CITY COUNCIL: Mayor Curtis W. Morris Mayor Pro Tem Ryan A. Vienna Councilmember Emmett Badar Councilmember Denis Bertone Councilmember John Ebiner 1. CALL TO ORDER 2. ORAL COMMUNICATIONS (For anyone wishing to address the City Council on an item on this agenda. Under the provisions of the Brown Act, the legislative body is prohibited from taking or engaging in discussion on any item not appearing on the posted agenda.)

a. Members of the Audience 3. STUDY SESSION

a. Land Use and Housing Updates

b. Graffiti Service Update

c. Recreation Needs Assessment

d. Urban Forest Update 4. ADJOURNMENT The next meeting will be on Tuesday, January 14, 2020 at 7:00 p.m.

____________________________________________________________

Notice Regarding Americans with Disabilities Act: In compliance with the ADA, if you need assistance to participate in a city meeting, please contact the City Clerk’s Office at (909) 394-6216. Early notification before the meeting you wish to attend will make it possible for the City to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102-35.104 ADA Title II].

Copies of documents distributed for the meeting are available in alternative formats upon request. Any writings or documents provided to the City Council regarding any item on this agenda will be made available for public inspection at the Administration Counter at City Hall and at the San Dimas Library during normal business hours. In addition most documents are posted on the City’s website at www.cityofsandimas.com Posting Statement: I declare under penalty of perjury that on Janury 10th, 2020 I posted a true and correct copy of this agenda on the bulletin board in the Civic Center Plaza of City Hall at

CITY COUNCIL STUDY SESSION AGENDA TUESDAY JANUARY 14, 2020 5:00 P. M.

SAN DIMAS COUNCIL CHAMBER CONFERENCE ROOM

245 E. BONITA AVE.

City Council Agenda November 28th, 2017 Page 2 245 E. Bonita Ave., Los Angeles County Library 145 North Walnut Avenue, United States Post Office 300 E. Bonita Ave, the bulletin board at the Von’s grocery store located at 1160 Via Verde, San Dimas, Ca 91773 and on the City’s website www.cityofsandimasca.gov as required by law. January 10th, 2020 ___________________________________________ Date Debra Black, City Clerk

Agenda Item Staff Report

Study Session

To: Honorable Mayor and Members of City Council

January 14, 2020

From: Ken Duran, City Manager

Initiated by: Fabiola Zelaya Melicher, Planning Manager

Subject: Land Use and Housing Update

______________________________________________________________________________

SUMMARY

This report provides a summary and status update of key land use and housing

initiatives occurring at the state, regional and local level to address California’s

housing crisis. The staff report is intended to update and prepare Council for

future discussion and policymaking actions that may be required to balance local

community interest with state initiatives.

After the latest legislative session, Governor Newsom signed 18 housing bills, including

legislation to: (1) remove barriers and boost housing production; (2) facilitate the construction of

new accessory dwelling units; (3) protect tenants from evictions and discrimination; and (4) protect

the homeless population.

The following legislation removes barriers to boost housing production:

ADU’s and JADU’s - There are several new housing laws that became effective on January 1,

2020 related to Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs)

which will be covered further at the public hearing tonight on the regular City Council agenda.

SB 330 – This law established regulations that commence on January 1, 2020 and sunset on

January 1, 2025 (if not extended) as a means of recognizing the current housing crisis in the state.

Under the new rules, cities and counties are limited in the ordinances and policies that can be

applied to housing developments. “Housing Development” is defined to include residential

projects, mixed-use projects with 2/3 of the square footage dedicated to residential units and

transitional or supportive housing projects.

Item 3a Page 1

Land Use and Housing Updates Page 2

City Council Study Session

January 14, 2020

Under SB 330, the City will be required to accept a “preliminary application” from an applicant

for a housing project. A preliminary application consists of 17 specific items of information,

including, but not limited to:

1. Site characteristics (i.e. specific location, including parcel numbers, a legal description, and

site address, if applicable).

2. The planned project (i.e. elevations showing design, colors, and materials, the massing and

height, approximate square footage of each building to be occupied, number of units,

parking spaces, and whether it is a residential or a mixed-use project).

3. Certain environmental concerns (i.e. located within a high fire hazard severity zone,

wetland, hazardous waste site, flood hazard inundation area, located within a delineated

earthquake fault zone and a stream or other resource that might be subject to a streambed

alteration agreement).

4. Any historic or cultural resources known to exist on the property.

5. Facts related to any potential density bonus.

6. The number of units to be demolished and whether each existing unit is occupied or

unoccupied.

7. The location of recorded public easements for storm drains, water lines and other public

rights-of-way.

8. The proposed land uses by number of units and square feet of residential and nonresidential

development using the categories in the applicable zoning ordinance.

The City can develop its own checklist and application form that applicants can use. Otherwise,

applicants may use a standardized form to be created by the California of Housing and

Development (HCD). The City must make any historic site determination at the time the developer

has complied with the preliminary application checklist.

SB 330 also includes streamlining provisions that prohibits more than 5 hearings when reviewing

a project that complied with the general plan and zoning code objective standards when the

application was deemed complete. “Hearing” is broadly defined to include any workshop or

meeting of a board, commission, council, or subcommittee. Additionally, SB 330 shortens the

timeframes that cities have to review and approve housing development under the Permit

Streamlining Act. Cities now have 90 days, instead of 120 days, after certifying an environmental

impact report, to approve a project. For low-income projects that are seeking tax credits or other

public funding the time frame is reduced to 60 days.

AB 1763 – Enhanced density bonus for 100 percent affordable housing development projects. A

density bonus is an exemption granted to affordable housing developers that allows for more units

Item 3a Page 2

Land Use and Housing Updates Page 3

City Council Study Session

January 14, 2020

per acre beyond what local zoning rules allow. Existing law allows for a 35 percent increase in

density for projects that contain 20 percent affordable housing. Legislators believe that

developments with a higher percentage of affordable units are put at a competitive disadvantage

to developments that have up to 20 percent affordable units.

Effective January 1, 2020, AB 1763 allows 100 percent affordable housing projects to seek an 80

percent increase in density and request up to four incentives and concessions (previously the

legislation allowed up to three) from local governments. Projects located within ½ mile of a major

transit stop would have no limit on density. Housing near major transit hubs could add up to three

stories (33 feet) above the City’s Development Standards. Additionally, upon the request of the

developer, a city and/or county is prohibited from imposing any minimum vehicular parking

requirements for a development that consists solely of rental units, exclusive of a manager’s unit

or units, an affordable housing cost to lower income families and is either a special needs housing

development or a new supportive housing development.

AB 1255 – Requires local governments to include an inventory of surplus sites that are infill,

“high-density” sites in the housing element and requires the Department of General Services

(DGS) to create a searchable database of surplus sites. Specifically, this bill requires the following:

1. Requires a local government to include an inventory of all land owned by a city or

county that is in excess of its foreseeable needs in its housing element inventory of

adequate sites.

2. Requires the inventory to identify the infill sites as defined in Public Resources Code

Section 21061.3 and “high-density sites”.

3. Defines a “high-density site” to mean a site zoned for residential development that

permits at least twenty-four dwelling units per acre.

4. Requires each city and county to provide the DGS a list of all the sites by December

31 of each year.

5. Requires DGS to create a searchable database of infill, high-density surplus sites.

This information must be reported to HCD no later than April 1 of each year. The list of surplus

governmental properties must be provided, without charge, to a citizen, limited dividend

corporation, housing corporation, or non-profit corporation.

AB 1486 – The Surplus Land Act sets out rules on how public agencies may dispose of surplus

land, which prioritize affordable housing, as well as parks and open space when disposing of

surplus land. Under the Act, local agencies looking to dispose of surplus land must first offer to

sell the surplus land to another local agency or nonprofit affordable housing organizations before

offering the land to a private entity or individual.

This bill expands the definition of “local agency” in the Surplus Land Act, which previously

covered cities and counties, including charter cities and counties, as well as district of any kind.

Item 3a Page 3

Land Use and Housing Updates Page 4

City Council Study Session

January 14, 2020

Now the law also covers “sewer, water utility, local and regional park” districts, as well as any

“joint powers authority, the successor agency to a former redevelopment agency, housing

authority, or other political subdivision of” the state.

The bill also requires that before an agency can negotiate to dispose of surplus land, the agency

has to send a notice of availability to “housing sponsors”. In negotiations to sell or lease the

property, an agency cannot prohibit the use of the site for residential purposes. There are also new

priorities for disposing of a property if more than one entity proposes to acquire the surplus

property. HCD must be advised of the process followed to dispose of surplus land before the

agency agrees to terms and has 30 days to provide written findings. Thirty percent of the final

sales price of land will be taken as a penalty for a violation of these requirements, fifty percent for

subsequent violations. If more than 10 residential units are proposed on the property, at least 15

percent of the units must be restricted for lower income households.

AB 1483 – Existing law requires public agencies to provide required information for development

applications such as fees, zoning standards and impact fees, what would be applicable to a housing

project. AB 1483 adds section 65940.1 to the Government Code that requires public agencies to

post on its website all of the following:

1. A current schedule of fees, exactions and affordability requirements imposed by the

agency that are applicable to a proposed housing development project (defined as a

residential project, mixed used project or transitional or supportive housing project).

2. All zoning ordinances and development standards, including an identification of the

zoning ordinances and development standards applicable to each parcel.

3. The list of information required from a development project applicant.

4. The current and five previous annual fee reports or annual financial reports.

5. An archive of the impact fee nexus studies or cost of service studies conducted by the

public agency after January 1, 2018.

Additionally, the above information must be updated within 30 days of any changes. AB 1483 also

amends the Health and Safety Code to add new requirements for HCD regarding its updates to the

California Statewide Housing Plan completed every 4 years. AB 1483 requires that HCD include

in the next revision (due on or after January 1, 2020), and each subsequent revision, a 10-year

housing data strategy.

Next Steps

In order to comply with changes in State Law, Staff will be processing municipal code text

amendments, as well as updating the application checklists and uploading them to the City’s

website to comply with the new housing law. Additionally, the City applied for a noncompetitive

grant under SB 2 to conduct a site analysis where housing projects can be permitted by right and

Item 3a Page 4

Land Use and Housing Updates Page 5

City Council Study Session

January 14, 2020

to develop an Objective Standards and Design Guidelines for multi-family and mixed-use projects.

Additionally, Staff is working on developing a checklist and fee schedule as required by SB 330

and AB 1483 rather than using the checklist prepared by HCD.

To be proactive and plan for the State’s current and future legislation to increase housing

production, the City should be planning to comprehensively update the General Plan and generate

a Downtown Specific Plan to properly plan for how the community and the City’s stakeholders

envision the future growth within our City.

Respectfully submitted,

Fabiola Zelaya Melicher

Planning Manager

Item 3a Page 5

1

Parks and Recreation Department

To: Mayor and City Council

From: Hector Kistemann, Director of Parks and Recreation

Subject: Graffiti Abatement and Extension of the 3-Month Pilot Program for remainder of FY 2019-20

Date: January 14, 2020

Background

For many years graffiti abatement within City limits has been managed through the combined services and efforts of 1) the local Boys and Girls Club (Club) and 2) City of San Dimas field personnel (City). The purpose of having both the Club and City to remove graffiti was to quickly eradicate graffiti in public areas such as parks, buildings, as well as within the Public Right of Way (ROW), which includes private property that is adjacent to, visible, and/or accessible from the ROW.

Graffiti abatement is an important City service that should be proactive in nature. Studies show that there are many negative results in communities with high graffiti activity. As only an example, and not for comparative purposes, the City of Los Angeles removes an average of 30,000,000 sq. ft annually, at a cost of approximately $15,000,000. (www.scpr.org/news). The article continues, “The presence of graffiti decreases a resident's feeling of safety. Neighborhoods with graffiti see a decrease in property values, loss of business growth, and reduced ridership on transit systems.” As noted above, graffiti drains tax dollars. Funds that could be used for schools, roads, parks, and other community improvements, are used for graffiti clean-up.

For many years the City’s method of removing graffiti was prudent and adequate to address the needs, however, as the need for more expeditious response and increase in service calls has occurred, the need to have weekend and holiday coverage is required. Thus, it became imperative to implement a more systematic way of addressing the issue.

Item 3b Page 1

2

Discussion/Analysis In July of 2019, the Directors of PW and Parks and Recreation departments met with a local graffiti abatement contractor (Urban Graffiti Enterprises, Inc.) to gather more information on their process and services. The information gathered included, 1) response time, 2) removal methods, 3) the reporting system utilized by the contractor and 4) the surrounding communities under contract. The meeting was positive and provided staff with the information necessary to confidently make a recommendation to the City Manager. During the September 10, 2019, City Council meeting, the City Manager informed Council of the discussions with the contractor, and proposed using the contractor for a limited trial in pilot program. The Parks and Recreation Department was charged with the execution and oversight of a service contract. A 3-month pilot program began in October-December and the funding was available in an existing account. Response Time The contract requires the removal of reported graffiti within a 24-hour period which during the trial period has been overwhelmingly accomplished. Through the use of an automated computer tracking system, staff can review service calls, response time and before and after photos of the work performed. In addition, each request or work order submitted is tagged via GPS and a map of the location is noted. This systematic approach has substantially reduced the number of calls from residents. In addition, by focusing in areas where higher concentrations of graffiti take place, the contractor has effectively managed the number of incidents reported by the general public. Removal Methods On a regular basis, or for a majority of service calls, graffiti is removed from the surfaces such as: City-owned traffic signal control cabinets, irrigation control equipment, park restroom structures and non-City structures. The removal process uses an environmentally safe chemical and solvent. The second most common method used is by painting.

Item 3b Page 2

3

Method Oct-19 Nov-19 Dec-19 Chemical/Solvent 86 42 49 DBO 1 2 2 DUP 2 0 2 Mediablast 7 6 6 Paint 31 17 12 Pressure Wash 1 1 2 Clean/Wipe/Dust 0 1 2 TOTAL 128 69 75

Reporting and Tracking As a means of public notification and community outreach about the new program the Graffiti Hotline was advertised in the Winter Edition of the Frontier magazine, it is also posted on the City’s website.

0

10

20

30

40

50

60

70

80

90

100

Graffiti Report

Oct-19 Nov-19 Dec-19

Item 3b Page 3

4

In the three months since the roll-out, there have only been 17-Hotline calls. This assumingly is due in large part due to the windshield surveys conducted by the contractor. Outreach and marketing will be ongoing through the assistance of the Public Information Officer (PIO).

Month Hotline ProActive Parks Staff Oct-19 6 121 1 Nov-19 13 56 0 Dec-19 18 57 0

Tracking and Automated Graffiti Reporting System-TAGRS The prevention of graffiti and the enforcement of laws pertaining to vandalism are important components to a City’s Graffiti Abatement Program. Contract staff utilize on-board computers in their trucks and smart phones to document all reported graffiti incidents which is connected to a countywide Tracking and Automated Graffiti Reporting system or “TAGRS”. The TAGRS system is a web-based database program that provides a centralized database where the City can track graffiti and calculate the cost of removal.

0

20

40

60

80

100

120

140

Oct-19 Nov-19 Dec-19

Graffiti Calls

Hotline ProActive Parks Staff

Item 3b Page 4

5

Work Order List

Item 3b Page 5

6

Map of all Sites/Locations of Service As noted earlier in the report, the system generates reports that can be shared with key Sheriff’s Department staff. This information is then used by the LACSD to assist them with the monitoring of gang and tagger activity and thus, allowing for prevention and enforcement deployment decisions. In addition, the information is utilized to prosecute and seek restitution, should the responsible person(s) be identified and apprehended.

Item 3b Page 6

7

GPS and Before and After Photo(s) Prior to performing any work at a site, photographs are taken in the field by the graffiti staff and automatically downloaded into the database via GPS (global positioning system).

Former vs Latter As a result of the pilot program and data collected via the work order system provided by the contractor, staff has concluded that the program is effective and successful.

Item 3b Page 7

8

Recommendation Staff recommends extending the 3-month pilot program for the remaining 6-months of the FY and request the City Council approve an appropriation from the GF Reserves in the amount of $32,000. Continuous Improvement The Parks and Recreation Department is striving to “Up our Game” in all aspects of programs, events, maintenance and community outreach. It is the mission of the department, to be in alignment with the City’s Mission Statement.

Relation to Mission Statement The City of San Dimas is committed to excellence in the planning of the community with due consideration for the physical and social environment and The City serves as a resource giving all people a sense of belonging to the City through programs, organizations, and activities. Kind Regards, Hector Kistemann Director of Parks and Recreation

Item 3b Page 8

1

Parks and Recreation Department

To: Mayor and City Council

From: Hector Kistemann, Director of Parks and Recreation

Subject: Park and Recreation Needs Assessment

Date: January 14, 2020

Background

Southern California has seen a large change in demographics since the day when the City of San Dimas was incorporated over 60 years ago. Since its incorporation, San Dimas grew and developed as a community and along the way as neighborhoods, schools and parks were planned and built, the population grew to over 33,000 residents. Naturally as a result of a community’s evolution, the recreational needs and desires of residents change. Influences can be seen from local trends, economic fluctuations, or simply the changing demographics.

Staff felt the need to take inventory and evaluate the current and future needs of the community regarding this community’s parks and recreation.

The 2019-20 Fiscal Year (FY) budget allocated $120,000 for the purpose of hiring a consultant to conduct a citywide park and recreation needs assessment that will:

1. Produce a Needs Assessment document that clearly defines the parks andrecreation facility needs of the community and identifies surpluses anddeficiencies with the existing facilities.

2. Compare the City’s parks and recreation amenities and programs to industrybenchmark standards.

3. Prioritize current and future park and recreation needs.

Item 3c Page 1

2

4. Effectively engage the public to solicit community park and recreation facility demands.

5. Present a final Needs Assessment report to the Parks and Recreation

Commission, the Senior Commission and ultimately the City Council by Sept. 2020.

In December of last year, staff sent Request for Proposals to four reputable design consultants. Each one of these firms were vetted and selected after referrals and recommendations. Only three of the firms submitted proposals for our review. Staff has reviewed the proposals received and have selected RJM Design Group to conduct the Park and Recreation Needs Assessment, and will be presenting the recommendation at the January 28, 2020 City Council meeting for Council approval. Scope of Services The complete details pertaining to the scope of service which the consultant will be required to perform and deliver were presented during the October 14, 2019 Study Session. However, and for your reference a consolidated list of items is listed below: Phase I: Project Initiation and Administration (kick off meeting, review meetings, and

research and review existing documents) Phase II: Research and Analysis (Update inventory of existing facilities, recreation

program inventory and analysis, benchmarking comparison analysis, and demographic assessment)

Phase III: Community Needs Assessment (community engagement and statistically-valid community survey)

Phase IV: Recommendations, Needs Assessment Review and Approval Process (custom park standards, calculation, community needs assessment, recommendations, funding analysis, 10-year priority plan, and final report development and review)

Phase V: Formal Review and Adoption (public meetings and presentations) Continuous Improvement The Parks and Recreation Department is striving to “Up our Game” in all aspects of programs, events, facility maintenance and community outreach. It is the mission of the department, to be in alignment with the City’s Mission Statement.

Item 3c Page 2

3

Relation to Mission Statement

Kind Regards,

Hector Kistemann Director of Parks and Recreation

Mission Statement: The City of San Dimas is committed to excellence in the planning of the community with due consideration for the physical and social

environment. The City Council and all city employees are committed to well- maintained facilities and being responsive to the needs of the residents by providing

necessary programs. The City recognizes that its function is to serve San Dimas residents and businesses and to address their concerns in a cooperative and

courteous manner. San Dimas acknowledges that the community has a character which is enhanced by the preservation of history, historical buildings, and terrain. The City serves as a resource giving all people a sense of belonging to the City through

programs, organizations, and activities.

Item 3c Page 3

City of San Dimas

The Urban Forest

City Council Study SessionJanuary 14, 2020

Sites/Locations

ParksParkwaysMedians

Other City Owned Sites

Trees

9113 Trees108 Genus

193 Species1181 Vacant Sites

Height

1-15' (1,495)15-30' (2226)30-45' (962)45-60' (362)

60+ (296)

TheUrban Forest

9113 Trees108 Genus193 Species1181 Vacant Sites

TOP 25 GENUS

(Crape Myrtle)

(Sycamore)

(Oak)

Annual Budget Allocation $198,000

Trimming $158,957

Planting $10,365

Removal$ 34,500

4-Year Average

Trees Trimmed 2,416

Trees Planted 45

Trees Removed 75

45

75

0

20

40

60

80

4-Yr Average

Trees Planted Trees Removed

TREE HEIGHTS

Height1-15' (1,495)15-30' (2226)30-45' (962)45-60' (362)

60+ (296)

TREE DIAMETER AT BREAST HEIGHT

Presenter

Presentation Notes

1,181 identified vacant/planting sites:(Sites where a tree once existed and now does not.)

Trees Trimmed 2,416

Trees Removed 75

Trees Planted 45

Annual Statistics(Based on 4-year Average)

Tree Plantings

Tree Removals

Fiscal Year 15-16 16-17 17-18 18-19 Total

TrimmingQty. 2,318 2,359 2,432 2,318 9,427

Expenditures $161,904 $155,325 $163,101 $155,500 $635,830

RemovalQty. 74 46 110 167 330

Expenditures $30,000 $19,000 $46,000 $43,000 $138,000

PlantingQty. 7 46 66 102 181

Expenditures $1,000 $5,700 $12,500 $22,260 $41,460

Estimated Value: $30,914,220

Provide Food

Screen Noise Provide

Windbreaks

Beautify Neighborhoods

Provide Visual Appeal

Provide Shade

Produce Oxygen

Absorb Air Pollution

Improve Water Quality

CleanSoil

Cool the City

Support Wildlife

StoreCarbon

Provide Privacy

Increase Plant

Diversity

San DimasI TREES

ENVIRONMENTAL INDEX

URBAN FOREST

POPULATION VULNERABILITY

PLANTING PRIORITY MODEL

PLANTING PRIORITY

URBAN FOREST• TREE STOCK PERFORMANCE• TREE AGE DIVERSITYENVIRONMENTAL INDEX• AIR POLLUTION ZONES• URBAN HEAT ISLANDPOPULATION VULNERABILITY• POPULATION DENSITY• PROXIMITY TO SCHOOLS• AGE INDEX• MEANS OF TRANSPORTATION

AIR POLLUTION ZONES

URBAN HEAT ISLAND

TREE STOCK PERFORMANCE

TREE AGE DIVERSITY

POPULATION DENSITY

PROXIMITY TO SCHOOLS

MEANS OF TRANSPORTATION

AGE INDEX

Sustainable Urban Forest Management

Metrics

Net Tree Gain/Loss

Annual

Species DiversityAnnual

Tree StockingAnnual

Young Tree Mortality5 years

Urban Tree Canopy10 years

NEX

T ST

EPS

(PH

ASE

I)

Begin Removing Dead Trees (118)Use Existing Resources to Begin Filling Vacancies5-Year CIP Budget Program for Replacement and RemovalsStrategic Planning for Optimal Tree Planting Sites

NEX

T ST

EPS

(PH

ASE

II)

Update Community Forest Management Plan via Sub-CommitteeMunicipal Code Revisions with Valuation ProtocolCommunity Engagement, Educational Outreach Campaign

NEX

T ST

EPS

(PH

ASE

III)

Implementation of Updated Management PlanSustainability PlanningIncrease Canopy Cover by 5%Report Back to City Counci

WORTH NOTING:

• Maintaining a healthy forest is beyond tree risk management and is not a luxury item.

• A healthy forest costs more if no investment is made to maintain it.

Heritage Trees