medical care prior to arrival at YRMC.

THEREFORE, the parties agree as follows:

1. Base Hospital Engagement Option 3. Agency will utilize YRMC as a base hospital for administrative and on-line medical direction of Agency’s Basic Life Support and Advanced Life Support personnel listed in Exhibit “A”(as may be amended from time to time).

2. Responsibilities of YRMC. YRMC shall:

A. Provide administrative and on-line medical direction for Agency’s Basic Life Support and Advanced Life Support personnel in compliance with Arizona Statutes and the Arizona Administrative Code (“A.A.C.") §R9-25-201.

B. Maintain current and unrestricted certification as an Advanced Life Support Base Hospital as set forth in A.A.C. §R9-25-207 and notify Agency in writing within 24 hours if YRMC ceases to meet those requirements.

C. Provide pharmaceuticals to the Agency in accordance with Arizona Statutes approved by the Arizona Department of Health Services pertaining to Advanced Life Support operations. YRMC will use an automated dispensing cabinet (Pyxis).

D. YRMC will maintain a database of authorized users the agency employs to gain access to pharmaceutical replenishment through the Pyxis machines located in the emergency departments of YRMC.

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E. Provide Agency with user name and password to EMS portal and provide initial instruction on how to request replenishment and/or replacement of outdated or damaged product.

F. Provide the needed equipment (Pyxis) for drug distribution and EMS Portal for drug exchange.

G. Have sole discretion to establish the minimum qualifications necessary for the performance of any service under this Agreement.

H. YRMC shall invoice Agency the amount of $500.00 each calendar year for each box held by Agency.

I. An audit of medication boxes may be conducted by YRMC personnel at a mutually agreeable time of Agency.

J. YRMC shall invoice the YRMC Foundation for acquisition cost of all medications and devices dispensed to Agency via client account billing.

K. Utilized Pyxis for record keeping of all medications utilization and Agency personnel.

L. Provide emergency physicians who are physically present at all times in YRMC’s emergency department to provide administrative and on-line medical direction. Such physicians shall be knowledgeable in standing orders, treatment, triage and communication protocols, diversion guidelines, and shall have either ACLS or ABEM certification.

M. Appoint an YRMC Administrative Medical Director that meets the qualifications and fulfills the responsibilities of the Arizona Department of Health Services rules and regulations in A.A.C. §R9-25-204. The parties confirm that they have each reviewed this regulation and understand its terms.

N. Have communications equipment that is operational and located in the emergency room with the capability of recording communication between base hospital and emergency medical personnel.

O. Where appropriate, arrange for optional field vehicular experience for the physicians providing administrative and on-line medical direction and intermediaries on Agency’s Advanced Life Support vehicles.

P. Communicate all pertinent patient management information when a patient is to be transported to a receiving facility as soon as possible. If the receiving facility is also a certified emergency center, care of the patient and direct communication with Basic Life Support or Advanced Life Support personnel rendering that care, will be transferred to the receiving facility.

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Q. Notify the Agency of any discrepancies of Agency personnel relating to documentation, performance or utilization issues. Two or more instances of documentation or performance issues will result in discontinuation of Agency’s personnel access to Pyxis medication cabinet. Utilization issue or concerns will result in immediate access denial.

R. During the term of this Agreement, YRMC must maintain, at its sole cost and expense, liability insurance coverage with minimum limits of $1,000,000.00 per occurrence and $3,000,000.00 annual aggregate. YRMC must supply Agency with the Certificate of Insurance to demonstrate that such insurance is in force and effect, Exhibit “B”. YRMC must notify Agency prior to any cancellation, modification or non-renewal of said professional liability insurance policy required hereunder, at least thirty (30) days prior to any modification of the policy.

3. Responsibilities of Agency. Agency shall:

A. Provide an emergency vehicle staffed by Basic Life Support personnel twenty-four (24) hours per day and by Advanced Life Support personnel as appropriate. Volunteer agencies that do not incorporate emergency medical technicians must have first responders available for delivering emergency care.

B. Provide the information for Exhibit “A” that lists the name, qualification (BLS/ALS), certification number and certification expiration date of each Basic Life Support and Advanced Life Support personnel currently assigned to YRMC.

C. Notify the YRMC Prehospital Coordinator or his/her designee the necessary information to maintain the Pyxis EMS user database in writing, or electronically, within thirty (30) days, of any transfer or termination of Base Life Support or Advanced Life Support personnel or the addition of new Base Life Support or Advanced Life Support personnel.

D. Not concurrently assign Basic Life Support or Advanced Life Support personnel to more than one hospital for on-line and administrative medical direction.

E. Utilize YRMC for administrative and on-line medical direction of its personnel pursuant to A.A.C. §R9-25-201, -203, and -205 and all other applicable laws.

F. Maintain necessary forms and/or Electronic Health Records to adequately document and record patient encounters and treatment rendered by Agency personnel.

G. Provide and maintain updates for all approved Agency personnel for access into YRMC Pyxis cabinets. Pyxis maintains a database of all approved Agency personnel, see Exhibit “A”. Agency will update Exhibit “A” on a monthly basis and submit in writing or electronically to the YRMC Prehospital Coordinator.

H. Agency will remit payment to YRMC within thirty (30) days of the invoice date as pursuit to 2. H. YRMC reserves the right to impose a charge of 15% per month on amounts not paid per these terms.

41

I. Utilize only emergency medical technicians certified by the Arizona Department of Health Services pursuant to A.R.S. §36-2202.

J. Provide a continuing quality management process, a review of encounter forms, and department specific continuing education that will satisfy both the Arizona Department of Health Services, Bureau of EMS requirements for recertification of Basic Life Support and Advanced Life Support personnel and also the requirements of YRMC Administrative Medical Director as may be established from time to time.

K. Be responsible for the procedures used in responding to and rendering aid at the scene of an emergency.

L. Have a written policy which provides that when Advanced Life Support skills have been instituted in the field, the Advanced Life Support personnel shall remain with the patient until transfer of care to another comparably staffed Advanced Life Support equipped emergency vehicle or to the staff of an appropriate emergency receiving facility.

M. Initiate an encounter form for each patient contact. When transported to a receiving facility, the patient(s), record(s), and the care of the patient(s) shall be immediately transferred to the facility.

N. Have working communication equipment that allows communication with and is compatible with YRMC for medical direction.

O. In the event that online medical direction from YRMC is not available for any reason, Agency shall utilize the National Association of EMS Educators Field Treatment Protocols to determine patient treatment or contact an alternative base hospital.

P. Upon arrival to the emergency center, Agency’s personnel shall assist in the transferring of the patient(s) into the treatment area of the emergency center and assist with continued treatment if needed or requested by YRMC’s staff.

Q. During the term of this Agreement, Agency must maintain, at its sole cost and expense, liability insurance coverage with minimum limits of $1,000,000.00 per occurrence and $3,000,000.00 annual aggregate. Agency must supply YRMC with the Certificate of Insurance to demonstrate that such insurance is in force and effect, Exhibit “C”. Agency must notify YRMC prior to any cancellation, modification or non-renewal of said professional liability insurance policy required hereunder, at least thirty (30) days prior to any modification of the policy.

R. Request (at least 72 hours in advance of pick-up) replacement of outdated or damaged medication through the EMS Portal located on the bottom of the hospital homepage: www.yrmc.org.

a. After logging in to EMS Portal, select the Rx Exchange tab and complete the necessary fields and drop down menus. Agency to complete any other applicable fields.

42

b. Agency to pick up replenishment weekdays at the YRMC West Campus Pharmacy between 8:00am and 5:00pm by presenting appropriate Department identification.

c. Outdated and/or damaged product may be returned weekdays at the YRMC West Campus Pharmacy between 8:00am and 5:00pm

4. Term and Termination. The term of this Agreement is for a period of three (3) years from the date last signed below. This Agreement may be terminated by either Party at any time upon the provision of sixty (60) days prior written notice to the other Party. Each party may immediately terminate if the other party materially breaches this Agreement.

5. Agency Termination. If applicable, the Agency can terminate this Agreement in the event of a conflict of interest, as provided by A.R.S. §38-511.

6. Annual Review. The parties agree that the qualifications and certifications of the Agency’s personnel will be jointly reviewed on an annual basis.

7. Indemnity.

A. YRMC Indemnification of Agency. YRMC shall defend, indemnify and hold Agency harmless from any and all actions, judgments, claims, demands, injuries, damages, costs, expenses and fees (including reasonable attorney's fees) of any nature or kind which may arise out of the negligent act or omission of YRMC, its employees, or agents in performing services pursuant to this agreement.

B. YRMC Indemnification of Medical Director. YRMC shall defend, indemnify and hold the YRMC Administrative Medical Director and/or any physician acting as the YRMC Administrative Medical Director harmless for liability for acts caused by YRMC.

C. Agency Indemnification of YRMC. Agency shall defend, indemnify and hold YRMC harmless from any and all actions, judgments, claims, demands, injuries, damages, costs, expenses, and fees (including reasonable attorneys fees) of any nature or kind which may arise out of the negligent act or omission of Agency, its employees, or agents in performing services pursuant to this Agreement.

D. Agency Indemnification of Medical Director. Agency shall defend, indemnify and hold the YRMC Administrative Medical Director and/or any physician acting as the YRMC Administrative Medical Director harmless for liability from acts caused by Agency.

E. Limitation of Liability. A.R.S. §9-500.02provides that a city or town (as defined therein), or an employee of a city or town, or a private fire or ambulance company whose services are procured by a fire district, and others as described therein, when rendering emergency medical aid provided by a certified emergency medical technician is not liable for civil or other damages to the recipient of the emergency medical aid unless the person is guilty of gross negligence or intentional misconduct. Likewise, A.R.S. §36-2206 provides that a health care

43

provider (as defined therein) who in good faith gives emergency instructions to certified emergency medical technicians at the scene of an emergency or who provides pre-arrival instructions following the minimum standards established by A.R.S. §36-2204, Paragraph 9, shall not be liable for any civil damages as a result of such instructions. Nothing herein is intended to limit any applicable limitation of liability, laws, or regulations of the Agency, YRMC, and/or of any physicians who provide services pursuant to this Agreement.

8. Miscellaneous Provisions.

A. Independent Contractor. Agency, its employees, agents and representatives shall be independent contractors and shall not be deemed employees of YRMC. YRMC, its employees, agents and representatives shall be independent contractors and shall not be deemed employees of Agency.

B. Agent. Neither party shall be considered an agent of the other and neither party shall have the authority to bind the other.

C. Binding Effect. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto, their respective successors, assigns or other legal representatives,

D. Assignment. No right or obligation hereunder may in any way whatsoever be assigned or delegated to a third party without the express prior written consent of the other party.

E. Legal Fees. In the event either party brings any legal action or arbitration for any relief, declaratory or otherwise, arising out of this Agreement, or on account of any breach or default hereof, the prevailing party shall be entitled to receive from the other party, reasonable attorneys' fees, costs, and expenses related to such action.

F. Severability. If any portion or portions of this Agreement shall be for any reason invalid or unenforceable, the remaining portion(s) shall be valid and enforceable.

G. Notices. Any notice required or permitted to be given pursuant to any provisions of this Agreement shall be given in writing, and either delivered in person, deposited in the United States mail, postage pre-paid, registered or certified mail, return receipt requested, properly addressed, or by a nationally recognized overnight courier service, to the following addresses:

If to YRMC: If to Agency:

Chief Executive Officer Prescott Fire Chief Yavapai Regional Medical Center Fire Administration Building 1003 Willow Creek Road 1700 Iron Springs Road Prescott, Arizona 86301 Prescott, Arizona 86305

44

The notification addresses listed above can be changed by either party with proper written notice to the other as listed above.

H. Entire Agreement. This Agreement constitutes the entire Agreement and understanding between the parties and supersedes any previous agreement or understanding. No modification of this Agreement shall be valid unless in writing and signed by the parties.

I. Dispute Resolution. Any controversy or claim arising out of or relating to this Agreement or the breach hereof, shall be settled by binding arbitration in accordance with the Commercial Arbitration Rules of the American Arbitration Association in effect on the date of this Agreement, and judgment upon the award rendered by the arbitrators may be entered in any court having jurisdiction thereof. Any remedy that would be available from a court of law or equity shall be available to the arbitrator(s). The arbitration hearing and all proceedings in connection herewith shall take place in Prescott, Arizona. The award shall be in writing, binding on both parties, non-appealable and immediately enforceable in a court of law or equity. The arbitrator’s cost shall be borne equally by the parties and each party shall bear its own costs and attorneys’ fees.

J. Eligibility To Do Business. Agency hereby warrants and represents that it is eligible to do business with the necessary federal or state health care programs, including, without limitation, Medicare, Medicaid, and AHCCCS. Agency shall, throughout the term of this Agreement, maintain its eligibility to do business with all federal and state health care programs. In the event Agency is excluded from doing business with any federal or state healthcare program, Agency shall immediately notify YRMC in writing of the exclusion.

K. HIPAA. The parties confirm their intent to comply with the requirements of the Standards for Privacy of Individually Identifiable Health Information 45 C.F.R. 160.103, 164.501 el. seq., as amended from time to time ("Privacy Standards") for protected health information ("PHI"). The use and handling of PHI by YRMC and Agency in providing Services under this Agreement is related to the provision of patient care services and is authorized under the Privacy Standards without additional agreements or consents.

L. Prohibition of Doing Business with Sudan and Iran. If applicable, each party certifies that pursuant to A.R.S. §§ 35-391.06(A) and 35-393.06 (B), it does not have a scrutinized business operations, as defined in A.R.S. §§ 35-391 and 35-393, in either Sudan or Iran.

M. E-Verify. This provision applies only to the extent that Agency is a governmental entity subject to the requirements of A.R.S. §41-4401. YRMC and Agency hereby warrant that they will, at all times during the terms of this Agreement, comply with all Federal immigration laws applicable to the employment of their respective employees, the requirements of A.R.S. §41-4401, and with the e-verification requirements of A.R.S. §23-214(A) (together the “state and federal immigration laws”). YRMC further agrees to ensure that each subcontractor that it hires to perform any work under this Agreement likewise complies with the State and Federal immigration laws.

45

N. A breach of a warranty regarding compliance with the State and Federal immigration laws shall be deemed a material breach of the Agreement and the parties who breach may be subject to penalties up to and including termination of the Agreement. Provided that Agency is a governmental entity, Agency retains the legal right to inspect the papers of YRMC and any contractor or subcontract employee working under the terms of the Agreement to ensure that YRMC is complying with the State and Federal immigration laws.

O. The Parties, with regard to the work performed by them after award and during its performance of this contract, will not discriminate on the grounds of race, color, national origin, religion, sex, disability or familial status in the selection and retention of sub-contractors, including procurement of materials and leases of equipment. The Parties will not participate either directly or indirectly in the discrimination prohibited by or pursuant to Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Section 109 of the Housing and Community Development Act of 1974, the Age Discrimination Act of 1975, the Americans With Disability Act (Public Law 101-336, 42 U.S.C. 12101-12213) and all applicable federal regulations under the Act, and Arizona Governor Executive Orders 99-4, 2000-4 and 2009-09 as amended.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their representatives this 25th day of May, 2021.

City of Prescott Yavapai Community Hospital Association (Provider Agency) dba Yavapai Regional Medical Center By: ___________________________ By: _____________________________ Greg L. Mengarelli, Mayor John Amos, President and CEO Dated: ________________________ Dated: ___________________________ ATTEST:

By: ______________________________ Christopher Lampe, M.D. EMS Administrative Medical Director ______________________________ Sarah M. Siep, City Clerk Dated: ___________________________ APPROVED AS TO FORM: ______________________________ Jon M. Paladini, City Attorney

46

Exhibit “A”

(Agency Basic Life Support and Advanced Life Support personnel)

Employee Qualification AZ State

EMT/Paramedic Number

AZ State EMT/Paramedic Expiration Date

Archer, Jeffrey CEP P00080474 12/6/2022 Arrollado, Shane CEP P00086726 1/4/2023 Bates, Dan CEP P00056577 4/19/2023 Bauman, Daniel CEP P00070932 1/9/2023 Baziuk, Philip EMT E00081644 5/3/2023 Beilmann, Samantha EMT E42644217 1/19/2023 Beyea, Jason CEP P00077720 1/9/2023 Bomar, Nickolas CEP P15701335 8/15/2021 Chalfoun, Edward CEP P77373678 10/12/2022 Cooley, Thomas EMT E00070081 6/27/2021 Diedrick, Mark EMT E00054967 2/21/2023 Dileo, Nicole EMT E3301397 8/30/2021 Dougan, Chad EMT E00053588 5/13/2022 Epperson, Travis EMT E00055351 7/3/2021 Fifield, Alcuin “Matt” CEP P00061067 5/24/2021 Griskowitz III, Anthony “Butch” EMT E00084308 7/25/2021 Harwood, Douglas CEP P00059747 1/23/2023 Haskell, David CEP P00081243 12/16/2022 Heartisan, Jason EMT E00081876 6/10/2021 Hickey, William “Bill” EMT E00063103 6/27/2022 Jackson, Eric “Conrad” CEP P00062541 4/13/2023 Joannes, Micah EMT E66083183 2/5/2023 Johnstone, Brennan CEP P00073880 3/1/2023 Jones, Jeffrey CEP P00057818 3/1/2022 Julien, Adam CEP P00085599 12/13/2022 Keeme, Isiah EMT E49719942 11/2/2021 Keith, Kevin CEP P00059383 12/23/2022 Kennedy, Cody EMT E41702210 9/15/2022 Kennedy, James “Jim” CEP P00033657 9/20/2022 Krueger, Joshua EMT E00083564 3/29/2022 Laipple, Aaron EMT E00064423 7/30/2021 Lavers, Michael “Mike” EMT E00064415 1/30/2023 Lucas, Ralph EMT E00045360 10/24/2022

47

Employee Qualification AZ State

EMT/Paramedic Number

AZ State EMT/Paramedic Expiration Date

Luedeman, Scott CEP P00049111 7/7/2022 Malm, Nathan “Nate” CEP P00087230 3/19/2022 McCarty, Patrick “Pat” CEP P00076521 4/28/2023 McElwee, Travis EMT E00072570 11/14/2022 Mills, Lance CEP P00084086 1/22/2023 Moffitt, Jeff CEP P00057841 4/1/2023 Moore, Parker CEP P36283961 9/17/2021 Morgan, Daniel EMT E00055365 3/1/2022 Morris, Adam CEP P00080750 12/11/2022 Murphy, Ryan EMT E00053265 1/30/2022 Padilla-Melton, Brian EMT E00059751 6/20/2022 Peterson, David CEP P00045163 3/1/2022 Pluimer, Jordan CEP P00086548 4/12/2023 Reese, Matthew CEP P00086135 6/27/2021 Sanders, Derek CEP P00064432 11/19/2022 Sarge, Jeremy CEP P00075678 1/8/2023 Schmitt, Craig CEP P00081662 1/21/2022 Scott, Brandon CEP P00090450 4/3/2022 Seets, Nate CEP P00059448 4/1/2023 Snyder, Allen CEP P00042749 10/9/2022 Steinbrink, Troy CEP P00062517 6/9/2021 Wallace, Jason EMT E00051445 2/7/2022 Winter, John CEP E19499386 9/17/2021

48

Exhibit “B”

(YRMC’s Insurance Documents)

49

Exhibit “C”

(City of Prescott’s Insurance Documents)

50

6.D

COUNCIL AGENDA MEMO


DEPARTMENT: Community Development

AGENDA ITEM: Approval of RVP21-003, a Revision of Plat for Phases II and III of WaldenRanch Subdivision.

ITEM SUMMARY

This is a request to revise Phases 2 and 3 of Walden Ranch to modify lots 70 (in Phase 2) and 73 (inPhase 3) and to modify Tract Q and the "no vehicular access" easements. BACKGROUND

Phases 2 and 3 adjoin at the boundary between lots 70 and 73. This proposal is to reconfigure thatboundary, reducing the size of both lots and creating new Tracts Q2, Q3 and Q4. In addition, a revisedeasement preventing vehicular access between the buildable lots and the open space tracts will becreated or revised to match the new lot and tract configurations. Lot 70 in Phase 2 will be slightly reduced in size to create a portion of the new Tract Q4. An accesseasement will be created for an optional access for Lot 73 to Stone Path Trail. The lot size and streetfrontage will remain in compliance with all applicable City codes. Lot 73 in Phase 3 will similarly bereduced in size to create the remainder of Tract Q4, and will also remain in conformance with Citycodes. Lot 73 will retain legal frontage on the Wellness Way cul-de-sac and will gain the optionalaccess to Stone Path Trail via easement. The existing Tract Q will be separated into Tracts Q1, Q2 and Q3. All four Q Tracts will remain as openspace and slope protections under the control of the property owners association. The last modification is the re-dedication or creation of "no vehicular access" easements along the tractboundaries with buildable lots. This is a common practice in hillside developments to prevent lot accesspoints from being created into open space tracts or at points where unsafe access to adjoining streets ortracts could occur. Because the lots and tracts have been modified, a new dedication of these easementsis necessary.

51

FINANCIAL IMPACT

None. Recommended Action:

ATTACHMENTS

1.Aerial Vicinity2.Current Configuration3.Existing Phase 3 plat4.Proposed Revision of Phase 2 and 3

52

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/926063/Aerial_Vicinity.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/926064/Current_Configuration.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/926065/Existing_Phase_3_plat.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/926066/451-18_Lot_70_and_73_REPLAT.pdf

6.E

COUNCIL AGENDA MEMO



AGENDA ITEM: Approval of RVP21-010, a Revision of Plat for The Preserve at PrescottRemoving Lot 16R.

ITEM SUMMARY

This is a request to revise the boundaries of The Preserve at Prescott subdivision to remove Lot 16R.The property to be removed will be incorporate into an adjacent parcel at a future date. BACKGROUND

The owners of the parcel to the south of The Preserve at Prescott desire to acquire Lot 16R toincorporate into a future land division. Lot 16R would provide the anticipated three future lots withstreet and utility frontage on Westridge Drive. To incorporate Lot 16R into that future plan, it must beremoved from The Preserve at Prescott subdivision. Subdivision plats may amend their exteriorboundaries and increase or decrease lot counts via the Revision of Plat process. This request is to amend the boundaries to exclude the (currently designated) Lot 16R. This revisionreduces the lot count of The Preserve at Prescott Phase One from 34 lots to 33 lots. The future creationof three unsubdivided lots by the owner of the property to the south will occur by an administrative landdivision process not requiring Council action. FINANCIAL IMPACT

None. Recommended Action:

ATTACHMENTS

1.Vicinity Map

58

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/926413/Vicinity.pdf

2.Existing Plat3.Proposed Revision4.Revised Plat

59

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/926414/Existing_plat.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/926415/Proposed_revision.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/926416/Revised_Plat.pdf

ALL CONSTRUCTION AND GROUND DISTURBANCE ACTIVITIES ARE SUBJECT TO COMPLIANCEWITH THE REQUIREMENTS OF THE PRESCOTT CITY CODE, TITLE 16, CHAPTER 4,CONSTRUCTION SITE EROSION AND SEDIMENT CONTROL. THIS APPLIES TO ALL STAGES OF CONSTRUCTION, INCLUDING HOME CONSTRUCTION AND LANDSCAPING ON INDIVIDUAL LOTS.EROSION AND SEDIMENT CONTROL MEASURES MUST BE MAINTAINED UNTIL ALL SITES HAVEBEEN PERMANENTLY STABILIZED.

GENERAL CONSTRUCTION NOTES

COMPLIANCE THIS PLAT IS IN COMPLIANCE WITH CURRENT SUBDIVISION REGULATIONS AND CODESESTABLISHED AND ADOPTED BY THE CITY OF PRESCOTT

WATER NOTE THIS SUBDIVISION IS LOCATED WITHIN THE WATER SERVICE AREA OF THE CITY OFPRESCOTT, ARIZONA, WHICH IS AN AREA DESIGNATED AS HAVING AN ASSURED WATERSUPPLY PERSUANT TO SECTION B OF ARS 45-576

FLOODPLAIN ALL OF THIS REVISION OF PLAT FALLS WITHIN FEMA DESIGNATED "AE" FLOOD ZONES, AND ALL FUTURE DEVELOPMENT IS SUBJECT TO ALL RESTRICTIONS AND LIMITATIONS THEREOF. THIS AREA IS SHOWN ON FIRM PANEL/MAP NUMBER 04025C2061H, EFFECTIVE 03/06/2018

ZONING ALL CONSTRUCTION SHALL COMPLY WITH CITY CODES AND SETBACK DIMENSIONSPER CITY OF PRESCOTT SF18-(PAD)ZONING

I, ADAM M. HAYWOOD, A DULY REGISTERED LAND SURVEYOR IN THE STATE OFARIZONA, LICENSE NUMBER 67585, DO HEREBY CERTIFY THAT I PREPARED THIS PLATFROM AN ACTUAL AND ACCURATE SURVEY OF THE LAND; THAT THE SURVEY OF THEPREMISES DESCRIBED AND PLATTED HEREON WAS MADE BY ME OR UNDER MY DIRECTIONDURING THE MONTH OF APRIL, 2021; THAT THE MONUMENTS SHOWN HEREON ACTUALLYEXIST OR WILL BE SET; THAT THEIR POSITIONS ARE ACCURATELY SHOWN; AND, THATSAID MONUMENTS ARE SUFFICIENT TO ENABLE THE SURVEY TO BE RETRACED.

CERTIFICATION

APPROVED BY THE MAYOR AND COUNCIL OF THE CITY OF PRESCOTT ON THIS

__________DAY OF ____________________, 2021

APPROVALS

MAYOR

CLERK

APPROVED BY THE COMMUNITY DEVELOPMENT DEPARTMENT OF THE CITY OF PRESCOTT ON

THIS________________ DAY OF _________________, 2021.

COMMUNITY DEVELOPMENT DIRECTOR

APPROVED BY THE PUBLIC WORKS DEPARTMENT OF THE CITY OF PRESCOTT ON

THIS_______________DAY OF___________________, 2021.

CITY ENGINEER

DEDICATION

KNOW ALL MEN BY THESE PRESENTS:

THAT STEVE PERRY AND LESLIE PERRY, HUSBAND AND WIFE, AS COMMUNITY PROPERTY OWNERS WITH RIGHT OF SURVIVORSHIP AS THE SOLE OWNERS OF LOT 16R OF THE PRESERVE AT PRESCOTT A REPLAT OF LOTS 1-36, LOT 46, PORTIONS OF LOTS 47, 53, OPEN SPACE, AND IVY GLEN, DOWNER TRAIL SUBDIVISION, AS SHOWN ON THE PLAT OF RECORD, RECORDED IN BOOK 55 OF MAPS AND PLATS, PAGES 63 AND 64, RECORDS OF YAVAPAI COUNTY, ARIZONA, LOCATED IN THE SOUTH HALF OF SECTION 29, TOWNSHIP 14N, RANGE 2 WEST OF THE GILA AND SALT RIVER BASE AND MERIDIAN, YAVAPAI COUNTY, ARIZONA, HAVE REPLATTED UNDER THE NAME "REVISION OF PLAT, VACATION OF LOT 16R, THE PRESERVE AT PRESCOTT" AND HEREBY PUBLISH THIS PLAT AS AND FOR A REVISION OF PLAT, VACATION OF LOT 16R, THE PRESERVE AT PRESCOTT, AND HEREBY DECLARE THAT:

1. THE PURPOSE OF THIS REPLAT IS TO REMOVE LOT 16R FROM THE ABOVE STATED SUBDIVISION, CREATING A PARCEL DESCRIBED BY MEETS AND BOUNDS

2. THE NEW SUBDIVISION BOUNDARY IS THE SOUTHEASTERN LINE OF LOT 17R AS SHOWN HEREON

3. WESTRIDGE DRIVE WILL BE UNCHANGED BY THIS PROCESS

4. AN 8' PUBLIC UTILITY, SLOPE, AND DRAINAGE EASEMENT EXISTS ALONG THE SOUTHWESTERN RIGHT OF WAY OF WEST RIDGE DRIVE, THIS EASEMENT IS TO REMAIN IN PLACE AND UNCHANGED BY THIS REPLAT

5. A 15' SLOPE EASEMENT EXISTS ALONG THE ABOVE STATED 8' EASEMENT, THIS SLOPE EASEMENT IS TO REMAIN IN PLACE AND UNCHANGED BY THIS REPLAT

IN WITNESS WHEREOF STEVE PERRY AND LESLIE PERRY, HUSBAND AND WIFE AS COMUNITY PROPERTY OWNERS WITH RIGHT OF SURVIVORSHIP HAVE EXECUTED THE FORGOING DOCUMENT BY SIGNING THEIR NAMES, BEING DULY AUTHORIZED TO SO DO.

STEVE PERRY LESLIE PERRY

STATE OF ARIZONA ) ) SSCOUNTY OF YAVAPAI )

ACKNOWLEDGEMENT

ON THIS______ DAY OF ____________________, 2021, DSTEVE PERRY AND LESLIE PERRY, HUSBAND AND WIFE AS COMUNITY PROPERTY OWNERS WITH RIGHT OF SURVIVORSHIP , AND EXECUTED THE FOREGOING INSTRUMENT, FOR THE PURPOSES THEREIN CONTAINED, BEING DULY AUTHORIZED TO SO DO.

IN WITNESS WHEREOF, I HEREUNTO SET MY HAND AND OFFICIAL SEAL

MY COMISSION EXPIRES:_________________________NOTARY PUBLIC

JOB NO: 21-410

CREW: AMH

CLIENT: PERRY

SCALE: 1" = 30'

DRAW: AMH

4/16/21

CHECK: AMH

NEXUS SOUTHWEST LLC212 S. MARINA ST.PRESCOTT, AZ 86303(928) 778-5101

RECORDED AT THE REQUEST OF

THE CITY OF PRESCOTT

4/16/21

REVISION OF PLAT,

THE PRESERVE AT PRESCOTT

A REPLAT OF LOTS 1-36, LOT 46, PORTIONS OF LOTS 47, 53,

RECORDED BK 55 M&P, PG 64 Y.C.R.O.

OF THE GILA AND SALT RIVER BASE AND MERIDIAN

CURRENT APN: 115-07-170

LOCATED IN THE SOUTH HALF OF SECTION 29TOWNSHIP 14N, RANGE 2 WEST

OPEN SPACE AND IVY GLEN, DOWNERTRAIL SUBDIVISION

4•1

6•21

PAGE 1 OF 2

VICINITY MAP

THIS SITE

WEST RIDG

E DRIVE

WEST RIDGE DRIVE

RA

VE

NS

WO

OD

CO

UR

T

IVY GLEN

VACATION OF LOT 16R,

LOT 16R TO BE REMOVED FROM

THIS SUBDIVISION

LOT 17RLOT 18R

LOT 1R

OPEN SPACE

LOT 28R

LOT19R

A REVISION OF:

THE PRESERVE AT PRESCOTT

63

S 45°

24'38"

W

320.

58'

N 2

0°2

3'2

6"

E374.1

6'

S 2

6°0

9'0

2" E

110.4

3'

N 2

6°0

9'0

2" W

62.1

1'

S 0

0° 5

7'0

7"

W

160. 8

1'

S 2

6°0

9'0

2" E

48.3

2'

S 0

0°0

0'3

8"

E178.5

4'

JOB NO: 21-410

CREW: AMH

CLIENT: PERRY

SCALE: 1" = 30'

DRAW: AMH

4/16/21

CHECK: AMH

NEXUS SOUTHWEST LLC212 S. MARINA ST.PRESCOTT, AZ 86303(928) 778-5101

RECORDED AT THE REQUEST OF

THE CITY OF PRESCOTT

LEGEND Y.C.R.O. = YAVAPAI COUNTY RECORDERS OFFICE R.O.W. = RIGHT OF WAY REC. = RECORDBK. = BOOK PG. = PAGE

M&P. = MAPS AND PLATS O.R. = OFFICIAL RECORDS PORT. = PORTION INS. = INSTRUMENT NUMBER PUE = PUBLIC UTILITY EASEMENT SEC. = SECTION T= TOWNSHIPR = RANGE

DOCUMENTS USED

= CALCULATED POSITION, NOTHING

FOUND OR SET DURING THIS SURVEY

WD = WARRANTY DEED

4/16/21

PAGE 2 OF 2

N 89°51'41" W

474.06'

N 89°51'41" W

94.64'22.29'

S 71°45'26" E118.52'

DELTA: 62°36'32"RADIUS: 225.00'ARC: 245.86'CHORD BEARING:S 57°27'18" E

50' WIDE PUBLIC ROADWAY AND UTILITY EASEMENT

N 89°59'22" E 11.57'

DELTA: 63°51'36"RADIUS: 175.00'ARC: 195.05'CHORD BEARING: S 58°04'50" E

DELTA: 45°36'24"RADIUS: 175.00'ARC: 139.30'CHORD BEARING:N 48°57'14" W

DELTA: 5°56'59"RADIUS:225.00'ARC:62.63'CHORD BEARING:N 34°07'31" W

DELTA: 29°39'25"RADIUS: 225.00'ARC: 116.46'CHORD BEARING:N 56°55'43" W

LOT 17R

63,493 SQ. FT.

APN: 111-11-084CUN-SUBDIVIDED INS: 2021-0004071 WD

APN: 111-10-003UN-SUBDIVIDED BK 3274 O.R., PG 974

LOT 1R

26,178 SQ. FT.

10' SLOPE EASEMENT

BK 55, PG 63-34

TPAP REPLAT =

REPLAT OF LOT 1RBK 62, M&P, PG 49

TPAP REPLAT BK 55, PG 63-34

TPAP REPLAT

8' P.U.S.&D. EASEMENT

BK 55, PG 63-34TPAP REPLAT

8' P.U.S.&D. EASEMENT


8'

8'

15' SLOPE EASEMENT


SUBDIVISION BOUNDARY LINE TO BE VACATED

NEW SUBDIVISION BOUNDARY

WEST RIDGE DRIVE


50' PUBLIC RIGHT-OF-WAY

THE FIRST ADDITION TO GARDEN LAND TRACT

OPEN SPACE

44,429 SQ. FT.

TPAP REPLAT BK 55, PG 63-34

REPLAT OF LOT 1R THE PRESERVE AT PRESCOTT BK 62 M&P, PG 49

THE PERSERVE AT PRESCOTTA REPLAT OF LOTS 1-36, LOT 46, PORTIONS OF LOTS 47, 53, OPEN SPACE AND IVY GLEN, DOWNERTRAIL SUBDIVISION

BK 55, PG 63-34

THE PERSERVE AT PRESCOTTA REPLAT OF LOTS 1-36, LOT 46, PORTIONS OF LOTS 47, 53, OPEN SPACE AND IVY GLEN, DOWNERTRAIL SUBDIVISION

McILVAIN TRACT BK 3 M&P, PG 13

REMAINDER LOT 1

THE FIRST ADDITION TO GARDEN LAND TRACT BK 2 M&P, PG 27

DOWNER TRAIL SUBDIVISIONBK 27 M&P PG 32



APN: 111-11-084BTHE FIRST ADDITION TO GARDEN LAND TRACT BK 2 M&P, PG 27

SCALE: 1" = 30'

0 15 30 60 90

RECORD OF SURVEY BK 7, LS, PG 77

AREA TO BE REMOVED FROM

SUBDIVISION

50'

N 89°59'22" E152.48'

N 89°59'22" E37.76'

BASIS OF BEARINGS TPAP REPLAT

BK 55, PG 63-34

N 13°06'30" E 25.55'

I, ADAM M. HAYWOOD, A DULY REGISTERED LAND SURVEYOR IN THE STATE OFARIZONA, LICENSE NUMBER 67585, DO HEREBY CERTIFY THAT I PREPARED THIS PLATFROM AN ACTUAL AND ACCURATE SURVEY OF THE LAND; THAT THE SURVEY OF THEPREMISES DESCRIBED AND PLATTED HEREON WAS MADE BY ME OR UNDER MY DIRECTIONDURING THE MONTH OF APRIL, 2021; THAT THE MONUMENTS SHOWN HEREON ACTUALLYEXIST OR WILL BE SET; THAT THEIR POSITIONS ARE ACCURATELY SHOWN; AND, THATSAID MONUMENTS ARE SUFFICIENT TO ENABLE THE SURVEY TO BE RETRACED.

CERTIFICATION

4•1

6•21

64

6.F

COUNCIL AGENDA MEMO


DEPARTMENT: Airport

AGENDA ITEM: Approval of City Contract No. 2021-160 for the Acceptance of a FederalAviation Administration (FAA) Grant in the Amount of $864,736 for Expenses Related to theNew Passenger Terminal at Prescott Regional Airport - Ernest A. Love Field.

ITEM SUMMARY

This item is to accept an Federal Aviation Administration (FAA) grant, under City Contract 2021-160,in the amount of $894,736 for expenses related to the New Passenger Terminal at Prescott RegionalAirport - Ernest A. Love Field. BACKGROUND

On November 26, 2019, the Prescott City Council approved contracts to enable construction of a NewPassenger Terminal at Prescott Regional Airport. The construction project was funded initially by a combination of a Federal and State grants, and withlocal contributing funds. At the time that the City Council initially granted approval for the NewPassenger Terminal project, Airport staff advised they would continue to seek additional grants to helpfurther reduce the City's share of construction costs. This item is to accept an additional Federal Aviation Administration grant in the amount of$894,736.00, to assist in reducing the City's financial contributions to the construction of the NewPassenger Terminal. FINANCIAL IMPACT

Acceptance of this FAA entitlement-based grant will further reduce the City's contribution to the NewPassenger Terminal Construction by $894,736.00. Due to recent Congressional actions, all Federalgrants received in Federal Fiscal Year 2021 do not require local matching funds, so there is no City"match" required for this grant.

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Recommended Action:

66

7.A

COUNCIL AGENDA MEMO


DEPARTMENT: Public Works

AGENDA ITEM: Adoption of Ordinance No. 2021-1759 Authorizing the Purchase andAcceptance of Real Property from Manzanita Village Cohousing HOA, Inc. for a City WaterMain Extension Project.

ITEM SUMMARY

This item is to purchase and accept real property from Manzanita Village Cohousing HOA, Inc. for aCity water main extension project. BACKGROUND

During the modeling and design of a water main extension project, City staff determined that a secondwater main connection from the existing water main in Eastwood Drive is needed. The purpose of thewater main extension is to loop the water main line, providing for proper fire flows, water servicereliability and redundancy in the area of Bradshaw Drive. In order for the project to be constructed, a 5,491 square foot real property acquisition is needed fromManzanita Village Cohousing HOA, Inc. A vicinity map is attached showing the location of the real property to be acquired for water mainextension project. The City’s standard Agreement for Sale of Real Property was used for this project. Compensation value was determined by direct negotiations between City staff and the property owner,using local area comparable properties as a guide to determine the fair market value. FINANCIAL IMPACT

The total cost to the City, of purchasing the aforementioned real property, will be $14,400.00 plus

67

escrow/closing and recordation costs. Funding is available in the FY21 budget from the Water Fund. Recommended Action:

ATTACHMENTS

1.Ordinance No. 2021-1759.docx2.SELLER Signed Purchase Agreement.pdf3.Vicinity Map.pdf

68

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/919799/Ordinance_No._2021-1759.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/909662/SELLER_Signed_Purchase_Agreement.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/909663/Vicinity_Map.pdf

ORDINANCE NO. 2021-1759

AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF PRESCOTT, YAVAPAI COUNTY, ARIZONA, AUTHORIZING THE PURCHASE OF REAL PROPERTY FROM MANZANITA VILLAGE COHOUSING HOA, INC., FOR A CITYWATER MAIN EXTENSION PROJECT AND AUTHORIZING THE MAYOR AND STAFF TO EXECUTE ANY AND ALL DOCUMENTS TO EFFECTUATE SAID PURCHASE.

RECITALS:

WHEREAS, the City Council has determined that certain real property is needed by a City water main extension project and the purchase and acquisition of this real property will be in the best interests of the health, safety and welfare of the City of Prescott; and,

WHEREAS, the proposed purchase price of the following real property, along with the terms and conditions in the City of Prescott’s (“City”) standard Agreement for Sale of Real Property, is deemed to be fair and equitable.

ENACTMENTS:

NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PRESCOTT AS FOLLOWS:

SECTION 1. THAT the City Council hereby accepts the offer to purchase that certain real property from Manzanita Village Cohousing HOA, Inc., pursuant to the terms and conditions as set forth in the City’s standard Agreement for Sale of Real Property dated April 22, 2021, for the purchase price of $14,400.00 plus closing costs.

SECTION 2. THAT the Mayor and staff are directed to execute any and all documents in order to effectuate the foregoing acceptance and the purchase of real property, including the payment of closing and other costs associated with the purchase and recordation of the closing documents.

PASSED and ADOPTED by the Mayor and Council of the City of Prescott, Arizona, on this _______ day of ______________________, 2021.

________________________________ GREG L. MENGARELLI, Mayor

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ORDINANCE NO. 2021-1759 PAGE 2

ATTEST: APPROVED AS TO FORM:

________________________________ ______________________________ SARAH SIEP JON M. PALADINICity Clerk City Attorney

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CERTIFICATION OF RECORDING OFFICER

STATE OF ARIZONA )County of Yavapai ) ss.

I, the undersigned Sarah Siep, being the duly appointed, qualified City Clerk of the City of Prescott, Yavapai County, Arizona, certify that the foregoing Ordinance No. 2021-1759 is a true, correct and accurate copy of Ordinance No. 2021-1759 passed and adopted at a Voting Meeting of the Council of the City of Prescott, Yavapai County, Arizona, held on the _______ day of ____________ 2021, at which a quorum was present and, by a _______ vote, _______ voted in favor of said ordinance.

Given under my hand and sealed this _____ day of ____________, 2021.

Seal _______________________________City Clerk

71

E. CARLETON ST

Real Property Acquisition Area

Vicinity Map

77

8.A

COUNCIL AGENDA MEMO



AGENDA ITEM: Public Hearing and Consideration for a New Series 12 Restaurant LiquorLicense Application from Rexford Jason Moffett, Applicant, for Red, White & Brew. Location:200 E Gurley Street.

ITEM SUMMARY

Liquor License ApplicationRexford Jason Moffett has applied for a new Series 12 Restaurant liquor license for Red, White &Brew. License - Red, White & Brew, 200 E Gurley StreetApplicant - Rexford Jason MoffettCity Application No. - LIQR21-001State Application No. - 147897Sixty Day Processing Deadline - June 5, 2021 Staff RecommendationPolice Department - In ComplianceCommunity Development - In CompliancePublic Comments Received - None NOTE: State law provides that for a liquor license application, "In all proceedings before the governingbody of a city...the applicant bears the burden of showing that the public convenience requires that thebest interest of the community will be substantially served by the issuance of a license." (A.R.S. 4-201).The governing body of a city or town, on a case-by-case basis, may approve an exemption from thedistance restrictions prescribed in this section for a church or a public or private school that is located inan area that is designated an entertainment district by the governing body of that city or town. BACKGROUND

78

The application presented for consideration has complied with each of the following requirements:1. The application has been filed with the State Liquor Department and released to the City foradditional processing.2. The City application fee, set by Section 4-7-3 of the Prescott City Code, has been paid.3. The application has been posted at the proposed location for the required twenty days and statementsof opposition or statements of support received by the City Clerk are attached.4. The Police Department has reviewed the application according to State law, which precludesissuance of a license to any person who: (1) within one year has violated any provision of a liquorlicense or had a liquor license revoked; or (2) within five years of the date of application has beenconvicted of a felony involving moral turpitude.5. The Community Development Department has reviewed the application to determine whether zoningis proper. Public Hearing and Action ProcedureThe City Council's recommendation of approval, disapproval or no recommendation will be forwardedto the Department of Liquor Licenses and Control ("Department") for their consideration. Recommendation of ApprovalIf the City Council recommendation is for approval, no hearing is required unless the Director of theDepartment, the State Liquor Board ("Board"), or any aggrieved party, requests a hearing on thegrounds that the public convenience and the best interest of the community will not be substantiallyserved if a license is issued. If no hearing is requested, the Director may approve the license. Recommendation of DisapprovalIf the City Council recommendation is for disapproval of an application, a statement of the specificreasons along with a summary of the testimony or other evidence supporting the recommendation fordisapproval is required to be attached to the order of disapproval and submitted to the Director, afterwhich a public hearing will be held. No RecommendationIf the City Council makes no recommendation, the Director may cancel the hearing and issue the licenseunless the Board or any aggrieved party protests and requests a hearing. If the reason for the protest isclearly removed or deemed satisfied by the Director, the Board shall cancel the hearing and theDepartment may issue the license. FINANCIAL IMPACT

The application and license fees have been paid. There is no further financial impact for this item. Recommended Action: 1) MOVE to close the public hearing; and 2) MOVE toapprove/deny/make no recommendation for Liquor License No. 147897 for a new Series 12Restaurant liquor license for Red, White & Brew. Location: 200 E Gurley Street.

79

ATTACHMENTS

1.Liquor Licenses Attachment A - Series Number Definitions.pdf2.Liquor Licenses Attachment B - AZ Laws & Regulations.pdf

80

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/918508/Liquor_Licenses_Attachment_A_-_Series_Number_Definitions.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/918510/Liquor_Licenses_Attachment_B_-_AZ_Laws___Regulations.pdf

LIQUOR LICENSE SERIES NUMBER DEFINITIONS

1 In-State Producer, all spirituous liquor, produced on-premises, may sell to Arizona-licensed wholesalers only.

2 Out-of-state Producer, all spirituous liquor, produced on-premises, may sell to Arizona-licensed wholesalers only.

3 Microbrewery, less than 1,240,000 gallons of beer produced annually on premises, unlimited on- and off-sale, less than 93,000 gallons may be distributed to retail licensees annually.

4

Wholesaler, all spirituous liquor, purchased from in- and out-of-state Arizona licensed producers, may sell to Arizona-licensed retailers.

5

Government, all spirituous liquor, may sell to patrons to consume on premises.

6

Bar, all spirituous liquor, off-sale sales in original, unopened container may not exceed 30% of on-sale receipts, may sell to patrons to consume on premises.

7

Beer and Wine Bar, beer and wine only, off-sale sales in original, unopened container may not exceed 30% of on-sale receipts, may sell to patrons to consume on premises.

9

Liquor Store, all spirituous liquor, may sell “carry-out” to patrons to consume off-premises, on-site temporary sampling events hosted by producer or wholesaler.

9S

Liquor Store with Sampling Privileges, all spirituous liquor, may sell “carry-out” to patrons to consume off-premises, provide limited residential delivery, on-site permanent sampling events using store inventory.

10

Beer and Wine Store, beer and wine only, may sell “carry-out” to patrons to consume off-premises, on-site temporary sampling events hosted by producer or wholesaler.

10S Beer and Wine Store with Sampling Privileges, beer and wine only, may sell ”carry-out” to patrons to consume off-premises, on-site permanent sampling events using store inventory.

11

Hotel/Motel w/Restaurant, all spirituous liquor, may sell to patrons to consume on premises.

12

Restaurant, all spirituous liquor, may sell to patrons to consume on premises.

13

Farm Winery, produces at least 200 gallons, but not more than 40,000 gallons of wine annually, produced on premises and by other domestic farm wineries.

14

Private Club, all spirituous liquor, may sell to bona fide members & their guests for on-premises consumption.

15

16W

Special Event, all spirituous liquor, temporary license, off-sale allowed by auction in closed, original container for off-sale consumption, may sell to patrons to consume on premises. Farm Winery Fair/Festival, authorization issued for a specified period to a domestic farm winery to serve samples of its products and sell the products in individual portions for consumption on the premises or in original, unopened, containers for consumption off the premises.

18

In-State Craft Distillery, less than 20,000 gallons of distilled spirits annually on-premises, may sell and ship to Arizona licensed wholesalers. May sell and ship to Arizona-licensed retailers when annual production is less than 1,189 gallons. On-and off-sale retail privileges on licensed premises.

Attachment 1 81

19

Remote Tasting Room, owned and operated by a licensee that concurrently owns one of the following Arizona liquor licenses: (1) Series 2W, Out-of-state Farm Winery; (2) Series 2D, Out-of-state Craft Distillery; (3) Series 13, In-state Farm Winery; or (4) Series 18, In-state Craft Distiller.

NOTE: A.R.S.§4-207. (A) and (B) state that no retailer’s license shall be issued for any premises which are at

the time the license application is received by the director, within three hundred (300) horizontal feet of a church, within three hundred (300) horizontal feet of a public or private school building with kindergarten programs or grades one (1) through (12) or within three hundred (300) horizontal feet of a fenced recreational area adjacent to such school building. The above paragraph DOES NOT apply to: a) Restaurants that do not sell growlers (A.R.S.§4-205.02) Series 12 b) Hotel/motel license (A.R.S.§4-205.01) Series 11 c) Microbrewery (A.R.S.§4-205.08) Series 3 d) Craft Distillery (A.R.S.§4-205.10) Series 18 e) Government license (A.R.S.§4-205.03) Series 5 f) Playing area of a golf course (A.R.S.§4-207 (B)(5)) g) Wholesaler/Distributor Series 4 h) Farm Winery Series 13 I) Producer Series 1

Attachment 1 82

Arizona Laws and Regulations Relating to Granting a Liquor License for a Certain Location (pursuant to Arizona Revised Statute §4-201(I))

R19-1-702. Determining Whether to Grant a License for a Certain Location A. To determine whether public convenience requires and the best interest of the

community will be substantially served by issuing or transferring a license at a particular unlicensed location, local governing authorities and the Board may consider the following criteria:

1. Petitions and testimony from individuals who favor or oppose issuance of a

license and who reside in, own, or lease property within one mile of the proposed premises;

2. Number and types of licenses within one mile of the proposed premises; 3. Evidence that all necessary licenses and permits for which the applicant is

eligible at the time of application have been obtained from the state and all other governing bodies;

4. Residential and commercial population of the community and its likelihood of increasing, decreasing, or remaining static;

5. Residential and commercial population density within one mile of the proposed premises;

6. Evidence concerning the nature of the proposed business, its potential market, and its likely customers;

7. Effect on vehicular traffic within one mile of the proposed premises; 8. Compatibility of the proposed business with other activity within one mile of the

proposed premises; 9. Effect or impact on the activities of businesses or the residential neighborhood

that might be affected by granting a license at the proposed premises; 10. History for the past five years of liquor violations and reported criminal activity at

the proposed premises provided that the applicant received a detailed report of the violations and criminal activity at least 20 days before the hearing by the Board;

11. Comparison of the hours of operation at the proposed premises to the hours of operation of existing businesses within one mile of the proposed premises; and

12. Proximity of the proposed premises to licensed childcare facilities as defined by A.R.S. § 36-881.

B. This Section is authorized by A.R.S. § 4-201(I).

Attachment 2 83

9.A

COUNCIL AGENDA MEMO



AGENDA ITEM: Public Hearing Regarding the City of Prescott Draft 2021 CDBG AnnualAction Plan to 1) Accept CDBG Entitlement Funds from the US Department of Housing &Urban Development (HUD) in the Amount of $251,857; 2) Approve the 2021 CDBG AnnualAction Plan & Authorize Staff Submittal to HUD; and 3) Close the Public Hearing.

ITEM SUMMARY

This item is to provide a staff report on the CDBG 2021 funding recommendations of theCDBG Citizens Advisory Committee and to hold the second of two public hearings. TheCommittee recommendations are incorporated into the DRAFT CDBG 2021 Annual ActionPlan for the City of Prescott.

BACKGROUND

The City received a revised grant award letter from the US Dept. of Housing and Urban Developmenton May 13, 2021 and the new allocation for 2021 CDBG funds is $251,857. This is $3,658 more thanthe original grant award. The City will roll these additional funds into future CDBG projects andprograms. No more than 15 percent of CDBG may be spent on Public Service projects and no morethan 20 percent may be spent on administration of the program. The City received a total of eleven applications for PY21 CDBG dollars. There were five publicservice applications and six construction applications. A majority of the agencies applying are previousCDBG grantees. There were two new public service applicants and one new construction application. The total amount requested from the community was $338,084 with matching dollars in the amount of$451,674. All members of the Citizen Advisory Committee reviewed and scored the applications. Asubcommittee met on March 24th to discuss the scores, applications, and funding available. The total

84

amount of funding recommended by the subcommittee is $37,300 for Public Service and $141,000 forConstruction for a total of $178,300. The full Citizen Advisory Committee met on April 21, 2021 and further honed the recommendations forfunding. The total allocation for PY21 did not change and the committee decided to set aside $20,329for future projects. There were a total of three agencies that were not recommended for funding thisyear. One agency (Agape House) was approved for a phased project over three years. The City held its first public hearing on May 11, 2021 and this is the final public hearing which followsthe end of the 30 day public review and comment period (April 21 to May 21). The City has notreceived additional public comments during this time. After Council approval, the 2021 Annual Actionplan will be submitted to HUD for approval. Attachment – CDBG PY21 Recommended Funding - Updated May 17, 2021 to reflect new funds.Draft 2021 CDBG Annual Action Plan - Updated May 17, 2021 to reflect new funds. FINANCIAL IMPACT

No financial impact. All funds expended will be reimbursed by HUD. Recommended Action: 1) MOVE to accept CDBG Entitlement Funds in the Amount of$251,857 from HUD; 2) MOVE to approve the 2021 CDBG Annual Action Plan and authorizestaff submittal to HUD, and 3) MOVE to close the Public Hearing.

ATTACHMENTS

1.PY21 Funding Recommendations Updated 51721.pdf2.AAP 2021 Revised 5 17 21.pdf

85

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/927924/PY21_Funding_Recommendations_Updated_51721.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/927925/AAP_2021_Revised_5_17_21.pdf

Funding Available

PUBLIC SERVICE PROJECTS Project Description TOTAL AVERAGEFunding Requested Match

Funding Recommended 2022 2023 $37,300

Arizona Serve of Prescott College Economic Opportunity, Americorps Members 615 88 $ 10,000.00 $ 30,000.00 $8,000.00

The Launch Pad Teen Center Workforce Readiness Program 608 87 $ 10,000.00 $ 46,431.00 $5,000.00

People Who Care Transportation Program for low income and disabled people 512 85 $ 12,500.00 $ 84,149.00 $12,150.00New Horizons Disability Empowerment Center Transportation Program for low income and disabled people 480 80 $ 14,146.00 $ - $12,150.00

Southwest Fair Housing Council Fair Housing Media Campaign 401 57 $ 14,000.00 $ - $0.00TOTAL PUBLIC SERVICE PROJECTS $60,646.00 $160,580.00 $37,300.00 $0

CONSTRUCTION PROJECTS Project Description TOTAL AverageFunding

Requested MatchFunding

Recommended $161,329Agape House of Prescott 9 Unit Apartment Renovation 610 87 $ 61,438.00 $ 44,700.00 $50,000.00 $ 50,000.00 $ 50,000.00 Prescott Area Shelter Services (PASS) Exterior Painting and ADA Restroom Fixtures 589 84 $ 6,000.00 $ 1,795.00 $6,000.00

The Launch Pad Interior Renovation of Youth Center (Houston Renovation Project) 587 84 75,000.00$ 234,599.00$ $50,000.00

Boys and Girls Club of Central AZ Upstairs Bathroom Renovation 548 78 $ 65,000.00 $ 10,000.00 $35,000.00

West Yavapai Guidance Clinic Exterior Painting of Transitional Housing 485 69 $ 20,000.00 $ - $0.00

Adult Center of Prescott Outdoor Pavillion 313 52 $ 50,000.00 $ - $0.00TOTAL CONSTRUCTION PROJECTS 277,438.00$ 291,094.00$ $141,000.00 50,000.00$ 50,000.00$ $23,987

Total amount requested $338,084.00 $451,674.00 $178,300.00

2021 CDBG Application Overview and Funding Recommendations

86

CDBG - PY 2021 Annual Action Plan - 1 -

Community Development Block Grants

CDBG Annual Action Plan Program Year 2021

Community Development Department Michelle Chavez, CDBG Coordinator

City of Prescott, 201 S. Cortez Street, Prescott, AZ 86303 Phone: 928-777-1205

Email: [email protected]

Website: http://www.prescott-az.gov/business-development/community-grants/community-development-block-

grants/

CITY OF PRESCOTT

ANNUAL ACTION PLAN Program Year 2021

CDBG Funding Cycle: July 1, 2021 – June 30, 2022

87

mailto:[email protected]

http://www.prescott-az.gov/business-development/community-grants/community-development-block-grants/




Mayor Greg Mengarelli City Council Members Alexa Scholl (Pro Tem) Steve Blair Phil Goode Kathey Rusing Alexa Scholl Steve Sischka Clark Tenney (CDBG Liaison) Citizens Advisory Committee Mary Ann Suttles, Chair Sandy Griffis,Vice Chair Deborrah Miller Robert Painter Jon Rocha Tom Benson Debbie Savoini City Staff Michael Lamar, City Manager Bryn Stotler, Community Development Director George Worley, Planning Manager

88


CDBG ACTION PLAN PROGRAM YEAR 2021 FISCAL BUDGET YEAR 2022

EXECUTIVE SUMMARY The City of Prescott’s CDBG Program Year 2021 Action Plan addresses the community public service and housing needs of low to moderate income residents living in the City of Prescott. Both the Consolidated Plan 2021-2024 and the 2021 Annual Action Plans are implemented by the City’s Community Development Department. The City of Prescott is proposing projects in the 2021 Annual Action Plan (PY21-2022) that implement goals spelled out in the City of Prescott CDBG Consolidated Plan 2020-2024. As a HUD funded entitlement community, the City will receive federal funds in the amount of approximately $251,857in Community Development Block Grants (CDBG). It is the City’s responsibility to competitively select grant funded projects with public participation in accordance with federal guidelines. Funding guidelines are based on HUD –CDBG program annual funding allocation using the following HUD required formula. A. Program Administration – 20% of annual allocation

B. Public Service Projects – 15% Cap of annual allocation

C. Public Facility Development - 65% Cap of annual allocation

Community Development staff, community leaders, public service providers and homeless advocates encourage citizen participation throughout the Consolidated Plan and Action Plan process. This includes consulting local service organizations, holding public meetings, and encouraging public comment during the public review period. OBJECTIVES The City’s key objectives for the PY2021 funding period will address Public Services and Public Facility/Infrastructure Development. The public service projects address the community activities that will directly serve at least 51% Low to Moderate Clientele: Projects include the following services provided by eligible 501c3 organizations. Public Services

• Providing workforce readiness training to low to moderate youth via the Launch Pad • Providing essential transportation assistance for elderly and disabled adults primarily LMI via People

Who Care • Providing essential transportation assistance for elderly and disabled adults via New Horizons Disability

Empowerment Center • Provide workforce development training to low to moderate income youth via Arizona Serve of Prescott

College.

89


Public Facility/Infrastructure Development • Provide an improved building via external painting for LMI families seeking temporary shelter via

Prescott Area Shelter Services (PASS) • Provide improved transitional housing to Prescott area residents who are homeless, (LMI) and in need

of wrap around services via Agape House. • Provide improved facilities for LMI Prescott youth via The Launch Pad Teen Center • Provide Improved facilities for the Boys and Girls Club of Prescott

CDBG Program Administration

• Continue to expand partnerships with non-profit groups, government agencies, and private entities to widen the reach of the Prescott CDBG Program.

• Lead and administer the PY21 CDBG Annual Action Plan according to federal guidelines. • Work with the Prescott CDBG Citizen Advisory Committee to execute the CDBG 2020-2024

Comprehensive Plan. • Coordinate with sub-recipients to ensure execution of projects and timely reporting of outcomes. • Work to ensure completion of past CDBG programs and projects. • Ensure required expenditures of CDBG program funds are met in a timely fashion. • Purchase operational supplies and services associated with delivering the CDBG program.

OUTCOMES The City’s outcomes for this planning period are directed at increased social service availability; and building improvements which serve LMI seniors, youth, veterans, homeless persons and people with disabilities. The City anticipates the following outcomes from its PY 2021 Action Plan activities:

• Free rides for approximately 350 people to meet transportation needs for the elderly, disabled and

those with physical challenges

• Provide 42 LMI youth with workforce development training and job placement

• Provide improved safe housing and services for 160 homeless and highly mobile Prescott residents who are mainly women with children

• Provide up to 65 low income, formerly homeless residents with improved housing

• Provide improved facilities for 540 LMI youth

• Provide improved facilities for 186 LMI youth during out of school time activities

• Provide 10 LMI youth internship opportunities related to what they are studying in College.

INTRODUCTION

The U.S. Department of Housing and Urban Development (HUD) requires all government entities receiving federal Community Development Block Grant (CDBG) funds to prepare an annual Action Plan. The 2021 Action Plan outlines funding priorities and discusses how activities will meet the community needs identified in the CDBG Consolidated Plan 2021-2024. The activities described in this Action Plan are proposed to be undertaken during the period between July 1, 2021 and June 30, 2022. The City’s General Plan acts as the primary guide for housing and community development practices.

Currently, the approved General Plan in effect includes the following elements: Land Use,

90


Growth and Cost of Development, Circulation, Open Space, Environmental Planning, Water Resources, Economic Development and Community Quality. Goals and strategies that address the varied needs of Prescott’s low- and moderate-income households are found throughout the General Plan. Many of these goals and strategies are incorporated into the CDBG Consolidated and Annual Action Plans. Prescott has “Entitlement Status” by the U. S. Department of Housing and Urban Development (HUD) which occurred in August, 2003. The City of Prescott initiated activity associated with the development of its first Consolidated Plan and Action Plan in autumn, 2004. Both plans were adopted by City Council in May, 2005 and approved by HUD in July, 2005. The 2020-2024 Consolidated Plan identifies four priority areas with ten strategies. 5-year Consolidated Plan Goals

Activity Special Population

Priority Level

5-year Goal

Revitalization, Public Facilities & Infrastructure

Facilities & Infrastructure in Target Areas High 4,700 people

Facilities & Infrastructure for Housing X High 220 people

Public/Human Services & Economic Opportunities

Services to Meet Basic Needs X High 400 people

Health Related Services High 200 people

Support Services & Shelter for People Experiencing Homelessness

X High 100 people

Job Creation and/or Retention Low 40 jobs

Homelessness

Add Emergency Shelter & Transitional Housing Beds X Low 20 beds

Decent Affordable Housing

Owner-occupied Housing Unit Rehabilitation X High 50 units

Renter Services X Low 50 people

Direct Assistance to 1st-time Homebuyers Low 10 households An annual review of the goals occurs as part of the planning process for the Action Plan. The process includes the evaluation of proposed projects in relation to the goals and the readiness of a project for funding. The City added two new strategies as part of the 2020-2024 Consolidated Planning process. Those two strategies are Health Related Services, and Renter Services. The City of Prescott can amend this Annual Action Plan if there are unused funds or new funds that become available via CDBG. The application process for provider requests for both construction and public service activities was presented at the annual CDBG workshop held in January of 2021 via Zoom. There were 25 persons in attendance primarily representing non-profit agencies. The workshops encouraged applicants to address new activities, consider collaborative projects and provided an overview of the CDBG 2021 program, application and timelines.

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Eleven funding requests were received from ten agencies for PY 2021. The major objectives of activities undertaken during the Program Year 2021, Fiscal Year 2022 will be:

• Provide services to LMI youth, disabled, and aging adults.

• Support efforts to help homeless or near-homeless Prescott residents secure adequate temporary and permanent housing and receive necessary supportive services.

• Improve the quality of public facilities, homeless shelters and transitional housing

• Improve accessibility to community services directed to youth, elderly and special needs populations.

BACKGROUND

Prescott comprises about 8.3 square miles of land and has over 40,000 residents. The community’s residents are older; more educated, and generally have higher income than the residents of Yavapai County. Nonetheless, Prescott does have significant low-income households. The community needs found within Prescott revolve heavily around the lack of affordable housing, homelessness resources, and social service needs.

The City of Prescott Community Development Department serves as the lead agency for the administration of CDBG funds. The department, through an extensive public process, coordinates the development of the five year Consolidated Plan, which serves as a five-year strategy to address the needs of low-income residents in Prescott. The plan identifies community needs and provides a strategy to address those needs using CDBG, as well as other federal, state, and local resources. In addition to the Consolidated Plan, the City prepares an annual Action Plan. The Action Plan describes how funds will be spent each year to address the needs identified in the Consolidated Plan. The Action Plan is submitted to HUD 45 days prior to the start of the City’s fiscal year.

RESOURCES

The development of the Consolidated Plan and Action Plan provide a foundation for the use of federal, state and local resources to address community development priorities. The HUD Community Development Block Grant PY2021 allocation is projected at $251,857(subject to change upon release of funding). Agencies requesting CDBG funds are advised that these are anticipated funding amounts; consequently, funds may be eliminated, reduced or increased when the actual HUD funding allocations for PY2021 occur. Potential recipients of funds are advised that program administration requires that no expenditures or contracts for service are allowed before an actual CDBG PY 2021 sub-recipient agreement is signed or a “notice to proceed” is issued by the City of Prescott. A City and HUD CDBG program goal is to increase the ability to leverage federal, state and local funds to support community development and housing improvements. The following amounts are based on the anticipated funding and are subject to change: The funding allocation for CDBG Program Year 2021 is $248,199. Of this amount, a maximum of 15% ($37,229.85) may be used for public service projects; 20% for administrative costs ($49,639.80) which include legal notification, advertisements, fair housing workshop, administrator training, personnel and (non-construction) contractor costs. The balance ($161,329.35) will be programmed and available for infrastructure development.

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In order to address community needs and the goals identified in the Consolidated Plan the City may augment CDBG funds using additional funding sources. These funding sources may include the City’s General Fund, Public Works, capitol improvement one cent sales tax funds, and other local public and not for profit resources.

GOALS City of Prescott receives CDBG funding and also uses a variety of other local state and federal resources in support of housing and community development activities. The overall goal of these programs is to serve low-income persons by developing viable urban communities through the following actions:

• Provide decent housing

• Provide suitable living environment

• Expand economic opportunities

PUBLIC PARTICIPATION The City of Prescott encourages citizen involvement in the planning, implementation and evaluation of its CDBG Annual Action Plan. This includes activities intended to assist residents of the City, particularly those with low incomes and those with supportive housing needs. The following section details the opportunities for public involvement in the preparation of this Action Plan. The City of Prescott’s Annual Action Plan for Program Year 2021 has been developed in conjunction with input from citizens, social service agencies, non-profit providers, the Prescott CDBG Citizens Advisory Committee (CAC) and other interested persons. Public Hearings On March 17, 2021 the Citizen Advisory held the first meeting with all of the applicants for 2021 dollars. All eleven applicants presented either in person, or via Zoom. On April 21, 2021, the Citizen Advisory Committee (CAC) held the second public hearing to discuss project award decisions. A 30 day review and comment period was held from April 21 to May 21, 2021. On May 11th, 2021 the Prescott City Council held a public hearing (3rd) regarding the Annual Action Plan. On May 25th the Prescott City Council held the fourth and final hearing. The Community Development Staff 2021 Annual Action Plan to the City Council. Members of the public were provided an opportunity to comment. The Council included in the resolution, permission to submit the Prescott Consolidated Plan and Action Plan to HUD. Public Comment Period A draft of the Consolidated Plan and Program Year 2021 Action Plan was made available for public review and comment for a 30 day period from April 21 to May 21, 2021. The draft document was made available at: City Hall, Office of Grants Administration and in the City Hall lobby area, 201 S. Cortez Street, Prescott; Prescott Downtown Library, 215 E. Goodwin Street, Prescott; and is posted on the City’s CDBG web page. Citizen Participation

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The Citizens Advisory Committee (CAC), appointed by the Mayor and City Council is made up of a committee of seven local residents. The CAC works with City staff, advisors and the community on issues and subjects associated with housing and community needs and advises the City Council on the best way to address those needs. The meetings are open to the public. Prescott City Council supports the CAC recommendations and collective community service providers’ efforts in delivering programs and projects funded by Community Development Block Grants. CONSOLIDATED PLAN PRIORITY GOALS AND ACTIVITIES Revitalization, Public Facilities & Infrastructure

Facilities & Infrastructure for Housing X High 220 people


Services to Meet Basic Needs X High 400 people

Health Related Services High 200 people

Support Services & Shelter for People Experiencing Homelessness

X High 100 people

Homelessness

Add Emergency Shelter & Transitional Housing Beds X Low 20 beds Goal: Increase supportive services to homeless and special populations.

Project: People Who Care – Transportation and non-medical care support. Project: New Horizons – Transportation for Elderly and Disabled residents. Project: Prescott Area Shelter Services – Upgrading their facility including rehabilitation of infrastructure for support of homeless individuals. Project: Agape House – Improving transitional housing for homeless families.

Revitalization, Public Facilities & Infrastructure

Facilities & Infrastructure in Target Areas High 4,700 people Goal: Increase services to basic needs and better outcomes for LMI youth including job creation and retention.

Project: The Launch Pad Teen Center - Provide infrastructure improvements for LMI youth in Prescott that includes job creation and improved outcomes. Project: Boys and Girls Club Public Facility Improvements. Improve facilities in target areas that serve LMI youth.


Services to Meet Basic Needs X High 400 people Project: Arizona Serve– Job Placement Services for LMI Youth

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Project: The Launch Pad – Project Launch, workforce training and job placement for LMI youth

The proposed CDBG funded organizations are local Prescott agencies serving special populations: seniors, the seriously mentally ill, veterans, individuals recovering from drug and alcohol dependency, LMI youth, families escaping domestic violence and the chronically homeless. Collective Impact Many of the organizations that serve the special needs population and those with low- to moderate-incomes participate in a County-wide initiative called “Collective Impact.” This group convenes on a monthly basis to tackle affordable housing and homeless and highly mobile issues. The group has a very progressive “Housing First” approach to meeting the needs of the homeless and highly mobile populations. They have also collaborated on a resource brochure and are uniquely connected to track services as they are provided. The list of projects and activities provided in the Introduction and Executive Summary of this action plan is intended to assist with future coordination between the City and other organizations wanting to develop housing projects. The City participates in a regional coalition to find solutions to the impediments to workforce and affordable housing issues. Municipalities participating in the regional coalition include the City of Prescott, the Town of Prescott Valley and Chino Valley. Given the limited financial resources and the combined capacity of the City and other jurisdictions to deliver needed housing services; the system functions satisfactorily. With the availability of CDBG funds annually, and with a CDBG-dedicated staff person, the delivery system may be further refined as follows: Goal: Increase coordination within city government, with other organizations and with organizations that serve low- and moderate-income and special needs populations.

Project: Update and maintain a current list of non-profit 501(c)(3) providers; and, offer a workshop for understanding the goals, eligible and ineligible activities, timeliness, monitoring and reporting requirements of the CDBG program.

Strategy: Participate in Collective Impact meetings

Strategy: Continue to partner to host Fair Housing Workshops.

Strategy: Partner with other jurisdictions such as NACOG to create strategies to expand the reach of the CDBG program dollars.

Barriers to Affordable Housing The Prescott City Council has identified workforce housing as a planning priority with an expectation that a housing plan will be developed. Both the Consolidated Plan and the General Plan support this effort. Both plans suggest that government policies, regulations and procedures may impede development and/or increase the cost of development. Both plans provide information on: the local real estate market, the increasing land values and increasing construction costs; subsequently, the following priority strategies involve the local decision-making process. Goal: Provide for a balanced community with a diversity of neighborhoods and residential housing types and prices.

Project: Agape house will update their transitional housing for homeless families and provide services to help them obtain permanent affordable housing.

Objective: Decent Housing Outcome: Availability/Accessibility

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Public Housing The City of Prescott does not participate in, or operate, a public housing program. No program of this type exists within the community. The Community Development Department staff will continue to engage other jurisdictions to discuss the potential to develop a Yavapai County Housing Authority. Anti-Poverty Strategy Consistent with the Consolidated Plan, reducing the number of households living below the poverty level include the following goal and related strategies: Goal: Reduce the number of impoverished households in Prescott.

Strategy: Identify the populations with the greatest poverty level and incorporate housing and services for these populations into program development. Strategy: Support Low Income Housing Tax Credit and other similar projects that incorporate housing and/or services for poverty-level households.

Project: Provide supportive services to LMI Prescott youth via Boys and Girls Club, The Launch Pad Teen Center and Big Brothers Big Sisters. Project: Provide free transportation to LMI adults and disabled residents

Strategy: Expand jobs and internship availability for low-income persons through mentorships, internships and summer jobs.

Project: Arizona Serve– Job Placement Services for LMI Youth Project: The Launch Pad – Project Launch, workforce training and job placement for LMI youth

Project: Lead-Based Paint Hazard Reduction The Residential Lead-Based Paint Hazard Reduction Act of 1992 emphasizes prevention of childhood lead poisoning through housing-based approaches. The City has established the following goals and strategies to address lead-based paint hazards. Houses or facilities built before 1978 that are being rehabilitated with CDBG assistance will be tested for lead in painted surfaces; consequently, if lead is present, it will be abated through removal or encapsulation as part of the rehabilitation contract. Goal: Strengthen efforts to educate the public and private sector about lead-based paint poisoning hazards.

Project: Conduct a fair housing workshop / seminar for residents of Prescott, landlord/tenants, non-profit agencies, real estate agents, homeowner association representatives, LIHTC personnel, etc.

Strategy: Incorporate lead-based paint information and notification procedures into appropriate city-operated and sponsored housing and public service programs.

Strategy: Ensure sufficient equipment and environmental service resources are available to provide the testing necessary to conduct public facility and housing rehabilitation programs or projects.

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Fair Housing The City has and continues to make use of media tools (public service announcements, advertisements and mailings) to apprise the public on fair housing topics including predatory lending practices and landlord-tenant rights. The City holds annual Fair Housing Workshops with SWFHC. In 2021 that training was virtually held on April 20th, 2021. Our target audience are our local realtors, landlords and tenants. The fair housing seminar notification was promoted on-line, radio ads, and emailed out to interested stakeholders. Goal: Ensure equal housing access for all persons regardless of race, color, religion, sex, handicap, familial status or national origin.

Project: Conduct a fair housing workshop for residents of Prescott, Landlord/tenants, non-profit agencies, real estate agents, homeowner association representatives, LIHTC personnel, etc.

Strategy: Develop a partnership with the local real estate sales industry to promote fair housing and justice in determining housing values and insurance ratings, especially in older neighborhoods and those undergoing transition.

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2021 FUNDING SUMMARY Table 1 PY2021 CDBG Funding Plan provides a description of the activities the City will fund or projects we agree to undertake during the CDBG first year, 2021 Action Plan. The funding and sub-recipient contract terms of this plan are from July 1, 2021 through June 30, 2021. There is a total of $23,987 that will be spent in future activities.

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GEOGRAPHIC DISTRIBUTION Depending on the type of need being addressed, resources may or may not be geographically targeted. All of the CDBG public service programs will be available to eligible low/ moderate income residents citywide. The City, with limited resources and identified housing and community development needs, has elected to maximize the effectiveness of current CDBG funds by channeling the funds to support low- to moderate-income neighborhood improvements. Figure 2 This is an updated CDBG LMI map with the HUD exception criteria.

Figure 2. City of Prescott LMI Map using HUD Exception Criteria

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UPDATE ON PY 2020 PRIMARY ACTIVITIES AND PROGRAMS - Public Services • New Horizons Disability Empowerment (PY20) – Free Ride Advocacy Program. Awarded $14,146.00 in

public service funding to assist Low Moderate Clientele (LMC). Program is ongoing and they plan on expending funds by June 30, 2021.

• People Who Care (PY20) – Serving Prescott residents with transportation services and provide a much

needed door-to-door assistance that helps them live in their own homes. Awarded $14,146.00 Program is on-going and they plan to expend funds by the end of the program year.

• Yavapai Big Brothers Big Sisters (PY20)– Quality Assurance Program. Awarded $10,000. Program.

Program should spend most of its dollars by end of program year.

Construction Projects • U. S. Vets (PY19) – Construction of Elevator at Whipple Street Project – Awarded $86,899. Program is

complete. Project will be closed out.

• U.S. Vets (PY20)– Outdoor Pet Relief Area for Service Animals – Awarded $2,000. Project will be completed 2nd quarter 2021.

• The Launch Pad Interior Renovation (PY20) – Creation of ADA Restrooms –Awarded $50,000. Out for Bids

and will be completed in 2021.

• Prescott Area Shelter Services (PY20) – Project Restore Phase 3.Roof Replacement. Project Complete. Need to invoice for the roof. Project will be closed out.

• West Yavapai Guidance Clinic (PY20) – Roof replacement – Awarded $20,000. Project in progress.

Should be completed by end of program year.

• Boys and Girls Club Warming Kitchen (PY20) – Awarded $38,970. Out for bids. Should be completed by end of summer 2021.

• Agape House of Prescott (PY20) – External Renovations – Awarded $45,000. Have completed external

repairs and invoiced the City.

• Prescott Adult Center Internal Warming Kitchen (P19) – Awarded $38,000. Emergency repairs are underway and the agency has invoiced the City.

CONCLUSION The City of Prescott was designated a “CDBG Entitlement Community” through HUD in 2003 and has updated its Consolidated Plan for 2021-2024. Since designation, the City of Prescott has submitted HUD approved annual plans which include sub-recipient grants for HUD approved programs and projects. Since 2014, the City of Prescott has awarded over 2.1 million dollars in CDBG funds to improve the quality of life for Prescott residents primarily of low to moderate income (LMI). The split is shown in Figure 1. The breakout of the funds is 32% Public Service and 68% Neighborhood Revitalization (Construction). This is higher than the typical HUD requirements of 15% Public Service because this figure includes the CARES Act

money in which the Public Service Cap was waived due to the Coronavirus pandemic.

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The Draft CDBG Annual Action Plan for 2021 is similar to what the City of Prescott has funded in past years and assists residents who are most in need of services and housing improvement.

Figure 1 Program monitoring will insure that the statutory and regulatory requirements of the CDBG program are being met. City staff will determine whether a project is eligible under the CDBG program and the National Objectives of the HUD Program: 1) benefiting low- and moderate-income persons/clientele; 2) preventing or eliminating slums or blight on a spot or area basis; and, 3) addressing an urgent community need. City staff will conduct required environmental assessments, assist with competitive bidding processes, and assure all projects and programs comply with local, state and federal regulations. Staff and sub recipients will report program performance and evaluation in an annual report (CAPER).

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9.B

COUNCIL AGENDA MEMO



AGENDA ITEM: Approval of City Contract No. 2021-108 with Technology Construction, Inc.,for the State Route 69, 16 Inch Water Pipeline Project in the Amount of $907,694.00; andApproval of City Contract No. 2019-236A1, an Amendment to City Contract No. 2019-236 withEntellus, Inc. for Post Design Services in the amount of $23,291.50. Funding is Available in theWater Fund.

ITEM SUMMARY

This item is to approve City Contract No. 2021-108 with Technology Construction, Inc., in the amountof $907,694.00 for construction of the State Route 69, 16 Inch Water Pipeline Project . The location ofthe project is shown on the attached vicinity map. This item will also approve City Contract No. 2019-236A1, an Amendment to City Contract No. 2019-236 with Entellus, Inc in the amount of $23,291.50for post design services. BACKGROUND

The project is a component of the Zone 56 Tank and Waterline Project, which will upgrade the current8” cast iron water main to a new 16” ductile iron pipe water main within the SR69 corridor, as identifiedby the City's 2018 Water and Wastewater Model. This portion of the project was identified as a "firstphase" for the project, to stay ahead of the ADOT SR69 widening project scheduled for construction inFY22. The project consists of the construction of a new 16-inch water main paralleling the northern side ofState Route 69 from the western edge of Holiday Drive to the U-Haul Store. The existing 8-inch watermain servicing the area will be partially removed and abandoned. New water service lines and watermain stubs will be constructed off the 16-inch water main to service future development. FINANCIAL IMPACT

The project was publicly advertised on two consecutive weeks during April 2021. Three bids were

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opened on April 29, 2021, with the following results: Company Location Bid Amount Technology Construction, Inc. Prescott, AZ $907,694.00 Fann Contracting, Inc. Prescott, AZ $929,939.00 Standard Construction C. Avondale, AZ $1,423,104.00 Engineers Estimate: $881,334.00 Written confirmation of the bid has been received from Technology Construction, Inc. Verification oflicense, bonding, references and past performance of similar projects is complete. Based on thisinformation, the bid is deemed responsive and balanced. Award of the low bid in the amount of $907,694.00 is recommended. Per the contract, all work must besubstantially complete within 150 days of the Notice to Proceed. Pending contract award, the followingmilestones have been identified: Award of Contract May 25, 2021Notice to Proceed(NTP) June 7, 2021Commence Construction June 15, 2021Completion November 12, 2021 Funding for the project is available in the FY21 budget from the Water Fund. The City's standardconstruction contract will be used for this project. Recommended Action: 1) MOVE to approve City Contract No. 2021-108; and 2) MOVE toapprove City Contract No. 2019-236A1.

ATTACHMENTS

1.Post Design Services, Entellus Inc. - 16in WL_R2.pdf2.SR69_16in_water.pdf

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/803527/Post_Design_Services_-_16in_WL_R2.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/924890/SR69_16in_water.pdf

16-Inch Water Ppeline 1 of 1

EXHIBIT A

16-INCH WATER PIPLINE City of Prescott CIP#16064 Entellus Project #920019

January 19, 2021

SCOPE OF WORK

POST-DESIGN SERVICES

Entellus will provide the City with assistance during construction. Anticipated services include shop drawing / submittal reviews, addressing request for information (RFI), site visits and attending meetings as requested (up to 3). Entellus will coordinate with the City and the Contractor for a date to survey and obtain the as-built information on the project. These services also include the preparation of the Record Drawings utilizing the as-built information collected by the survey crew and any other information provided by the Contractor. Entellus will coordinate with Yavapai County Development Services and submit the Engineer’s Certificate of Completion and Record Drawings for review and attainment of the Approval to Operate Authorization. It is anticipated that the City will be responsible for any review fees assessed during this review.

Please refer to the attached Exhibit B for a breakdown of the fee proposal to complete the above described scope of work for a total amount of $21,791.50, plus $1,500.00 for allowances. We appreciate the opportunity to provide you this proposal and look forward to hearing back from you. If you have any questions, please do not hesitate to contact me a [email protected] or (602) 518-0254. Respectfully, ENTELLUS, INC. Alberto Gonzalez, PE Project Manager

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ENTELLUS, INC. CITY OF PRESCOTTPublic Works Department

Entellus Project No. 920019 Project No. 16064

PROJ. PROJ. PROJ. E.I.T. SR. DESIGN/ CADD ADMIN. SURVEY SURVEYOR SURVEY TOTALWORK ITEM PRIN. MGR. ENGR. CADD TECH. ASST. CREW MNGR./RLS TECH. HOURS

TASK # DESCRIPTION

1 POST DESIGN SERVICES - 16-Inch WaterlinePrepare and Attend Pre-Construction Meeting 8 8 16Respond to Technical Submittals, RFI (5 submittals, 3 RFI) 6 16 22Site Vists and Meet with City / Contractor (up to 3 times) 24 24Survey to Obtain AB Information (2 long days) 2 8 24 6 40Prepare Record Drawings 8 36 44Yavapai County Coordination 8 16 24

TOTAL STAFF HOURS FOR BASIC DESIGN SERVICES 56 40 44 24 6 170

PERCENT 33% 24% 26% 14% 4%

DIRECT LABOR COST Design Construction

PROJECT PRINCIPAL $183.75PROJECT MANAGER $165.00 56 $9,240.00PROJECT ENGINEER $148.50CONSTRUCTION MANAGER $130.00CONSTRUCTION ENGINEER $90.00ENGINEER-IN-TRAINING $115.00 40 $4,600.00SENIOR DESIGNER/CADD TECHNICIAN $126.00CADD TECHNICIAN $78.75 44 $3,465.00ADMINISTRATIVE ASSISTANT $95.00TWO-PERSON SURVEY CREW $147.00 24 $3,528.00SURVEY MANAGER / RLS $159.75 6 $958.50SURVEY TECHNICIAN $78.75INSPECTOR W/ TRUCK $105.00

TOTAL STAFF HOURS 170TOTAL DIRECT LABOR $21,791.50 $21,791.50

$21,791.50

ALLOWANCES Printing, Reproduction, Milage & Delivery

TOTAL ALLOWANCES

TOTAL PROJECT COST = $23,291.50

EXHIBIT B: FEE ESTIMATE

16-INCH WATER PIPELINE

January 19, 2021

$1,500.00

$1,500.00

P:\900\920019 - Zone 56 Tank\A_ADMIN\Contract_Documents\A_Negotiations\_Exhibit B_Fee Estimate for 16in WL 1 of 1 105

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9.C

COUNCIL AGENDA MEMO



AGENDA ITEM: Approval of City Contract No. 2021-173 with Granite Basin Engineering, Inc.for the Penn Avenue/Eastwood Drive Improvements Project, in the Amount of $254,592.00. Funding is Available in the Streets, Water, and Wastewater Funds.

ITEM SUMMARY

This item is to award a new professional services contract, City Contract No. 2021-173 to Granite BasinEngineering, Inc. in the amount of $254,592.00 to update the design plans and provide post designservices for the Penn Avenue/Eastwood Drive Improvements Project. The location of the project isshown on the attached vicinity map. BACKGROUND

The design of the Penn Avenue/Eastwood Drive Improvements Project was completed in August, 2019.The project limits generally include Penn Avenue, Eastwood Drive and Nevada Drive from GurleyStreet to Devereaux Drive. The project limits also include four intersecting cul-de-sacs (EastwoodPlace, David Drive, Daniel Drive and John Drive) and a number of supplemental areas includingintersection transitions, the Acker Park trailhead and a regional storm water detention facility. The design process identified numerous conflicts with aged, third party utilities. Completing the plansset in motion the process for third party utility providers to conduct their own utility investigations andto design and fund relocation of their facilities. Utilities already removed and replaced include; CenturyLink, Arizona Public Service and Unisource Energy Services. This item will award a new professional services contract in the amount of $254,592.00 to GraniteBasin Engineering to update the construction plans to include the as-built information on relocated thirdparty utilities. The contract will also provide construction engineering services for as-built survey anddevelopment of as-built drawings to meet the City’s General Engineering Standards post-designservices requirements. Once the plans are updated with the relocated utilities information, the projectwill be advertised for construction bids.

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Schedule Pending contract award, the following milestones have been identified: Award of Contract May 25, 2021 Complete Updating Plans Week of July 26, 2021 Complete Bidding Week of August 30, 2021 Complete Construction July, 2022 Complete Project Closeout August, 2022 FINANCIAL IMPACT

Funding for this contract is available in FY21 and FY22 budgets from the Street, Water and WastewaterFunds. Recommended Action: MOVE to approve City Contract No. 2021-173.

ATTACHMENTS

1.Vicinity Map.pdf2.Exhibit 'A' - Post Design Services.pdf

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/916469/Vicinity_Map.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/916497/Exhibit__A__-_Post_Design_Services.pdf

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Contract Amendment 1 of 1 Penn Avenue/Eastwood Drive Improvements Project

EXHIBIT ‘A’

CONTRACT AMENDMENT PENN AVENUE/EASTWOOD DRIVE IMPROVEMENTS PROJECT

CIP #15‐011

May 7, 2021

Project Description

This contract amendment is intended to update PS&E for the referenced project. Final plans were submitted in May, 2020 and the original design contract was closed out on June 30, 2020. Since that time, dry utilities have been relocated throughout the study area to make way for proposed improvements and numerous residential driveways have been modified in various form, which require updating on the plans.

Due to the history of the project and recent turnover of City personnel, and after extensive review of construction documents by current staff, it is necessary to consolidate engineering methodologies and pertinent design elements illustrated on the current PS&E.

Accordingly, the following items are included as part of the proposed scope of services.

Meetings & Coordination

Update Dry Utilities on Plans

Updated Plans Based on Current Conditions

Update Project Specifications & Special Provisions

Update Bid Schedule & Cost Estimate

Review & Update Right of Entry Documents

Water & Sewer Design Report

Regulatory Agency Review

Submittals & Coordination

Bidding Services

Post‐Design Consultation

Construction Progress Meetings

As‐built Survey & Plan Development

Engineer’s Certificate of Completion

Request for Discharge Authorization

Attachments: 1. Contract Amendment Budget

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Project Project Survey Designer Construction

Engineer Surveyor Crew Drafter Inspector

No. Description $165 $115 $125 $90 $80 Hours Fee

1 Meetings & Coordination 16 16 16 48 5,920$

2 Update Dry Utilities on Plans 40 8 16 80 144 16,720$

3 Update Plans Based on Current Conditions 16 8 16 80 120 12,760$

4 Update Specifications & Special Provisions 16 24 40 4,800$

5 Update Bid Schedule & Cost Estimate 16 24 40 4,800$

6 Review & Update Right‐of‐Entry Documents 16 16 40 72 8,080$

7 Water & Sewer Design Report 40 40 6,600$

8 Regulatory Agency Review 16 16 2,640$

9 Submittals & Coordination 16 16 2,640$

Subtotals 104 32 32 224 0 392 64,960$

Subtotal 64,960$

10 Bidding Services 16 8 8 32 4,200$

11 Post‐Design Consultation 80 40 40 160 20,000$

12 Construction Progress Meetings 40 40 200 280 26,200$

13 Construction Inspection & Observation 40 240 280 25,800$

14 As‐built Survey & Plan Development 40 40 120 200 120 520 53,800$

15 Engineer's Certificate of Completion 24 16 40 80 8,600$

16 Request for Discharge Authorization 24 16 40 80 8,600$

Subtotals 264 48 120 312 688 1,432 147,200$

Subtotal 147,200$

Total 212,160$

Contingency @ 20% 42,432$

Project Total 254,592$

Post‐Design Servcies

ATTACHMENT 1 ‐ CONTRACT AMENDMENT

PENN AVENUE / EASTWOOD DRIVE IMPROVEMENTS PROJECT

CIP #15‐011

Design Servcies

Totals

111

9.D

COUNCIL AGENDA MEMO


DEPARTMENT: City Manager

AGENDA ITEM: Adoption of Ordinance No. 2021-1760 Authorizing the Sale of Real Propertyto Yavapai Humane Society.

ITEM SUMMARY

This is the sale of a portion of a City real property APN# 105-04-011F at a total of 13.34 acres to theYavapai Humane Society. With approval of this item, the City Council hereby accepts the AgreementFor Sale of City Real Property dated May 25, 2021 and agrees to sell and transfer said property toYavapai Humane Society (Buyer), pursuant to the terms and conditions as set forth therein, for the saleprice of $600,000.00 plus Buyer is to pay all closing/escrow costs. Title to the real property shall vestin the Buyer to the same limitations, restrictions, and estates as exist on the land. The Buyer agrees tocontinue lost & found services that they currently provide at this location. BACKGROUND

Per City Code Article VIII (Sale of City Property), Section 12 the City published a notice of saleonce per week, for three weeks, prior to opening of bids.

Yavapai Humane Society was the only bidder. Their bid offer of $600,000.00 plus allclosing/escrow costs is provided in the attached Agreement for Sale of City Real Property.

FINANCIAL IMPACT

The sale of the property is for $600,000.00. The proceeds from this sale will be deposited into theGeneral Fund. Recommended Action: MOVE to adopt Ordinance No. 2021-1760

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ATTACHMENTS

1.Sale of City Real Property - Sundog.pdf2.Ordinance No. 2021-1760.docx

113

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/924025/Sale_of_City_Real_Property_-_Sundog.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/924388/Ordinance_No._2021-1760.pdf

When recorded, mail to:City of PrescottCity Clerk201 S Cortez StPrescott, Az. 86303

CITY OF PRESCOTTAGREEMENT FOR SALE OF CITY REAL PROPERTY

KNOW ALL MEN BY THESE PRESENTS:

THIS AGREEMENT, dated this day of ____, ____________, 2021, by and between theCITY OF PRESCOTT, an Arizona municipality (hereinafter referred to as "City") and YavapaiHumane Society, residing at 1625 Sundog Ranch Road Prescott, AZ 86301 (hereinafter referredto as "Buyer").

IN CONSIDERATION OF THE COVENANTS HEREIN CONTAINED, and for othergood and valuable consideration, the receipt and sufficiency of which is hereby acknowledged byeach party to the other, it is hereby agreed as follows:

1) City agrees to sell and convey to the Buyer, and Buyer agrees to purchase from the City,the real property described in Exhibit “A”.

2) The total purchase price for the real property is Six Hundred Thousand and [no]/100dollars ($600,000.00), payable upon the close of escrow.

3) The City warrants that the City is the owner of a good and fee simple title to the propertyherein sold, free and clear of all liens and encumbrances.

4) In order to effectuate the terms of this Agreement, the City and Buyer shall promptlyexecute and deliver any and all documents required by the Title/Escrow Company.

5) The closing of escrow shall be at a Title Company designated by the City not more than60 days after approval of this Agreement by the Prescott City Council (the "ClosingDate"). On the Closing Date, Buyer shall make payment as provided in Section 2 of thisAgreement to the City. The Buyer shall pay all Title, Escrow, recording, and transfertaxes and fees, and any and all closing costs not hereinbefore specified. In the event ofany conflict between the terms of this Agreement and any escrow instructions or otherdocuments provided by the Title Company, the terms of this Agreement shall control andgovern.

6) Buyer purchases the property “as-is”, “where-is”, and with all faults.

7) City makes no representation as to the environmental condition of the property.

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8) Title to the real property shall be conveyed from the City to the Buyer by a SpecialWarranty Deed.

9) Buyer understands that the foregoing sets forth the entire agreement between the partiesand that no agent or representative of Buyer has any authority to change or modify thisagreement in any manner, or to make any agreement or representation on behalf of theBuyer not set forth herein.

10) Pursuant to A.R.S. §38-511, the City may cancel this contract, without penalty or furtherobligation, if any person significantly involved in initiating, negotiating, securing,drafting or creating the contract on behalf of the City is, at any time while the contract orany extension of the contract is in effect, an employee or agent of any other party to thecontract in any capacity or a consultant to any other party of the contract with respect tothe subject matter of the contract. In the foregoing event, the City further elects to recoupany fee or commission paid or due to any person significantly involved in initiating,negotiating, securing, drafting or creating this contract on behalf of the City from anyother party to the contract, arising as a result of this contract.

11) This Agreement is subject to the approval by the Prescott City Council by an Ordinanceauthorizing the sale of the real property contemplated herein.

12) All notices to the City shall be sent to: City of Prescott, c/o City Clerk, 201 S Cortez St,Prescott, Arizona 86303, with a copy to the City Manager, 201 S. Cortez St, Prescott,Arizona 86303.

13) All notices to the Buyer shall be sent to: Rich McClish, Executive Director,[email protected]

DATED THIS _____ Day of ________________________, 2021.

Buyer:

By: _______________________________________

Printed Name _______________________________

State of Arizona )) ss.)

The foregoing instrument was acknowledged before me this ____ day of ____________________,2021, by _______________________________, personally known to me or proven to me on thebasis of satisfactory evidence to be the person whose name is subscribed to the within instrument,and acknowledged that he/she executes it.

[Seal]

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Signature __________________________ My commission expires:

Buyer:

By: _______________________________________

Printed Name _______________________________

State of Arizona )) ss.)

The foregoing instrument was acknowledged before me this ____ day of ____________________,2021, by _______________________________, personally known to me or proven to me on thebasis of satisfactory evidence to be the person whose name is subscribed to the within instrument,and acknowledged that he/she executes it.

[Seal]

Signature __________________________ My commission expires:

City: CITY OF PRESCOTT, an Arizona municipality

By: __________________________________GREG L. MENGARELLI, Mayor


________________________________ ________________________________SARAH SIEP JON M. PALADINICity Clerk City Attorney

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EXHIBIT “A”

[Legal description]See Following Pages

117

A PORTION OF CITY OF PRESCOTT ARIZONA TAX PARCEL

105-04-011F

That part of Section 24, Township 14 North, Range 2 West, Gila and Salt River Base and

Meridian, Yavapai County, Arizona, more particularly described as follows:

Commencing at a point on the south line of Lot One, Section 25, Township 14 North, Range 2

West, from which the southeast corner of said Lot One bears South 88⁰32’07” East (Record

South 89⁰00’15” East), a distance of 300.21 feet;

Thence North 03⁰37’58” East (Record North 03⁰09’50” East), a distance of 964.57 feet;

Thence North 44⁰35’07” East (Record North 44⁰03’15” West), a distance of 559.02 feet;

Thence North 23⁰54’47” West (Record North 24⁰22’55” West), a distance of 206.78 feet;

Thence North 18⁰11’53” East (Record North 17⁰43’45” East), a distance of 287.55 feet;

Thence North 18⁰03’53” East (Record North 17⁰35’45” East), a distance of 73.35 feet, to the

southwesterly corner of the Yavapai Humane Society Parcel Number 105-05-006U;

Thence South 72⁰33’17” East, 53.79 feet, to the easterly right-of-way of Sundog Ranch Road, as

delineated on the CITY OF PRESCOTT MAP OF RIGHT-OF WAY PRESCOTT LAKES PARKWAY

(A.K.A. 69-89 CONNECTOR), in Maps and Plats, Book 45, Pages 23-26, on file and of record

Yavapai County, Arizona, said point being on the south line of Parcel 105-05-006U and said

point being the Point of Beginning of the parcel to be described;

Thence continuing South 72⁰33’17” East, 188.80 feet, along said south line, to the southeast

corner of said Parcel;

Thence North 24⁰12’53” East, 315.45 feet, along the easterly line of said Parcel;

Thence South 84⁰24’37” East, 37.32 feet, along said parcel;

Thence North 30⁰33’55” East, 37.25 feet, along said easterly line;

Thence North 54⁰42’26” West, 85.55 feet, along the northerly line of said parcel;

Thence North 24⁰12’53” East 42.00 feet along said easterly line;

Thence South 88⁰00’33” West, 117.65 feet, along said northerly line to the easterly right of way

of said Sundog Ranch Road;

Thence northeasterly, 22.78 feet, along the easterly right of way of said Sundog Ranch Road,

being a non-tangential curve, concave to the southeast, with a central angle of 2⁰44’36”, a

radius of 475.87 feet, a chord bearing of North 52⁰23’35” and a chord length of 22.78 feet;

Thence North 53⁰45’54” East, 126.80 feet, along said easterly right of way;

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Thence North 36⁰14’06” West, 19.28 feet;

Thence northeasterly, along said easterly line, 128.26 feet, along a non-tangential curve,

concave to the northwest, with a central angle of 6⁰54’15”, a radius of 1064.40 feet, a chord

bearing of North 46⁰53’08” East and a chord length of 128.18 feet;

Thence continuing along said easterly line, North 43⁰26’01” East, 43.02 feet;

Thence continuing along said easterly line, 205.74 feet, along a tangential curve, concave to the

northwest, with a central angle of 12⁰37’40”, a radius of 933.49 feet, a chord bearing of North

37⁰07’11” East and a chord length of 205.32 feet, to the north line of the Southwest Quarter of

the Southwest Quarter of Section 24, Township 14 North, Range 2 West;

Thence South 88⁰31’51” East, 63.28 feet, along said north line, to the northeast corner of said

Southwest Quarter of the Southwest Quarter;

Thence South 00⁰13’24” East, 1025.72 feet, along the east line of said Southwest Quarter of the

Southwest Quarter, to the northerly line of the Original Military Reservation;

Thence South 79⁰50’17” East, 384.94 feet, along said northerly line, to the northeast corner of

said Military Reservation;

Thence South 69⁰53’10” West, 622.38 feet, along the easterly line of said Military Reservation,

to the south line of said Section 24;

Thence North 88⁰18’22” West, 192.92 feet, along said south line, to the northerly right of way

of said CITY OF PRESCOTT MAP OF RIGHT-OF WAY PRESCOTT LAKES PARKWAY (A.K.A. 69-89

CONNECTOR);

Thence North 53⁰29’53” West, 216.01 feet, along said northerly right of way;

Thence northeasterly 82.43 feet, along said right of way and being a non-tangential curve,

concave to the northeast, with a central angle of 5⁰14’51”, a radius of 900.00 feet, a chord

bearing of North 23⁰35’23” West, and a chord length of 82.40 feet;



Thence North 17⁰57’35”East, 88.37 feet;

Thence northeasterly, 99.32 feet, along said right of way and being a non-tangential curve,

concave to the northwest, with a central angle of 29⁰10’58”, a radius of 195.00 feet, a chord

bearing of North 33⁰51’29” East, and a chord length of 98.25 feet;

Thence North 19⁰15’45” East, 27.13 feet, along said right of way, to the Point of Beginning.

Said Parcel containing 581,218.328 square feet, 13.34 acres.

119

ORDINANCE NO. 2021-1760

AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF PRESCOTT, YAVAPAI COUNTY, ARIZONA, AUTHORIZING THE SALE OF REAL PROPERTYTO YAVAPAI HUMANE SOCIETY; AND AUTHORIZING THE MAYOR AND STAFF TO EXECUTE ANY AND ALL DOCUMENTS TO EFFECTUATE SAID SALE.

RECITALS:

WHEREAS, the City Council has determined that certain real property is no longer needed by the City of Prescott; and,

WHEREAS, the proposed sale price of the following property, along with the terms and conditions in the City of Prescott’s (“City”) standard Agreement For Sale of City Real Property, is deemed to be fair and equitable.

ENACTMENTS:

NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PRESCOTT AS FOLLOWS:

SECTION 1. THAT the City Council hereby accepts the Agreement For Sale of City Real Property dated May 25, 2021 and agrees to sell and transfer said property to Yavapai Humane Society(Buyer), pursuant to the terms and conditions as set forth therein, for the sale price of $600,000.00plus Buyer is to pay all closing/escrow costs. Title to the real property shall vest in the Buyer to the same limitations, restrictions, and estates as exist on the land.

SECTION 2. THAT upon receipt of payment of the foregoing sum, the Mayor and staff, are directed to execute any and all documents in order to effectuate the foregoing sale and transfer of real property.

PASSED and ADOPTED by the Mayor and Council of the City of Prescott, Arizona, on this _______ day of ______________________, 2021.

________________________________ GREG L. MENGARELLI, Mayor


________________________________ ______________________________ SARAH SIEP, City Clerk JON M. PALADINI, City Attorney

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CERTIFICATION OF RECORDING OFFICER

STATE OF ARIZONA )County of Yavapai ) ss.

I, the undersigned Sarah Siep, being the duly appointed, qualified City Clerk of the City of Prescott, Yavapai County, Arizona, certify that the foregoing Ordinance No. 2021-1760 is a true, correct and accurate copy of Ordinance No. 2021-1760 passed and adopted at a Voting Meeting of the Council of the City of Prescott, Yavapai County, Arizona, held on the _______ day of ____________ 2021, at which a quorum was present and, by a _______ vote, _______ voted in favor of said ordinance.

Given under my hand and sealed this _____ day of ____________, 2021.

Seal _______________________________City Clerk

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9.E

COUNCIL AGENDA MEMO



AGENDA ITEM: Approval of City Contract No. 2020-143A2, an Amendment to City ContractNo. 2020-143 with Willdan Engineering for Ongoing Building Support Services in the Amountof $85,000. Funding is Available Through the General Fund with Partial Cost Recovery.

ITEM SUMMARY

This item is to amend City Contract No. 2020-143 with Willdan Engineering for ongoing buildingsupport services. BACKGROUND

City contract No. 2020-143 with Willdan Engineering was approved on January 28, 2020, with aninitial term expiring on June 30, 2020. Council approved a contract extension City ContractAmendment No. 2020-143A1 on June 23, 2020 in the amount of $125,000 for FY21 (7/1/20-6/30/21),for the continued provision of building support services for inspection in the production builderneighborhoods, as well as for plan review out-sourcing to assist the ComDev plan review team withhigh volumes. Community Development was on track to exhaust the originally approved contract fundsby the end of FY21. During the the 1st quarter of 2021, Community Development experienced the unexpected loss of itssenior building inspector, Skip Prepchuk. Almost concurrently, the also unexpected departure of ChiefBuilding Official Paul Macari had a dramatic impact on our ability to fully cover the plan review load,as he maintained a significant workload in support of overall plan review volume. With a deficit of one FTE inspection position, Community Development immediately coordinated asecond Willdan inspector to work with our team until another building inspector could be recruited,lasting for approximately 4 weeks at a cost of ~$10,000. Each of our FTE plan reviewers had previously approved personal time off (including travelreservations out of state) for early to mid-April, falling immediately after the departure of Mr. Macari,

123

meaning the two plan reviewers would collectively be out of the office for a total period of 3 weeks. Asa result of these conditions, and the existing volume of plan review in the pipeline, ComDev out-sourcedapproximately 50-60 additional plan reviews in order to maintain permit issuance timelines at existinglevels. These plan reviews exceed what we would have sent for outside review under more normalcircumstances. The fiscal impact to the existing contract is approximately $85,000 in additional costs paid (or to be paidprior to 6/30/21; not all funds have been remitted as yet) to Willdan Engineering for building servicessupport beyond what was anticipated during FY21. This was necessary to maintain service levels to thebuilding community, in furtherance of the city service goals and objectives of the City Council under its2021 Strategic Plan. This amendment will carry the contract through the end of FY21. FINANCIAL IMPACT

The current contract is funded by the General Fund with partial Cost Recovery. Recommended Action: MOVE to approve City Contract No. 2020-143A2

ATTACHMENTS

1.City Contract No. 2020-143A1.pdf

124

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/927877/City_Contract_No._2020-143A1.pdf

CONTRACT TRACKING SHEET

CONTRACT NO: 2020- 143 Pi IT1of PRESCOTTI_-i.'c,q r ' J/ itANCfatrrra

For Contract Review:

1" Step— City Clerks Office will assign a Contract Number. If Council Action is required, get the Contract Number FIRST and include inCouncil Agenda Memo.

2nd Step— City Clerks Office will route Contract and applicable documents through Legal Dept.Certificate of Liability Insurance MUST be attached. Please include the expiration date.

Process Note: The Legal Department MUST review all IGAs, Easements, Lease/ Property Acquisitions, and Development

Agreements, as well as all Contracts. All must be reviewed and signed off by the Legal Department prior to any actiontaken.

Please fill out this form completely or it will be returned to you prior to review, approval or scanning into Laserfiche. If a

igifiagadigot applicable, please use ' LlfAA".— DoJI10 Lea>re.Anu. LanVDocument Type: ( Please Check One)

0 Contract 0 Other( Please Specify):0 Change Order/ Modification ( How many changes are connected to this contract? I I )

Original Contract No. for this Change Order

Amendment( How many amendments are connected to this contract? IE )

Original Contract No.. 2020- 143 for this Amendment

IGA Lease/ Property Acquisition Easement Grants

General Services Professional Services Construction Services Field and Facilities Purchase

0 License Agreement Development Agreement Reimbursement Agreement Water Service Agreement

0 MOU 0 Cooperative Purchase AgreementComments/ Notes: Please email a colored, copy back to Erika Laster& LaTona Jones, in public works.

IDENTIFY INFORMATION: ( Please fill in each field)

Requesting Dept., Contact Name, Ext. Brief Summary of the Services to be provided:Public Works, Erika Laster, 1656 Extend contract and add funds for FY21

Public Works. LaTona Jones, 1814

Contractor or Vendor Name, Address, Tel. No.: Terms:

Willdan Group, Inc. dba Willdan Engineering Start Date: Exp. Date:1400E Missouri Ave 1/ 30/ 20 6/ 30/ 21Ste. C170

L.......:.. A7 QC/ 14A ' MCA

Project Name: Contract Amount: $ 125, 000. 00

Outsourcing of Building ServicesDoes Contract require Council Approval? () Yes 0 NoScheduled Council Date:

6/23/ 20

Ord/ Res No: if applicable) Does document need to be recorded? () Yes 0 No

Insurance & Bonds

None Required

Insurance Certificate: Attached Initial Date: Exp. Date:

Bid Bond: Attached Initial Date:

Performance Bond: n Attached Initial Date: I_Payment Bond: Attached Initial Date:

City Clerks Office Use: Retention Date: Council Approved on: I

125

City of PrescottContract Amendment No. One

Professional Service Agreement between the City of Prescott& Willdan Group, Inc

Contractor: Willdan Group, IncContract No: 2020- 143

Account No( s): Various

Date: June 23, 2020

Purpose of Amendment:

The purpose of this amendment is to add S 125, 000. 00 for the FY21 year and to extend the contract term from6/ 30/ 2020 to 6/ 30/ 2021, per council approval on 6/ 23/ 2020.

The following changes shall be made to the Contract Documents:

Add$ 125, 000.00 to the FY21 year

Description Qty Unit Unit Price Total

Engineering. Plan Review, Permitting Support, 1 LS $ 125, 000. 00 $ 125, 000. 00

and Building Inspection Services

S 125, 000. 00

Summary of Changes to Contract:Contract

Amount

Original Contract for FY20 173, 845. 00

Net Change this Amendment for FY21 S 125, 000. 00

Amended Contract 298, 845. 00

Original Expiration Date June 30, 2020

Amended Expiration Date June 30, 2021

CL.4.6-••WC 6/ 24/ 2020Accepted by:Willdan Group, Inc

Autumn Wollmann, Deputy DirectorDate

A roved b : 6425/ 2020Bryn Stotler, Co nity evel ment for Date

A roved b : l 12( 2 6/ 14oGreg L. Mengarelli, May r Date

Attest l( 2n)?i)Sarah Siep, City Clerk Date

Approved as to Form: 7(/ 7(%Jon M. Paladini, City Attorne Date

Copy to: City ClerkPublic Works

1

126

9.F

COUNCIL AGENDA MEMO



AGENDA ITEM: Approval of COVID-19 Vaccine Administration Reimbursement forSpectrum Healthcare Group and Dignity Health - Yavapai Regional Medical Center in theAmount of $200,000.

ITEM SUMMARY

Spectrum Healthcare Group and Dignity Health - Yavapai Regional Medical Center have applied toreceive $100,000 each for their expenses directly associated with administering the COVID-19 vaccinein the Quad Cities. Both of these entities met the threshold of vaccinating at least 2,000 people per weekfor at least January-April 2021. Spectrum applied in March and Dignity Health - YRMC applied in April. Because of a request byYavapai County to wait to process reimbursement until the County discussed a similar reimbursement,the City waited to bring these forward until this time. BACKGROUND

The Council approved a reimbursement of up to $100,000 per healthcare provider vaccinating at least2,000 people per week against COVID-19.At the time of application, Spectrum had expended $370,087.18 and Dignity Health - YRMC hadexpended $238,031.92. FINANCIAL IMPACT

The reimbursement request is $100,000 to Spectrum and $100,000 to Dignity Health - YRMC for atotal of $200,000. Funding is available in the General Fund. Recommended Action: MOVE to approve reimbursement of $100,000 to Spectrum

127

Healthcare Group and $100,000 to Dignity Health - Yavapai Regional Medical Center. ATTACHMENTS

1.COVID_19_Vaccination_Testing_Reimbursement_Spectrum Health2.COVID_19_Vaccination_Testing_Reimbursement_Dignity Health - YRMC

128

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/855836/COVID_19_Vaccination_Testing_Reimbursement_xfMlMrfrffGFYCie.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/930481/COVID_19_Vaccination_Testing_Reimbursement_SA3GY33fxxGQ5QG0.pdf

COVID-19Vaccination/TestingReimbursementCityofPrescott

SubmittedOn:March12,20212:02pmAmerica/New_York

NameofCompany SpectrumHealthcareGroup

AddressofCompany 3633CrossingsDrive,Prescott,AZ ,USA

NameofPersonApplying SunshineDean

TitleofPersonApplying VicePresidentofIntegration

Email [email protected]

PhoneNumber 928-301-0659

HasthecompanyadministeredCOVID-19vaccinesintheQuadCities?

Yes

Isthecompanyvaccinatingatleast2,000peopleagainstCOVID-19perweekonaverage(assuppliesareavailable)?

Yes

Estimatednumberofvaccinesperweekadministeredatthetimeofapplication

6000(ourweeklycapacityacrossbothPODsis 17,500,vaccineavailabilitypermitting)

Amountofreimbursementbeingrequested(limitedto$100,000)

$100,000

PleasedescribeanyfundingreceivedorfundingyouexpecttoreceiveforvaccinatingagainstCOVID-19.Includethesourceofthefunding,whenitwasorwillbereceived,andtheamount.

SpectrumHealthcarehasreceived$50,000fromtheCityofCottonwoodforourvaccinepointofdistribution.Wehavenotreceivedfundingfromanyothersource,asoftoday.Weanticipatereceiptof$100,000fromYavapaiCommunityHealthDepartment,butdonothaveadefinitivedateatthis time.YCHDIs awaitingthis fundingfromagrant,priortodistribution.

PleaseuploadthecompanyW9 https://seam.ly/lmp0s4Q9W-92021Spectrum.pdf

Pleaseuploadabriefsummaryofexpensesrelatedtoadministeringthevaccine.

https://seam.ly/tP8Vttw6SpectrumSummaryExpensesVaccinationClinics.xlsx

SignatureData FirstName:SunshineLastName:DeanEmailAddress:[email protected]

129

Signedat:March12,20212:00pmAmerica/New_York

130

COVID-19Vaccination/TestingReimbursementCityofPrescott

SubmittedOn:April19,20213:18pmAmerica/New_York

NameofCompany DignityHealth-YavapaiRegionalMedicalCenter

AddressofCompany 1003WillowCreekRoad,Prescott,AZ ,USA

NameofPersonApplying JohnAmos

TitleofPersonApplying PresidentandChiefExecutiveOfficer

Email [email protected]

PhoneNumber 928-771-5676

HasthecompanyadministeredCOVID-19vaccinesintheQuadCities?

Yes

Isthecompanyvaccinatingatleast2,000peopleagainstCOVID-19perweekonaverage(assuppliesareavailable)?

Yes

Estimatednumberofvaccinesperweekadministeredatthetimeofapplication

2,100

Amountofreimbursementbeingrequested(limitedto$100,000)

$100,000

PleasedescribeanyfundingreceivedorfundingyouexpecttoreceiveforvaccinatingagainstCOVID-19.Includethesourceofthefunding,whenitwasorwillbereceived,andtheamount.

AnapplicationforreimbursementhasbeenmadetoYavapaiCountyHealthDepartmenttorequestfundingtohelpoffsetvaccinationexpenses.Theoutcomeofthis applicationis notprojected.

PleaseuploadthecompanyW9 https://seam.ly/5B3jaUSnYRMC.YCHAW-92021.pdf

Pleaseuploadabriefsummaryofexpensesrelatedtoadministeringthevaccine.

https://seam.ly/1uXoekdcYRMCCommunityCOVIDVaccinePODoperatingexpenses.pdf

SignatureData FirstName:JohnLastName:AmosEmailAddress:[email protected]

131

Signedat:April19,20213:14pmAmerica/New_York

132

9.G

COUNCIL AGENDA MEMO



AGENDA ITEM: Legislative Update. ITEM SUMMARY

Update on the 2021 legislative session. BACKGROUND

Each Council meeting, staff updates the Council on the legislative proceedings of the state and discussespotential bills of interest. FINANCIAL IMPACT

No fiscal impact. Recommended Action: This item is for discussion only, no formal action will be taken.

133